OPM2316R0001M0002_031416_Final.pdf

(x)

OPM2316R0001

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

WASHINGTON DC 20415-7710

29000

ROOM 1342

1900 E ST NW

US OFFICE OF PERSONNEL MANAGEMENT

DC CENTRAL OFFICE CONTRACTING

WASHINGTON DC 20415

ROOM 1342

29000

1900 E STREET NW

CONTRACTING GROUP

US OFFICE OF PERSONNEL MANAGEMENT

DC CENTRAL OFFICE ISSUING OFC

03/04/2016000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/04/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The referenced solicitation is hereby amended to the following:

1) Rescind the suspension and reinstate the solicitation;

2) Extend the proposal response date from 12:00PM Eastern Standard Time (EST), March 11, 2016 to 3:00PM EST, March 16, 2016;

3) Provide Attachment 1 - Relevant Past Performance Questionnaire;

4) Incorporate Attachment 2 - Questions & Answers, Page 9;

5) Incorporate the following changes to the solicitation:

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

tbali Typewritten Text 3/14/2016 tbali Typewritten Text tbali Typewritten Text

OPM2316R0001M0002

Summary of Changes

1) Amend the following language, Page 1, 2nd paragraph:

Delete: The Solicitation number is OPM2316R0001 and is issued as a Request for Proposal (RFP). This solicitation document incorporates all mandatory commercial item provisions and clauses that are in effect through Federal Acquisition Circular (FAC) FAC 2005-85-2 effective February 26, 2016.

Insert: The Solicitation number is OPM2316R0001 and is issued as a Request for Proposal (RFP). This solicitation document incorporates all mandatory commercial item provisions and clauses that are in effect through Federal Acquisition Circular (FAC) FAC 2005-87 effective March 7, 2016.

2) Delete the following language, Page 1, 7th paragraph:

Delete: Note: This is not a solicitation for third party or event planning services.

Teaming/subcontracting agreements with hotels for hotel space will be considered non-responsive and will not be given further consideration.

3) Amend the language of Section 1. Preparing the Technical Portion of the Proposals, Page 10:

Delete: Technical Capability

Insert: Technical Capability - Corporate/Team Experience

4) Amend the language of Section 1. Preparing the Technical Portion of the Proposals, Page 11 (d):

Delete: If the offeror is proposing subcontractors, the offeror must provide letters of commitment that shall include, at a minimum: (1) signatures of the principals and/or owners of the respective parties; and 2) statements on the division of tasks, relationship of the parties, and responsibilities of the parties. Offerors must submit a statement in this proposal section indicating an understanding that OPM will evaluate the data received from the team and if an award is made based upon this information, the offeror shall notify OPM of any post award substitutions/additions. The Contractor shall provide OPM with letters of commitment signed by the both parties within 15 days prior to the substitution/addition of the proposed change.

Rules concerning the makeup of teams: The Government will consider the prime offeror and their other businesses (i.e. subcontractors) as a single entity. The prime entity MUST demonstrate the capability that they are fully capable of providing all of the required services in the provided PWS.

Rules concerning Joint Ventures: A Joint Venture is equivalent to a single entity and will be considered as one (1) company. Offerors proposing as a Joint Venture shall submit their agreement.

Insert: If the offeror is proposing subcontractors, proposal responses shall include a Contractor Teaming Arrangement (CTA). A copy of the CTA Agreement must be provided in response to this solicitation. The CTA Agreement must contain all of the elements identified below and be in accordance with FAR Part 9.6 Contractor Teaming Arrangements. Specifically, the CTA Agreement shall:

• Identify the Team Lead and no more than one additional Team Member;

• Identify the Team Member who shall be exclusively responsible for performance and successful delivery of all requirements within this solicitation

• Team Lead shall not limit any rights of OPM to work directly with the other Team Member

CTA’s which are not in affirmative agreement with the above items are not in conformance with this solicitation and shall not be considered for award.

Offerors must submit a statement in this proposal section indicating an understanding that OPM will evaluate the data received from the team and if an award is made based upon this information, the offeror shall notify OPM of any post award substitutions/additions. The Contractor shall provide OPM with letters of commitment signed by the both parties within 15 days prior to the substitution/addition of the proposed change.

Subcontracting/CTA/JV is NOT required in order for an offeror to submit a proposal response, and/or be awarded a contract. However, offerors may consider subcontracting/CTA/JV’s that are in accordance with FAR and solicitation requirement stated herein as a means to more fully meet the requirements.

Rules concerning subcontracting: The Government considers the prime offeror and subcontractors as a single entity. Therefore, the prime contractor must demonstrate the capability of performing the required services. Post-award changes shall not be considered.

Rules concerning CTAs: The Government considers team members to be separate entities.

Therefore, the team members must demonstrate the capability of providing/performing the required products/services. However, the Team Lead commits to meeting all requirements of this solicitation and the proposed technical response. Post-award changes shall not be considered.

Rules concerning Joint Ventures: A Joint Venture is equivalent to a single entity and will be agreement. Post-award changes shall not be considered.

5) Amend the language of FAR Clause 52.212-2 Evaluation—Commercial Items (Oct

2014) (a) Non Price Factors, Page 14:

Delete: 1) Technical Capability – To be considered responsive and eligible for award, the offeror must meet ALL of the mandatory criteria listed below. Any proposal not meeting one or more of these criteria will be rejected and given no further consideration. OPM reserves the right to conduct an on-site inspection of offered facilities.

You must be able to provide:

- Hotel location

- Conference space needs

- Lodging at per diem

- Food and beverage services

- Audio visual equipment

2) Relevant Past Performance

Insert: 1) Technical Capability – To be considered responsive and eligible for award, the offeror must meet ALL of the mandatory criteria listed below. Any proposal not meeting one or more of these criteria will be rejected and given no further consideration. OPM reserves the right to conduct an on-site inspection of offered facilities.

You must be able to provide:

- Hotel location

- Conference space needs

- Lodging at per diem

- Food and beverage services

- Audio visual equipment

2) Relevant Past Performance:

Offerors proposing subcontractors, Contractor Teaming Arrangements (CTA), or joint ventures (JV) must provide statements on the division of proposed products/services, relationship of the parties, and responsibilities of the parties. If a proposal response includes a CTA, the Agreement must contain all of the elements detailed above in section (d), Preparing the Technical Portion of the Proposals. Under the past performance review an analysis shall be conducted of the CTA provided in consideration of the FAR and solicitation requirements and the potential risk the arrangement imparts on the Government. This analysis shall be considered as a part of the best value determination conducted.

6) Delete the pricing tables in the Pricing Information Section, Pages 13-14; and

Incorporate the revised pricing tables, Pages 13 -16.

7) Amend the language of the Important Due Dates Section, Page 38:

Delete: Proposals shall be received no later than 12:00 PM Eastern Standard Time (EST), March 11, 2016. Proposals submitted in response to this notice shall include the solicitation number in the subject line and be signed, dated and submitted via email to Siobhan.Lawson@opm.gov. Offerors are solely responsible for ensuring their proposals are received at the designated time and place for receipt of proposals.

Insert: Proposals shall be received no later than 3:00 PM Eastern Standard Time (EST), March 16, 2016. Proposals submitted in response to this notice shall include the solicitation number in the subject line and be signed, dated and submitted via email to Siobhan.Lawson@opm.gov. Offerors are solely responsible for ensuring their proposals are received at the designated time and place for receipt of proposals.

mailto:Siobhan.Lawson@opm.gov mailto:Siobhan.Lawson@opm.gov

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Solicitation number is OPM2316R0001 and is issued as a Request for Proposal (RFP). This solicitation document incorporates all mandatory commercial item provisions and clauses that are in effect through Federal Acquisition Circular (FAC) FAC 2005-87 effective March 7, 2016.

The North American Industrial Classification System (NAICS) code is 721110, and the small business size standard is $32.5 million. This requirement is unrestricted, allowing both large and small business to submit proposals.

The President’s Commission on White House Fellows (WHF) is soliciting a contractor to provide overnight accommodations, conference space (including interview rooms), audio visual equipment, and food and beverage services in support of the annual White House Fellows (WHF) Selection Event. The WHF Selection Event is typically held during the second week of June on an annual basis. This year’s WHF Selection Event will be held on June 9, 2016 to June 12, 2016. On an annual basis the WHF will notify the selected contractor of their requested dates and meeting needs for the Selection Event no later than April 1st of each year.

Note: Overnight accommodations and Food and Beverage services cannot exceed the federal daily per diem rates.

The Office of Personnel Management intends to award one (1) Firm Fixed Price contract for this requirement to the offeror that represents the best value to the Government and can accommodate the requested dates as indicated in the Performance Work Statement.

(1) Performance Work Statement – WHF Selection Event Services

1. BACKGROUND

Founded in 1964, the White House Fellows program is America’s most prestigious program for leadership and public service. White House Fellowships offer exceptional young men and women first-hand experience working at the highest levels of the federal government.

White House Fellows typically spend a year working as full-time, paid special assistants to senior White House Staff, the Vice President, Cabinet Secretaries, and other top-ranking government officials. White House Fellows also participate in an education program consisting of roundtable discussions with renowned leaders from the private and public sectors, and trips to study U.S. Policy in action both domestically and internationally. Fellowships are awarded on a strictly non-partisan basis.

The President’s Commission on White House Fellows requires a contractor to provide overnight accommodations, conference space, food and beverage services, and visual equipment in the support of the annual White House Fellows Selection Event held during the second or third week of June. This year’s event will be held June 9-12, 2016.

2. SCOPE

In support of this mission, WHF needs to acquire a contractor to provide overnight accommodations, conference space (including interview rooms), food and beverage services, and visual equipment for the White House Fellows Selection Event to be held June 9-12, 2016. The overnight accommodations and food and beverage services cannot exceed the federal daily per diem rates.

3. APPICABLE CONDITIONS

The Contractor’s facility must be Federal Emergency Management Agency approved and listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://cwww.usfa.fema.gov/hotel/search.cfm.

The Contractor's facility must be compliant with the requirements of the American with Disabilities Act (Public Law 101-336) 42 U.S.C. 12101 et. seq.).

4. GOVERNMENT FURNISHED MATERIAL/INFORMATION:

On an annual basis WHF will provide the selected contractor with their requested dates, number of attendees, meeting needs for the Selection Event no later than April 1st of each year of the resultant contract.

5. CONTRACTOR FURNISHED MATERIAL/ INFORMATION:

All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards and, to the extent feasible and reasonable, include the exclusive use of bio-based products. For the bio-based content products evaluation, all non-chemical products proposed for use under this contract must conform to the Department of Agriculture (USDA) Designated Bio-based Products List (DBPL) whenever practicable.

Each product submitted must be identified with one of these categories. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications. Labeling should be printed on all containers.

It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications. Labeling should be printed on all containers.

All related product information to include MSDS sheets and types of chemicals that will be used shall be provided to and approved by an OPM representative prior to contract award.

http://cwww.usfa.fema.gov/hotel/search.cfm

6. SUMMARY OF REQUIREMENTS:

The offeror shall be required to provide overnight accommodations, conference space, food and beverage services, and visual equipment for the White House Fellows Selection Event on an annual basis to include, but are not limited to following:

6.1 DATES: Required dates for this year’s event are June 9-12, 2016. On an annual basis the WHF’s will notify the selected contractor of their requested dates for the Placement Event no later than April 1st of each year of the resultant contract.

6.2. LOCATION: The facility must be located in the downtown Northwest Washington, DC area and must be metro accessible. This location provides easy access for OPM coordinators and participants.

6.3 MEETING NEEDS:

Thursday, June 9

• Conference Room 1 for 30 people (Conference style set-up for Commissioner’s Meeting)

• Conference Room 2 for 32 people (Conference style set-up for National Finalists)

• Conference Room for a reception for 60 people (Conference style set-up for National

Finalists)

• Conference Room for a dinner for 60 people

Friday, June 10

• 10 interview rooms (guest rooms with the beds removed) - sofa and 2 chairs with 4 night stands, and/or 4 captain chairs with 4 night stands required. All rooms must be on the same floor.

• Hospitality room (Must be on the same floor as interview rooms)

• Meeting room for 60 people from 7:00am-6:30pm

• Three (3) Meeting rooms for 30 people from 12:00pm-1:00pm

• Reception room for 65 people for 6:00pm-7:00pm

• Dinner room for 65 people for 7:00pm-9:30pm

Saturday, June 11

• 10 interview rooms 10 interview rooms (guest rooms with the beds removed) - sofa and 2 chairs with 4 night stands, and/or 4 captain chairs with 4 night stands required. All rooms must be on the same floor.

• Meeting room for 60 people from 7:00am-6:30pm

• Lunch room for 30 people from 12:00pm-1:30pm

• Three (3) Meeting rooms for 30 people from 12:00pm-1:00pm

• Reception room for 65 people from 6:00pm-8:00pm

• Dinner room for 28 people from 8:00pm-10:00pm

Sunday, June 12

• Meeting room for 30 people from 7:00am-4:00pm

Note: All conference/reception/and interview rooms should be Non-smoking. All conference/meeting/reception rooms must be on the same floor. The contractor’s facility must be compliant with the requirements of the American Disabilities Act (Public Law 101-336) 42 U.S.C. 12101 et.seq.) and Federal Emergency Management Agency approved and listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.efm.

6.4 OVERNIGHT ACCOMMODATIONS: Lodging rates must be within the Washington, DC area per diem. The final room list will be provided no later than May 15th of each year of the resultant contract. The overnight accommodations breakdown for this year’s event will be as follows:

Wednesday, June 8

• Approximately 3 Non-smoking Single King rooms

• Approximately 3 Non-smoking Double rooms

Thursday, June 9

• Approximately 25 Non-smoking Single rooms

• Approximately 15 Non-smoking Double rooms

Friday, June 10

• Approximately 3 Non-smoking Kings rooms (Single)

• Approximately 3 Non-smoking Double rooms

6.5 FOOD AND BEVERAGE SERVICES: The following is a summary of food and beverage service needs for this year’s event:

Thursday, June 9

• Reception for 60 people

• Plated dinner for 60 people

Friday, June 10

• Full hot buffet breakfast in Conference room for 60 people

• Coffee for 20 people until mid-morning Hospitality room http://www.usfa.fema.gov/hotel/search.efm

• Soft drinks in the afternoon in Hospitality room

• Hot buffet for 60 people split in 3 conference rooms

• Reception for 65 people in conference room

• Plated dinner for 65 people in conference room

• Full hot buffet breakfast in Conference room for 60

• Coffee for 20 people until mid-morning in Hospitality room

• Soft drinks in the afternoon in Hospitality room

• Hot Buffet Lunch in 2 conference rooms

• Reception for 65 people

• Dinner for 30 people

• 30 $30 food vouchers for room service/ restaurant use

• Full hot buffet breakfast in Conference room for 30 people

• Coffee/soft drinks break for 30 people

• Box lunches and soft drinks for 30 people

6.6 AUDIOVISUAL EQUIPMENT: Audiovisual equipment will be required for plenary sessions. Audiovisual staff is required to be on site during the dates audio is required. The following audio visual equipment will be required for this year’s event:

Friday, June 10

• Hand-held microphone at Dinner, podium

Saturday, June 11

• Flip Charts

• Tripod Screen

• Projector

• Tripod Screen

• Projector

6.7 PARKING: Provide participant parking at the hotel from June 8-13, 2016.

7) DELIVERABLES:

The contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise specified); and shall plan, schedule, coordinate, and assure the efficient performance of all overnight accommodations, food and beverage services, meeting space, and audio visual equipment. Rendering of the services must occur before June 13, 2016 and include but is not limited to the following:

• Overnight Accommodations

• Food & Beverage Service

• Meeting Space

• Audio Visual Equipment

8) PERIOD OF PERFORMANCE

The period of performance shall be for a period of five (5) years (base period and one (1) one year option period).

9) PLACE OF PERFORMANCE

All work will be conducted at contractor’s facility located in Northwest Washington, DC area.

10) AWARD TYPE

The government intends to issue one (1) firm fixed price contract as a result of this solicitation.

Expenses related to overnight accommodations and food and beverage services will be paid on “actual” usage, not projected.

11) QUALITY ASSURANCE SURVEILLANCE PLAN

Note: the following Quality Assurance Surveillance Plan (QASP) is OPM’s codification of its method of implementing FAR 37.601, which requires that performance-based contracts or task orders-

a) Describe the requirements in terms of results required rather than the methods of performance of the work;

b) Use measurable performance standards (i.e., in terms of quality, timeliness, quantity, etc.) and quality assurance surveillance plans;

c) Specify procedures for reductions of fee or for reductions to the price of a fixed-price contract when services are not performed or do not meet contract requirements; and

d) Include performance incentives where appropriate.

Offerors must complete the QASP as part of their quotation. A description of the columns and information to be entered follows below.

We will use the information provided as part of our evaluation of your offer.

(1) Deliverable: One of the deliverables described in the “Deliverables” section above.

(2) Performance Standard: The level of performance which the Government considers acceptable. A good performance standard in general should:

Measure important things;

Be simple, but not too simple;

Be auditable and capable of validation (quantifiable measures preferred, as they are less subjective);

Attainable and worth the cost;

Have a level of detail that corresponds to the intent of the stated measure and expectation;

Be consistently combined with other measures to reflect corporate priorities;

and Be controlled by the contractor.

(3) Acceptable Quality Level: The range of deviation—if any—in which the Government will consider performance to be acceptable. Each offeror must propose an Acceptable Quality Level (AQL) for each performance standard for each deliverable. If the selected offeror fails to achieve stated AQLs, OPM will reduce the offeror’s payment for the services rendered in accordance with the disincentive formula. You must enter the AQLs for each deliverable in the Performance Requirements Summary Template for each deliverable that has a performance standard.

(4) Monitoring Method

(a) This is the method OPM will use to monitor performance and determine the extent to which performance has met the standard. Offerors are encouraged to propose a sound process for verifying the accuracy of performance data on a continuing or recurring basis.

Regardless of the method or degree of monitoring, we reserve the right to audit all performance data to independently verify its accuracy.

(b) In general, we prefer monitoring methods that automatically capture measurements as part of the process and do not place a burden on either the offeror or OPM to collect and analyze data.

(5) Incentive / Price Reduction

(a) For each AQL, your quotation must specify a maximum price reduction that will take effect if you fail to meet the AQL. The quotation must also specify the formulas and decision criteria that we will use to calculate the actual amount of price reduction for the related

CLIN.

(b) OPM is willing to consider quotations that include additional incentives for performance that exceeds the AQL. These incentives may be either monetary or non-monetary.

(i) For monetary incentives, your price quotation must specify a formula or set of decision criteria that we can use to calculate additional incentive payments to you.

These incentive payments will only take place if you perform above the AQL. You must specify a maximum incentive payment that we will not be required to exceed, regardless of your performance.

(ii) Some examples of non-monetary incentives that we would consider include, but are not necessarily limited to:

Revised schedule Reduced oversight Positive performance evaluation Automatic extension of contract term or option exercise (FAR Part 17 still applies) Lengthened contract term (award term contracting) or purchase of extra items (award purchase) Publish article(s) in agency newsletter or speak at agency seminars Letters of appreciation to individual employees, which may translate to bonuses Use trade space for licensing, access to agency officials, etc.

Use those FAR clauses that can be negotiated to your advantage

(c) Your selection of AQLs, incentive formula and price reduction formula will be important to our evaluation. Your response must specify the proposed method for measuring your performance against each performance standard, which we will compare to relevant industry benchmarks.

SAMPLE

Deliverable Performance

Standard Acceptable Quality Level (AQL)

Monitoring Method

Performance Incentive/Reduction

Conference Planning Weekly Meetings

Attend meetings at a minimum of one hour per week

95% Attendance Sheets

2.5% reduction in final invoice amount

In narrative form, the sample QASP deliverable says that the vendor will attend at least 95% of the weekly conference planning meetings for a minimum of one hour. The attendance will be tracked through attendance sheets and if the attendance is below 95% of all meetings, OPM will deduct 2.5% from the final invoice amount.

This needs to be done for each of the deliverables noted in section 7, Deliverables.

Performance Requirement Summary Template Deliverable Performance

Standard Acceptable Quality Level

(AQL)

Monitoring Method

Incentive / Price Reduction

Conference Space

Positive or Negative Performance Evaluations

Overnight Accommodations

Positive or Negative Performance Evaluations

Food & Beverage Service

Positive or Negative Performance Evaluations

Audio Visual Equipment

Positive or Negative Performance Evaluations

END OF PWS

(2) List of Attachments:

Attachment 1 – Relevant Past Performance Questionnaire Attachment 2 – Questions & Answers

(3) Solicitation Provisions

52.212-1 Instructions to Offerors—Commercial Items OCT 2015

Incorporated by reference.

Addendum to FAR 52.212-1

1. PREPARING THE TECHNICAL PORTION OF THE PROPOSALS

(a) The offeror shall include in its quotation a discussion of the offeror's proposed technical approach to respond to the requirements in the performance work statement (PWS). Present clear and convincing evidence that you understand the scope of work as described in the PWS, and that your technical approach to accomplishing this work is sound. Your technical proposals shall include the following:

• A narrative describing your understanding of this requirement.

• A description of your technical expertise for meeting the requirements of this solicitation. Your narrative should, at a minimum:

o Indicate the initial plan to gain an understanding of OPM’s operation’s needs;

o Provide realistic time and staff hour and skill level estimates; and o Provide Floor plans for the overnight accommodations, conference space and interview rooms o Describe your strategy for dealing with potential significant technical, administrative, or managerial problems that could arise, particularly those issues that impact deliverable deadlines.

(b) The offeror should describe its capability of meeting the required services as described in the

PWS.

Technical Capability - Corporate/Team Experience

The offeror shall summarize its corporate experience (including results) with providing overnight accommodations, food and beverage services, meeting space, and audio visual equipment contracts similar to this solicitation that the offeror has successfully performed in the past three

(3) years. The information presented shall be in sufficient detail to describe the previous experience and effectiveness of the offeror in similar or closely related work, and to demonstrate the offeror’s current ability to accomplish the tasking in this solicitation.

This summary should include:

• Firm Experience: statement of the offering firm’s level of involvement, degree of success, number of resources, and overall performance on efforts involving the provision of WHF Selection Event Services similar in nature to the requirements of this project.

• Management Experience: statement of the level of involvement, degree of success, number of resources, and overall performance on efforts involving the provision of WHF Selection Event Services similar in nature to the requirements of this project, including the resume (s) of the management resources that will be responsible for this project.

• Experience of Available Resources: statement of the level of involvement, degree of success, number of resources, and overall performance on efforts on efforts involving the provision of WHF Selection Event Services similar in nature to the requirements of this project, including the provision of resumes of resources that will be available for this project.

The offeror shall demonstrate relevant past performance on contracts currently being performed or performed within the past three (3) years from March 11, 2016, or affirmatively state that it possesses no relevant past performance. The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to the instant requirement. The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The Government will also consider the quality of the Contractor’s relevant past performance.

(c) Also include the following information for three (3) contracts and/or subcontracts for requirements as similar as possible to the current requirement:

• Name of contract or project;

• Contract Number;

• Role (Prime or Subcontractor);

• Sponsoring Organization or Company;

• Contract type;

• Period of Performance;

• Total Contract Value;

• Contract Manager and telephone number;

• Program Manager and telephone number;

• Project description, scope of work performed, services or products delivered;

• Major success or accomplishments, and

• Major problems, lessons learned, and solution(s) applied if applicable.

(d) If the offeror is proposing subcontractors, proposal responses shall include a Contractor

Teaming Arrangement (CTA).A copy of the CTA Agreement in response to this solicitation.

The CTA Agreement must contain all of the elements identified below and be in accordance with FAR Part 9.6 Contractor Teaming Arrangements. Specifically, the CTA Agreement shall:

• Identify the Team Lead and no more than one additional Team Member;

• Identify the Team Member who shall be exclusively responsible for performance and successful delivery of all requirements within this solicitation

• Team Lead shall not limit any rights of OPM to work directly with the other Team

Member CTA’s which are not in affirmative agreement with the above items are not in conformance with this solicitation and shall not be considered for award.

Offerors must submit a statement in this proposal section indicating an understanding that OPM will evaluate the data received from the team and if an award is made based upon this information, the offeror shall notify OPM of any post award substitutions/additions. The Contractor shall provide OPM with letters of commitment signed by the both parties within 15 days prior to the substitution/addition of the proposed change.

Subcontracting/CTA/JV is NOT required in order for an offeror to submit a proposal response, and/or be awarded a contract. However, offerors may consider subcontracting/CTA/JV’s that are in accordance with FAR and solicitation requirement stated herein as a means to more fully meet the requirements.

Rules concerning subcontracting: The Government considers the prime offeror and subcontractors as a single entity. Therefore, the prime contractor must demonstrate the capability of performing the required services. Post-award changes shall not be considered.

Rules concerning CTAs: The Government considers team members to be separate entities.

Therefore, the team members must demonstrate the capability of providing/performing the required products/services. However, the Team Lead commits to meeting all requirements of this solicitation and the proposed technical response. Post-award changes shall not be considered.

Rules concerning Joint Ventures: A Joint Venture is equivalent to a single entity and will be agreement. Post-award changes shall not be considered.

(e) The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents should be created. Files shall use the following Page Setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

• Each paragraph shall be separated by at least one blank line.

• A standard, 11-point minimum font size applies.

• Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

Proposal page limits are as follows:

• Technical Proposal – 20 pages maximum

• Price Proposal – no page limit

(f) Proposals that exceed the page limits above will be considered non-responsive and will not be given any further consideration. Page numbers, headers and footers may be within the page margins ONLY, and are not bound by the font requirements. Company logos are prohibited with the exception of the Title Page. The page limits are applicable to graphs, tables, drawings and any other attachments submitted with the proposals and not specifically excluded by the solicitation. Any index, table of contents, glossary, company brochures, floor plans, menus, etc. will not be included in the maximum page limitation.

(g) Offeror(s) are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

2. ADDITIONAL INSTRUCTIONS FOR PREPARING THE TECHNICAL PORTION

OF THE QUOTATION

(a) Proposals which merely offer to conduct the work in accordance with the requirements of the Government’s scope of work will be considered non-responsive and will not be given any further consideration. The offeror must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives.

(b) Evaluation of the technical portion of proposals will be conducted by a technical review committee in accordance with the evaluation criteria stated in FAR Clause 52.212-2, Evaluation - Commercial Items (Oct 2014) below.

3. INSTRUCTIONS FOR PREPARING THE BUSINESS PORTION OF THE

PROPOSAL

PRICE INFORMATION

Offerors shall submit pricing proposed as firm-fixed prices in response to the deliverables identified in Section 7 – Deliverables.

Offerors are responsible for computing ALL calculations including the following:

• Totals for each proposed CLIN;

• Totals for each proposed period; and

• Total proposed contract value (inclusive of all proposed periods).

The business portion of the proposal must contain sufficient information to allow the Government to perform a basic analysis of the proposed price of the work.

The contract or shall provide pricing for the period of performance of five years (base year and four one year option periods in the following format:

BASE PERIOD

WHF SELECTION EVENT SERVICES June 9 - 12, 2016

CLIN Item Description Quantity Unit of Issue Unit Price Total Price

0001 Rooms (Standard/Double) 3 days x 40 rooms 120 Room $ $

0002 Meeting Rooms 4 Days $ $

Audio Visual Equipment:

Microphone, Flip Charts, Tripod Screen, and Projector 1

Lump Sum

0004 Food & Beverages: Breakfast 180 Each

0005 Food & Beverages: Buffet Lunch (60 persons x 2 days) 120 Each

0006 Food & Beverages: Box Lunch (30 persons x 1 days) 30 Each

0007 Food & Beverages: Reception (65 persons x 3 days) 195 Each

OPTION PERIOD ONE

WHF SELECTION EVENT SERVICES

CLIN Item Description Quantity Unit of Issue Unit Price Total Price

1001 Rooms (Standard/Double) 3 days x 40 rooms 120 Room $ $

1002 Meeting Rooms 4 Days $ $

Audio Visual Equipment: Microphone, Flip Charts, Tripod Screen, and Projector 1

Lump Sum

1004 Food & Beverages: Breakfast 180 Each

1005 Food & Beverages: Buffet Lunch (60 persons x 2 days) 120 Each

1006 Food & Beverages: Box Lunch (30 persons x 1 days) 30 Each

1007 Food & Beverages: Reception (65 persons x 3 days) 195 Each

1008 Food & Beverages: Dinner (65 persons x 2 days) 130 Each

1009 Food & Beverages: Dinner (30 persons x 1 days) 30 Each

TOTAL $

OPTION PERIOD TWO

0008 Food & Beverages: Dinner (65 persons x 2 days) 130 Each

0009 Food & Beverages: Dinner (30 persons x 1 days) 30 Each

Issue Unit Price Total Price

2001 Rooms (Standard/Double) 3 days x 40 rooms 120 Room $ $

2002 Meeting Rooms 4 Days $ $

Audio Visual Equipment: Microphone, Flip Charts, Tripod Screen, and Projector 1

Lump Sum

2004 Food & Beverages: Breakfast 180 Each

2005 Food & Beverages: Buffet Lunch (60 persons x 2 days) 120 Each

2006 Food & Beverages: Box Lunch (30 persons x 1 days) 30 Each

2007 Food & Beverages: Reception (65 persons x 3 days) 195 Each

2008 Food & Beverages: Dinner (65 persons x 2 days) 130 Each

2009 Food & Beverages: Dinner (30 persons

OPTION PERIOD THREE

Issue Unit Price Total Price

3001 Rooms (Standard/Double) 3 days x 40 rooms 120 Room $ $

3002 Meeting Rooms 4 Days $ $

Audio Visual Equipment: Microphone, Flip Charts, Tripod Screen, and Projector 1

Lump Sum

3004 Food & Beverages: Breakfast 180 Each

3005 Food & Beverages: Buffet Lunch (60 persons x 2 days) 120 Each

3006 Food & Beverages: Box Lunch (30 persons x 1 days) 30 Each

3007 Food & Beverages: Reception (65 persons x 3 days) 195 Each

3008 Food & Beverages: Dinner (65 persons x 2 days) 130 Each

3009 Food & Beverages: Dinner (30 persons

OPTION PERIOD FOUR

Issue Unit Price Total Price

4001 Rooms (Standard/Double) 3 days x 40 rooms 120 Room $ $

4002 Meeting Rooms 4 Days $ $

Audio Visual Equipment: Microphone, Flip Charts, Tripod Screen, and Projector 1

Lump Sum

4004 Food & Beverages: Breakfast 180 Each

4005 Food & Beverages: Buffet Lunch (60 persons x 2 days) 120 Each

4006 Food & Beverages: Box Lunch (30 persons x 1 days) 30 Each

4007 Food & Beverages: Reception (65 persons x 3 days) 195 Each

4008 Food & Beverages: Dinner (65 persons x 2 days) 130 Each

4009 Food & Beverages: Dinner (30 persons

INFORMATION OTHER THAN PRICING DATA

The vendor shall submit sufficiently detailed information to permit the Contracting Officer and authorized representatives to evaluate the offer.

Unless otherwise stated in this solicitation, the information may be submitted in the offeror’s own format.

PRICING

The offorer shall clarify for each line item if the unit price represents the vendor’s published prices, or lower.

SPECIAL BUSINESS PROPOSAL INSTRUCTIONS

The Government anticipates that the work will be performed at the Contractor’s facility.

52.212-2 Evaluation—Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Non Price Factors

1) Technical Capability – To be considered responsive and eligible for award, the offeror must meet ALL of the mandatory criteria listed below. Any proposal not meeting one or more of these criteria will be rejected and given no further consideration. OPM reserves the right to conduct an on-site inspection of offered facilities.

You must be able to provide:

- Hotel location

- Conference space needs

- Lodging at per diem

- Food and beverage services

- Audio visual equipment

2) Relevant Past Performance:

Offerors proposing subcontractors, Contractor Teaming Arrangements (CTA), or joint ventures (JV) must provide statements on the division of proposed products/services, relationship of the parties, and responsibilities of the parties. If a proposal response includes a CTA, the Agreement must contain all of the elements detailed above in section (d), Preparing the Technical Portion of the Proposals. Under the past performance review an analysis shall be conducted of the CTA provided in consideration of the FAR and solicitation requirements and the potential risk the arrangement imparts on the Government. This analysis shall be considered as a part of the best value determination conducted.

Price Factors

3) Price

Non price factors and past performance when combined are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s) in accordance with FAR Part 52.217- 5 Evaluation of Options.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1. Basis for Award

The Government is conducting this source selection in accordance with the competitive negotiation source selection procedures contained in FAR Part 15.

The Government anticipates awarding a single FFP contract to the responsible offeror whose proposal represents the best value to the Government, price and other factors considered. Best value as defined in FAR Part 2, is the expected outcome of an acquisition that in the Government's estimation, provides the greatest overall benefit in response to the requirement.

The Government will conduct a tradeoff analysis using the evaluation factors listed in FAR Part 52.212-2 - Evaluation—Commercial Items.

In performing its trade off analysis, the Government will assess the offeror’s relative strengths, deficiencies, weaknesses, and risks associated with each stated evaluation factor.

This may result in an award to higher-priced offerors when a technical quotation represents the best value to the Government. However, the Government will not make an award at a significantly higher overall price to the Government to achieve only slightly superior technical capability.

The Government will make this assessment through a trade-off analysis and other analytic means that involve the evaluation of superior technical capability (e.g., benefits clearly attributable to increased productivity, probability of successful contract performance, ability to control price, maintain schedule, and/or unique and innovative approaches to the work effort) versus the added cost. Overall price to the Government may become the ultimate determining factor for award of the resultant contract as proposals become more equal based on the non-price factors.

When conducting the evaluation for Relevant Past Performance, the Government may use information provided by the offeror in their proposals, as well as information obtained from other sources. Each offeror is responsible for ensuring that the information provided is thorough, accurate, and complete.

The Government reserves the right to evaluate proposals and award contracts without discussions with the offerors. Evaluations may be based on the offeror’s initial proposal.

Therefore, the offeror's proposal should contain the offeror’s most advantageous proposal from a technical and price standpoint.

2. Price

Price will be assessed for completeness and reasonableness. The Government may, at its discretion conduct a price realism analysis for the limited purpose of assessing whether prices are: 1) realistic for the work to be performed; 2) reflect a clear understanding of the requirements; and 3) are consistent with the various elements of the offeror’s technical proposal.

3. Relevant Past Performance

The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to this requirement. The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The Government will also consider the quality of the Contractor’s relevant past performance.

Offerors with no past performance will result in an assignment of either a neutral/unknown confidence rating, which will indicate neither a FAVORABLE nor UNFAVORABLE evaluation rating. In addition, if a Joint Ventures (JV) does not have any past performance as a JV or if the individual companies that comprise the JV do not have any past performance, then the JV will receive a neutral/unknown confidence rating. If the individual members do have past performance experience, then that performance will be evaluated on behalf of the Joint Venture. If the Joint Venture acts as the Prime, but has subcontractors, the subcontractor’s past performance (if there is any) will also be used in the evaluation.

4. Discussions

The Government will evaluate proposals and may award without discussions with offerors.

Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint. Offerors may be given the opportunity to clarify certain aspects of proposals (e.g., the relevance of an offeror’s past performance information and adverse past performance information to which the offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors, but not rising to the level of discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

5. Exchanges

Exchanges with offerors after receipt of proposals do not constitute a rejection or counter offer by the government.

6. Final Proposal Revision (FPR)

If discussions are held with offerors in the competitive range, they will be conducted by the Contracting Officer (CO) in accordance with FAR Part 15. When the CO closes the discussion process, the CO will issue a request in writing, for FPR to all offerors remaining in the competitive range. Specific submission instructions for the FPR will be contained in the CO’s request for FPR.

52.212-3 Offeror Representations and Certifications—Commercial Items (NOV 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

52.212-4 Contract Terms and Conditions—Commercial Items (MAY 2015).

Incorporated by reference.

Addendum to FAR 52.212-4

OPM Specific Clauses

1752.205-70 Announcement of Contract Award (July 2006)

OPM complies with FAR 5.3, Synopses of Contract Awards, in terms of synopsizing and publicly announcing contract awards. These actions take place at the time of, and not before, the contract is awarded. Contract award, in this case, means signature of the contractual document by the Contracting Officer and forwarding of the contractual document to the contract awardee.

If the contract awardee wishes to make a separate public announcement, the awardee must obtain the approval of the Contracting Officer prior to releasing…