P03 - Brand Name Justification - Champion Dialysis Chairs.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: VA-24-00009049 SEPG:291859

1. Contracting Activity: Department of Veterans Affairs, VISN 04, CMCVAMC Medical Center

CPL Michael J Crescenz Medical Center, 642-24-2-316-0101 3900 Woodland Avenue, Philadelphia, PA 19104

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Philadelphia CMCVAMC has a brand name requirement for Five (5) Champion Ascent Power Recliner/Transport Model 65P with wall hugger mechanism with infinite recline positions. Dual fold-away tables, swing away arms, Heat + massage and retractable foot tray. 300 lb. weight capacity.

Power reclines, Trendelenburg positioning, quick removable release seating, 4” dual thermoplastic casters and push handle. These recliners assist with facilitating simpler and more efficient dialysis infusions, while helping to alleviate and stress and anxiety for the patients. For patients undergoing life changing treatments – infusions take anywhere from one to eight hours each session. To ensure the patients comfort, recliners must be able to not only withstand the demand of around the clock usage, but they must provide each patient with relaxation during dialysis infusions.

The estimated amount of this procurement is $25,984.05.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This is a brand name only requirement. The dialysis unit currently utilizes an older and outdated model of the Ascent Power Recliner. The nursing staff who oversee the scheduling and hemodialysis infusions of kidney failure patients understand the need for a comfortable experience. The Ascent recliners offers features such as heat, massage, and push handles for easy transport. The Trendelenburg mechanism allows for easy patient access during emergencies. Placing patients in the Trendelenburg position has shown improvement in swelling, blood pressure and low cardiac output. There has been extreme satisfaction on the patients’ part as well as the nursing staff with comfortability and ease of access in and out of the Ascent recliner. Procuring a new product will result in hours of retraining and familiarizing the physicians, nurses, technician, and biomed staff members resulting in potential delays in patient care and additional cost.

4. Description of market research conducted and results or statement why it was not conducted:

This is a brand name only requirement. Market Research was performed and there are vendors who can provide a similar brand product. The “Trendelenburg” type recliners that are on the market are around the same $3,000-$3,500 price point. The Champion model recliners being requested have add on features that are specific to the Champion brand that

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018 make them unique from other recliners. The Dialysis staff at CMCVAMC desires to procure a known product for its dialysis patients. There has been extreme satisfaction on the patients’ part as well as the nursing staff with comfortability and ease of access in and out of the Ascent recliner. From a clinical standpoint, keeping the same brand and make not only satisfies the patient but aids the nursing staff in working with a known reliable product.

They understand that the characteristic of this product is unique in its ability to not only aid in satisfactory infusion sessions but also in clinical treatment.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Andrea Aultman-Smith Date Contracting Officer NCO4 Commodities 1