P03 NVR System JA_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 (Brand Name)

Over Micro-Purchase Threshold but Not Exceeding the SAT ( )

Acquisition Plan Action ID:

1. Contracting Activity: Department of Veterans Affairs (VA), Network Contracting Office 17VHA

Regional Procurement Office- West 124 E. HWY Suite 100 Duncanville, TX 75137.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The VA

Engineering department of the Central Texas Veterans Health Care System (CTVHCS) located at 1902 S. 31st St. in Temple, TX has requested 10 American Dynamic Video Edge Rack Mount NVR’s to the Temple VA facility for the electronics shop. The NVR will replace old out of date NVR’s that need to be replaced for the security camera system at the hospital facility.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The NVR is crucial for the security camera system at the VA Temple hospital. The American Dynamic NVR’s strengthens the operational efficiency and effectiveness. The system immediately collects data on real time surveillance. The current software used for the security camera system is only compatible with the American Dynamic NVR’s.No other product can work in this environment and communicate with the existing infrastructure. If any other brand were to be utilized, the VA would have to rebuild the data base to incorporate a new product to support the CTVHCS security system for the entire facility. Excessive duplicated of costs not expected to be recovered through the use of any other NVR equipment.

4. Description of market research conducted and results or statement why it was not conducted:

The Governments’ effort to solicit were conducted with source sought submitted May 13, 2022, through May 17, 2022. There are at least two capable SDVOSBs that are authorized distributors that meets the requirement. Based on the potential solicited sources pricing is expected to be fair and reasonable when compared to market research, and anticipated competitive quotations.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.