P03 Limited Sources Justification_STERIS Connect Assure - Corrected - Signed.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-24-AP-3941

1. Contracting Activity: Department of Veterans Affairs, VISN 04, Lebanon VA Medical Center, 1700

South Lincoln Avenue, Lebanon, PA 17042.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Lebanon VA Medical Center currently uses STERIS brand equipment and has a need to enhance their instrument Quality Assurance and Control Program in the Sterile Processing Department.

STERIS ConnectAssure Technology will capture and organize data in real time and help eliminate human errors of technicians manually entering cycles into logs. This technology will work with the instrument tracking program, CensiTrac, to provide reminders of required testing and/or maintenance. The STERIS ConnectAssure Technology (CAT) interface platform is a STERIS-provided service solution to help sterile processing departments integrate their STERIS brand equipment with instrument tracking and sterile processing information systems such as CensiTrac, which is the instrument tracking system used by the Lebanon Sterile Processing Department.

This requirement is for the procurement of implementation and system support services to enable Lebanon Sterile Processing Services (SPS) to interface their (2) Vision Single Chamber Washer, (1) Vision Cart Washer, (2) Evolution Medium Sterilizers, (1) Amsco 400 Small Sterilizer, (2) V-Pro Max Low Temp Sterilizers, (1) Celerity Low Temp Incubator and (1) Assert Steam Incubator with the STERIS ConnectAssure Technology platform. Vendor shall deliver, install, and configure the interface system as identified.

The estimated value of the proposed action is $16,680.00

Equipment Requirements:

1. Contractor shall provide STERIS ConnectAssure Technology annual interface subscription licenses for (2) Vision Single Chamber Washer, (1) Vision Cart Washer, (2) Evolution Medium Sterilizers, (1) Amsco 400 Small Sterilizer, (2) V-Pro Max Low Temp Sterilizers, (1) Celerity Low Temp Incubator and (1) Assert Steam Incubator to operate the ConnectAssure Technology platform.

2. Technology/Interface system must provide immediate access to critical data for the SPS department.

3. Technology/Interface system must enable all essential steps in the sterilization cycle to be linked.

4. Technology/Interface system must show technician cycle selection history.

5. Technology/Interface system must show frequency and type of aborted cycles.

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6. Technology/Interface system must provide reminders of required testing and maintenance of equipment in SPS department.

7. Contractor shall not initiate the subscription period until hardware and/or software has been delivered, installed, configured, implemented, and accepted by the POC. Upon completion of implementation activities, the contractor can request system acceptance from the POC by providing evidence of successful system function. Successful system function will be defined as establishing a successful network connection and demonstrating the transmission of cycle data between each of listed pieces of equipment and ConnectAssure Technology server associated with the SPS department.

8. Contractor shall provide system reference documentation to include CAT system administration guides, CAT user guides or manuals, CAT technical specification, and any other materials necessary to support the successful use and administration of the CAT platform by VA staff.

9. Contractor shall provide necessary field service visits required to complete the interfacing and integration of listed equipment with the ConnectAssure Technology (CAT) platform. Field service visits should occur during normal hours of operation.

10. Contractor shall provide ConnectAssure Technology (CAT) data interface platform end user training materials to SPS staff.

11. Contractor shall furnish an operational readiness validation to the COR to demonstrate software installation and configuration has been completed in accordance with STERIS deployment specifications and that the interface is function between our listed pieces of capital equipment and the CAT interface server.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

SPS is requesting to a brand name only requirement for eight (8) STERIS ConnectAssure Technology Networking Service kits for Capital Equipment noted above (including parts and labor) (MPN# CATPREP3030) , eight (8) STERIS ConnectAssure Technology Annual Subscriptions for Capital Equipment listed above (MPN# CATSUB3030), two (2) STERIS ConnectAssure Technology Networking Service Kits for Incubators (including parts and labor) (MPN# CATINCLAB3031) , and two

(2) STERIS ConnectAssure Technology Annual Subscriptions for Incubators (MPN# CATINCSUB3031).

Due to all capital equipment used in the SPS department being the STERIS brand and the need of interfacing with the CensiTrac System, the STERIS ConnectAssure Technology System and Support Services brand is required.

The STERIS Corporation is the sole manufacturer of this equipment and service with one authorized SDVOSB distributor which is Derrah Morrison Enterprises LLC. This system/service cannot be provided by any other offerors because it contains access to STERIS proprietary technology and service offerings which includes the CAT software, data services, devise interfaces, subscription and service. The STERIS Corporation manufactured ConnectAssure Technology to work directly with the CensiTrac instrument tracking system. As the original manufacturer and sole distributor the STERIS Corporation and Derrah Morrison Enterprises LLC are the only parties/vendors authorized to service the STERIS ConnectAssure Technology. If the Government were to acquire other than this STERIS

Last Updated: 02/01/22 Page 3 of 3 middleware software and hardware service, the Lebanon VA Medical Center would have to replace all their STERIS brand equipment, rewrite their standard operation procedures in accordance with the replacement brand instructions for use, and retrain personnel in operation, maintenance, and management of the replacement equipment at great cost/expense to the Lebanon VA Medical Center that would not be recovered.

4. Description of market research conducted and results or statement why it was not conducted:

FPDS was searched using keywords “Connect Assure” which resulted in ten findings. Another FPDS search was conducted using the keywords “STERIS ConnectAssure” which resulted in six findings.

USA Spending was searched using keywords “Connect Assure” which resulted in finding five historical contracts. SDVOSB vendor, Derrah Morrison Enterprises, was listed in the FPDS and USA Spending searches as having a contract awarded for STERIS ConnectAssure Technology. The STERIS Corporation was also found to have contracts awarded for STERIS ConnectAssure Technology in FPDS and USA Spending. GSA advantage and ECAT were searched and no contracts were found.

Verified with STERIS Corporation that Derrah Morrison Enterprises is the only authorized SDVOSB for the STERIS ConnectAssure Technology indexed (P02 – Email).

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

____________________________ August 22, 2024 Andrea Aultman-Smith Date

Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466