Offeror letter.pdf

U. S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Complex

P.O. Box 26015

Beaumont, Texas 77720

June 20, 2024

RE: Request for Quote

Solicitation No.: 15B50224Q00000045

Supply and Install Industrial Commercial Dishwasher

Federal Correctional Complex (FCC) Beaumont, TX

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, for the provision of a Supply and Install of an Industrial Commercial Dishwasher for the FCC Beaumont, TX. This package contains all necessary information to submit a quote.

When submitting your quote, you shall consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning content, format, and submission of quotes. Failure to provide all the requirements in the Quote Submission Instructions will result in your quote being eliminated from consideration for award.

All potential quoters are advised that this solicitation includes the clause FAR 52.212-4 Contract Terms – Commercial

Items. This clause requires all contractors doing business with the Federal Government to be registered in the System for Award Management (SAM.gov) database. Quoters shall include their Unique Entity Identifier (UEI) number, email and phone number on page one of the SF-1449. The Contracting Officer will verify registration in SAM.gov database prior to award.

All bid pricing, item descriptions, case counts, etc. are only to be placed on page 4 of the Standard Form 1449.

All communications regarding this RFQ, including any of a technical nature, must be made in writing to the

Contracting Officer. Questions will not be answered by telephone or in person. Please read the important instructions that are incorporated by reference in the provision at FAR 52.212-1, “Instructions to Offerors-Commercial

Items”, and any addendum thereto. The Contracting Officer assigned to this procurement is the undersigned. Your attention is directed to the fact that the Contracting Officer is the only individual who can legally commit or obligate the Government to an expenditure of public funds should a contract result from this RFQ.

A pre-bid site visit is scheduled for June 27, 2024 at 10:00am CST at the Central Administration Building

(CAB), 5430 Knauth Road, Beaumont, TX 77705. This is the only pre-bid site visit scheduled. The pre-bid site visit is not mandatory. however, all offerors are urged to attend.

NCIC background checks will be required for each participant attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, Contractor Pre-Employment Form and Residency Requirement

Certification Form, attached) shall be completed for each attendee and submitted to FCC Beaumont, an June 24, 2024 at 1:00pm CST. Email all required forms to Logan Rogers, Engineering Technician at L2rogers@bop.gov. For questions on filling out the NCIC form, contact Mr. Logan Rogers at (409)727-8187 ext. 3397.

The forms must include a cover letter indicating they are for the Replace Dish Machine Medium Institution, in addition mailto:L2rogers@bop.gov to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-bid site visit is Logan Rogers, Engineering Technician, (409)727-8187 ext. 3397, L2rogers@bop.gov.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs and alcohol. Contractors will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be permitted. The clothing will be proper and suitable for the services that are being provided. Please arrive at least 15 minutes early to allow time for security purposes.

Quotations shall be received on or before the deadline of July 05, 2024, at 11:00 A.M. Central Time. Proposals shall be emailed to sburke@bop.gov and dtydlacka@bop.gov.

Any questions relating to this solicitation shall be sent to Sarah Burke, Supervisory Contract Specialist via email at sburke@bop.gov and Dillon Tydlacka, Contract Specialist via email at dtydlacka@bop.gov.

Sincerely, Contracting Officer mailto:L2rogers@bop.gov mailto:sburke@bop.gov mailto:dtydlacka@bop.gov mailto:sburke@bop.gov mailto:dtydlacka@bop.gov