Old PWS.pdf

CONTRACT NO. HSCG84-17-C-A11390

REFUSE COLLECTION AND DISPOSAL SERVICES

USCG BASE SEATTLE, WASHINGTON

WASTE MANAGEMENT OF WASHINGTON, INC. Page 12 of 54

Performance Work Statement (PWS)

Refuse Collection and Disposal Services USCG Base Support Unit Seattle, Washington

1.0 INTRODUCTION

1.1 The Contractor shall provide all direct and indirect labor, transportation, supervision, materials, equipment, disposal costs and all incidental and related work and service necessary to collect and dispose of solid waste as specified herein. The services shall be performed for the United States Coast Guard Base Seattle located in Seattle, Washington. The Contractor shall perform in accordance with (IAW) this Performance Work Statement (PWS) as well as all applicable local, state and federal regulations, along with the policies and procedures of the selected landfill center(s).

2.0 BACKGROUND

2.1 The mission of the U.S. Coast Guard Base Seattle, Seattle, WA, is to provide and maintain a safe, clean and healthy environment for all residents, military/civilian personnel and members of the public.

To accomplish this mission, it is essential that the properties and facilities of the areas specified herein have qualified refuse collection and disposal services as required. The contractor shall ensure both the sanitary conditions and aesthetic appearance of federal buildings.

2.2 HOURS OF OPERATION. Normal working hours shall be Monday through Friday, 7:00 a.m. to 3:30 p.m., except for Federal Holidays. Waste collection operations shall not be earlier than 6:00 a.m.

and continuing no later than 3:30 p.m., unless otherwise approved by the Contracting Officer’s Representative (COR).

2.3 RECOGNIZED HOLIDAYS. Routine work shall not be scheduled on Federal Holidays, or on other holidays or days of mourning declared by an Executive Order. When such a Federal Holiday occurs on a Saturday, it will be observed on the preceding Friday. When such a Federal Holiday occurs on a Sunday, it will be observed on the following Monday. If such a holiday falls on a regular workday the services shall be rescheduled in the same week to either the day preceding or the day following the holiday. The Contractor shall provide at least a two-week advance notice to the COR regarding the holiday week schedule change. Recognized Federal Holidays are: New Year’s Day, President’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

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3.0 SCOPE

3.1 The Contractor shall provide all labor and equipment for collection, transportation, and disposal of refuse at USCG Base Seattle, WA. The Contractor shall provide collection of solid waste from facility, commercial, and community areas in accordance with the Performance Work Statement (PWS).

3.2 FIRM FIXED PRICE WORK – CLIN X0001.

The Contractor shall provide all labor and equipment, including containers for collection, transportation, and disposal of refuse as described in the PWS. Immediately prior to pick up at each location the Contractor shall inspect each container to ensure that it is not contaminated with recyclables, hazardous material, or other matter outside the scope of that for which it is designated. In the event that a container is found to be contaminated, the Contractor shall not make that particular pick-up and shall notify the COR as to the location and reason for non-pick up prior to departing for disposal.

3.3 REQUIREMENTS WORK – CLIN X0002.

ESTIMATED QUANTITY/UNSCHEDULED COLLECTION AND DISPOSAL SERVICES –– Additional 40 cubic yard container for Bulk Refuse.

The Government reserves the right to request unscheduled pickups utilizing the Estimated Quantity CLINs (X0002) in the schedule at the predetermined price as necessary to dispose of unexpected waste.

The COR will notify the contractor when unscheduled pick-ups are necessary and provide the quantity required. At no time shall the Contractor exceed the quantity without a modification to increase the estimated quantity by the Contracting Officer.

CLIN NOTE: X indicates contract performance year.

Base Year Fiscal Year (FY) 17 – 00001/00002 Option Years: One/FY18 – 10001/10002, Two/FY19 – 20001/20002, Three/FY20 FY20 – 30001/30002, Four/FY21 – 40001/40002.

3.4 TYPES OF MATERIALS. Materials to be collected consist of (but are not limited to): kitchen waste, paper, rags, cloth, cans, bottles, boxes, cartons, crates, worn-out household articles, newspapers and magazines, grass and other cuttings, tree branches and other articles of similar nature. Also included is construction debris such as pipe, concrete block, lumber and worn out furniture.

Materials NOT INCLUDED as part of this contract includes hazardous waste, explosives, bio-hazard waste, edible garbage or other salvageable material (when separated and identified by responsible persons as salvage).

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3.5 DEFINITIONS.

Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COR is intended unless stated otherwise.

Applicable Law - all laws, regulations, rules, orders, judgments, degrees, permits, approval, or other requirement of any governmental agency having the organic materials that are enforced on the effective date and as they may be enacted, issued or amended during the term of this agreement.

Ashes - the residue from burned wood, coal, and other combustible material.

Bulk Items - discarded appliances, furniture, tires, carpets, mattresses, and similar large items, which require special collection due to their size, but can be collected without the assistance of special loading equipment (such as forklifts or cranes) and without violating vehicle load limits. Includes such items as furniture, TV sets, mattresses, scrap material, rugs, and otherwise not recyclable. It does not include abandoned automobiles.

Collection - accumulated refuse from any one pickup station at any one time, regardless of the number of refuse containers or other boxes, bundles or bags, etc.

Collection Station - designated points where solid wastes will be placed for collection by the Contractor;

may also be referred to as “collection point”, “pick-up stations”, or “collection site”.

Commingled - mixture of aluminum, glass, tin, bimetal, and plastic recyclables as defined in this section, which are placed in a common collection container.

Container - refers to refuse container and/or recyclable container; cans, drums, bins, dumpsters, or similar receptacles which can be handled easily and multiple containers, which can be handled by mechanical truck mounted hoists.

Contractor - the term “Contractor” as used herein refers to both the prime contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provisions of this contract.

Construction Materials - Roofing and similar materials associated with construction work.

Contracting Officer’s Representative (COR) - The individual designated by the Contracting Officer to monitor the contractor’s performance and to ensure all technical requirements are met.

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Debris - grass cuttings, tree trimmings, stumps, street sweepings, and any other vegetative items; also includes roofing and construction waste and any other non-hazardous or non-regulated materials.

Delivery - placement of solid waste or organic materials by a generator in a receptacle and/or at a location that is designated for collection pursuant to the City's Municipal Code.

Discarded Materials - solid waste or organic materials by a generator in a receptacle and/or at a location that is designated for collection pursuant to the City's Municipal Code.

Disposal - the process of spreading and covering in approved landfill or processing of waste in such a manner to reclaim, reuse, or compost.

Disposal Facility - locations authorized or defined by Federal, State, or Local Governments to receive and dispose of refuse.

Garbage - animal and vegetable waste (and containers thereof) resulting from the handling, preparation, cooking and consumption of foods. This does not include regulated garbage (wet, foreign garbage).

Edible (or hog food) garbage is the portion of waste food which has been segregated for salvage.

Garbage and Trash Collection - an organized and systematic method of collection and transportation of garbage and trash from the designated pickup points to the site of disposal.

Generator - any person as defined by the Public Resources Code whose act or process produces solid waste or organic materials as defined in the Public Resources Code, or whose act first causes solid waste to become subject to regulation.

Glass - all food and beverage containers made from silica or sand, soda ash and limestone, which include clear, brown and green bottles and jars. Neck rings, lids and labels may be left on. This definition does not include broken glass, mirrors, or other flat-glass, dishes, drinking glasses, light bulbs, or any ceramic products.

Hazardous Waste - defined by 40 CFR 261.3

Industrial Waste - wood scraps, broken furniture, refuse, garbage, debris, all types of non-hazardous.

Leaves and Grass Clippings - clean, uncontaminated, leaves and/or grass clippings free of wood, sticks, trash and garbage.

Metal - all types metal and aluminum that can be recycled to include large scraps and some food and soda cans.

Mixed Paper - all uncontaminated paper material including newspaper, corrugated cardboard, lightweight cardboard, junk mail, magazines, office paper, computer paper and shredded paper. Not included is waxed paper, wax-coated cardboard, plastic coated paper or cardboard boxes contaminated with any residual food material.

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Pick-Up Points (or Stations) - locations designated by the Government where refuse is placed in containers and may be conveniently, efficiently, and regularly emptied or replaced by the Contractor.

Premises - any land or building in the City where solid waste, recyclable materials or organic materials are generated or accumulated.

Receptacles (or Containers) - cans, drums, bins, dumpsters, and multiple containers or similar receptacles which can be handled easily either physically or by mechanical truck mounted hoists.

Recyclables - materials used for their original intended purpose that still have useful physical chemical properties after service and can be transformed into new products or other purposes. Includes any of the following listed items or combination of the following:

Corrugated cardboard that can recycled Bottles glass or plastic Tin or aluminum cans Glass or Plastic number 1 & 2 Magazines, paper bags, office paper, computer paper and newspapers.

Refuse - includes all garbage, ashes, debris, rubbish, and other similar waste material. NOT included:

explosive or incendiary waste, hazardous waste and contaminated waste from medical and radiological processes. Normal refuse shall not include rocks, earth, construction waste, large or heavy metal objects, large appliances, automobile body parts, explosives, chemicals, concrete, regulated garbage (wet, foreign garbage), other refuse of weights exceeding 80 pounds per object. MATERIALS

CONSIDERED RECYCLABLE ARE NOT INCLUDED.

Refuse Collection - system of transporting refuse, including non-accountable salvage, from receptacles of identified locations and/or stations to the point(s) of disposal. Includes the hauling of garbage to the transfer station when required by the terms of salvage contract.

Rubbish - variety of non-soluble waste material such as metal, glass, crockery, floor sweepings, paper, wrappings, refuse containers, cartons and similar articles not used in preparing or dispensing food.

Rubbish is further subdivided into combustible rubbish which can be burned readily in an incinerator or burning pit

Scrap Metal - All bulk ferrous and non-ferrous metals, including iron, steel, aluminum, bronze, and brass.

Metal must be free of other material and all components must be broken down.

Solid Waste - refuse and other discarded solid materials resulting from commercial, industrial, residential, and community activities. It does not include hazardous wastes, infectious/medical wastes, solids or dissolved materials in domestic sewage, or other significant pollutants in water resources such as silt, dissolved or suspended solids in industrial waste, water effluents, dissolved materials in irrigation return flow, or other common water pollutants.

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Spillage - any refuse dislodged from containers and/or solid waste collecting equipment in the course of collection and disposal.

Transportation - the act of transporting or state of being transported.

Yard Waste - grass cuttings, tree trimmings, leaves, pine straw, limbs, and stumps.

3.6 CONTRACTOR PROVIDED CONTAINERS. The Contractor agrees to furnish the necessary containers in the areas designated for refuse as listed within this PWS. The metal containers, with the exception of containers over 10 yards in capacity, shall be fully closed, varmint proof and fire –retardant.

Containers shall be watertight below the lid level and shall be replaced within 48 hours if any become holed. The containers shall be kept painted by the Contractor and maintained throughout the life of this contract by the Contractor. A container that is not in compliance with the standards of the contract shall be repaired and/or replaced within 48 hours upon telephone notification by the Contracting Officer’s Representative (COR).

3.7 SANITATION. Any vehicle used for collection and removal of garbage/refuse shall have a completely enclosed watertight metal container. All vehicles and equipment shall be kept in satisfactory condition, free from insects, orders, loose filth, and be well painted. No drippings of waste or hydraulic fluid will be allowed. The Contractor’s conveyance shall be kept covered in such a manner that only a small portion of the refuse content shall be exposed from time to time as the containers are emptied therein. Sufficient covering shall be provided to prevent the wind from scattering trash, garbage, or any debris collected from the vehicle onto the Coast Guard BSU Seattle and surrounding area. The handling of refuse, trash, and garbage as well as the character of implements, apparatus and personnel employed by the Contractor shall conform to the best sanitary standards used in the waste removal industry. The COR shall have the option to demand that any vehicle be cleaned and repaired if it fails to meet the above criteria prior to allowing it to be used in the collection process. Washing of vehicles shall not be performed on Coast Guard BSU Seattle or surrounding area. The Contractor shall promptly clean up spillage of any garbage or trash. It shall be the Contractor’s responsibility to keep the pickup areas clean so that no insects or odors can be detected this includes any refuse in the immediate vicinity of any containers. Trash containers as specified in this PWS shall be kept clean and odor free by the Contractor. It shall be the Contractor’s responsibility to prevent freezing of garbage or trash to the container or to remove it if freezing does occur. The Contractor shall remove from Coast Guard BSU Seattle and thoroughly wash or steam clean any container that becomes objectionable due to filth, insects or odors as directed by the COR. If sprays are used, the Government encourages the Contractor to use an insecticide/pesticide product designated as an Environmentally Preferable Product by the EPA.

No cost incurred by the Contractor to comply with directives from the COR to comply with the sanitary criteria outlined in this paragraph (washing of trash containers, vehicles, etc.) shall alter the contract as awarded.

3.8 EQUIPMENT OPERATION/VEHICLES. The Contractor shall at all times be responsible for the safe, clean, careful and efficient operation of his/her equipment and shall comply with all applicable

WASTE MANAGEMENT OF WASHINGTON, INC. Page 18 of 54 regulations of Base Seattle. Speed limits as posted shall be adhered to on Base Seattle. The Contractor shall assume full liability and is responsible for any loss or damage to Government property caused by his/her operation. The contractor assumes full responsibility for any and all damages or claims for damages for injury to person, property or equipment which might result from the service performed under this contract. Open box trucks, with or without canvas covers, are unacceptable for the collection of debris or bulky items. Collection vehicles shall meet all Department of Transportation and OSHA requirements. The contractor’s name and phone number shall be clearly displayed on each vehicle. The Government reserves the right to inspect collection vehicles and to report to the contractor any vehicle that requires repairs or replacement. Vehicles not meeting the above requirements will not be allowed on Base Seattle for the performance of contract requirements. All vehicles servicing the USCG Base Seattle must have in the vehicle the following required documentation and provide this documentation when requested by the Base Security Guards: (1) Current Vehicle Registration, (2) Proof of valid Insurance and (3) Valid Driver’s License.

3.9 WORK SCHEDULE/PLAN. The Contractor shall schedule work that will cause the least interference with normal occurrence of Government business. The Contractor shall establish a plan for vehicle routes and collection schedules to be submitted to the COR for approval within (5) calendar days prior to the start of the contract. Approved schedules shall be adhered to, and all proposed changes shall be approved by the COR and submitted at least (3) working days in advance. SEE SECTION 6.0 –

DELIVERABLES.

3.10 POST AWARD CONFERENCE. At least 5 days before contract start date, the Contractor/Project Manager shall schedule a pre-start meeting. This meeting will include the Contracting Officer/Specialist, Contracting Officer’s Representative (COR), Environmental staff and other Base Seattle representatives to discuss and develop a mutual understanding relative to scheduling and administration of work performed under this contract, as follows:

Schedule of the work Safety measures (safety plan) Inspection methods by the Quality Control Inspector Method of refuse collection Points of contact (phone numbers) in case of emergencies; and, a list of Persons Employed under the contract.

Coordination of access to the working areas Verification of the quantities and location of refuse collection areas

3.11 LICENSES AND PERMITS. The contractor shall obtain (without any additional cost to the Government) and submit as required the necessary licenses and permits required for the execution of the services for the performance of this work and shall maintain such licensing through the term of the contract.

Licenses/permits shall be obtained in accordance with the requirements of the municipality, county, and state of WASHINGTON and for complying with all applicable Federal, State and local laws. SEE SECTION

6.0 – DELIVERABLES.

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3.12 SAFETY REQUIREMENTS

3.12.1 Safety Plan. All work shall be conducted in a safe manner and shall comply with all applicable federal, state and local safety standards and requirements. The Government reserves the right to inspect for compliance with safety standards and requirements. The contractor shall develop and submit a Safety Plan (as part of the Quality Control Plan – SEE SECTION 6.0 – DELIVERABLES) within 15 days after contract award, and shall updated plan as needed. The contractor shall ensure employee’s are familiar with the content and details of the Safety Plan. The contractor's Safety Plan shall comply with all Federal and State laws, including OSHA and regulations set forth in 2 9 CFR 1910 and 29 CFR 1926 and in Commandant Instructions (COMDINTS) M5100.47 and M11000.11. At a minimum, the Safety Program shall include the following:

Compliance with Codes Assignment of Responsibility Safety Indoctrination and Training Inspections, Reports and Control of Hazards General Housekeeping and Cleanup Protection of Employees (Contactor & Government) Inclement or Destructive Weather Measures

All power equipment shall be operated within the safety parameters as defined by OSHA. Equipment shall be operated with particular care when near pedestrians and especially near children. Equipment shall be in working, safe, and good mechanical condition to operate on Coast Guard property. There shall be no visible oil or refuse spills on the road due to contractor carelessness or inadequate equipment.

3.12.2 Accident Prevention. In addition to addressing the aforementioned, the contractor shall maintain a record of property damage, accidents, and fires caused by the contractor or subcontractor employees. The contractor shall report the damages, fires or accidents to the Contracting Officer in accordance with Homeland Security Acquisition Regulation (HSAR) Clause 3052.223-90 Accident and Fire Reporting (Dec 2003). The contractor shall comply with mishap reporting procedures found in the latest edition of COMDTINST M5100, Safety and Environmental Health Manual. The procedures are for information and data gathering purposes only. The Government will supply the contractor with the necessary forms and instructions for completion of the forms. All mishaps shall be reported to the COR within 24 hours.

3.12.3 Results of Safety Non-compliance. If the contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until the contractor takes satisfactory corrective action. No part of the time lost due to any such stop order shall be made the subject of a claim for extension of time or for excess costs or damages to the contractor.

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3.12.4 Hazardous Materials. The Contractor shall inform the COR of any hazardous materials (i.e.

batteries, tires) found in the performance of this project and ensure they are not disposed of until coordinated by the Government Environmental Technician.

3.12.5 Damaged Equipment/Property. The contractor shall be responsible for restoring any damaged property or equipment caused by the contractor or the contractor’s employees. The restoration shall be to its original condition at no additional cost to the Government.

3.12.6 Inclement Weather Schedule. The contractor shall collect refuse during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the COR authorizes additional time.

3.12.7 Destructive Weather. Upon notification by the COR the activity is ordered to take precautionary measures to prevent damage by destructive weather, the contractor shall collect all solid waste and, as directed by the COR, temporarily relocate containers and/or appropriately tie-down containers for safety precaution. The COR will notify the contractor when such containers require return to their original location/condition. This service shall be provided at no additional cost to the government.

4.0 APPLICABLE PUBLICATIONS AND APPENDIXES

The Contractor shall comply with all applicable Federal, State of WASHINGTON, and local laws, ordinances, statutes, and regulations pertaining to the collection, transportation, and disposal of refuse materials and shall obtain such permits, licenses or other authorizations (at no additional cost to the Government) as may be required. The publications, forms, and regulations are mandatory and reflect versions that are current at the time of contract award. The Government shall provide requested USCG publications, forms, and regulations to the Contractor at the start of the contract period. The Contractor is responsible for obtaining all Non-Coast Guard publications as needed. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Government will provide follow-on requirements to the Contractor when changes occur. The Contractor shall maintain technical and reference materials and data supplied to the Contractor for the entire period of performance.

The Contractor shall comply with all applicable federal, state, local environmental protection and hazardous laws, statutes and regulations, as well as applicable US Coast Guard instructions, directives, attachments and exhibits listed in the table below pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. The contractor shall instruct and guide its employees regarding any directives provided by the Coast Guard.

The contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA).

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The Government will provide all publications listed upon request of the Contractor. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change in the contract price.

Upon completion of the contract, the Contractor shall return to the Government all issued publications and unused forms.

Note: COMDINTS – Commandant Instruction

PUBLICATION TITLE

COMDTINST M11000.11B Civil Engineering Manual

COMDTINST M5100.47B Safety and Environmental Health Manual

COMDTINST M5100.29 Safety & Occupational Health Manual

COMDTINST M6000.1A Medical Manual, Chapter 7

COMDTINST 16478.1B Hazardous Waste Management

29 CFR (OSHA) Labor

29 CFR 1910.120 Occupational Safety and Health Standards

40 CFR Protection of the Environment

40 CFR 260 Hazardous Waste Management System, General

5 USC Sec 552a Privacy Act of 1974

PL 94-580 Resource Conservation and Recovery Act

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5.0 TECHNICAL REQUIREMENTS

5.1 CLIN X0001 – Refuse Collection and Disposal at U.S. Coast Guard Base Seattle.

The Contractor shall provide, deliver, place, service, and maintain two (2) 4-cubic yard containers and seven (7) 8-cubic yard containers for Coast Guard Base Seattle. The containers shall be serviced between the hours of 7:00AM and 3:30PM three times every week on Monday, Wednesday and Friday at the locations listed in section 5.3. Immediately prior to pick up at each location the Contractor shall inspect each container to ensure that it is not contaminated with recyclables, hazardous material, or other matter outside the scope of that for which it is designated. In the event that a container is found to be contaminated, the Contractor shall not make that particular pick up and shall notify the COR as to the location and reason for non-pick up prior to departing for disposal.

5.2 CLIN X0002- Additional 40-yard Container, Bulk Pickup.

The Contractor shall pick up and return an empty Contractor – provided 40-yard container for bulk items when contacted by the COR. The location of the container will be discussed when contact by the COR.

The pickup shall be accomplished between the hours of 7:00AM and 3:30PM, Monday through Friday, no longer than 24 hours after being contacted by the COR for pick up with the exception of calls made before weekends or holidays whereas the Contractor shall schedule pick up on the next full workday following the call. The amount of additional pick-ups shall not exceed twenty-four (24) occurrences per year.

5.3 LOCATION OF CONTAINERS. The Contractors shall provide the appropriate size and quantity of containers at the following locations:

Location Pick-Up Points QTY Size of Containers

A. Pier 36, Supply Building #7 ONE 4-cubic yard

B. Pier 36, ATON Building #10 ONE 4-cubic yard

C. Pier 36, Administration Building #1 ONE 8-cubic yard

D. Pier 36, UPH Building #6; Pier 37 Berth C SIX 8-cubic yard

5.4 RELOCATION OF CONTAINERS. There may be times when the Contracting Officer or Contracting Officer’s Technical Representative (COR) will require the Contractor to relocate the containers. In this event, the Contractor will be notified verbally or in writing by the Contracting Officer or the COR at least two (2) working days prior to the event. If a verbal request is made, the Contracting Officer or COR will confirm in writing. The relocation will be at no cost to the Government. The Contractor shall make every effort to relocate on a scheduled collection day to mitigate disruption to Government operations.

The Government reserves the right to relocate contractor-furnished containers (at no cost to the

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Government), under emergency/special situations, or if the Contractor does not relocate the container within the time specified (after the two (2) working day notice).

5.5 INCLEMENT WEATHER SCHEDULE. During inclement weather, solid waste shall be collected in accordance with the established scheduled, unless specific approval to delay collections is requested by the Contractor and approved by the COR. Such approval will normally be granted only in cases of particularly severe weather. When approval to reschedule collections is granted, the Contractor shall accomplish all missed collections within twenty-four (24) hours after the severe weather has terminated, this will be done at no additional cost to the Government. If all makeup collections cannot be made within twenty-four (24) hours, the Contractor shall resubmit a revised schedule to the COR for approval.

5.6 DESTRUCTIVE WEATHER. Upon notification by the COR the activity is ordered to take precautionary measures to prevent damage by destructive weather, the contractor shall collect all solid waste and, as directed by the COR, temporarily relocate containers and/or appropriately tie-down containers for safety precaution. The COR will notify the contractor when such containers require return to their original location/condition. This service shall be provided at no additional cost to the government.

5.7 WASTE DISPOSAL. The Contractor shall dispose of all waste collected in accordance with applicable Local, State, and Federal laws and regulations. The Contractor shall be responsible for all fees associated with waste disposal. The contractor shall submit, within fifteen (15) calendar days after contract award, copies of disposal permits or other written documentation of approval and suitability of landfill or other final disposal methods.

5.8 EQUIPMENT CLEANING. Scheduled container/vehicle cleaning shall be performed at a Contractor furnished site off Government property. Any containers removed for cleaning for more than four hours shall be replaced by a clean equivalent size container. Within fifteen (15) calendar days after contract award, the Contractor shall submit proposed container and collection vehicle cleaning schedule and procedures for the COR’s approval. SEE SECTION 6.0 – DELIVERABLES.

The method of cleaning, specific disinfectant(s), and proposed off-site cleaning equipment to be used shall be specified. Vehicles used for waste removal shall be washed and sprayed not less than weekly or more often if necessary to prevent obnoxious odors, prevent the attraction of vectors, and to maintain a neat and clean appearance. The contractor shall clean all containers used in this contract. The Contractor shall ensure that all Contractor furnished containers are free of flying or crawling insects and vermin. Each container shall be cleaned out at least once a month to surfaces. Special attention shall be given to remove all materials from seams and rolled edges.

5.9 CONTAINER REPAIR/REPLACEMENT. When directed by the COR, the Contractor shall replace or repair all containers determined by the COR to be unserviceable due to damaged lids, missing wheels, legs, lid-opening devices, rusted out bottoms, or unsightly appearance. The Contractor shall perform such replacements and repairs within two (2) workdays upon receipt of the written notification from the COR, and at no additional cost to the Government. When directed by the COR, the Contractor shall replace any container that the COR determines to be unsanitary. Such replacements and repairs shall be

WASTE MANAGEMENT OF WASHINGTON, INC. Page 24 of 54 performed by the Contractor within one (1) workday upon receipt of the written notification from the COR, and at no additional cost to the Government. The containers used for wet garbage with clean, odor free containers at the locations and times, cited in this Performance Work Statement (PWS).

5.10 MISSED PICKUPS. The Contractor shall collect solid wastes at missed scheduled pickup stations within twenty-four (24) hours after discovery by the Contractor's quality control program or notification by the COR.

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DELIVERABLES FREQUENCY # OF COPIES –

DISTRIBUTED TO

DATE REQUIRED

Certificate of Insurance

Required by HSAR 3052.228-70 and 52.228-5

Annually TWO – Contracting Officer only

With Proposal submission if available but no later than 15 days after award;

annually post-policy renewal

Quality Control Plan

Paragraph 8.0 of PWS

Update as revised

TWO –

Contracting Officer and COR

Within fifteen (15) days after contract award date

Safety Plan (as part of Quality Control Plan) Paragraph 3.12, 8.0 of PWS

Update as revised

ONE –

COR

Within fifteen (15) days after contract award date

Disposal Permits and Licenses required the State

Paragraph 4.0 of PWS

Update as revised

ONE –

Contracting Officer

Within fifteen (15) days after contract award date

Vehicle Route and Collection Schedule

Paragraph 3.9 PWS

Updated as needed

Vehicle/Container Cleaning Schedule

Updated as needed

TWO –

Contracting Officer and COR

Project Manager or Supervisor Information [Name, Telephone, and Address]

Updated as needed

TWO –

Employee Roster (List of all personnel proposed to work on this contract)

Updates as needed

Required security background check for all personnel

Paragraph 7.4 of PWS

As required, updated as needed before contract start date

Contract Discrepancy Report

ATTACHMENT 3

As needed TWO –

Within five (5) days of receipt from COR

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6.0. DELIVERABLES

The Contractor shall submit the following deliverables (reports and other) as identified below via email in MS Word format, PC combatable

Paragraph 8.3 of PWS

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7.0 CONTRACTOR PERSONNEL REQUIREMENTS/QUALIFICATIONS

7.1 Work Control. The contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of these services. Such management includes, but is not limited to, planning, scheduling, report preparation, establishing and maintaining records and quality control. The contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements and to permit tracking of work in progress. The contractor shall plan and schedule work to ensure labor and equipment are available to complete work requirements within the specified time limits and in conformance with contract terms and conditions.

7.2 Management. The contractor shall provide an adequate staff with the necessary management expertise to assure the performance of the service required. The designated contractor personnel shall effectively communicate with all Government and non-government personnel and shall have full authority to act on all contractual matters relating to the daily performance of the contract; and, to receive, accept and sign for any notices, inspection reports and all other correspondence on behalf of the contractor from the COR/Contracting Officer. This individual shall serve as the central point of contact for the Government and shall oversee the collection operations and monitor and ensure all work is performed in accordance with the PWS and shall maintain the work specification requirements, scheduling, inspections and safety standards. This individual shall be available when the contract work is in progress and shall have the ability to respond to the site to monitor work progress and for any other emergency, as required.

7.3 Personnel Qualifications.

The Contractor shall continuously maintain an adequate staff to ensure work is scheduled and completed in accordance with the quality standards herein. The Contractor shall provide to the COR a list of all personnel proposed to work on this contract. The list shall be provided within fifteen (15) days of the contract award date and updated when changes occur. SEE SECTION 6.0 – DELIVERABLES.

Contractor personnel not listed may be denied access to the Coast Guard Facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

a. Citizenship. All contractor employees shall be citizens OR legal residents of the United States. If non-citizens are hired, proof of legal residency in the U.S. shall be provided to the Contracting Officer prior to their commencing work under this contract.

b. Language Requirement. The contractor/contractor representative must be able to read, speak, and understand English. They must be able to fulfill, completely and clearly, the reporting requirements of the contract.

c. Uniform/Appearance. Contractor personnel located onsite during normal duty hours shall present a neat appearance and shall wear distinct clothing for easy identification bearing the name of the

WASTE MANAGEMENT OF WASHINGTON, INC. Page 28 of 54 company. The contractor shall ensure all employees wear appropriate safety equipment/clothing while collection is in progress. Any color or color combination maybe used for the uniforms except blue.

d. Communication Devices. The use of cell phones while driving (speaking or texting) on Coast Guard Facilities is prohibited. In addition, the potential exists for distraction while personnel are eating, drinking, operating radios, etc., and these activities should only be performed when the vehicle is safely stopped.

e. Security Passes. Employee personnel shall check in with the Front Gate upon entry and shall sign the Contractor Log when checking in for service pick up; and will be issued a day-security pass from the Security Office. Each employee must show a valid driver’s license and company ID card to be issued a security pass. Personnel shall not wander from the immediate area of work performance or travel routes unless authorized in advance by the COR. Each person driving a vehicle on the Coast Guard installation shall have a valid Driver’s License in possession at all times they are in the vehicle.

7.4 Security Background Check. Contractor shall comply with all facility security requirements, security regulations and directives as identified herein and other security requirements cited elsewhere in the contract. The contractor shall not employ any personnel that have been convicted of a felony or convicted of a crime from a general military court-martial. Prior to employee’s assignment to perform, the contractor shall submit to the COR proof of a satisfactory security background or local police records check. For any subsequent hiring, the security background check shall be submitted to the COR prior to employee start date. The contractor’s failure to meet security background or local police checks as specified shall not constitute an excuse for nonperformance under this contract.

SEE SECTION 6.0 – DELIVERABLES.

7.5 Safety Practices. Refuse collection workers will be working on a Coast Guard military installation and must be familiar with and obey established fire, safety, environmental and security regulations. All employees shall wear a distinctive uniform and safety equipment while refuse collection is in progress.

The workers shall take necessary precautions to prevent safety hazards. The workers shall ensure that the work area is clearly marked at all times and take the necessary precautions to ensure safety hazards are minimized and mitigated The workers shall perform and conduct the work so as to minimize obstruction to the paved driveways and parking and walkway areas and other interference with Coast Guard operations. Refuse Collection workers must follow the latest OSHA regulations on this project. Contractor employees shall be familiar with the contractor’s Safety Plan.

7.6 Protection of Property. The contractor employees shall protect the existing surrounding personal belongings and property during the course of the work. Any damage caused by the contractor employees shall be corrected at the contractor’s own expense. The contractor will be responsible for repair of any damage incurred to turf, landscaping, buildings, utilities or pavement as a result of the work at no additional cost to the government.

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7.7 Standards of Conduct. All employees of this contractor in the performance of this contract, or any representative of the contractor entering this installation, shall abide by all applicable regulations and shall be subject to security checks as may be deemed necessary. The contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and for taking such disciplinary action against his/her employees, as necessary. Each contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, the U.S. Coast Guard, and the Federal Government. The Government reserves the right to direct the contractor to remove an employee from the work site for failure to comply with the standards of conduct. This shall not relieve or constitute an excuse from contract performance. To maintain continuity of services, the contractor shall initiate immediate action to replace such employee, at no additional cost to the government.

Employees shall be directed not to engage in conversation/disputes with the customers that are receiving services. The employee must direct all such confrontations to the COR.

8.0 QUALITY CONTROL REQUIREMENTS

8.1. QC Program/Inspection System shall be designed to keep the Contractor’s management informed of all issues affecting quality to include timely and effective corrective actions. The Quality Control Plan records of inspections shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate. The Contractor shall ensure that the Quality Control Plan includes timely and effective corrective action for all deficiencies identified by the Government.

8.2. Contractor Quality Control Plan (QCP). SEE SECTION 6.0 – DELIVERABLES.

The contractor shall develop, maintain, and submit within fifteen (15) days of the contract award date the Quality Control Plan (QCP) delineating the contractor’s quality control program to monitor and control their performance of services to meet the requirements of the PWS. The program shall include but not be limited to the following:

I. Quality Control Process for Refuse Collection and Disposal Services various tasks identified herein:

a. Steps - includes a checklist used in inspecting contract performance during regularly scheduled and unscheduled inspections; method of documenting and enforcing quality control operations

b. Inspection Procedure - to include checklists used by the contractor, identifying the items, frequency, conformance indicators and actions taken if nonconformance occurs

c. Waste management procedures including identification of landfills utilized by the Contractor

d. Means of identifying and resolving Problems

e. Roles and responsibilities

I. Specific Quality Control Functions:

a. A plan, identifying all collection routes for each designated area and pick-up which falls within the timeframe and days specified in the PWS.

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b. A schedule for periodic cleaning by dates and areas for containers located at each collection station and for all collection vehicles (to be updated as required).

c. An inspection system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies

d. The name(s) of the individual(s) that will perform the inspections.

e. Security and Safety Compliance with OSHA

f. Compliance with EPA regulations

III. Contingencies – Specify procedures to be implemented in the event of the following situations:

a. Special Events/Emergency Situations - procedures to be used; obtaining additional employees

b. Missed pickups/Call-Line (if refuse is not picked-up)

c. Strike Contingency Plan - To assure the Government that there will be no significant interruption of contract services due to labor disruptions. The Contractor is responsible for delays arising out of labor disputes, including but not limited to strikes.

8.3 Contract Discrepancy Report (CDR). When a discrepancy exists, the contractor shall be required to complete Block 4 of the CDR, which will be provided to the contractor at the time of issuance. The Contracting Officer will evaluate the contractor’s explanation and determine the next course of action.

The contractor may request a meeting when a CDR is issued. The CDR is included as ATTACHMENT 3.

9.0 GOVERNMENT QUALITY ASSURANCE (QA) REQUIRMENTS

9.1 FUNDAMENTAL GOVERNMENT RESPONSIBILITIES. The Contracting Officer’s Technical Representative (COR) is responsible for representing the Contracting Officer in all facets of quality for the services required. The designated personnel will carry out inspections, reviews and approvals, handles deficiencies; and ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified in paragraphs 9.2 and 9.3 below. Government personnel, other than the Contracting Officer and the COR from time to time, may observe the Contractor’s operations. However, these personnel may not interfere with Contractor performance.

9.2 GENERAL QUALITY ASSURANCE FUNCTIONS. To facilitate the surveillance of the contractor’s quality program by the Government, the COR will verify contractor compliance with designated performance requirements. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor is subject to re-performance. However, if the same situation occurs again during the contract period, a defect will be recorded and reported to the contracting officer for appropriate action. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contact. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractor’s QCP regularly for compliance with the requirements herein.

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9.3 SPECIFIC QUALITY ASSURANCE FUNCTIONS

The COR will establish an Inspection Schedule using the Quality Checklists from the contractor’s QCP.

The COR will perform the following qualitative and evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP), per ATTACHMENT 4.

a. Periodic inspections using the Quality Checklists to evaluate the contractor’s performance to ensure contract services are received. The COR will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and review of received complaints from base personnel, if any. The COR may inspect each task as completed or increase the number of quality control inspections if deemed appropriate due to failures discovered during quality control inspections or repeated customer complaints. If performance dictates the government may also decrease the number of quality control inspections. The government will also receive and investigate complaints from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the COR shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

b. Report findings resulting from these inspections to the Contractor and Contracting Officer.

c. Perform monthly reviews of the contractor’s reports and records to ensure they adequately reflect the quantity of refuse disposed.

d. If discrepancies are discovered as a result of the periodic inspections, or any other means, use the Contract Discrepancy Report (CDR) to communicate them to the contractor and follow up to ensure nonconformance is corrected.

e. Meet with the Contractor’s manager as agreed to or as often as necessary. The contractor and COR will sign the written minutes of these meetings prepared by the COR. Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the COR within five (5) calendar days of receipt of the signed minutes.

f. Perform annual and final Performance Evaluations via the Contractor Performance Assessment Reporting System (CPARS).

9.4 PEFORMANCE REQUIREMENTS SUMMARY (PRS). The contractor performance requirements are summarized into…