P02 eBuy and SAM Sources Sought Notice - Medical Recliner.docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1 is seeking information and potential qualified sources capable of providing the BRAND NAME OR EQUAL equipment listed below.

Delivery Location:

These items will be delivered to Coatesville VA Medical Center in Coatesville, PA.

Background:

The Department of Veterans Affairs, Coatesville VA Medical Center, CLC Unit requires four (4) standard medical recliners and one (1) bariatric medical recliner. These chairs would aid in the comfort and mobility of the CLC and hospice veterans who have generalized weakness due to medical conditions that result in significant mobility and postural dysfunction. The chairs would allow the CLC and hospice veterans time out of bed to spend with their families and friends in and out of the veteran’s rooms in comfort.

General Requirement:

BRAND NAME OR EQUAL

Arjo Sorrento Chair – Motorized 20” (Item # PN1484) – Quantity 4 Arjo Bariatric Sorrento Chair (Item # PN543) – Quantity 1

Salient Characteristics:

All medical recliners (standard and bariatric):

· Must have a safe working load of at least 300 pounds.

· Must have either a wall plug or a second battery/wall charger.

· Must have power tilt in space for effective repositioning.

· Must be made with pressure management materials to offer pressure redistributing properties.

· Must have a footplate. (Adjustable footplate preferred).

· Must house electrical components in a sealed unit that can be wiped clean.

· Prefer removable cushion to allow for easy cleaning and infection control.

Additional salient characteristics for bariatric medical recliners:

· Must have power back and leg rest elevation for postural support.

· Must have minimum seat width of 26.75”. (Adjustable seat width to 30” preferred.)

· Prefer removable lumbar support to accommodate gluteal shelf.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.

Responses to this Sources Sought Notice should include answered the following questions:

NAICS: 339113

Size Standard: 800 employees

(1) Provide the following:

· Company name:

· Address:

· Point of contact:

· Phone number:

· Point of contact e-mail:

· UEI Number:

· Size of business pursuant to NAICS 339113:

(2) Indicate the size status and representations of your business, such as but not limited to Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

· Brand Name:

· Model and Part Number:

· Brief Description:

(4) Please review salient characteristics and provide feedback or suggestions that would allow for maximum competition.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above in question (3)?

(6) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(7) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted. Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Christina Gennaoui, christina.gennaoui@va.gov

Responses Due: Tuesday, January 7, 2025 at 12:00 PM Eastern

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.