oppOJJDP-2018-14582-cfda16.544-instructions..pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for funding under the fiscal year (FY) 2018 Gang Suppression Planning Grants Program. This program furthers the Department’s mission by strengthening community capacity to stem violence and reduce youth offending and victimization, improving the response to children’s exposure to violence, and enhancing public safety.

OJJDP FY 2018 Gang Suppression Planning Grants Program

Applications Due: August 27, 2018

Eligibility

Eligible applicants are limited to states (including territories), units of local government,1 and federally recognized tribal governments as determined by the Secretary of the Interior. Units of local government include law enforcement agencies. All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

OJJDP welcomes applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).2 The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire project. Under this solicitation, only one application by any particular applicant entity will be considered. An entity may, however, be proposed as a subrecipient (subgrantee) in more than one application.

1 A “unit of local government” means—

(a) Any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a state.

(b) Any law enforcement district or judicial enforcement district that—

(i) Is established under applicable state law, and

(ii) Has the authority to, in a manner independent of other state entities, establish a budget and impose taxes.

(c) For the purposes of assistance eligibility, any agency of the government of the District of Columbia or the federal government that performs law enforcement functions in and for—

(i) The District of Columbia, or

(ii) Any Trust Territory of the United States.

2 For additional information on subawards, see "Budget and Associated Documentation" under Section D. Application and Submission Information.

https://www.usdoj.gov/ https://ojp.gov/ https://www.ojjdp.gov/ https://www.ojjdp.gov/

OJJDP-2018-14582

OJJDP may elect to fund applications submitted under this FY 2018 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and the availability of appropriations.

In addition, as discussed further below, to the extent the applicant is a state or local government entity, in order validly to accept an FY 2018 award under this solicitation, the chief legal officer of that entity must properly execute, and the applicant must submit, the specific certifications regarding compliance with certain federal laws, attached to this solicitation as Appendices D and E. The text of these statutory provisions appear in Appendix B. (Note: This requirement does not apply to Indian tribal governments.)

Deadline

Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m. eastern time (ET) on August 27, 2018.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

This deadline does not apply to the receipt of certifications regarding compliance with certain federal laws. (See Appendices D and E) As explained below, an applicant that is either a state or local government entity may not validly accept an award, however, unless those certifications are submitted to OJP on or before the day the applicant submits the signed award acceptance documents.

For additional information, see How to Apply in Section.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726 or 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants@ncjrs.gov within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800–851–3420 or TTY: 301–240–6310 (hearing impaired only) or by email at https://www.grants.gov/web/grants/register.html https://www.grants.gov/web/grants/support.html mailto:support@grants.gov mailto:grants@ncjrs.gov grants@ncjrs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. ET, Monday through Friday, and 10 a.m. to 8 p.m. ET on the solicitation close date. General information on applying for OJJDP awards can be found at https://www.ojjdp.gov/funding/funding.html.

Answers to frequently asked questions that may assist applicants are posted at https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/GangPlan.pdf.

Grants.gov number assigned to this solicitation: OJJDP-2018-14582

Release date: June 28, 2018 mailto:grants@ncjrs.gov https://www.ojjdp.gov/funding/funding.html https://www.ojjdp.gov/grants/solicitations/FY2018/FAQ/GangPlan.pdf

Contents A. Program Description

Overview Project-Specific Information Goals, Objectives, and Deliverables Evidence-Based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities

B. Federal Award Information Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Match Requirement Preagreement Costs (also known as Preaward Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated With Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements General Information About Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information Act and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) Provide Feedback to OJP Appendix A: Performance Measures Table Appendix B: Applicable Federal Law Appendix C: Federal Communication Information Appendix D: Certification Relating to 8 U.S.C Appendix E: Certification of Compliance Appendix F: Application Checklist

OJJDP FY 2018 Gang Suppression Planning Grants Program CFDA #16.544 and #16.123

A. Program Description

Overview

Law enforcement agencies and researchers have yet to establish a universal definition for gang or gang member(s). To date, all states (including the District of Columbia) have some form of legislation that defines “gang” and a “gang member” or specifies “gang-related activity.”3 While gangs continue to present unique challenges to individuals, the community, law enforcement, and service providers, youth in general are too often involved in community violence as perpetrators, victims, or witnesses/bystanders.4 From the last National Youth Gang Survey conducted in 2012, there were an estimated 30,700 gangs and 850,000 gang members identified in 3,100 self-reported jurisdictions. The number of reported gang-related homicides in 2012 increased 20 percent from 2011.5 Youth gangs have a significant adverse impact on youth, families, and communities across America and threaten public safety across urban, suburban, and rural areas and across gender, ethnicity, and income levels.6

There are many ways to categorize the type of gangs in a community and the activity level of its membership (gang typologies and structures). Gang experts generally agree that gangs can display some common criminal behaviors or patterns and have loose or limited command structures.7 At the individual gang member level, there are some universal rankings that helps us understand the overall structure of such groups. For example, the most active persons in the group tend to be the “core” members that will stay in the gang longer and commit the most criminal acts compared to others that slightly associate (fringe members) or those at high risk of joining (wannabe members) the gang.8 9 Understanding the gang’s pattern of criminal behaviors and the individual characteristics of its members can provide a jurisdiction with valuable intelligence to help create effective gang control strategies.10

3 National Gang Center. 2016. Highlights of gang-related legislation. Tallahassee, FL: Institution for Intergovernmental Research, National Gang Center, https://www.nationalgangcenter.gov/Legislation/Highlights.

4 Finkelhor, D., Turner, H., Shattuck, A., Hamby, S., and Kracke, K. 2015. Children’s Exposure to Violence, Crime, and Abuse: An Update. Washington, DC: Office of Juvenile Justice and Delinquency Prevention, https://www.ojjdp.gov/pubs/248547.pdf.

5 Egley Jr., A., Howell, J., and Harris, M. 2014. Highlights of the 2012 National Youth Gang Survey. Washington, DC:

Office of Juvenile Justice and Delinquency Prevention, https://www.ojjdp.gov/pubs/248025.pdf.

6 Watkins, A.M., and Taylor, T.J. 2016. The prevalence, predictors, and criminogenic effect of joining a gang among urban, suburban, and rural youth. Journal of Criminal Justice 47:133–142.

7 Spinder, A., and Bouchard, M. 2011. Structure or behavior? Revisiting gang typologies. International Criminal Justice Review 21(3):262–282. DOI: 10.1177/1057567711419046.

8 Vigil, J.D. 1988. Barrio Gangs: Street Life and Identity in Southern California. Austin, TX: University of Texas.

9 Taylor, C.S. 1990. Dangerous Society. East Lansing, MI: Michigan State University Press.

10 Bolden, C. 2018. Gang Organization and Gang Types. Criminal Behavior, Criminological Theory, Juvenile Justice.

Online publication. DOI: 10.1093/acrefore/9780190264079.013.430.

https://ojpnet.ojp.usdoj.gov/sites/it/Solicitations/OJJDP/cf2ee92d-9319-48c5-9f89-295164ab70fc/Solicitation/www.ojjdp.gov/pubs/248547.pdf

There are various risk factors and protective factors related to youth delinquency, violence, and gang involvement. Risk factors for gang membership include having unhealthy relationships with family, peer groups, schools, and the community.11 The more risk factors these youth are exposed to (including individual characteristics) increases the likelihood of them joining a gang.12 Protective factors such as parental involvement and monitoring, family and peer support, additional resources and coping skills help combat the influences of gangs and decreases the impact of those risk factors of joining gangs.13

Even though youth account for a small percentage of all arrests and most youth are not arrested for a violent offense,14 youth-perpetrated gun and gang violence remains a problem in the United States. In 2015, there were about 3,633 homicides with a firearm involving known offenders ages 12 to 24.15 Relatedly, adolescence is the most common period for gang entry, and gang involvement has been associated with increased levels of delinquency as well as violence.16

Focused deterrence and suppression strategies can dissuade individuals and gangs from committing crimes. Such approaches highlight the punishments or legal recourse that will ensue in the commission of a crime and discourage the person or group from committing crimes in the future.17 18 While it is ideal to adopt models that use various gang control strategies (e.g., OJJDP’s Comprehensive Gang Model) such as prevention, intervention, and other holistic approaches, a variety of successful and promising programs in the field that focus more on suppression have demonstrated a reduction in gang crime. Research has increased our understanding of what works to prevent and reduce gang violence.

The OJJDP FY 2018 Gang Suppression Planning Grants Program is part of the Project Safe Neighborhoods (PSN) suite of programs, which is focused on reducing violent crime. The PSN suite includes PSN, Strategies for Policing Innovation, Innovative Prosecution Solutions, Crime Gun Intelligence Centers, the National Public Safety Partnership, Technology Innovation for Public Safety, Encouraging Innovation: Field Initiated Programs, Innovations in Community- Based Crime Reduction, and Community-Based Violence Prevention Demonstration. These initiatives will coordinate proactively with the PSN team in the district of the respective U.S.

Attorney’s Office (USAO) to enhance collaboration and strengthen commitment to reducing violent crime. Applicants must demonstrate this coordination with their USAO district PSN team in their submission.

11 Howell, J. 2005. Moving risk factors into developmental theories of gang membership. Youth Violence and Juvenile Justice 3(4):334–354.

12 Howell, J.C., and Griffiths, E. 2018. Gangs in America's Communities. Sage Publications.

13 Stouthamer-Loeber, M., Loeber, R., Stallings, R., and Lacourse, E. (2008). Desistance from and persistence in offending. Violence and serious theft: Development and prediction from childhood to adulthood, pp. 269–306.

14 OJJDP Statistical Briefing Book, Juvenile Proportion of Arrests, https://www.ojjdp.gov/ojstatbb/crime/qa05102.asp?qaDate=2015; and OJJDP Statistical Briefing Book, Juvenile Arrests by Most Serious Offense, https://www.ojjdp.gov/ojstatbb/crime/qa05101.asp?qaDate=2015.

15 Puzzanchera, C., Chamberlin, G., and Kang, W. 2017. Easy Access to the FBI's Supplementary Homicide Reports:

1980-2015, http://www.ojjdp.gov/ojstatbb/ezashr/.

16 Development Services Group, Inc. 2014. Gang Prevention. Literature Review. Washington, DC: Office of Juvenile Justice and Delinquency Prevention, https://www.ojjdp.gov/mpg/litreviews/Gang_Prevention.pdf.

17 Braga and Weisburd. 2012. The effects of focused deterrence strategies on crime: A systematic review and meta-analysis of the empirical evidence. Journal of Research in Crime and Delinquency 49(3):323–358.

18 Gravel, J., Bouchard, M., Descormiers, K., Wong, J.S., and Morselli, C. 2013. Keeping promises: A systematic review and a new classification of gang control strategies. Journal of Criminal Justice 41:228–242.

DOI:10.1016/j.jcrimjus.2013.05.005.

https://ojpnet.ojp.usdoj.gov/sites/it/Solicitations/OJJDP/cf2ee92d-9319-48c5-9f89-295164ab70fc/Solicitation/www.ojjdp.gov/ojstatbb/ezashr https://ojpnet.ojp.usdoj.gov/sites/it/Solicitations/OJJDP/cf2ee92d-9319-48c5-9f89-295164ab70fc/Solicitation/www.ojjdp.gov/mpg/litreviews/Gang_Prevention.pdf

Statutory Authority: This program is authorized pursuant to 34 U.S.C. 11171-11172 and the Department of Justice Appropriations Act, 2018, Pub. L. No. 115–141, 132 Stat.348, 423.

Project-Specific Information

OJJDP’s gang and youth violence prevention strategy is founded on the recognition that preventing and reducing gang crime and violence require a shared framework of strategic and coordinated delivery of programs, services, and practices across multiple sectors that balance community development, prevention, intervention, and targeted suppression and enforcement.

The Gang Suppression Planning Grants Program is designed to reduce violent crime, gangs, and victimization and promote public safety in communities through planning support to eligible localities to build capacity for a multilateral data-driven strategy.

Goals, Objectives, and Deliverables

The overall, long-term goals of the Gang Suppression Planning Grants Program are to:

• Understand the jurisdiction’s gang landscape and be able to use data (gang intelligence) to develop effective gang control strategies;

• Reduce and sustain reductions in community youth violence, particularly gun and gang violence, and victimization;

• Prevent violence and promote healing from victimization and exposure to violence in the home, school, and community; and

• Increase the safety, well-being, and healthy development of children, youth, and families.

OJJDP is seeking proposals from applicant jurisdictions that have high levels of youth-perpetrated gun crime and gang violence and that can demonstrate a willingness and readiness to develop fully comprehensive, community- and data-driven responses. Funding will support selected jurisdictions to undertake strategic planning and capacity-building work through multidisciplinary and community partnerships.

Because no one policy or program can completely or effectively respond to youth violence and victimization, OJJDP encourages communities to view the research-based principles set forth in the Shared Framework for Reducing Youth Violence and Promoting Well Being19 as a guide to stop violence and victimization. By addressing the individual, peer, family, community, and societal level factors; adopting trauma-informed and healing-based strategies; and building social capital and community efficacy in affected neighborhoods, localities can transform areas beset by violence into safe and thriving communities. OJJDP also continues to develop and enhance guidance around these types of strategies specifically, for example, through its prospective FY 2018 Initiative To Develop a Research-Based Youth Violence Prevention Practice Strategy. OJJDP expects to work with successful applicants across these related initiatives.

19 If you are unable to view the Shared Framework in Prezi, download this PDF document in narrative format for the content: www.ojjdp.gov/funding/Shared-Framework-for-Youth-Violence-Prevention.pdf.

https://prezi.com/gy8vvmv4j3zz/shared-framework-for-reducing-youth-violence-and-promoting-well-being/ https://www.grantsnet.justice.gov/programplan/html/Item.htm?ForecasterId=13554 https://www.grantsnet.justice.gov/programplan/html/Item.htm?ForecasterId=13554 https://ojpnet.ojp.usdoj.gov/sites/it/Solicitations/OJJDP/cf2ee92d-9319-48c5-9f89-295164ab70fc/Solicitation/www.ojjdp.gov/funding/Shared-Framework-for-Youth-Violence-Prevention.pdf

Applicants must propose and undertake their work through a collaboration of key stakeholders.

In addition to affected youth and families, the collaborative group must include representation from the USAO and its PSN team; city, county, and/or tribal leadership; and local law enforcement, prosecutors, public health, education, courts, job and workforce development, housing, and community development agencies. It may include other key partners such as colleges, career and technical education institutions, the business community, the media, faith institutions, domestic violence programs, and rape crisis centers. Governance of the collaborative group is to be shared between the public and private sectors. Youth, families, community members, and nonpublic entities representing or directly serving youth and families must compose a significant proportion of the collaborative body. This is a mechanism to ensure that youth and families, who are the intended recipients of prevention, intervention, and treatment services and are immediate beneficiaries, have a substantial role in developing and implementing proposed activities. These two factors—active representation of the required stakeholders and the described shared governance mechanism—are critical selection criteria.

NOTE: Applicants are to document the history and impact of relevant past collaborations, as described in Application and Submission Information, page 16, as evidence of their readiness to engage in collaborative work and collective action.

Applicants must be able to demonstrate their knowledge of the jurisdiction-specific local gang problem. Such analysis would include, at a minimum, the ability to identify the number of gangs within the jurisdiction; the names and boundaries (if applicable) of the gangs within the jurisdiction; observed gang types and structures (if applicable); known history of the gang (such as the longevity of the gang in the jurisdiction, mergers, and rivals); type of crimes the gang typically commits (if applicable); the jurisdiction’s process for defining, identifying, and/or classifying the gang or its individual members (reference to the city code or state statute); and identifying all government entities that focus solely on gangs in the jurisdiction (i.e., gang task force, gang unit, etc.).

Applicants may consider using a gang or validated risk assessment tool, instrument, or questionnaire designed to aid in the identification of youth who are in a gang or at risk of joining a gang.

OJJDP encourages applicants to be both strategic and realistic in their proposals, recognizing that a thoughtful planning process involving all key stakeholders is fundamental to ensuring lasting support for and sustaining the work to reduce violence; transform community norms, culture, and behaviors; and achieve well-being in children, youth, and families.

Specific objectives and associated activities are:

1. Develop a customized gang suppression strategy equipped to address the unique challenges presented to local law enforcement and prosecutors.

2. Address how to reduce youth gun and gang violence and increase public safety in the final strategic plan. Prevent and intervene to deter youth ages 12 to 24 from gun and gang violence using evidence- and practice-based approaches, notably the OJJDP Comprehensive Gang Model; Group Violence Intervention, formerly known as the Boston Ceasefire model; and Cure Violence. (For more information on these approaches, refer to CrimeSolutions.gov and Gang Prevention: An Overview of Research and Programs.)

https://www.nationalgangcenter.gov/comprehensive-gang-model https://www.nationalgangcenter.gov/comprehensive-gang-model https://nnscommunities.org/our-work/strategy/group-violence-intervention http://cureviolence.org/ https://www.crimesolutions.gov/ https://www.ncjrs.gov/pdffiles1/ojjdp/231116.pdf https://www.ncjrs.gov/pdffiles1/ojjdp/231116.pdf

3. Increase the scope and effectiveness of community-based youth violence and gang control strategies to address the ever-changing nature of gangs, gang structure, and behaviors.

4. Address how to reduce the impact of violence on youth by improving identification, screening, access, delivery, and quality of services available to youth exposed to gang-related violence, ensuring that these services address the trauma and development needs of the youth and the community in the final strategic plan.

5. Plan to elevate suppression and interruption of/exposure to youth gang violence as a priority issue within the applicant jurisdiction and work collaboratively with public and private entities to align this work with other national and local youth violence (including gang intelligence data sharing) and community-building initiatives as part of a national network, including OJJDP gang and youth violence grantees, national technical assistance providers, researchers, and policy leaders working collaboratively on these issues.

6. Provide training to increase the understanding of the jurisdiction’s gang landscape. All government and non-governmental agencies that will be enlistied as partners on this inititaves should have an universal understanding of their jurisdiction’s gang landscape and best practices to accomplish the goal of suppressing gang activity.

Deliverables

Planning sites must provide a detailed and comprehensive long-term strategic plan as a final deliverable for the 18-month project period. Implementation funding is not provided under this solicitation. More detailed guidance and technical support will be provided to successful applicants in month 1 of the award.

Deliverables required for submission, feedback, and approvals from OJJDP are:

1. A data-driven community analysis, including a gang problem assessment to be delivered in month 12.

2. A plan for initial strategy development, including strategies for leadership and governance and data collection (gang intelligence), sharing, and use, due by month 15.

3. The final strategic plan, due to OJJDP for review by month 18, that includes a blueprint for action outlining the jurisdiction’s approach for achieving the goals and objectives identified above.

The final strategic plan also must outline specific measurable goals and objectives identified through a comprehensive assessment and analysis of local data, local conditions and resources,20 and determinants of the violence problem. It must provide a 5-year blueprint for action with specific activities, an annual budget with identified funding streams and agency responsibilities, a plan to track progress and inform needed changes, and a plan to sustain21 the work to include new funding commitments and sources of program and services support.

All awardees will be required to submit semi-annual progress reports and performance measures data.

Note that this funding is to provide direct resources to and in support of youth and communities in the targeted area and for supporting the ongoing collaborative governance and engagement.

While these funds are not intended for evaluation activities, OJJDP recommends that applicants use a research and data partner to assist with the data tracking, assessment, and measurement of progress throughout the project period to build data capacity and implement a data-driven coordinated approach.

Priority Considerations

OJJDP will give priority consideration to applicants that demonstrate and articulate their knowledge of its local gang issues, particularly those that are impacted by transnational gangs such as MS-13 or M-18. Additionally, the applicant must submit with the application letters of support or memorandum of understanding of all agencies, specifically local law enforcement agencies, prosecutors’ office, and specialized gang units, which will be instrumental in the planning process to develop the suppression plan for the jurisdiction.

An applicant may receive priority consideration by explaining how it would address the problem area identified in its application through cooperation with immigration authorities, including compliance with 8 U.S.C. §§ 1373, 1644, 1226; 1324, and 1357, participation in a 287(g) or other cooperation program, honoring requests for notice of release, transfers of custody, and/or short term extensions of custody, and providing access to detention centers so federal immigration authorities may conduct interviews.22

If you choose to seek this priority consideration, please explain specifically how you believe these forms of cooperation will address the problem area you have identified, and how you will use these grants funds to achieve this end.

The Goals, Objectives, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed in Section D. Application and Submission Information, under Program Narrative.

Evidence-Based Programs or Practices

OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

20 Applicants can expect to coordinate data-readiness efforts with OJJDP and the national technical assistance providers, identify local and common cross-site measures, and consider how to adapt existing data collections as needed to inform the work at the local and cross-site levels.

21 Refer to the sustainability plan example for a draft framework, which can serve as a reference tool for consideration in the development of sustainability plans.

22 To be clear, responses should focus on how cooperation with federal immigration authorities in their enforcement against adults will address gang recruitment of UACs.

https://youth.gov/sites/default/files/NFYVP_Sus_Framework_0405.pdf

• Improving the quantity and quality of evidence OJP generates.

• Integrating evidence into program, practice, and policy decisions within OJP and the field.

• Improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention.

Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based.

The OJP CrimeSolutions.gov website at https://www.crimesolutions.gov and the OJJDP Model Programs Guide website are two resources that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

OJJDP training and technical assistance awardee standards. OJJDP has developed the Core Performance Standards for Training, Technical Assistance, and Evaluation to promote among providers the consistency and quality of OJJDP-sponsored training and technical assistance and to advance common expectations of performance excellence. The standards present minimum expectations that providers must meet for effective practice in the planning, coordination, delivery, and evaluation of training. Award recipients must coordinate with OJJDP’s National Training and Technical Assistance Center (NTTAC) in the assessment and delivery of services to ensure the effective use of OJJDP grant funding.

Requirements related to coordination of activities will include, but are not limited to:

• Coordination with OJJDP NTTAC. OJJDP requires all training and technical assistance projects to coordinate their activities with OJJDP NTTAC by complying with all OJJDP/NTTAC protocols to ensure coordinated delivery of services among providers and the effective use of OJJDP grant funding. OJJDP reserves the right to modify these protocols at any time with reasonable notice to the grantee prior to project completion.

• OJJDP-funded webinars. The award recipient must comply with OJJDP’s Webinar

Guidelines, as described in the core performance standards. Minimally, OJJDP training and technical assistance providers will submit information to OJJDP NTTAC in advance of all events for the online calendar, use the approved OJJDP presentation template, and record events and provide the final files which are compliant with Section 508 of the Workforce Rehabilitation Act to OJJDP or OJJDP’s representative. For more information on Section 508 of the Workforce Rehabilitation Act, visit www.section508.gov.

• Training information sharing. OJP will collect information from its program offices on OJP-funded training and technical assistance events. Award recipients must use OJJDP’s standard electronic training request form, submit information to NTTAC on all training events (e.g., name of requestor, description of request, and dates of event) via the online TTA360 https://www.crimesolutions.gov/ https://www.crimesolutions.gov/ http://www.ojjdp.gov/mpg http://www.ojjdp.gov/mpg http://www.section508.gov/ system 30 days in advance of the event date, and report additional data, as OJJDP requires.

Information Regarding Potential Evaluation of Programs and Activities

The Department of Justice has prioritized the use of evidence-based programming and deems it critical to continue to build and expand the evidence informing criminal and juvenile justice programs to reach the highest level of rigor possible. Therefore, applicants should note that OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. Recipients and subrecipients will be expected to cooperate with program-related assessments or evaluation efforts, including through the collection and provision of information or data requested by OJP (or its designee) for the assessment or evaluation of any activities and/or outcomes of those activities funded under this solicitation. The information or data requested may be in addition to any other financial or performance data already required under this program.

B. Federal Award Information

OJJDP expects to make up to five awards of up to $200,000 each, with an estimated total amount awarded of $1 million. OJJDP expects to make awards for an 18-month period of performance, estimated to begin on October 1, 2018.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award

OJJDP expects to make any award under this solicitation in the form of a cooperative agreement, which is a type of award that provides for OJP to have substantial involvement in carrying out award activities. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration Information, for a brief discussion of what may constitute substantial federal involvement.

All awardees under this solicitation are required to work collaboratively with OJJDP and the network of national technical assistance providers, research partners, and peer jurisdictions as well as federal partners, as directed by OJJDP. Additionally, all awardees will be required to collaborate to the maximum extent with relevant OJP initiatives funded in their jurisdictions, including but not limited to the prior OJJDP antigang strategy and youth violence projects noted above as well as the Bureau of Justice Assistance (BJA) Public Safety Partnerships (PSP) and PSN initiatives to ensure there is no overlap of resources. OJJDP will consult with BJA in developing site selection recommendations.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities23) must, as described in the Part 200 Uniform Requirements24 as set out at 2 C.F.R.

200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that [the recipient (and any subrecipient)] is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

(c) Evaluate and monitor [the recipient’s (and any subrecipient’s)] compliance with statutes, regulations, and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or [the recipient (or any subrecipient)] considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

To help ensure that applicants understand the applicable administrative requirements and cost principles, OJP encourages prospective applicants to enroll, at no charge, in the DOJ Grants Financial Management Online Training, available at https://ojpfgm.webfirst.com/. (This training is required for all OJP award recipients.)

Also, applicants should be aware that OJP collects information from applicants on their financial management and systems of internal controls (among other information), which is used to make award decisions. Under Section D. Application and Submission Information, applicants may access and review a questionnaire – the OJP Financial Management and System of Internal Controls Questionnaire – that OJP requires all applicants (other than an individual applying in his/her personal capacity) to download, complete, and submit as part of the application.

23 For purposes of this solicitation, the phrase “pass-through entity” includes any recipient or subrecipient that provides a subaward ("subgrant”) to a subrecipient (subgrantee) to carry out part of the funded award or program.

Additional information on proposed subawards is listed under What an Application Should Include, Section D of this solicitation.

24 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

https://ojpfgm.webfirst.com/ https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf

Budget Information

Cost Sharing or Match Requirement

This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

For additional information on cost sharing and match, see the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm.

Preagreement Costs (also known as Preaward Costs) Preagreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award.

OJP does not typically approve preagreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. All such costs incurred prior to award and prior to approval of the costs are incurred at the sole risk of the applicant. (Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs.) Should there be extenuating circumstances that make it appropriate for OJP to consider approving preagreement costs, the applicant may contact the point of contact listed on the title page of this solicitation for the requirements concerning written requests for approval. If approved in advance by OJP, award funds may be used for preagreement costs, consistent with the recipient’s approved budget and applicable cost principles. See the section on Costs Requiring Prior Approval in the DOJ Grants Financial Guide at https://ojp.gov/financialguide/DOJ/index.htm for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, a recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.25 The 2018 salary table for SES employees is available on the Office of Personnel Management website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with nonfederal funds. (Nonfederal funds used for any such additional compensation will not be considered matching funds, where match requirements apply.) If only a portion of an employee's time is charged to an OJP award, the maximum allowable compensation is equal to the percentage of time worked times the maximum salary limitation.

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, this limitation on compensation rates allowable under an award. An applicant that requests a waiver should include a detailed justification in the budget narrative of its application.

An applicant that does not submit a waiver request and justification with its application should anticipate that OJP will require the applicant to adjust and resubmit the budget.

25 OJP does not apply this limitation on the use of award funds to the nonprofit organizations listed in Appendix VIII to 2 C.F.R. Part 200.

https://ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.3b.htm https://ojp.gov/financialguide/DOJ/index.htm https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/18Tables/exec/html/ES.aspx

The justification should address—in the context of the work the individual would do under the award—the particular qualifications and expertise of the individual, the uniqueness of a service the individual will provide, the individual’s specific knowledge of the proposed program or project, and a statement that explains whether and how the individual’s salary under the award would be commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work he/she would do under the award.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events, available at https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients, as well as some conference, meeting, and training costs for grant recipients; and (3) set cost limits, which include a general prohibition of all food and beverage costs.

Costs Associated With Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services, where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2018 Awards” in the OJP Funding Resource Center at https://ojp.gov/funding/index.htm.

C. Eligibility Information

For eligibility information, see the title page.

In addition, as discussed in more detail below, to the extent the applicant is a state or local government entity, in order for the applicant to validly accept this award, the chief legal officer of that entity must properly execute, and the applicant must submit, the specific certifications regarding compliance with certain federal laws. (Note: this requirement does not apply to Indian tribal governments.) (See Appendices D and E.)

For information on cost sharing or match requirements, see Section B. Federal Award Information.

https://www.ojp.gov/financialguide/DOJ/PostawardRequirements/chapter3.10a.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/Explore/LegalOverview/index.htm https://ojp.gov/funding/index.htm

D. Application and Submission Information

What an Application Should Include

This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

Moreover, an applicant should anticipate that an application that OJP determines is nonresponsive to the scope of the solicitation, including the funding limit, or that OJP determines does not include the application elements that OJJDP has designated to be critical, will neither proceed to peer review nor receive further consideration. For this solicitation, OJJDP has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet, and Budget Narrative.

NOTE: OJP has combined the Budget Detail Worksheet and Budget Narrative in a single document collectively referred to as the Budget Detail Worksheet. See “Budget Information and Associated Documentation” below for more information about the Budget Detail Worksheet and where it can be accessed.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet,” “Timelines,” “Memoranda of Understanding,” “Résumés”) for all attachments. Also, OJP recommends that applicants include résumés in a single file.

Please review the “Note on File Names and File Types” under How To Apply to be sure applications are submitted in permitted formats.

1. Information To Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of preapplications, applications, and related information. Grants.gov and the OJP Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

To avoid processing delays, an applicant must include an accurate legal name on its SF-

424. On the SF-424, current OJP award recipients, when completing the field for “Legal Name” (box 8a), should use the same legal name that appears on the prior year award document (which is also the legal name stored in OJP’s financial system). Also, current recipients should enter the Employer Identification Number (EIN) in box 8b exactly as it appears on the prior year award document. An applicant with a current, active award(s) must ensure that its GMS profile is current. If the profile is not current, the applicant should submit a Grant Adjustment Notice (GAN) updating the information on its GMS profile prior to applying under this solicitation.

A new applicant entity should enter its official legal name in box 8a, its address in box 8d, its EIN in box 8b, and its Data Universal Numbering System (DUNS) number in box 8c of the SF-424. A new applicant entity should attach official legal documents to its application (e.g., articles of incorporation, 501(c)(3) status documentation, organizational letterhead) to confirm the legal name, address, and EIN entered into the SF-424. OJP will use the System for Award Management (SAM) to confirm the legal name and DUNS number entered in the SF-424; therefore, an applicant should ensure that the information entered in the SF-424 matches its current registration in SAM. See the How to Apply section for more information on SAM and DUNS numbers.

Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order 12372. An applicant may find the names and addresses of State Single Points of Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-content/uploads/2017/11/Intergovernmental_-Review-_SPOC_01_2018_OFFM.pdf. If the state appears on the SPOC list, the applicant must contact the state SPOC to find out about, and comply with, the state’s process under E.O. 12372. In completing the SF-424, an applicant whose state appears on the SPOC list is to make the appropriate selection in response to question 19 once the applicant has complied with its state E.O. 12372 process.

(An applicant whose state does not appear on the SPOC list should answer question 19 by selecting the response that the: “Program is subject to E.O. 12372 but has not been selected by the state for review.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

• Written for a general public audience.

• Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

The abstract should briefly describe the project’s purpose, the population to be served, and the activities that the applicant will implement to achieve the project’s goals and objectives.

The abstract should describe how the applicant will measure progress toward these goals.

The abstract should indicate whether the applicant will use any portion of…