oppEDA-2018-DISASTER-cfda11.307-cidPROPOSAL-CONSTRUCTION-instructions.pdf

NOTICE OF FUNDING OPPORTUNITY

EXECUTIVE SUMMARY

• Federal Agency Name: Economic Development Administration (EDA or the Agency), U.S.

Department of Commerce (DOC).

• Federal Funding Opportunity Title: FY 2018 EDA Disaster Supplemental Notice of

Funding Opportunity (NOFO) (Disaster Supplemental NOFO).

• Announcement Type and Date: Disaster Supplemental NOFO announcement publishing

EDA’s proposal and application submission requirements and review procedures for the review of proposals and applications received under EDA’s Economic Adjustment

Assistance (EAA) disaster recovery program, as authorized by Sections 209 and 703 of the

Public Works and Economic Development Act of 1965, as amended (42 U.S.C. § 3121 et seq.) (PWEDA). Effective date: April 10, 2018.

• Funding Opportunity Number: EDA-2018-DISASTER

• Catalog of Federal Domestic Assistance (CFDA) Number: 11.307, Economic Adjustment

Assistance

• Dates: EDA employs a two-phase review process for proposals/applications submitted under this NOFO. There are no submission deadlines. Proposals and applications will be accepted on an ongoing basis until the publication of a new Disaster Supplemental NOFO, cancellation of this NOFO or all available funds have been expended. EDA intends to review proposal packages within 30 days of their receipt and review full applications within 60 days of receipt. See Section E of this NOFO regarding EDA’s two-phase review process.

• Eligible Applicants: Under its EAA program, EDA is not authorized to provide grants or cooperative agreements to individuals or to for-profit entities. Requests from such entities will not be considered for funding. Pursuant to Section 3(4) of PWEDA (42 U.S.C. §

3122(4)(a)) and 13 C.F.R. § 300.3 (Eligible Recipient), eligible applicants under the

EAA program include a(n): (i) District Organization of an EDA-designated Economic

Development District (EDD); (ii) Indian Tribe or a consortium of Indian Tribes; (iii) State, county, city, or other political subdivision of a State, including a special purpose unit of a

State or local government engaged in economic or infrastructure development activities, or a consortium of political subdivisions; (iv) institution of higher education or a consortium of institutions of higher education; or (v) public or private non-profit organization or association acting in cooperation with officials of a political subdivision of a State.

• Funding Opportunity Description: EDA announces general policies and application procedures for the Disaster Supplemental NOFO. Subject to the availability of funds, this investment assistance will help communities and regions devise and implement long-term economic recovery strategies through a variety of non-construction and construction projects, as appropriate, to address economic challenges in areas where a Presidential declaration of a major disaster was issued under the Robert T. Stafford Disaster Relief and Emergency

Assistance Act (42 U.S.C. § 5121 et seq.) (Stafford Act) as a result of Hurricanes Harvey, Irma, and Maria, and of wildfires and other natural disasters occurring in calendar year 2017.

FULL ANNOUNCEMENT TEXT

FY 2018 EDA Disaster Supplemental Notice of Funding Opportunity

A. Program Description

1. Overview and Program Information

2. DOC Disaster Recovery Investment Priorities

3. Statutory Authorities for EDA’s Programs

4. What Is Resilience?

B. Federal Award Information

1. What funding is available under this announcement?

2. Initial EDA Regional Office Allocations

3. What type of funding instrument will be used to make awards? How long will a project’s period of performance be?

C. Eligibility Information

1. Eligible Applicants

2. Eligible Counties Based on Disaster Declarations

3. Cost Sharing or Matching

D. Proposal and Application Submission Information

1. Address to Request Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management (SAM)

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

7. Other Submission Requirements

E. Application Review Information

1. Phase I: Proposal Review

2. Phase II: Review and Selection Process

3. Federal Awardee Performance and Integrity Information System (FAPIIS) Review

F. Federal Award Administration Information

1. Federal Award Notification

2. Administrative and National Policy Requirements

3. Reporting

G. Federal Awarding Agency Contacts

Atlanta Regional Office

Austin Regional Office

Chicago Regional Office

Denver Regional Office

Philadelphia Regional Office

Seattle Regional Office

H. Other Information

1. Right to Use Information

2. Freedom of Information Act Disclosure

3. Notice of Government-Wide Procurement Restriction

4. Past Performance and Non-Compliance with Award Provisions

5. Restrictions Governing Making Grants to Corporations Convicted of Felony Criminal

Violations and/or Unpaid Federal Tax Liabilities

6. EDA’s Non-Relocation Policy

7. Audit Requirements

8. Implementing the Americans with Disabilities Act (ADA)

I. Instructions for Application Submission via Grants.gov

Appendix A. Certifications Regarding Federal Felony and Federal Criminal Tax Convictions, Unpaid Federal Tax Assessments and Delinquent Federal Tax Returns………………………...40

A. Program Description

1. Overview and Program Information

EDA’s mission is to lead the Federal economic development agenda by promoting innovation and competitiveness, and preparing American regions for growth and success in the worldwide economy. Through this Disaster Supplemental NOFO, EDA will award investments in regions experiencing severe economic distress or other economic harm resulting from

Hurricanes Harvey, Irma, and Maria, and of wildfires and other natural disasters occurring in calendar year 2017. Under this announcement, EDA solicits applications under the authority of its EAA program. The EAA program is intended to be flexible and responsive to the economic development needs and priorities of local and regional stakeholders, including those seeking assistance recovering from Federally declared disasters.1

EAA funds can be awarded to assist a wide variety of activities related to disaster recovery, including economic recovery strategic planning grants, and public works construction assistance. It is a flexible resource that responds adaptively to pressing economic issues and is well-suited to help address challenges faced by regions recovering from natural disasters.

Through this program, EDA can support both the development of disaster recovery strategies and the implementation of recovery projects identified with those strategies, including infrastructure improvements and by capitalizing revolving loan funds (RLFs).

EDA recognizes that urgent infrastructure rebuilding needs exist throughout disaster impacted regions. In EDA’s experience with post-disaster recovery, the most effective rebuilding efforts are based on long-term regional development or redevelopment strategies. For this reason, EDA encourages the submission of applications based on long-term, regionally oriented, coordinated and collaborative economic development or redevelopment strategies that foster economic growth and resilience. EDA will regard applications that are substantively supported by such strategies as more competitive, while applications for rebuilding damaged infrastructure that are not demonstrably supported by or otherwise related to a long-term plan for economic growth and resilience will not be considered competitive.

In addition to implementation projects, applicants may also seek funding in the form of a

“strategy grant” to develop, update, or refine a Comprehensive Economic Development Strategy

(CEDS) that alleviates long-term economic deterioration or a sudden and severe economic dislocation, as described in EDA’s regulations at 13 C.F.R. § 307.3.2 Depending on the needs of a region, Applicants may be eligible for an initial strategy grant and a subsequent implementation grant. For the purposes of this NOFO, non-construction strategy grants may include the otherwise ineligible areas, due to not receiving a major disaster designation under the

Stafford Act in calendar year 2017, of an Economic Development District (EDD) when a majority of the counties of a defined region, such as an EDD, are otherwise eligible under this

NOFO. EDA will consider applications submitted by eligible applicants located in or acting on behalf of the disaster-affected regions, including one or more institutions of higher education;

1 See 42 U.S.C. §§ 3149(c)(2), 3233.

2 The regulations implementing the EAA program may be found at 13 C.F.R. part 307. Please note that Section

307.3 of EDA’s regulations describes the differences between an EAA implementation grant and an EAA strategy grant. See also 42 U.S.C. § 3149(b)(2) (EAA planning project is not required to be carried out in an area with a

CEDS or be consistent with an existing CEDS).

one or more States, cities or other units of local government; and economic development organizations, including but not limited to regional multi-jurisdictional District Organizations and public or private non-profit organizations working in cooperation with private for-profit organizations, local businesses and industry leaders.

Except for a strategy grant as described above, each project funded under EAA must be consistent with the region’s current CEDS or equivalent EDA-accepted regional economic development strategy meeting EDA’s CEDS or strategy requirements. Applicants must clearly detail how the proposed project will support the economic development needs and objectives outlined in the CEDS or equivalent strategy, and identify the CEDS or strategy and provide a copy of this planning document, either by attaching the document to the application, including the web link for the document or by submitting a hard copy. In addition, applicants should highlight where and how the proposed project will be aligned with, integrated into, and/or will further leverage other public and private investments in the community and region.

To be competitive, applications must clearly incorporate principles for enhancing the resilience (as defined under Section A.4, below) of the relevant community/region or demonstrate the integration of resilience principles into the investment project itself. Resilience is an essential component of any strategy for mitigating the potential for future disaster-related losses and adverse economic impacts for communities. Therefore, inclusion of resilience principles in the project is a necessary step to improve the capacity of the region to recover more quickly from future disaster events. Specifically, as described in Section D.2 below, applicants must include a narrative attachment as a part of their application materials, describing in detail the nexus between their proposed project scope of work and disaster recovery and resilience efforts. The strength of the nexus to the disaster is drawn from the consequences of the relevant disaster(s) and the intended project outcomes that fulfill the community’s specific post-disaster needs. For example, if Smith County is designated as a Presidentially-declared disaster area in the aftermath of straight-line winds or tornadoes, any disaster recovery application from Smith County must demonstrate how the project addresses the recovery and resilience priorities and objectives established under a strategy acceptable to EDA. Projects that consider an all-hazards approach are encouraged, but their scope must address the direct consequences of the relevant disaster itself.

Prospective applicants should note that Section C of this NOFO sets out eligibility criteria for applications seeking funding for disaster recovery assistance. Only applications meeting the eligibility criteria will be considered. EDA will evaluate and select applications according to the evaluation criteria set forth in Section E of this announcement. Further, EDA will give priority to applications that propose or reflect sound resilience planning for disasters and are ready for implementation of that plan.

As noted above, this Disaster Supplemental NOFO will support disaster economic recovery activities that address the impacts of Hurricanes Harvey, Irma, and Maria, and of wildfires and other natural disasters occurring in calendar year 2017 only. For all other EDA program and investment opportunities, please review http://www.grants.gov (Grants.gov) or visit www.eda.gov/funding-opportunities/.

EDA may make changes, additions, or cancel the Disaster Supplemental NOFO at any time. All changes will be communicated via Grants.gov.

http://www.grants.gov/ http://www.eda.gov/funding-opportunities/

2. DOC Disaster Recovery Investment Priorities

All projects considered for EDA funding under this NOFO must be consistent with at least one of DOC’s Disaster Recovery Investment Priorities. DOC’s Disaster Recovery

Investment Priorities can be found at https://www.eda.gov/about/investment-priorities/disaster-recovery/. The priorities may be updated from time to time. Any future revisions will be reflected on EDA’s website on January 15, April 15, June 15, or September 15 of each year.

3. Statutory Authorities for EDA’s Programs

The statutory authority for the EAA program is Section 209 of PWEDA (42 U.S.C. §

3149). The statutory authorization of supplemental appropriations for disaster economic recovery activities is Section 703 of PWEDA (42 U.S.C. § 3233).

Applicant eligibility and program requirements are set forth in EDA’s regulations

(codified at 13 C.F.R. Chapter III), and all applicants must address these requirements. EDA’s regulations are accessible at the U.S. Government Publishing Office (GPO) website at https://www.gpo.gov/fdsys/. Under “Browse,” select the Code of Federal Regulations, choose the most recent year, and scroll down to find Title 13, Chapter III.

4. What Is Resilience?

In terms of economic development, resilience is broadly defined as the ability of a community or region to anticipate, withstand, and bounce back from various disruptions to its economic base. These disruptions can be caused by a variety of things, including a downturn in the national economy, a decline in a particular industry, the loss of a major employer, changes in the workforce, or a natural or man-made disaster. Enhancing resilience is a multi-dimensional effort emphasizing engagement and support from all aspects of the community, including economic development practitioners. Some examples include efforts to broaden the industrial base with diversification initiatives, enhance business retention and expansion programs to further strengthen existing high-growth sectors and industries, development and construction of high-performing infrastructure (e.g., broadband, energy, business incubators) to mitigate future risk and vulnerability, and comprehensive planning efforts that involve extensive engagement from the community to define and implement a collective vision for economic recovery.

Resilience (within the context of economic development) should include methods and measures to mitigate the potential for future economic injury, promote a faster “up-time” for economic anchors (e.g., key businesses and/or industries), and strengthen local and regional capacity to troubleshoot and address vulnerabilities within the regional economy. As noted above, to be competitive under this NOFO, application submissions must clearly incorporate resilience principles. Additional information about this subject is available on the EDA website:

https://www.eda.gov/ceds/content/economic-resilience.htm.

https://www.eda.gov/about/investment-priorities/disaster-recovery/ https://www.eda.gov/about/investment-priorities/disaster-recovery/ https://www.gpo.gov/fdsys/ https://www.eda.gov/ceds/content/economic-resilience.htm

B. Federal Award Information

1. What funding is available under this announcement?

Under the Bipartisan Budget Act of 2018 (Public Law 115-123), Congress provided EDA with the following disaster-specific program appropriation to supplement its core FY18

Economic Development Assistance Programs (EDAP) appropriation:

Pursuant to section 703 of the Public Works and Economic Development Act (42 U.S.C.

3233), for an additional amount for “Economic Development Assistance Programs” for necessary expenses related to flood mitigation, disaster relief, long-term recovery, and restoration of infrastructure in areas that received a major disaster designation as a result of Hurricanes Harvey, Irma, and Maria, and of wildfires and other natural disasters occurring in calendar year 2017 under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.), $600,000,000, to remain available until expended: Provided, That the amount provided under this heading is designated by the Congress as being for an emergency requirement pursuant to section

251(b)(2)(A)(i) of the Balanced Budget and Emergency Deficit Control Act of 1985:

Provided further, That within the amount appropriated, up to 2 percent of funds may be transferred to the “Salaries and Expenses” account for administration and oversight activities: Provided further, That within the amount appropriated, $1,000,000 shall be transferred to the “Office of Inspector General” account for carrying out investigations and audits related to the funding provided under this heading.

Consistent with the above, EDA has allocated $587 million in EAA program funds under this Disaster Supplemental NOFO among its six Regional Offices that cover the applicable disaster areas, as described below in Section B.2 of this NOFO. If an applicant is awarded funding, neither DOC nor EDA is under any obligation to provide any future funding in connection with that award or to make any future award(s). Amendments or renewals of an award to increase funding or to extend the period of performance are at the sole discretion of

DOC and EDA. The Bipartisan Budget Act of 2018 (see Section 21208(b)) also requires that

EDA expend its supplemental grant funds within 24 months of the date of obligation, unless a waiver is granted from the Office of Management and Budget (OMB).

Publication of this announcement does not obligate DOC or EDA to award any specific grant or cooperative agreement or to obligate all or any part of available funds. The award of any grant is subject to the availability of funds at the time of award as well as to DOC priorities at the time of award. Neither DOC nor EDA will be held responsible for proposal or application preparation costs. EDA plans on funding between 100 and 500 disaster recovery projects with this appropriation.

2. Initial EDA Regional Office Allocations

Applying a number of factors, including impact and distress, EDA has allocated the $587 million in disaster supplemental program funds among the six Regional Offices as follows:

Atlanta Regional Office — $147,362,000

Austin Regional Office — $129,119,000

Chicago Regional Office — $8,005,000

Denver Regional Office — $17,435,000

Philadelphia Regional Office — $191,269,000

Seattle Regional Office — $93,810,000

Note: When appropriate, EDA may exercise its discretion to adjust the allocations to the Regional Offices based on its experience in administering disaster supplemental appropriations to ensure funds are used to maximum effect, or to adjust to unforeseen changes in recovery efforts.

3. What type of funding instrument will be used to make awards? How long will a project’s period of performance be?

Funding Instrument: Subject to the availability of funds, EDA may award grants or cooperative agreements to eligible applicants to help support economic development project-based activities. EDA will award a cooperative agreement on a case-by-case basis if substantial agency involvement is required. For a cooperative agreement, the nature of EDA’s “substantial involvement” (to be included in the terms and conditions of the award) will generally be collaboration between EDA and the recipient on the scope of work. However, other possible examples of EDA’s “substantial involvement” may include, but are not limited to: (i) authority to halt immediately an activity if detailed performance specifications are not met; (ii) stipulation that the recipient must meet or adhere to specific procedural requirements before subsequent stages of a project may continue; (iii) involvement in the selection of key recipient personnel;

and (iv) operational involvement and monitoring during the project to ensure compliance with statutory requirements.

Period of Performance: Under the EAA program, the project period of performance depends on the nature of the project for which the grant is awarded. Typically, disaster and economic recovery strategy grants may range in duration from 12 to 18 months with extensions considered on a case-by-case basis. Implementation grants involving construction of project facilities and infrastructure generally are expected to range from 12 to 24 months. EDA will work closely with the recipients to accommodate their projected timelines within reason and allowances of regulations and grant policies. EDA expects that all projects will proceed efficiently and expeditiously, and EDA encourages applicants to clearly document how quickly they will be able to start and complete the proposed project scope of work. EDA will require all grant recipients under this NOFO to expend all funds within 24 months of the date of award unless EDA is granted a waiver from this requirement by OMB.

C. Eligibility Information

1. Eligible Applicants

Eligible applicants for EDA EAA investment assistance include a(n):

a. District Organization;

b. Indian Tribe or a consortium of Indian Tribes;

c. State, county, city, or other political subdivision of a State, including a special purpose unit of a State or local government engaged in economic or infrastructure development activities, or a consortium of political subdivisions;

d. Institution of higher education or a consortium of institutions of higher education;

or

e. Public or private non-profit organization or association acting in cooperation with officials of a political subdivision of a State.3

2. Eligible Counties Based on Disaster Declarations

The project of an eligible applicant must be able to meet area eligibility requirements to be considered for funding under this NOFO. Such eligibility is predicated upon the project being located in or serving one or more communities impacted by Hurricanes Harvey, Irma, or Maria, or wildfires or other natural disasters occurring in calendar year 2017.

More specifically, consistent with 13 C.F.R. parts 301 and 307, EDA will determine area eligibility pursuant to the applicable Federal disaster declaration under the Stafford Act, and the

FEMA designation of areas as eligible for public assistance or individual assistance due to the declared disasters listed on FEMA’s website. For construction projects (including design and engineering), the project must be located within an eligible county. For non-construction projects, the project’s scope of work must primarily benefit eligible counties, and stakeholders representing those eligible counties must be directly engaged in the project.4

3. Cost Sharing or Matching

Funds for this Disaster Supplemental NOFO must be used to carry out paragraph (c)(2) of

Section 209 of PWEDA which provides, in relevant part, that EAA assistance may be provided for activities identified by communities, the economies of which are injured by “disasters or emergencies, in areas with respect to which a major disaster or emergency has been declared under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. § 5121 et seq.), for post-disaster economic recovery.” Subsection (b) of Section 703 of PWEDA provides that the Federal Share of the cost of activities funded with such amounts made available may be up to 100%, as described below.

Once applicant and area eligibility are established, generally EDA’s maximum allowable grant rate is 50% of the approved project cost. Higher levels of economic distress in terms of per capita income (PCI) or unemployment may result in a higher maximum allowable grant rate. In any event with documented economic distress and/or adequate justification, per EDA requirements, EDA’s Grants Officer in the appropriate Regional Office may agree to a higher maximum up to 80%. The remaining portion of the EDA approved scope of work must be borne by the recipient or provided to the recipient by a third party as a contribution for the purposes of and subject to the terms of the award. However, in accordance with the agency’s statutory authority under Section 703 of PWEDA (42 U.S.C. § 3233), EDA may increase the investment rate up to a maximum of 100%. In determining whether to increase the Federal Share above

80%, EDA’s Grants Officer in the appropriate Regional Office will consider on a case-by-case

3 See Section 3 of PWEDA (42 U.S.C. § 3122) and 13 C.F.R. § 300.3.

4 See also 13 C.F.R. § 301.3(a).

basis whether the circumstances of the proposed project warrant a Federal Share in excess of

80%, including whether the applicant has exhausted its effective taxing or borrowing capacity or meets other thresholds for elevated need. Additionally, EDA may establish a maximum investment rate of up to 100% for projects of Indian Tribes. The applicant is responsible for demonstrating to EDA that an enhanced grant rate is justified by providing statistics and other appropriate information on the nature and level of economic distress in the region, including information regarding other disaster-related needs facing the region and the level of resources available to address those needs.

The applicant must document that the matching share will: (i) be committed to the project for the period of performance, (ii) be available as needed, and (iii) not be conditioned or encumbered in any way that may preclude its use consistent with the requirements of EDA investment assistance.5 In order to meet these requirements, applicants must submit for each source of matching share, a commitment letter or equivalent document signed by an authorized representative of the organization providing the matching funds. Additional documentation may be requested by EDA in order to substantiate the availability of the matching funds. For example, if bonds are contemplated as match, counsel opinion of the applicant’s bonding authority and eligibility of the bonds for use as match, along with full disclosure of the type of bonds and the schedule of the applicant’s intended bond issue, are required. Please contact the appropriate EDA

Regional Office Disaster Point of Contact (Disaster POC) listed in Section G of this NOFO with questions regarding EDA’s matching share requirements.

In the application review process, EDA will consider the nature of the contribution (cash or in-kind) and the amount of the matching share funds. Documented in-kind contributions may provide the required non-Federal Share of the total project cost, but must be eligible project costs and meet applicable Federal cost principles and uniform administrative requirements. Examples of in-kind contributions can include space, equipment, services, or forgiveness or assumptions of debt.6 Funds from other Federal financial assistance awards may be considered matching share funds only if authorized by statute, which may be determined by EDA’s reasonable interpretation of the statute.7

Applicants are strongly encouraged to work with the appropriate Disaster POC listed in

Section G of this NOFO to determine how in-kind contributions may be utilized to satisfy the matching share requirement for their respective project concept and application.

D. Proposal and Application Submission Information

In order to make the application process more efficient and effective, EDA employs a two-phase review process for proposals/applications submitted under this NOFO.

Please note that all submissions under this NOFO are subject to EDA’s standard two-phase review process for EAA projects. As described below, and to expedite review, 5 See 13 C.F.R. § 301.5.

6 See Section 204(b) of PWEDA (42 U.S.C. § 3144) and the definition of “In-Kind Contribution” at 13 C.F.R. §

300.3.

7 See the definition of “Local Share or Matching Share” at 13 C.F.R. § 300.3. See also 2 C.F.R. § 200.306.

applicants may elect to submit a complete application in lieu of or concurrent with a proposal package.

Phase I, the Proposal Phase, is designed to provide applicants with an economical and efficient means of determining if their proposed project meets basic criteria to be considered responsive to this NOFO.

In Phase I, potential applicants will provide EDA with general project information, as detailed in Section D.2.a of this NOFO, to allow EDA to make a threshold determination as to whether the proposed project meets basic criteria to be considered responsive to this NOFO.

Proposal packages submitted for Phase I consideration may be presented at any time during the fiscal year.

Phase I proposal packages will be reviewed by the respective Regional Office Proposal

Review Committee (PRC), and EDA intends to advise the applicant of the agency’s Phase I

Determination within 30 calendar days of EDA’s receipt of the proposal.

If the Regional Office PRC determines that a proposal is responsive to this NOFO (Phase

I Responsive Determination), EDA will inform the applicant that it may submit a complete application to proceed to Phase II of the process.

In Phase II, the Application Phase, an applicant must submit a complete application, as detailed in Section D.2.b of this NOFO, to be considered for funding.

In Phase II, EDA’s goal is to make a determination on an application within 60 days of

EDA’s receipt of the complete application.

Again, please note that all submissions under this NOFO must proceed through the two-phase review process. Applicants may elect to submit an application in lieu of or concurrent with a proposal package. However, the Regional Office PRC must first make a Phase

I Responsive Determination regarding the applicant’s submission before moving to Phase II, the

Application Phase.

In either Phase I or II, EDA may seek additional information or documentation from the applicant to clarify information presented in the proposal/application. Please see Section E of this

NOFO for more information on EDA’s review and selection process.

EDA strongly encourages applicants to consult with the appropriate Disaster POC to discuss whether their project is in alignment with DOC’s Disaster Recovery Investment Priorities as well as EDA’s eligibility requirements, cost-sharing requirements, property standards, and other requirements outlined in this NOFO. This consultation is limited to clarification of technical matters involving their proposed project, project alignment with EDA’s mission and

DOC’s Disaster Recovery Investment Priorities, and all other relevant and publicly available information relating to general technical matters.

1. Address to Request Application Package

An applicant may obtain the appropriate proposal or application package electronically at

Grants.gov. Applicants may search for this funding opportunity on Grants.gov using Funding

Opportunity Number “EDA-2018-DISASTER”. All components of the appropriate proposal and application package may be accessed and downloaded (in a screen-fillable format) at www.grants.gov/web/grants/search-grants.html. The preferred electronic file format for attachments is Adobe portable document format (PDF); however, EDA will accept electronic files in Microsoft Word, WordPerfect, or Microsoft Excel.

Applicants are advised that they must complete the registration process prior to submitting a proposal and/or application through Grants.gov; please note, however, that registration is not required for an applicant to access, view, or download the proposal and application package. Even though an applicant may be able to view and download a proposal or application, if the applicant has not correctly completed the Grants.gov registration process, the applicant will not be able to submit the proposal or application electronically for EDA’s review.

Alternatively, an applicant eligible for assistance under this announcement may request a paper proposal or application package by contacting the appropriate Disaster POC listed in Section G of this NOFO.

2. Content and Form of Application Submission

EDA has developed a suite of forms designed to address all types of assistance the agency provides. In addition, Federal grant assistance forms from the Standard Form (SF) 424 family and certain DOC Forms (CD) are required as part of a complete application package. The tables in Sections D.2.a and D.2.b below describe all the forms and other documentation required for a complete proposal and application for each type of assistance EDA will provide under this

NOFO and may serve as a checklist for applicants in preparing their submissions.

Applicants may submit a proposal package as outlined in Section D.2.a below as the documentation is designed to provide a general overview of a project with fewer resources invested by the applicant. Alternatively, an applicant may submit a complete application as outlined in Section D.2.b below either in lieu of or concurrent with a proposal; however, as noted above, the applicant’s submission will still proceed through EDA’s two-phase review process.

For proposals and applications submitted through Grants.gov, all relevant forms must be signed electronically by the applicant’s Authorized Organizational Representative (AOR); please see Section I of this NOFO for information on AOR requirements. Paper proposals and applications must include original signatures of an authorized official of the applicant. EDA will not accept facsimile or email transmissions of proposals or applications. Please refer to important information on submitting your application provided in Section D.4 of this NOFO.

All documentation and data submitted should be current and applicable as of the date submitted. Applicants are encouraged to contact the appropriate Disaster POC for technical assistance before submitting a proposal or application under this NOFO. EDA staff members are available to provide applicants with technical assistance regarding proposal or application requirements. Additionally, EDA may reach out to the applicant to clarify proposal or application materials received.

http://www.grants.gov/web/grants/search-grants.html

a. What is required for a complete proposal?8

The following table provides a complete list of documents required for a complete proposal based on whether the applicant is requesting construction or non-construction assistance.9

Proposals for construction assistance (including design and engineering) must include:

1. One Form SF-424 (Application for Federal Assistance) from each co-applicant, as applicable.

2. One Form ED-900P (EDA Proposal Form) and accompanying supporting documentation. In Section I.A.4 (Need for the project) applicants must include information demonstrating that there exists a nexus between their proposed project scope of work and disaster recovery and resilience efforts.

3. One Form SF-424C (Budget Information—Construction Programs) per project.

4. Map of Project Site.

Proposals for non-construction assistance must include:

1. One Form SF-424 (Application for Federal Assistance) from each co-applicant, as applicable.

2. One Form ED-900P (EDA Proposal Form) and accompanying supporting documentation.10 In Section I.A.4 (Need for the project) applicants must include information demonstrating that there exists a nexus between their proposed project scope of work and disaster recovery and resilience efforts.

3. One Form SF-424A (Budget Information—Non-Construction Programs).

8 In the event of discrepancies between instructions provided in any of the forms and this NOFO, the requirements for complete proposals and applications as stated in this NOFO will control.

9 EDA may temporarily waive certain application requirements if the applicant demonstrates that it cannot meet a requirement in a timely fashion because of the impact of the disaster. Applicants are advised to reach out to their appropriate Disaster POC for more information on the availability of this temporary waiver. See 13 C.F.R. § 302.2

(“When non-statutory EDA administrative or procedural conditions for Investment Assistance awards under

PWEDA cannot be met by an Eligible Applicant as the result of a disaster, EDA may waive such conditions.”).

10 Applicants seeking a strategy grant should note this information as part of their response to Section I.A.3 of the form.

b. What is required for a complete application?

The following table provides a complete list of documents required for a complete application based on the type of EDA assistance: construction, design and engineering (without a construction component), non-construction, and RLF.11

Applications for construction assistance (including applications for design and engineering with construction activities) must include:

1. A copy of the completed proposal package as detailed above in Section D.2.a, including any relevant updates (if the applicant did not submit a proposal, the applicant must submit one Form SF-424 (Application for Federal Assistance) from each co-applicant, as applicable, and one Form SF-424C (Budget Information—

Construction Programs) per project).

2. One Budget Narrative that clearly identifies and justifies how funds in each line item of the budget (Form SF-424C) will be used to support the proposed project.

The Budget Narrative should specifically address each budget line item (including both the Federal Share and matching non-Federal Share) and the narrative total should match the total project costs listed in both the SF-424 question 18 line g and

SF-424C (“Total Project Costs”). The Budget Narrative should include itemized valuations of any in-kind matching funds. The non-Federal Share, whether in cash or in-kind, is expected to be paid out at the same general rate as the Federal Share;

however, if the applicant’s Budget Narrative proposes otherwise, applicants must also include information that clearly indicates what project elements the matching share funds will support and explain why deviation from paying out at the same general rate is required for the project to be implemented.

3. One Form SF-424D (Assurances—Construction Programs) from each co-applicant, as applicable.

4. One Form ED-900 (General Application for EDA Programs).

5. Disaster Nexus Narrative: In addition to providing a project description as a part of the ED-900 above, applicants must include a narrative attachment, not to exceed one-page in length, describing in detail the nexus between their proposed project scope of work and disaster recovery and resilience efforts. The strength of the nexus to the disaster is drawn from the consequences of the relevant disaster(s) and the intended project outcomes that fulfill the community’s specific post-disaster needs.

11 EDA may temporarily waive certain application requirements if the applicant demonstrates that it cannot meet a requirement in a timely fashion because of the impact of the disaster. Applicants are advised to reach out to their appropriate Disaster POC for more information on this temporary waiver. See 13 C.F.R. § 302.2 (“When non-statutory EDA administrative or procedural conditions for Investment Assistance awards under PWEDA cannot be met by an Eligible Applicant as a result of a disaster, EDA may waive such conditions”).

6. One Form ED-900A (Additional EDA Assurances for Construction or Non-

Construction Investments) from each co-applicant, as applicable.

7. One Form ED-900B (Beneficiary Information Form) from each beneficiary of the proposed project, as applicable.

8. One Form ED-900C (EDA Application Supplement for Construction Programs) and accompanying supporting documentation.

9. One Form ED-900E (Calculation of Estimated Relocation and Land Acquisition

Expenses).

10. An environmental narrative that will enable EDA to comply with its NEPA responsibilities. A narrative outline that details required components may be accessed in EDA’s website at:

http://www.eda.gov/files/012_Environmental_Narrative_Template.zip.

11. One Applicant’s Certification Clause (see Appendix A to the environmental narrative noted above) completed separately and signed by each co-applicant, as applicable.

12. One Form CD-511 (Certification Regarding Lobbying) from each co-applicant, as applicable.

13. One Form SF-LLL (Disclosure of Lobbying Activities) from each co-applicant, as applicable.

Applications for design and engineering assistance only (without a construction component) must include:

1. A copy of the completed proposal package as detailed above in Section D.2.a, including any relevant updates (if the applicant did not submit a proposal, the applicant must submit one Form SF-424 (Application for Federal Assistance) from each co-applicant, as applicable, and one Form SF-424A (Budget Information—

Non-Construction Programs) per project).

2. One Budget Narrative that clearly identifies and justifies how funds in each line item of the budget (Form SF-424A) will be used to support the proposed project.

The Budget Narrative should specifically address each budget line item (including both the Federal Share and matching Non-Federal Share) and the narrative total should match the total project costs listed in both the SF-424 question 18 line g and

SF-424A (“Totals”). The Budget Narrative should include itemized valuations of any in-kind matching funds. The non-Federal Share, whether in cash or in-kind, is expected to be paid out at the same general rate as the Federal Share; however, if the applicant’s Budget Narrative proposes otherwise, applicants must also include information that clearly indicates what project elements the matching share funds http://www.eda.gov/files/012_Environmental_Narrative_Template.zip will support and explain why deviation from paying out at the same general rate is required for the project to be implemented.

3. One Form SF-424D (Assurances—Construction Programs) from each co-applicant, as applicable.

4. One Form ED-900 (General Application for EDA Programs).

5. Disaster Nexus Narrative: In addition to providing a project description as a part of the ED-900 above, applicants must include a narrative attachment, not to exceed one-page in length, describing in detail the nexus between their proposed project scope of work and disaster recovery and resilience efforts. The strength of the nexus to the disaster is drawn from the consequences of the relevant disaster(s) and the intended project outcomes that fulfill the community’s specific post-disaster needs.

6. One Form ED-900A (Additional EDA Assurances for Construction or Non-

Construction Investments) from each co-applicant, as applicable.

7. One Form ED-900D (Requirements for Design and Engineering Assistance).

8. An environmental narrative that will enable EDA to comply with its NEPA responsibilities. A narrative outline that details required components may be accessed in EDA’s website at:

http://www.eda.gov/files/012_Environmental_Narrative_Template.zip.

9. One Applicant’s Certification Clause (see Appendix A to the environmental narrative noted above) completed separately and signed by each co-applicant, as applicable.

10. One Form CD-511 (Certification Regarding Lobbying) from each co-applicant, as applicable.

11. One Form SF-LLL (Disclosure of Lobbying Activities) from each co-applicant, as applicable.

Applications for non-construction assistance must include:

1. A copy of the completed proposal package as detailed above in Section D.2.a including any relevant updates (if the applicant did not submit a proposal, the applicant must submit one Form SF-424 (Application for Federal Assistance) from each co-applicant, as applicable, and one Form SF-424A (Budget Information—

Non-Construction Programs) per project).

2. One Budget Narrative that clearly identifies and justifies how funds in each line item of the budget (Form SF-424A) will be used to support the proposed project.

The Budget Narrative should specifically address each budget line item (including both the Federal Share and matching non-Federal Share) and the narrative total http://www.eda.gov/files/012_Environmental_Narrative_Template.zip should match the total project costs listed in both the SF-424 question 18 line g and

SF-424A (“Totals”). The Budget Narrative should include itemized valuations of any in-kind matching funds. The non-Federal Share, whether in cash or in-kind, is expected to be paid out at the same general rate as the Federal Share; however, if the applicant’s Budget Narrative proposes otherwise, applicants must also include information that clearly indicates what project elements the matching share funds will support and explain why deviation from paying out at the same general rate is required for the project to be implemented.

3. One Form SF-424B (Assurances—Non-Construction Programs) from each co-applicant, as applicable.

4. One Form ED-900 (General Application for EDA Programs).12

5. Disaster Nexus Narrative: In addition to providing a project description as a part of the ED-900 above, applicants must include a narrative attachment, not to exceed one-page in length, describing in detail the nexus between their proposed project scope of work and disaster recovery and resilience efforts. The strength of the nexus to the disaster is drawn from the consequences of the relevant disaster(s) and the intended project outcomes that fulfill the community’s specific post-disaster needs.

6. One Form ED-900A (Additional EDA Assurances for Construction or Non-

Construction Investments) from each co-applicant, as applicable.

7. One Form CD-511 (Certification Regarding Lobbying) from each co-applicant, as applicable.

8. One Form SF-LLL (Disclosure of Lobbying Activities) from each co-applicant, as applicable.

Applications for RLF assistance must include:

1. A copy of the completed proposal package as detailed above in Section D.2.a, including any relevant updates (if the applicant did not submit a proposal, the applicant must submit one Form SF-424 (Application for Federal Assistance) from each co-applicant, as applicable, and one Form SF-424A (Budget Information—

Non-Construction Programs) per project).

2. One Budget Narrative that clearly identifies and justifies how funds in each line item of the budget (Form SF-424A) will be used to support the proposed project.

The Budget Narrative should specifically address each budget line item (including both the Federal Share and matching non-Federal Share) and the narrative total should match the total project costs listed in both the SF-424 question 18 line g and

12 Applicants seeking a strategy grant should note this information as part of their response to Section B.2 of the form.

SF-424A (“Totals”). The Budget Narrative should include itemized valuations of any in-kind matching funds. The non-Federal Share, whether in cash or in-kind, is expected to be paid out at the same general rate as the Federal Share; however, if the applicant’s Budget Narrative proposes otherwise, applicants must also include information that clearly indicates what project elements the matching share funds will support and explain why deviation from paying out at the same general rate is required for the project to be implemented.

3. One Form SF-424B (Assurances—Non-Construction Programs) from each co-applicant, as applicable.

4. One Form ED-900 (General Application for EDA Programs).

5. Disaster Nexus Narrative: In addition to providing a project description as a part of the ED-900 above, applicants must include a narrative attachment, not to exceed one-page in length, describing in detail the nexus between their proposed project scope of work and disaster recovery and resilience efforts. The strength of the nexus to the disaster is drawn from the consequences of the relevant disaster(s) and the intended project outcomes that fulfill the community’s specific post-disaster needs.

6. One Form ED-900A (Additional EDA Assurances for Construction or Non-

Construction Investments) from each co-applicant, as applicable.

7. One Form ED-900F (Supplement for Revolving Loan Fund Applications).

8. A draft RLF plan that addresses all components required by EDA’s regulation at

13 C.F.R. § 307.9.

9. One Form CD-511 (Certification Regarding Lobbying) from each co-applicant, as applicable.

10. One Form SF-LLL (Disclosure of Lobbying Activities) from each co-applicant, as applicable.

In addition, an application to support a business incubator, technology or other type of incubator or accelerator, regardless of the type of assistance being requested (i.e., construction or non-construction) must also include:

i. A feasibility study establishing the market demand for the specific start-up companies proposed for incubation (technology, general business, bio-tech, manufacturing, etc.), presence of necessary resources, and community support for the incubator;

ii. Documentation with detailed demonstration that the applicant has the financial capacity to operate the incubator facility (if applicable) and reach a positive cash flow within a reasonable period of time, which EDA generally expects to be three years; and

iii. A management plan for operation of the incubator that, at a minimum, includes a/an:

(a) Tenant/client selection policy that includes a description of the types of businesses sought and any established selection criteria;

(b) Tenant lease or license agreement (if applicable) that enumerates the shared services to be provided; delineates the incubator’s business assistance policy, including the provision of management, technical, and training assistance, and the incubator’s graduation policy; and establishes periodic access to the tenant’s business records to permit assessment of the financial and operational viability of the tenant’s business;

(c) Business assistance policy that outlines the various types of…