Over Haul Description 4820-01-663-7956.pdf

OVERHAUL DESCRIPTION

FOR OFFICIAL USE ONLY

ITEM NAME VALVE,BUTTERFLY

STOCK NUMBER 4820-01-663-7956

PART NUMBER MIL-V-24624 18IN

USED ON

Items as received by the contractor must be complete and of the proper cited part number. Discrepancies shall be reported to the Coast Guard Contracting Officer.

OVERHAUL REQUIREMENTS:

1.0 SCOPE:

1.1. This document sets forth the requirements for the receipt, disassembly, inspections, condition/test reports, overhaul/repair, reassembly, testing, preservation, packaging, packing, and marking of MIL-V-24624 18IN on U.S.

Coast Guard Cutters.

1.2. Government Furnished Property (GFP)

NSN P/N Nomenclature 4820-01-663-7956 MIL-V-24624 18IN Valve, Butterfly

1.2.2 The Contractor shall immediately notify the Coast Guard Contracting Officer if the make, model or part number delivered for overhaul does not conform to the valve cited above.

2.0 APPLICABLE DOCUMENTS

2.1. General - The documents listed in this section are specified in sections 3, 4, or 5 of this specification. This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3, 4, or 5 of this specification, whether or not they are listed.

2.2. Government Documents - The following specifications and standards form a part of this specification to the extent specified herein. Unless otherwise specified, the documents listed here by number and date shall be those in the current Department of Defense Single Stock Point of Specification and Standards (DODSSP) and supplements thereto.

2.2.1. United States Coast Guard USCG-SFLC Specification D-000-0100 Rev G dated 06/2006, Bar Coding for USCG Surface Forces Logistics Center Material.

2.2.2. MIL-STD-24624A, VALVES, QUARTER TURN BUTTERFLY, HIGH PERFORMANCE

(DOUBLE-OFFSET) WAFER AND LUG STYLE, CLASS 150, FOR SHIPBOARD USE, Dated 16 November 2019

2.3. Commercial Documents - The following documents form a part of this specification to the extent specified herein. The documents shall be the version listed by number and date from the referenced industry organization.

The Coast Guard does not possess or have access to Original Equipment Manufacturer (OEM) documents pertaining to the inspection, repair or testing of these valves. It is the responsibility of the vendor to obtain all the required documents from the OEM.

SHELF LIFE CD 0

2.3.1 American Society for Testing & Materials (ASTM) D6880/D6880M-11, dated 2011/04/01, Standard Specification for Wood Boxes.

2.3.2. ISPM 15- Regulation of Wood Packaging Material in International Trade;

2018 Revision

2.3.3. API-STD-598 Valve Inspection and Testing; 2016 Revision

2.3.4. ISO/IEC 17025:2017 General Requirements for the Competence of Testing and Calibration Laboratories

2.3.5. American Society for Quality (ASQ) Q90001-2015, dated October 2015, Quality Management Systems-Requirements

3.0 REQUIREMENTS

3.1. General- The repair and testing of each 18 Inch Butterfly Valve assembly shall be accomplished in accordance with industry standard practices. Upon completion of repairs, the 18 Inch Butterfly Valves shall meet the requirements of MIL-STD-24624A to include leakage testing.

3.1.1. The overhaul requirements described herein are considered the minimum necessary and are not intended to replace any procedures, controls, examinations, or tests normally employed by the Contractor to assure the quality of the product. The overhaul of the valve is intended to return the valve performance and appearance to a like new condition. It is anticipated there will be cosmetic blemishes, particularly on the cast body of the valve, however none of these blemishes shall interfere with the proper operation of the valve assembly including during installation of the valve in the shipboard piping system.

3.2. Overhaul- The Contractor shall provide all labor and materials required to perform the overhaul services as described below for each valve.

3.2.1 Preliminary disassembly and inspection of the 18 Inch Butterfly Valve assembly shall be conducted in accordance with industry standard practice and the manufactures procedures in order to determine the total cost to repair including but not limited to material, labor, testing, preservation, packaging, packing, and marking costs.

3.2.2. The Contractor shall submit a detailed cost estimate to the Coast Guard Contracting Officer for review and approval prior to the start of any repair or ordering of material. In addition to the requirements for the open and inspect report in this paragraph, the contractor shall provide the cost of a new 18 Inch valve assembly. The repair cost estimate shall include at a minimum:

a. Part Number

b. NSN

c. Serial Number

d. Contract Number

e. A list of individual repair parts by part number and cost.

f. A listing of labor to repair, test and preserve, pack, package and mark the item.

3.2.2.1 The Coast Guard Contracting Officer shall determine the disposition of any valve delivered for overhaul that is determined to be beyond economical repair.

3.2.3 Upon written approval from the Coast Guard Contracting Officer, the Contractor shall proceed with repairs to the valve assembly in accordance with the requirements of this document.

3.2.4 At a minimum, all parts manufactured of Polytetrafluoroethylene (PTFE) and the graphite packing shall be renewed. All replacement parts used in the overhaul shall be new parts. Reclaimed, recycled or aftermarket parts are not acceptable and shall not be used. Commercial parts such as seals which are not manufactured by the valve manufacturer shall be identified by their marking or through the use of the technical manual for identification purposes. Commercially available items such as these are generally interchangeable between different manufacturers and may be substituted as long as they are equal in all respects.

3.3 Tests

3.3.1 After all repair work and reassembly is completed, the 18 Inch Butterfly Valve assembly shall be tested in accordance with API-STD-598- Valve Inspection and Testing. The final test and inspection report shall be enclosed in the box with each repaired 18 Inch Butterfly Valve assembly and a copy shall be sent to the Coast Guard Contracting Officer.

3.3.2 The test results shall be documented on a report and provided to the Contracting Officer. The report shall contain the following information as a minimum:

a. Contractor's Name including name of sub-contractors facility is used

b. Contract Number

c. Valve Model, part number and serial number if available

d. Date of Test

e. Description of each test conducted and the results of each test

f. Name of the person conducting the test

3.4 Photo Documentation- The contractor shall provide digital photo documentation to the Coast Guard Contracting Officer as follows:

a. During initial disassembly of the valve after receipt.

b. When significant findings that will affect cost of repair/overhaul or time are discovered.

c. When other significant or unusual findings such as failed parts or damages are discovered.

d. During valve testing to document results.

e. When the valve is prepared for shipment to document "as shipped" configuration to include images of the PPP&M.

f. The photo documentation shall be color digital and shall be sent to the Contracting Officer and the Contracting Officer's Representative via email.

4.0 QUALITY ASSURANCE

4.1. General - The Contractor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system shall be documented and available for review by the Coast Guard.

4.2. Records - The Contractor shall maintain records of all inspections and tests. The records, at a minimum, shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken.

4.3. Calibration System - The Contractor, as well as any subcontractors, shall be required to maintain a test equipment calibration program in compliance with section 2.3.4. of this specification. The program shall be documented and traceable to the National Institute of Standards (NIST).

4.4. Responsibility for Inspection - The Contractor shall be responsible for the performance of all inspection requirements specified herein. The Contractor shall provide space, personnel, and test equipment to conduct all required inspections. All inspection and testing shall be performed at the Contractor's plant or at other facilities acceptable to the Coast Guard. The Coast Guard reserves the right to verify or have performed any of the inspections or tests that are deemed necessary to assure that supplies and services conform to the prescribed requirements by a Quality Assurance Inspector.

4.5. Responsibility for Compliance - All items shall meet the provisions of sections 3 & 5 of this specification. The inspections set forth in this specification shall become part of the Contractor's overall inspection system or quality program. The absence of any inspection requirements in the specification shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

4.6. Quality System - The Contractor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements in accordance with section

2.3.5. of this specification. The inspection system shall be documented and available for review by the Coast Guard.

4.7. Tests & Inspections - The inspections/tests required here and in the appropriate subsection in section 3.0. of this specification, are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Contractor to assure the quality of the item in question.

5.0 PRESERVATION, PACKING & MARKING

5.1 Preservation- An overhauled valve is typically intended for long term warehouse storage and not for immediate installation. Therefore, it is critical that the Contractor ensure that the overhauled valve undergo the following preservation requirements.

5.1.1. Each 18 Inch Butterfly Valve assembly shall be completely dried of all test fluid.

5.1.2. Each valve shall be packaged in a heat sealed 6mil minimum poly bag meeting Mil-PRF-22191.

5.2 Packing- Each 18 Inch Butterfly Valve assembly shall be individually packaged in its own enclosed wooden container. Each assembly shall be completely enclosed in no less than 1"thick cushioning material prior to placing item within wood box. Blocking material shall be used between the assembly and the wood box to prevent movement or damage during multiple shipments by commercial carrier.

5.2.1. The lid or cover shall be attached using corrosion resistant Phillips head screws (Deck Screws). Each Lid or Cover screw shall be identified by marking with a 1"- 2" diameter "Red" colored circle, placed directly over each screw.

5.2.2 All packaging and packing material shall meet the Phytosanitary Requirements for WPM in accordance with section 2.3.2. ISPM 15- Regulation of Wood Packaging Material; 2018 Revision.

5.2.3 The use of any material other than solid wood or plywood for shipping crate construction is not authorized and shall not be used. Oriented strand board is prohibited.

5.2.4 The wooden containers for the 18 Inch Butterfly Valve assembly shall be constructed in accordance with ASTM D6880/D6800M Class 2, Style 2 and be skid mounted to allow for movement by fork truck.

5.3 Marking- Each packaged and packed item shall be marked in the upper left-hand side of the two longest sides, (two opposite sides if square) of each container. The Markings shall be made with machine-made stencils. The lettering / numbering shall be at least 3/8 inch high, in permanent black printed characters on a highly contrasting "white painted" background.

5.3.1. This marking shall consist of the STOCK NUMBER, ITEM NAME, PART NUMBER, CONTRACT NUMBER, GROSS WEIGHT (in lbs.), condition code CONDITION "A", unit of issue with quantity (i.e. 1-EA), and the words COAST GUARD SFLC

MATERIAL.

5.3.2. The markings shall be laid out in the follow format.

STOCK NUMBER 4820-01-663-7956

ITEM NAME VALVE, BUTTERFLY

PART NUMBER MIL-V-24624 18IN

CONTRACT NUMBER SEE CONTRACT

SHIPPING WEIGHT AS DETERMINED BY CONTRACTOR

CONDITION CODE CODITION "A"

QUANITY & UNIT OF ISSUE 1- EACH

COAST GUARD SFLC MATERIAL

5.4. Bar Coding- The Contractor shall supply bar code labels on all CLINs except for those that require data submissions only.

5.4.1 All bar code labels shall be in accordance with SFLC specification D- 000-0100 Rev G.

a. The actual labels shall be Type "V". Grade "a", Style "2", Composition "b" with plastic laminate.

b. Each label shall contain encoded data for the Stock Number.

6.0 NOTES

None

WARRANTY:

X A. Standard Manufacturer's Warranty

B. Item being repaired as an "onboard repair" or a "system stock" item and will be put into inventory. NOT FOR IMMEDIATE INSTALLATION.

Contractor must guarantee item against defects that lead to failure for days after installation for a period of up to two (2) years after delivery to Coast Guard.

GOVERNMENT ACCEPTANCE:

Acceptance will be made at destination by a Government representative.

Acceptance will be contingent upon the representative's verification of no damage in transit, correctness and completeness of order and contractor's conformance to preservation/packaging, packing and marking requirements.

PACKAGING AND MARKING FOR SHIPMENT:

X A. Each unit shall be packed individually in it's own wooden box which shall be capable of providing adequate protection to the item during multiple shipments. Mark each box in legible black print lettering with the following information:

NATIONAL STOCK NUMBER

ITEM NAME

PART NUMBER

GOVERNMENT ORDER NUMBER

4820-01-663-7956

VALVE,BUTTERFLY

MIL-V-24624 18IN

PRESERVATION / PACKAGING:

X A. Each unit shall be individually preserved and wrapped for protection against deterioration for a period of two (2) years minimum.

B. See Attachments

B. See Attachments

And the words: "Coast Guard SFLC Material, Condition "A"