SOW_LKN_Janitorial_11-16-2017.pdf

STATEMENT OF WORK

Janitorial Service at Elko, NV

1. Purpose

The National Weather Service (NWS) Weather Forecast office (WFO) located in Elko, NV requires regular janitorial services at the office in order to maintain a clean and safe work environment for the staff.

The Contractor shall be responsible for satisfactorily managing and performing cleaning as specified herein at the following location:

National Weather Service 3720 Paradise Drive Elko, NV 89801

2. Primary Responsibility

On-site Contacts:

Meteorologist-in-Charge (MIC) – (775) 778-6716 x222 Administrative Support Assistant (ASA) – (775) 778-6716 x221

Prior to the onset of providing janitorial services, the Contractor MUST participate in an onsite meeting with one of the agency contact persons. The purpose of the meeting is to provide an opportunity for the MIC to identify the office’s unique security requirements (such as sign-in/out process), establish a working relationship, determine the fixed schedule for work on site, and address any lingering questions regarding expectations and requirements, within the scope of work.

3. Equipment, Materials, and Supplies

The Government will furnish to the Contractor the utilities necessary to perform the work, as well as the keys needed to open the paper towel and other dispensers.

The Contractor shall furnish and properly store in the areas designated by the MIC all equipment, materials, and supplies, with MSDS for chemicals, necessary to perform the work, including, but not limited to, the following:

• Paper towels (for kitchen and restrooms) • Paper toilet seat covers and dispenser

• Toilet paper • Trash receptacle liners

• Hand soap • Cleaning supplies/products

• Cleaning equipment

Recovered Materials and Biobased Products

The Contractor shall utilize products made from recovered materials and/or biobased products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Products that must be made from recovered materials are detailed in the EPA’s Comprehensive Procurement Guideline (CPG) Program at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products. Sources of supply for recovered materials products can be found at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#directory

The following is an example list of products that may be used in this contract for which recovered materials products are available. The list is not all inclusive.

• Paper towels • Bathroom tissue

• General purpose industrial wipers

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. Sources of supply for biobased products can be found in the USDA’s Biopreferred Catalog at https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

The following is an example list of products that may be used in this contract for janitorial service for which biobased products are available. The list is not all inclusive.

• Adhesive and mastic removers • Air fresheners and deodorizers

• Floor cleaners and protectors • Multipurpose cleaners

• Cleaning tools • Glass cleaners

• Sanitary tissues • Disinfectants

If a product is available under both the EPA Recovered Materials requirement and the USDA Biobased/Biopreferred requirement, the contractor shall purchase the EPA-designated item.

A list of products and their Material Safety Data Sheets (MSDS) shall be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard.

4. Deliverables

Deliverable Objective Due Deliver To

MSDS

List any hazardous material that will be used in performance of this contract. Ref. FAR 52.223-3 and FED-STD- 313E

At start of work, and as needed if products are changed

Contracting Officer and MIC or ASA

Tier 1 Security Investigation Documents

To protect government facilities and occupants from harm. Ref. CAR 1352.237-71

Within 3 days of start of work

MIC or ASA

Schedule or Work Plan Identify when services are to be performed throughout the period of performance

At least 7 days prior to start of work

MIC or ASA

Service Report Identify which services were performed, or problems found during the service visit

With monthly invoice Invoice address

Biobased Report (copy) Report purchases of Biobased products in System for Award Management (SAM).

Ref. FAR 52.223-2

By Oct. 30 for prior fiscal year (Oct. 1 – Sep. 30) ending the performance period of the contract base period, and for each option period, if exercised

Contracting Officer

5. Security Background Investigation

The Contractor is required to designate at least one, but no more than three, contractor personnel to work at the site. All personnel working at the site are required to provide documentation for and pass a Tier 1 Security Investigation. Personnel that do not receive a favorable result will not be permitted to continue work on the site. Documentation requirements and procedures will be provided by the ASA upon award of the contract.

6. Conduct of Work

The Contractor is responsible for satisfactorily managing and performing cleaning as specified. Services performed under this contract shall be performed during hours approved by the MIC. The Contractor will adhere to the sign-in/out process that is identified by the MIC during the mandatory pre-work meeting (see paragraph 2).

The Contractor must maintain a secure environment while cleaning the facility. No one is allowed into the facility other than those individuals responsible for performing janitorial services and that have completed a security background investigation with favorable results.

The Contractor is to provide all supervisory and general control over all day-to-day operations of his/her employees, including control over all workers’ duties, and these services must be satisfactory to the Government.

The Contractor should bring any noted defect, disease or insect infestation of the premises to the attention of the MIC or designee. Services under this contract must be performed in such a way that there will be minimal interruption to or interference with the normal operation of Government business on the premises.

The required result is maintenance of the facility(s) in such a manner as to provide a clean, healthy and safe work environment for the occupants of the premises. All rules concerning safety, smoking and the security of the building must be observed.

7. Square Footage/Site Conditions

The area covered by this contract is a single-story office building of approximately 2,400 square feet.

8. Cleaning Schedule

The base period of performance for this requirement is 6 1/2 months, beginning December 15, 2017 and ending June 30, 2018, with one 12 month option period beginning July 1, 2018 and ending June 30, 2019.

Cleaning will take place Monday, Wednesday, and Friday, between 2:30 pm and 6:30 pm. The actual work hours on site will be determined during the onsite meeting with the MIC referenced in section 2. Primary Responsibility, above. Contractor employees working on site shall arrive at the same time each day of work in order to maintain consistent operations at the office.

Observance of Legal Holidays and Site Closure Information

The Contractor shall observe any federal holidays set forth in the referenced Department of Labor Wage Determinations, if the holiday falls within the service period of this contract.

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the MIC or Alternate MIC for guidance.

9. Requirements

All sweeping of resilient floor covering must be by the dustless pickup method using either the laundered or the disposable type of treated cloths, as appropriate. All dusting must be done by the damp or treated cloth method.

The raised tile floor in the operations and equipment rooms may require special cleaning procedures and/or material. Tile has a special lamination on it. Contractor must use a floor cleaner recommended by the manufacturer. The Operations areas have many computer cords that extend from the floor. Cleaning must be done within 12” of these cords. No tables, equipment, or cords must be moved to clean around or behind them.

All methods and materials used in all cleaning work must leave surfaces free of debris, film, streaks, spots, and stains. The Contractor must dispose of all waste in the proper recycle or trash receptacles out of the building.

The Contractor shall return all cleaning products and equipment to the designated storage location upon completing work each day.

a. Work to be performed three times per week on Mondays, Wednesdays, and Fridays

i. All trash receptacles must be emptied and returned to their initial location. Empty and clean ash receptacles. Remove all trash to appropriate outside receptacles (Recycle or Trash receptacle).

Wash or damp wipe inside and outside of all trash receptacles presenting a soiled or odorous condition, leaving the receptacle free of soil and odor. Replace liners when torn or soiled with a fresh liner.

ii. Thoroughly vacuum all carpeted areas and rugs, leaving them free of dust balls, dirt, and other debris. This includes entrance ways at front and rear of building. Floor edges (around doorways and where flooring changes) will also be left free of debris. Move and vacuum under all easily movable objects (chairs, trash receptacles, tables on wheels, typing stands, boxes). Put all items that were moved back in place. Vacuum cleaner contents will be removed to a dumpster. Carpet spot cleaning is required on an as-needed basis for spots equal to or larger than the size of a dime.

iii. Thoroughly dust-mop all non-carpet areas. Move a dust mop under all easily movable objects (chairs, waste receptacles, tables on wheels, typing stands, boxes). Put all items that were moved back in place. Dust mops must be treated with water based dust control chemicals. The Contractor will contain the dust and dirt and remove it to a dumpster.

iv. In the break room/kitchen, clean and disinfect, prior to restrooms, the floors, fixtures, sinks, walls around the sink, countertops, and table. Leave surfaces absent of film, streaks, and stains.

v. In the restrooms, sweep and damp mop floors with a germicidal solution, paying special attention around sinks, toilets, and urinals. Floors will be left absent of debris. Clean and disinfect fixtures, handicap rails, sinks and walls around sinks, countertops, mirrors, toilets, urinals, and walls around urinals. Empty and disinfect all sanitary napkin receptacles. Refill soap, towels, toilet paper, and seat cover dispensers. Maintain a one month supply of soap, towels, toilet paper and seat protectors in the janitorial closet.

vi. Clean and disinfect all drinking fountains including the drains and exterior surfaces of fountain.

Drinking fountains must be free of streaks, stains, spots, smudges, scale, and other obvious soil.

vii. Clean and polish glass entrance doors inside and out both at the front and rear entrance of the building.

b. Work to be performed weekly, on Wednesdays

i. Wet-mop all uncarpeted floors, including hallways, using a detergent solution. Remove all oil, tar, and stubborn dirt.

ii. In the break room/kitchen clean & mop the tile floor; wipe exterior of all appliances including recycle bins, trash receptacles, and walls.

c. Work to be performed on the first Friday of every month

i. Damp-wipe all office fixtures, window sills, walls, doors, splash guards, baseboards, and ledges.

Damp mop plastic chair mats. Leave window blinds free of dust. Remove cobwebs.

ii. Dust or polish, as appropriate to the surface, all high and low surfaces, ledges, cabinet tops, and ventilators on which dust gathers. Clean and polish all finished wood surfaces in the building, including but not limited to, the table and book cases in the conference room.

iii. In the restrooms: clean pipes beneath all sinks; polish chrome; clean light switches; doors; and kick plates; spot clean walls; clean screens on sink faucets.

9. Invoicing

The Contractor will submit an invoice on a monthly basis, in arrears. Improper invoices will be returned and payment will not be made until receipt of a proper invoice. The invoice will be prorated for scheduled days not worked in the month. The Contractor will send invoices to the following address:

National Weather Service 3720 Paradise Drive Elko, NV 89801