P03-FAR 6 J and A Over SAT - Gloves.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:___ 36C247-20-AP-3325___________________

1. Contracting Activity: Department of Veterans Affairs, Atlanta VA HealthCare System

1670 Clairmont Road, Decatur, GA 30033

2237# - 508-20-3-1223-0022 in the amount of $,443,460.00

Nature and/or Description of the Action Being Processed: The Atlanta VA HealthCare System is procuring PPE Nitrile Gloves FDA approved PPE, that will be used for the staff employees ISO the admitted COVID patients at the Atlanta VAHCS. There is a limited supply across the Nation and the demand has increased dramatically over the past few weeks due to the current COVID-19. This procurement is firm fixed price.

2. Description of Supplies/Services Required to Meet the Agency’s Needs: The Atlanta VA HealthCare System is need of procuring 23,340 Boxes of Gloves in support of COVID-19 with a proposed estimated value of $443,460.00. The vendor will deliver the proposed PPE Supplies to the following address:

Atlanta VA Healthcare System (warehouse) 1670 Clairmont Road Decatur GA, 30033

3. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

4. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The vendor Apex Omnisource can provide a much-needed bulk purchase of the PPE-gloves. The items are desperately sought after since the CDC guidelines of protection from the Corona symptoms. We sought out other vendors

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018 and manufactures and will need to purchase from them as well. Due to the urgent and compelling need this justification is warranted.

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Google search and historical data was used in efforts to ensure potential sources was identified. The market research was limited to the availability of supplies and delivery schedule due to the COVID-19 pandemic.

Apex Omnisource 1141 Garnet Trail Bogart, GA 30622 Phone Number: Cell: (701) 509-5923

6. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Price reasonableness was based on market price and historical data.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The market research was limited to the availability of resources and delivery schedules A google search was used and the GSA FSS schedule was considered. Apex Omnisource met the eligibility criteria outlined in VAAR 819.7003,

8. Any Other Facts Supporting the Use of Other than Full and Open Competition: The Atlanta VA Healthcare System (VAHCS) Supply Chain Management (SCM) Service Line has been tasked to provide the influx of demand of PPE supplies (gloves) ISO the COVID-19 epidemic. The Supplies are scarce and limited quantities are available. Must maintain a fully capable status as we continue the mission.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

• Apex Omnisource – This request

• Captiv8 Promotions

• ES Squared LLC

• Nitelines USA, Inc.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Sought out who can provide a large quantity needed and how soon can it be delivered. Very imperative the receipt of the PPE Gloves in a timely manner. Have purchased from other vendors and they promised a 2-4-day turnaround; was 10-12 days before supplies reached the facility.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

OFOC SOP Revision 08 Page 3 of 3

Revision 08 Date: 04/18/2018

Wallace J. Edmondson III Date Procurement Analyst Supply Chain Management

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Richard Bogle Date Contracting Officer Atlanta Commodities Team

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Prudence Y. Howard Date Director of Contracting

NCO, 07

c. VHA SAO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $68 million) or approve ($700K to $68 million) for other than full and open competition.

Joseph Maletta Date VHA Head of Contracting Activity (HCA) http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx