Ordering Procedures.docx

Ordering Procedures for A-10 Gun Camera Repair

The following ordering procedures are based on the intent of the Government to award 3 contracts under a multiple award IDIQ for the repair of A-10 gun Cameras. The intent of these ordering procedures is to encourage as much competition as possible during ordering, while also ensuring risk mitigation of late and/or poor quality repairs. If all awarded contractors’ past and current performance on this specific contract are acceptable as defined below, all awarded contractors will be permitted to bid on task orders as they are solicited. Awarded contractors will hereafter be referred to as “Awardee.”

Ordering Procedures will be defined under four scenarios: All Awardees have acceptable performance; 2 of 3 Awardees have acceptable performance; 1 of 3 Awardee’s has acceptable performance; all Awardees are performing below acceptable performance. Awardees will be notified that they are performing below acceptable performance if the contractor has currently received assets for repair and is late in delivering one, some or all assets; or if there are outstanding Deficiency Reports; or if a deliverable report is late. A contractor can resolve this performance determination and qualify future task orders by correcting the unacceptable performance or by receiving a notice from the PCO that the unacceptable performance is outside of the Awardee’s control. The PCO or buyer will provide notification when the Awardee’s performance is again considered acceptable. It is the responsibility of the Contractor to know what their standing is on the contract and can request this information from the PCO or Buyer at any time.

1. Ordering Procedures if all Contractors have Acceptable Performance:

After receipt of a complete Purchase Request (PR) package for A-10 Gun Camera Repairs, the PCO or Contract Specialist will email each Awardee to ask if any additional discounts are currently available or if the contractor will rely on the basic contract pricing for this order. The Awardees will have 5 business days to respond to this solicitation. The responses will then be ranked according to price and the task order award will go to the Awardee with the lowest price. The task order will be signed bilaterally if additional discounts are provided, and unilaterally if the basic contract price is used, unless the PCO determines it should be signed bilaterally.

2. Ordering Procedures if 2 of 3 Awardees have Acceptable Performance:

After receipt of a complete PR package for A-10 Gun Camera Repairs, the PCO or Contract Specialist will email the 2 Awardees with acceptable performance to ask if any additional discounts are currently available or if the contractor will rely on the basic contract pricing for this order. These Awardees will have 5 business days to respond to this solicitation. The responses will then be ranked according to price and the task order award will go to the Awardee with the lowest price. The task order will be signed bilaterally if additional discounts are provided, and unilaterally if the basic contract price is used, unless the PCO determines it should be signed bilaterally. Additionally, the PCO or Contract Specialist will notify the Awardee with unacceptable performance that an ordering solicitation has been issued in preparation for a task order award.

3. Ordering Procedures if only 1 of 3 Awardees have Acceptable Performance:

After receipt of a complete PR package for A-10 Gun Camera repairs, the PCO will unilaterally award a task order to the Awardee with acceptable performance using the basic contract price. The PCO or Contract Specialist will notify the Awardees with unacceptable performance that a task order has been awarded against this multiple award IDIQ.

*Special note: It takes several days to create a task order award. A task order will not be canceled and resolicited if an Awardee with unacceptable performance becomes compliant on the same day as the task order award or shortly after award.

4. Ordering Procedures if all Awardees are performing below acceptable performance:

After receipt of a complete PR package for A-10 Gun Camera repairs, the PCO or Buyer will apply the following formula to all Awardees:

Total Score =QS+SS+DS

Where QS (Quality Score) is defined as QD (Quantity Delivered) minus DR’s (Valid Deficiency Reports) divided by QD, then adjusted for weight (50%); SS (Schedule Score) is QD minus LD (Late Deliveries) divided by QD, then adjusted for weight (40%); and DS (Data Score) is RD (Reports Delivered) minus LR (Late Reports) divided by RD, then adjusted for weight (10%). The Total Score is the sum of QS, SS, and DS and is represented as a percentage. For reference: A contractor that has no deficiency reports or late deliveries would have a 100% score.

The PCO will unilaterally award a task order to the Awardee with the highest score using the basic contract price. The PCO or Contract Specialist will notify the other Awardees that a task order has been awarded against this multiple award IDIQ.

In the event that two or three Awardees have a tie score, the task order will be competed as described in #1 or #2 above, respectively.