NSF-SFI_SOW.docx

NSF Strategic Fire Initiative Lab

NSF has need for consulting and planning services as well as facilitation and management services for an upcoming highly interactive, team-building lab (conference) aimed at developing a research-based strategic fire initiative roadmap. The lab and all associated activities will be conducted entirely online. The lab is expected to occur over 2 days of about 5-6 hrs/day and will require significant planning of activities to enable participants to meet and interact with one another and develop preliminary ideas to be discussed at the conference. The aims are to enable individuals to see that they will benefit from collaboratively working together, and also to encourage all parties to work productively to enable consensus building and strategic development. The lab is expected to involve approximately 100 participants and will be arranged in small breakout sessions of approximately 10 participants as well as larger group activities. There will also be a significant number of tasks to complete after the lab is finished, and guidance is needed on this process as well.

Services required are:

1 - Initial meeting with consultant to plan scope and goals of lab to include method of presentation, format, any pre-information needed from attendees, etc. (expected 2 meetings @ 1-3 hrs)

2 – Expected weekly meetings with consultant to articulate lab goals, brainstorm meeting activities to meet our goals, and develop materials and activities to deliver those activities to meet our goals (expected 1 hrs x 30 meetings)

3 – Contractor will be responsible for developing lab activities (with input from NSF) and preparing activities and all associated materials for review by NSF to include project website and maintaining collaborative shared folders.

4 – Contractor may use their own presentation services or make use of NSF services (NSF Zoom license, e.g.) to facilitate the lab

5 – Contractor will professionally manage and facilitate the lab in an online format during the 2-day live event.

6 – Contractor will coordinate follow-up activities including distribution of lab output materials and post-lab survey.