oppCOPS-CAMP-APPLICATION-2018-cfda16.710-instructions.pdf

The U.S. Department of Justice, Office of Community Oriented Policing Services (COPS Office, www.cops.usdoj.gov) is pleased to announce that it is seeking applications for funding for the COPS Office FY 2018 COPS Anti-Methamphetamine Program (CAMP). This program furthers the department’s mission of advancing public safety through community policing by addressing the department’s goal of assisting state, local, and tribal efforts to prevent or reduce crime and violence.

2018 COPS Anti-Methamphetamine Program (CAMP) Application Guide

CFDA#: 16.710

Funding Opportunity Number: COPS-CAMP-APPLICATION-2018

Eligibility

The fiscal year (FY) 2018 COPS Anti-Methamphetamine Program (CAMP) is a competitive award program with a focus on advancing public safety by providing funds to investigate illicit activities related to the manufacture and distribution of methamphetamine. CAMP provides funding directly to state law enforcement agencies in states with high seizures of precursor chemicals, finished methamphetamine, laboratories, and laboratory dump seizures for the purpose of locating and investigating illicit activities including precursor diversion, laboratories, or methamphetamine traffickers. Only state law enforcement agencies authorized by law or by a state agency to engage in or to supervise anti-methamphetamine investigative activities are eligible to apply for funding.

Additional consideration will be given to agencies participating in anti-methamphetamine task forces with multijurisdictional reach and interdisciplinary team structures. All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law.

Deadline/application period

The application period for the 2018 CAMP begins April 27, 2018. All applications must be submitted by June 27, 2018, at 7:59 p.m. EDT. Applications submitted after June 27, 2018, at 7:59 p.m. EDT will not be considered for funding.

Completing an application under the CAMP solicitation is a two-step process. Applicants are first required to register via www.grants.gov and complete an SF-424, submitting it through the Grants.gov website. Once the SF- 424 has been submitted via Grants.gov, the COPS Office will send an invitation email to the applicant with instructions on completing the second part of the CAMP application through the COPS Office Online Application System (see “Registration” on page 1 and “How to Apply” on page 15). If you have not renewed your COPS Office Account Access information, contact the COPS Office Response Center at AskCopsRC@usdoj.gov or 800-421-6770.

An application is not considered submitted until both of these steps are completed.

U.S. Department of Justice, Office of Community Oriented Policing Services www.cops.usdoj.gov http://www.grants.gov/ mailto:AskCopsRC@usdoj.gov https://cops.usdoj.gov

Contact information

For technical assistance with submitting the SF-424, call the Grants.gov customer service hotline at 800-518-4726, send questions via email to support@Grants.gov, or consult the Grants.gov Organization Applicant User Guide at https://www.grants.gov/help/html/help/index.htm. For programmatic assistance with the requirements of this program or with submitting the application through the COPS Office Online Application System, please call the COPS Office Response Center at 800-421-6770 or send questions via email to AskCopsRC@usdoj.gov.

U.S. Department of Justice Office of Community Oriented Policing Services Phil Keith, Director www.cops.usdoj.gov

2018 COPS Anti-Methamphetamine Program (CAMP) Application Guide The COPS Office Application Guide is designed to assist applicants in applying for COPS Office award programs. This guide includes general information on the administrative and legal requirements governing CAMP as well as detailed program-specific information.

For more information about COPS Office awards, please call the COPS Office Response Center at 800-421-6770.

U.S. Department of Justice Office of Community Oriented Policing Services 145 N Street NE Washington, DC 20530

Visit the COPS Office online: www.cops.usdoj.gov

April 2018 mailto:support@Grants.gov, https://www.grants.gov/help/html/help/index.htm mailto:AskCopsRC@usdoj.gov

2018 COPS Anti-Methamphetamine Program (CAMP) Application Guide

Contents

COPS Anti-Methamphetamine Program (CAMP) (CFDA 16.710) Overview

COPS Anti-Methamphetamine Program (CAMP) description and federal award information 1

Registration

Deadline: Application 3

Late submissions 3

Eligibility Requirements 5

Program-Specific Information 6

Program goal

Length of award term, maximum federal share, and local share requirements 6

Federal funding: Allowable and unallowable costs 7

Financial Management and System of Internal Controls 11

Compliance with 8 U.S.C. § 1373 11

Administrative Actions and Legal Remedies Related to Federal Awards 12

Monitoring, reporting, and evaluation requirements 12

Performance Measures 14

How to Apply/Application Submission 15

Electronic submission of the SF-424 in two parts via Grants.gov and the COPS Office website 15

Register or Update an Account in the COPS Office Account Access 16

Obtaining a Data Universal Numbering System (DUNS) number 18

Registering with the System for Award Management (SAM) 20

Geographic Names Information System (GNIS) ID number 21

Deadline/Application period 21

Helpful online resources 21

Audit requirement 21

Civil rights 22

Section 508 of the Rehabilitation Act 22

Freedom of Information Act and Privacy Act (5 U.S.C. § 552 and 5 U.S.C. § 552a) 22

Award terms and conditions/Funding restrictions 23

COPS Office Application Attachment to SF-424 37

Section 1. COPS Office program request 42 iii

Section 2. Agency eligibility information

Section 3. General agency information 42

Section 4. Executive information 43

Section 5. COPS Office officer request - Not applicable under CAMP 44

Section 6. Law enforcement and community policing strategy 44

Section 7. Need for federal assistance 44

Section 8. Continuation of project after federal funding ends

Section 9. School safety assessment - Not applicable under CAMP

Section 10. Executive summary 45

Section 11. Project description (narrative) 45

Section 12. Official partner(s) contact information 46

Section 13. Application attachments 46

Section 14. Budget detail worksheets and budget narrative attachment 46

Section 15. Assurances and Certifications 54

Section 15A. U.S. Department of Justice Certified Standard Assurances 54

Section 15B. U.S. Department of Justice Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements

Section 16A. Disclosure of lobbying activities 55

Section 16B. Certification of Compliance with 8 U.S.C. § 1373 57

Section 16C. Certification of 287(g) Partnership and Certification of Illegal Immigration Cooperation 58

Section 17. Reviews and certifications 58

Section 18. Application data verification - Not applicable at time of application 60

Appendices 61

Appendix C. U.S. Department of Justice Certifications Regarding Lobbying; Debarment, Suspension and

Appendix H. Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under

Appendix J. 41 U.S.C. § 4712 - Enhancement of contractor protection from reprisal for disclosure of

Appendix A. Helpful online resources 61

Appendix B. U.S. Department of Justice Certified Standard Assurances 62

Other Responsibility Matters; and Drug-Free Workplace Requirements 64

Appendix D. Blank SF-LLL, Disclosure of Lobbying Activities Form 67

Appendix E. Award Condition for Compliance with 8 U.S.C. § 1373 71

Appendix F. Certification of Compliance with 8 U.S.C. § 1373 form 72

Appendix G. Certification of Illegal Immigration Cooperation 74

Federal Awards 75

Appendix I. Appendix XII to Part 200—Award Term and Condition for Recipient Integrity and Performance Matters 77 certain information 79

Appendix K. Intergovernmental Review Process, Points of Contact by State 83 iv

Appendix L. Federal Funding Accountability and Transparency Act (FFATA)—Reporting Subaward and

Executive Compensation Award Term

Appendix M. System for Award Management (SAM) and Universal Identifier Award Term 88

Appendix N. Step-by-step instructions for two-part application submission process 89

Glossary of Terms 91

Paperwork Reduction Act Notice 96

About the COPS Office 97 v

COPS Anti-Methamphetamine Program (CAMP) (CFDA 16.710) Overview

COPS Anti-Methamphetamine Program (CAMP) description and federal award information

This program is authorized under Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. § 10381 et seq. as amended and the Violent Crime Control and Law Enforcement Act of 1994, Title I, Part Q, Public Law 103-322.

The use of methamphetamine—a central nervous system stimulant often referred to by its street names such as crank, speed, ice, or crystal—has been a persistent problem for law enforcement agencies across the United States in recent years. Methamphetamine is cheap and addictive and was traditionally developed in clandestine laboratories that were often located in remote areas. Methamphetamine use spreads quickly, most noticeably in rural areas, largely because of the simple preparation methods used and manufacturers’ easy access to the necessary precursor chemicals. In more recent years, changing trends in methamphetamine production and distribution have created new obstacles for law enforcement and public health agencies. While law enforcement efforts and precursor chemical sale restrictions have been successful in decreasing the domestic production of methamphetamine, foreign drug traffickers have capitalized on this decreased availability by quickly expanding their avenues of methamphetamine distribution as users have sought out new, reliable supplies.1

Since 1998, the COPS Office has invested more than $500 million nationwide to combat the spread of methamphetamine. The COPS Office encourages agencies to focus on community policing approaches to methamphetamine reduction. The COPS Office also works directly with state and local law enforcement agencies to craft innovative strategies, track and evaluate their implementation, and disseminate results to other jurisdictions confronting similar challenges. To combat methamphetamine in their communities, the COPS Office encourages sites to develop partnerships with other agencies, such as the Environmental Protection Agency, fire departments, local businesses, mental health organizations, child protection services, and other local law enforcement entities. The COPS Office also encourages data collection and information-sharing efforts aimed at better identifying and responding to the needs of drug endangered children.

The FY 2018 COPS Anti-Methamphetamine Program (CAMP) is designed to advance public safety by providing funds to investigate illicit activities related to the manufacture and distribution of methamphetamine. CAMP provides funding for 24 months to state law enforcement agencies for equipment, overtime, and other approved personnel costs for law enforcement officers assigned to the investigation of methamphetamine production and trafficking. Funding awarded to state law enforcement agencies may be used to support law enforcement personnel costs for allied agencies’ officers participating in a state anti-methamphetamine task force. The COPS Office anticipates making approximately five 2018 CAMP awards for a total of approximately $7,000,000. Funding requests under this program will be capped at $1,500,000 per award.

1 National Drug Threat Assessment 2011 (Johnstown, PA: National Drug Intelligence Center, 2011), http://www.justice.gov/archive/ndic/pubs44/44849/44849p.pdf.

http://www.justice.gov/archive/ndic/pubs44/44849/44849p.pdf

Reg is tr ation All FY 2018 CAMP applicants are required to have a valid ORI number. The ORI number is assign ed by the Federal Bureau of Investigation (FBI) and is your agency’s un ique identifier. Please contact the COPS Office Response Center at 800-421-6770 to verify your agency’s ORI number. If you do not have an ORI number, a COPS Office Response Center Specialist will assign one to you for the purpose of trackin g your award application. This is required before you begin your application on Grants.gov.

In addition, the Federal Government requires that all applicants for fe deral awards an d cooperative agreements— with the excepti on of individuals other than sole proprietors—have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to submitting an application. Se e “section 3: Gene ral Age ncy Information” on page 42 of this guide for more informatio n r egarding DUNS and SAM.

Completing an application under CAMP is a two-ste p process. Applicants are first requ ired to register via www.grants.gov and complete an SF-424, the government-wide standard application form for federal assistance.

Once you have registered and submitted your SF-424 through Grants.gov, you will receive an email from the COP S Office within one business day with instructi ons on completing the second part of the CAMP application process, which is the COPS Office Application Attachment to the SF-424 through the COPS Office Online Application System.

If you have not renewed your COPS Office Account Access information, contact the COPS Office Re sponse Center at AskCopsRC@usdoj.gov or 800-421-6770.

It is strongly recommended that applicants register immediately o n www.grants.gov. In addition, applicants are strongly encouraged to complete the SF-424 and section 1 on Grants.gov as quickly as possible. Any delays in registering with Grants.gov or submitting the SF-424 may result in insufficient time for processing your applicat ion throug h Grants.gov or the C OPS Office Online Application System.

For technical assistance with submitting the SF-424, call Grants.gov Customer Service Hotline at 800-518-4726, email support@grants.gov, or consult the Grants.gov Applicant User Guide at https://www.grants.gov/help /html/help/Get_Started/Get_Started.htm. See “How to Apply/Application Submission” on page 15 of this guide for more informati on.

For technical assistance with submitting the online application via the COPS Office website, please call 800-421- 6770 o r send questions via email to AskCopsRC@usdoj.gov. See “How to Apply/Application Submission” on page 15 of this guide for more information.

http://www.grants.gov/ mailto:AskCOPSRC@usdoj.gov http://www.grants.gov/ mailto:support@grants.gov https://www.grants.gov/help/html/help/Get_Started/Get_Started.htm https://www.grants.gov/help/html/help/Get_Started/Get_Started.htm mailto:AskCOPSRC@usdoj.gov

Deadline: Application All completed applications must be submitted by June 27, 2018, at 7:59 p.m. EDT. Please see “How to Apply/Application Submission” for more informatio n.

Applications for this program must be submitted in two parts. First, applicants must apply online via www.grants.gov to complete the SF-424. Applicants will then be directed to the COPS Office website (www.cops.usdoj.gov) to complete the second part of the application by June 27, 2018, at 7:59 p.m. EDT.

Late submissions

The COPS Office offers a process for CAMP applicants to provide advance notice to the COPS Office if receipt of their application will be delayed due to unforeseen COPS Office Online Application System technical issues.

Applicants must provide notice prior to the close of the solicitation. If applicants do not provide advance notice to the COPS Office about an issue that may cause a delay in the submission of the application, then the application will not be considered for funding. If applicants follow the steps outlined below, submission may be considered.

Extension of deadlines is not guaranteed.

Experiencing unforeseen COPS Office Online Application System technical issues

If you experience unforeseen COPS Office Online Application System technical issues beyond your control, which prevent you from submitting your application by the deadline, please immediately contact the COPS Office Response Center at 1-800-421-6770 to create a record of the issue. You will need to provide the following information to the COPS Office Response Center:

• ORI

• Agency Name

• Point of Contact name and contact information

• Application ID

• Nature of technical issues

The COPS Office will respond to each applicant as soon as possible with an approval and instructions for submission, or a rejection. If the technical issues you reported cannot be validated, your application will be rejected. Any requests to submit applications due to technical issues after the deadline will be rejected as untimely.

To ensure a fair competition for limited discretionary funds, the following conditions are not valid reasons: (1) failure to begin the registration process in sufficient time; (2) failure to follow the COPS Office Online Application System instructions on how to register and apply as posted on its website; (3) failure to follow all of the instructions in the CAMP solicitation, including the CAMP application guide; (4) failure to register or update information on the SAM website; and (5) failure to register or complete SF-424 in grants.gov.

Notifications regarding known technical problems with COPS Office Online Application System will be posted on https://portal.cops.usdoj.gov/ and https://cops.usdoj.gov/default.asp?Item=2895.

No late submission requests will be considered once the CAMP application closes.

http://www.grants.gov/ https://cops.usdoj.gov https://portal.cops.usdoj.gov/ https://cops.usdoj.gov/default.asp?Item=2895

Extraordinary natural or manmade disasters

In cases of extraordinary natural or manmade disasters, such as extreme weather emergencies or mass casualty events, applicants may request to submit applications late by sending an email to AskCopsRC@usdoj.gov.

Applicants will need to follow the below directions:

with your specific ORI, organization name, and application ID included in the subject line

The email message must be sent by the deadline or as soon as possible given the specific emergency. The COPS Office will respond to each applicant as soon as possible with an approval and instructions for submission, or a rejection.

mailto:AskCopsRC@usdoj.gov

Eligibility Requirements FY 2018 CAMP is a competitive award program, with a focus on advancing public safety by providing funds to investigate illicit activities related to the manufacture and distribution of methamphetamine. CAMP provides funding directly to state law enforcement agencies in states with high seizures of precursor chemicals, finished methamphetamine, laboratories, and laboratory dump seizures for the purpose of locating and investigating illicit activities, including precursor diversion, laboratories, or methamphetamine traffickers. Only state law enforcement agencies authorized by law or by a state agency to engage in or to supervise anti-methamphetamine investigative activities are eligible to apply for funding. Additional consideration will be given to agencies participating in anti-methamphetamine task forces with multijurisdictional reach and interdisciplinary team structures.

FY 2018 CAMP does not have a local match requirement.

For additional information, please contact the COPS Office Response Center at 800-421-6770 or send questions via email to AskCopsRC@usdoj.gov.

Program-Specific Information All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law.

This solicitation is being announced as an open competition targeted at state law enforcement agencies authorized by law or by a state agency to engage in or to supervise anti-methamphetamine investigative activities. Funding is limited, and this solicitation is expected to be very competitive. Approximately $7,000,000 in funding may be available for FY 2018 CAMP, and a maximum of $1,500,000 may be awarded to each recipient. Strong applications should demonstrate a multijurisdictional reach and participation in interdisciplinary team structures (i.e., task forces). Strong applications should also include multiyear state level methamphetamine seizure data to support their proposal. The COPS Office reserves the right to limit awards to one per state at the time of award announcement.

Program goal

FY 2018 CAMP seeks to address the growing problem of methamphetamine abuse by assisting state law enforcement agencies in collaboration with other service providers and stakeholders to

• increase efforts to locate and investigate illicit methamphetamine activities including precursor diversion, laboratories, or traffickers;

• establish new or enhance existing multijurisdictional and interdisciplinary task forces to investigate and lead to the seizure of precursor chemicals, finished methamphetamine, laboratories, and laboratory dump seizures;

• increase the use of community policing strategies during the investigation phase (including problem solving, partnerships, and organizational changes) to reduce the manufacture, distribution, and use of methamphetamine;

• increase anti-methamphetamine collaboration efforts during investigations with federal, state, local, and/or tribal partners involved in prevention, intervention and treatment, identification of drug endangered children, and enforcement activities.

Length of award term, maximum federal share, and local share requirements

All awards will have a performance period of two years (24 months) in duration, and there is no local match required.

The COPS Office will review reasonable requests made for no-cost time extensions in the event that all funds granted have not been expended within the two-year award period. CAMP recipients will be provided an opportunity to extend approximately 90 days prior to the award end date. Any extensions granted will be for time only and not for additional funding. Please be advised that all extension requests must be received by the COPS Office prior to the official award end date.

At present, this is a one-time funding opportunity and the COPS Office expects that all items, personnel, and/or training requested will be purchased or hired and the project implemented within the award period.

The COPS Office statutory nonsupplanting requirement mandates that CAMP funds be used to supplement (increase) the recipient’s budget and may not supplant (replace) state, local, or Bureau of Indian Affairs funds that a recipient would otherwise have spent on sworn officer positions in the absence of the CAMP award.

Federal funding: Allowable and unallowable costs

All items requested will be considered on a case-by-case basis during the budget review process. Items under the program must be purchased using the legislative guidelines established by the appropriations legislation that governs this funding. In addition, each item requested must programmatically link to the activities described in your application. To the greatest extent practical, all equipment and products purchased with these funds must be American-made.

Allowable costs: Fundable requests

Applications should include a clear and demonstrated plan for implementing comprehensive anti-methamphetamine strategies. Each award application must explain how the proposed project would fit into an overall effort to increase and/or enhance methamphetamine investigation efforts. Budget requests may be made in the categories described in the following sections.

Sworn officer positions (salaries and benefits)

Sworn officer salary and fringe benefits apply to new, full-time sworn career law enforcement officers not already funded in the applicant’s local budget. A “career law enforcement officer” is a person hired on a permanent basis who is authorized by law or by a state, local, or tribal agency to engage in or oversee the prevention, detection, and/or investigation of violations of criminal laws. Officers must be hired on or after the award start date, and positions must directly relate to the CAMP project. Officers previously employed by your agency may be re-hired using CAMP award funds. If current personnel are redeployed into this program, they must be paid with local funds. COPS Office award funds may be used to backfill the resulting vacancy with newly hired personnel for an equivalent amount of time. [Please note: Overtime for sworn officers engaging in CAMP-related activities is an allowable cost; however, any overtime expenses requested for sworn officer positions must be listed in the “Other Costs” section of your application’s budget. Overtime expenses must exceed the expenditures that your agency is obligated or funded to pay in its current budget.]

Civilian/Non-sworn personnel (salaries and benefits)

Civilian salary and fringe benefits apply to new personnel not already funded in the applicant’s local budget. Staff must be hired on or after the award start date, and positions must directly relate to the CAMP project. Examples of allowable personnel and fringe benefits costs include those for civilian CAMP project coordinators or anti-methamphetamine/drug problem analysts.

Equipment/Technology

Equipment and/or technology costs shall provide agencies with the ability to purchase new or enhance existing equipment exclusively related to methamphetamine investigations. All items requested must be clearly linked to the enhancement or implementation of the CAMP project.

Supplies

Generally, supplies include any materials that are expended or consumed during the course of the CAMP project.

Such costs may include training manuals, paper, printer ink, pens, postage, etc.

Travel/Training

Travel/training costs include award-related travel costs for the recipient or other (non-recipient) individuals to attend CAMP-related training and technical assistance conferences, seminars, or classes or to visit a site specified in the application. Expenses for transportation, lodging, meals, and incidental expenses (if travel is more than 50 miles from the program location) and temporary dependent care costs will be reviewed in accordance with applicable guidelines as part of the application process.

Contracts/Consultants

Consultant expenses and contracts include goods or services that directly contribute to the implementation or enhancement of the project. The use of a consultant should be more economical than direct employment.

Contract/consultant costs may include costs to provide one-time training to staff for equipment operation/usage and contracting/consulting services that provide such things as needs analysis, installation, and testing.

Compensation for individual consultant services procured under a COPS Office award must be reasonable and allocable in accordance with OMB cost principles and consistent with that paid for similar services in the marketplace. Unless otherwise approved by the COPS Office, consultant rates will be based on the salary a consultant receives from his or her primary employer, as applicable, up to $650 per day. For consultant or contractor rates that exceed $650 per day, the COPS Office requires written justification if the consultants or contractors are hired through a noncompetitive bidding process, and recipients must receive COPS Office approval of those rates before drawing down funds. Determinations will be made on a case-by-case basis.

Other costs

Other costs may include such items as software and prepaid warranties or maintenance agreements (not to exceed 24 months), overtime costs for sworn officers engaging in CAMP-related investigative activities, or other miscellaneous items that have a direct correlation to the overall success of a recipient’s project objectives and are necessary for the project to reach full implementation.

Applicants must provide sufficient explanation for items requested via the “Budget Narrative” section of this application. Applicants will be notified of any points of clarification the COPS Office may require. Requests may be made only for items or positions that are not otherwise budgeted with state, local, or Bureau of Indian Affairs (BIA) funds and would not be funded in the absence of this COPS Office award.

In addition, any publication material developed and/or purchased with federal award funds must contain the following designation: “This project was supported by Award Number ___ awarded by the U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions contained herein are those of the author(s) and do not necessarily represent the official position or policies of the U.S. Department of Justice. References to specific agencies, companies, products, or services should not be considered an endorsement by the author(s) or the U.S. Department of Justice. Rather, the references are illustrations to supplement discussion of the issues.”

Unallowable costs: Requests will NOT be funded

The items listed below are generally considered to be unallowable and may only be funded under extremely limited and extenuating circumstances and at the discretion of the COPS Office based on clear demonstration of a direct link between the requested item and the applicant’s CAMP project. Before including any of these items in your project proposal, please contact the COPS Office Response Center at 800-421-6770.

This is not an exhaustive list, and items not listed below will be reviewed on a case-by-case basis. The COPS Office reserves the right to deny funding for items that may not be included on this list. Agencies are expected to request items that show a direct link between the requested item and the applicant’s CAMP project. All requests must contribute directly to the specific purpose of the award project and relate to the parameters stipulated in the appropriations language enacted for FY 2018.

Requests for reimbursement of items purchased or expenses incurred prior to the award start date will not be funded.

Personnel

the program

• Salaries and benefits for personnel engaged in prosecution

Please note: Civilian overtime costs are unallowable

Equipment/Technology

Travel/Training

• Local travel costs (lodging, meals, per diem, or transportation costs) within a 50-mile radius of the program location

Contracts/Consultants

• Any consultant fees in excess of $650 per day must receive prior written approval from the COPS Office, contingent upon written justification by the recipient, if the consultant or contractor is hired through a noncompetitive bidding process

extended warranties are allowable but must be paid in full within the initial award period)

Supplies and other costs

This program will not provide funding for any positions or items that are funded in the applicant agency’s budget with other sources of funding (state, local, or BIA). You may apply only for otherwise unfunded positions or items to supplement your agency’s law enforcement budget.

Over the past several years, the COPS Office has provided funds in concert with the Drug Enforcement Administration (DEA) to support state and local law enforcement agencies with services necessary for the cleanup of hazardous waste seized during clandestine methamphetamine laboratory investigations. While the FY 2018

COPS Anti-Methamphetamine Program does not allow for the funding of clandestine laboratory cleanup activities, state and local law enforcement agencies may contact the DEA for assistance with properly and safely disposing of hazardous waste from clandestine laboratory sites. For further information and assistance in clan-lab cleanup activities, please contact the DEA at 202-307-4724.

Financial Management and System of Internal Controls

Award recipients must, as set out in the Uniform Guidance at 2 C.F.R. § 200.303:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the recipient is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework,” issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency designates as sensitive or the recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.

Compliance with 8 U.S.C. § 1373 All state or local government entity applicants (e.g., police departments, sheriff’s departments, state police) are required to certify compliance with 8 U.S.C. § 1373 regarding prohibitions or restrictions on sending to, requesting or receiving from, maintaining, or exchanging information on citizenship or immigration status, including any prohibitions or restrictions imposed or established by a State or local government entity or official. This certification must be completed by the governing body’s chief legal officer (e.g., city or county attorney).

a. Set up a new user and roles in the COPS Office Agency Portal at www.cops.usdoj.gov/Default.asp?Item=2450.

Establish accounts for the law enforcement executive (LE)/program official (PO), government executive (GE)/ financial official (FO), and chief legal officer (CLO).

b. Set up an e-signature in the COPS Office Agency Portal at www.cops.usdoj.gov/Default.asp?Item=2450.

Establish an electronic signature for all officials (LE/PO, GE/FO, and CLO). This is critical as it enables your agency to sign important documents in the application process.

We strongly recommend notifying your governing body’s chief legal counsel of this certification requirement as soon as the AHTF application period opens so that they may conduct the required reviews necessary for completing the certification before the application deadline.

The Chief Legal Officer is the primary/highest ranking attorney for the governing body that governs any state or local law enforcement applicant (e.g., City Attorney, County Attorney, State Attorney General) or for the entity that is applying for funds and will make subawards to a State or local government entity (e.g., General Counsel for a non-profit organization that will make subawards to a City or County). (Please note that the Certification may not be completed by a law enforcement agency attorney—the Chief Legal Officer must represent the governing body.)

http://www.cops.usdoj.gov/Default.asp?Item=2450

Questions regarding the certification requirement may be directed to the COPS Office Legal Division at 202-514- 3750.

Administrative Actions a nd Legal Remedies Related to Federal Awards

Please be advised that a hold may be placed on any application if it is deemed that the applicant agency is not in good standing on other U.S. Department of Justice awards, has other award compliance issues that would make the applicant agency ineligible to receive COPS Office funding, or is not cooperating with an ongoing U.S.

Department of Justice award review or audit. A hold may also be placed on any application if it is deemed that the applicant agency is not in compliance with federal civil rights laws or is not cooperating with an ongoing federal civil rights investigation.

Misuse of COPS Office funds or failure to comply with all COPS Office award requirements may result in suspension or termination of award funds, the repayment of award funds, or other remedies available by law.

Under the False Claim Act, any credible evidence that a person has submitted a false claim or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving COPS Office funds may be referred to the Office of Inspector General (OIG). The OIG may be contacted at oig.hotline@usdoj.gov, or 800-869-4499.

Monitoring, reporting, and evaluation requirements

Federal law requires that law enforcement agencies receiving federal funding from the Federal Government must be monitored to ensure compliance with their award conditions and other applicable statutory regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of award implementation—compliance and programmatic benefits—are part of the monitoring process coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site visits, enhanced office-based grant reviews, alleged noncompliance reviews, financial and programmatic reporting and audit resolution.

Through these monitoring efforts, the COPS Office may seek information including, but not limited to, your agency’s compliance with nonsupplanting and both programmatic and financial requirements of the award and your agency’s progress toward achieving your community policing strategy/ Program and Monitoring Specialists as well as Auditors are particularly interested in confirming that the purchase of items and services is consistent with the applicant’s approved award budget as reflected on the Financial Clearance Memo and Final Funding Memorandum. All COPS Office recipients will be required to participate in award monitoring activities of the U.S.

Department of Justice including, but not limited to, reviews conducted by the COPS Office, the Office of the Inspector General, or any entity designated by the COPS Office.

Awarded agencies will be responsible for submitting Programmatic Progress Reports and Federal Financial Reports on a quarterly basis. In addition, awarded agencies will be responsible for the timely submission of a final Closeout Report and any other required final reports. By accepting an award from the COPS Office, award recipients agree to cooperate with and respond to any requests for information pertaining to their award.

mailto:oig.hotline@usdoj.gov

Though a formal assessment is not a requirement, awarded agencies are strongly encouraged to conduct an independent assessment of their respective award-funded projects. Project evaluations have proven to be valuable tools in helping departments identify areas in need of improvement, providing data of successful processes and reducing vulnerabilities.

Reporting

If awarded, all recipients will be required to electronically submit their financial reports using the SF-425 form by the 30th day following the end of each calendar quarter, and a final report is due 90 days following the award end date. Recipients who do not submit SF-425 reports by the due date will be unable to drawdown funds. More information will be provided in the award package upon receipt of a COPS Office award.

In addition, if awarded, recipients will be required to electronically submit quarterly progress reports and a final progress report. The COPS Office will notify the recipient when the progress report is due and provide instructions for submission.

Please feel free to contact the COPS Office Response Center at 800-421-6770 to discuss any questions or concerns you may have regarding the monitoring, reporting, and evaluation requirements.

Performance Measures

To assist in fulfilling the U.S. Department of Justice's responsibilities under the Government Performance and Results Act Modernization Act (GPRA Modernization Act of 2010, P.L. 111-352, recipients who receive funding from the Federal Government must measure the results of work that funding supports. This Act specifically requires the COPS Office and other federal agencies to set program goals, measure performance against those goals, and publicly report progress in the form of funding spent, resources used, activities performed, services delivered, and results achieved.

Performance measures for CAMP are as follows:

Objective Performance measures Data recipient provides Increase the capacity of law To what extent has COPS Office Periodic progress reports providing enforcement agencies to award funding (e.g., officers, an overview of COPS Anti-implement community policing equipment/training, technical Methamphetamine Program award strategies that strengthen assistance) increased your agency’s purchases/implementation and partnerships for safer communities community policing capacity? To implementation of community and enhance law enforcement’s what extent have COPS Office policing strategies.

capacity to prevent, solve, and knowledge resources (e.g., training control crime through funding for or publications) increased your personnel, equipment, and agency’s community policing training. capacity?

COPS Office awards target increasing recipient capacity to implement community policing strategies within the three primary elements of community policing: (1) problem solving; (2) partnerships; and (3) organizational transformation. The COPS Office requires all CAMP applicants to describe how the personnel, technology, equipment, and/or training requested will assist the applicant in implementing community policing strategies. For more information on community policing, please go to the COPS Office website at www.cops.usdoj.gov.

As part of the programmatic progress report, CAMP recipients be required to report on their progress toward implementing community policing strategies. Based on the data collected from recipients, the COPS Office may make improvements to CAMP to better meet the program’s objective and law enforcement agency needs.

How to Apply/Application Submission

Primary Steps Required to Complete Application Complete?

If necessary, request an ORI through the COPS Office Response Center at AskCopsRC@usdoj.gov or 800- 421-6770.

If you have not renewed your COPS Office Account Access information since November 15, 2015, contact the COPS Office Response Center at AskCopsRC@usdoj.gov or 800-421-6770.

Register with Grants.gov/Confirm registration.

Obtain a DUNS number/Confirm DUNS number.

Register with SAM database/Confirm SAM number.

Complete SF-424 on Grants.gov (funding number:

COPS-CAMP-Application-2018).

Upon receipt of an email from the COPS Office confirming successful submission of the SF-424 on Grants.gov, complete the second part of the application on the COPS Office Online Application System.

Electronic submission of the SF-424 in two parts via Grants.gov and the COPS Office website

Please read the following important information before attempting to submit your application via the COPS Office website:

• Completing a CAMP application is a two-step process. Applicants are first required to register via www.grants.gov and complete an SF-424. The Grants.gov funding code for this solicitation is COPS-CAMP- Application-2018. Once the SF-424 has been submitted, applicants will receive an email from the COPS Office with instructions on completing the second part of the CAMP application through the COPS Office Online Application System. If you have not renewed your COPS Office Account Access information, contact the COPS Office Response Center at AskCopsRC@usdoj.gov or 800-421-6770.

• It is strongly recommended that applicants register immediately on Grants.gov. In addition, applicants are strongly encouraged to complete the SF-424 as quickly as possible. Any delays in registering with Grants.gov or submitting the SF-424 may result in insufficient time for processing your application through Grants.gov or the COPS Office Online Application System. An application is not considered submitted until you have submitted your SF-424 on Grants.gov and the second part of the application on the COPS Office website.

• Confirmation of submission: After completing the second part of the application and clicking “Submit,” applicants will receive a message stating “Your application has been successfully recorded.” The confirmation page will also provide the submission date, ORI, confirmation number, and program type.

• For technical assistance with submitting the SF-424, call the Grants.gov Contact Center at 800-518- 4726 or email support@Grants.gov. For assistance with submitting the application through the COPS Office Online Application System, please call the COPS Office Response Center at 800-421-6770 or send questions via email to AskCopsRC@usdoj.gov.

mailto:AskCopsRC@usdoj.gov mailto:AskCopsRC@usdoj.gov http://www.grants.gov/ mailto:AskCopsRC@usdoj.gov mailto:support@Grants.gov

• To apply for funding, applicants must have a DUNS number (DUNS numbers are required of all agencies requesting federal funding) and have an active registration with the System for Award Management (SAM) database.

• Applicants must comply with any word and/or field limit requirements described in the COPS Office

Application Guide.

• Applicants will have the opportunity to print a copy of the application prior to submission and another copy of the application after it has been submitted. Please note that the application package cannot be submitted until all required fields have been completed. Note: If Internet access is not available to print a copy of the application package, contact the Response Center at 800-421-6770 to request that a printed copy be sent to you.

• Applicants will be able to print a copy of the application package only for reference while completing the application online via the COPS Office website. The COPS Office will not accept applications submitted via mail or email.

• Do not wait until the application deadline date to begin the application process through the COPS Office website. The registration steps may take several days to complete, and if you wait until the application deadline date you may be unable to submit your application online.

In addition, all applicants are required to maintain current registrations in the System for Award Management (SAM) database. SAM replaces the Central Contractor Registration (CCR) database as the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. The U.S. Department of Justice requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the SAM database. Applicants must update or renew their SAM registration annually to maintain an active status.

Applicants that were previously registered in the CCR database must at a minimum

already have been migrated).

Applicants that were not previously registered in the CCR database must register in SAM prior to registering in Grants.gov. Information about SAM registration procedures can be accessed at www.sam.gov.

Register or Update an Account in the COPS Office Account Access

Estimated timeframe: up to one business day

All COPS Office applicants must have an account through the COPS Office Online Application System. The information in the Online Application System will prepopulate section 4 of the application, so please ensure its accurate. The following individuals are deemed critical for the submission of the application and will need to have current contact information and e-Signatures in the system: