Statement of Work.pdf

STATEMENT OF WORK

1.0 BACKGROUND

As a regulatory agency, the U.S. Nuclear Regulatory Commission (NRC) must be able to effectively respond to a radiological/chemical release event. The NRC has chosen to invest in the human resources, training, and procedure development to handle the occurrence of such a radiological/chemical release event. NRC believes that this training is the cornerstone of effective emergency management. However, should a radiological/chemical release event occur, the addition of a near real-time (Under this requirement, lag time is defined at <15 minutes ) plume visualizing technology will place NRC in a much better position to make informed and timely decisions and this will help to ensure that public health and safety, as well as the environment are protected.

Currently in the Incident Response Center, an Emergency Response Data System (ERDS) exists to monitor critical parameters affecting public health and safety. NRC requires an equivalent capability to perform an independent assessment of the hazard of chemical releases to public health and safety at fuel cycle facilities. This project is being awarded by the Office of Nuclear Material Safety and Safeguards (NMSS) because the response teams for incidents involving fuel cycle facilities and their associated subject matter experts reside in NMSS. Thus, NMSS is in the best position to recommend the response tools. However, the Office of Nuclear Security and Incident Response (NSIR) will have the delivered software solution installed on their system for use in the Incident Response Center, as well as provide oversight and training needs to the appropriate response teams.

2.0 OBJECTIVE

The objective of this requirement is to obtain a commercial radiological/chemical plume analysis software solution that utilizes a graphical display which is informed with real-time weather data.

The system shall be pre-programmed to include at least 13 fuel cycle facilities as the release points. The delivered software solution shall have the ability to utilize near real-time weather data to display a graphic prediction of the spread of the plume in near real time with the ability to provide plume migration projections. The plume, when graphically overlaid on maps of the effected area shall show the effects in user-selectable units such as Emergency Response Planning Guidelines (ERPG), Temporary Emergency Exposure Limits, (TEELs), or Acute Exposure Guideline Levels (AEGLs) on the receptors such as residents, schools and hospitals within the Continental United States of America. The NRC (NSIR) will perform initial installation of the delivered software on a stand-alone system.

4.0 SCOPE OF WORK

The NRC seeks to have the capability to assess a chemical release and predict its effects on community populations utilizing tools such as infiltration modeling at critical receptors e.g., Nearest Resident, School, Hospital, Nursing Home or Major Business. The contractor shall provide a commercial plume analysis software package containing, at a minimum, the following capabilities, and the package shall have the ability to be enhanced as described below:

1) The software’s graphical display shall:

a) Predict and display in near real-time the dispersion of accidental or intentional releases of toxic chemical/radiological materials as defined in 40 CFR 173

b) Overlay plume graphics on a display or to show the critical receptors , roads, and major topographical features such as rivers, bays or mountain ranges;

c) Calculate real-time infiltration at the critical receptors for each facility to assess the shelter-in-place effectiveness;

d) Utilize near real-time weather data obtained from either a weather station at the facility or a nearby public source, such as an airport or government facility, with the ability to input the data manually if a station is not available;

e) Automatically scale to plume boundaries, as well as zoom in and out on demand; and

f) Include the ability to be modified to contain an NRC-controlled and generated database of hazardous materials at current fuel cycle facilities, and pre-defined release scenarios e.g., tank or piping leaks, catastrophic failure of equipment, or storage facilities,, with the ability to identify any building on any site. Currently, there are 13 fuel facilities to be modeled but the software shall be able to handle at least 120 sites

g) Security informational controls will be approved by the Office of Administration and NSIR prior to the input of fuel facility data.

2) The software shall have the ability to accept an input such as “Chlorine release (100lbs/min) in progress at the ACME Fuel Facility, Building 322, it started 10 minutes ago!” When the location is entered, the software will first find and display the facility in an aerial photograph and have the ability to shift to a graphic (GIS) presentation of the site (NRC staff will supply photos and/or graphics of buildings to be displayed on Google Earth or similar format after contract award) using a facility name input. The software shall then be able to identify and zoom-in on a specific site, and that site would be the point from which the plume graphics would emanate.

3) Minimum scenarios that the plume analysis software shall be able to analyze include:

a) Gas releases

b) Liquid releases

c) Gas and liquid releases

d) Stack emissions

e) Ground level and elevated emissions

f) Pipe leaks

g) Tank and, tank car ruptures as well as failures of pipes leading from tanks

h) Liquid and Gas Multi‐component modeling

i) Back Calculation – to provide a release rate estimation

j) Fire modeling

k) Explosion modeling – overpressure effects

l) Infiltration modeling – evaluate safe haven effect

m) Exfiltration modeling – release within a structure

The system shall be compatible with Microsoft Windows XP and be forward compatible to Microsoft VISTA. The contractor shall supply a “GSM” modem with Internet connection for installation by NRC in an NRC-supplied laptop computer. This will allow an Internet connection for initial testing and remote use of the software.

The following Section 508 standards apply to this acquisition: 1194.21, 1194.22, 1194.31, and

1194.41. See www.section508.gov for more information.

4) Training

a) The Contractor shall provide within in the first year following the award three (3) separate training sessions for up to a maximum of 15 NRC personnel at NRC Headquarters located in Rockville, MD on the use of the delivered application and the maintenance of updating of the application database. This shall include training NRC personnel in the programming of the minimum scenarios defined in 3 above.

b) The software shall have the capability to be modified to enter new fixed location facilities or when given a location (e.g., address, major road / rail road crossing or latitude/longitude) to assess the effects of releases anywhere in the Continental United States of America.

7.0 TRAVEL REQUIREMENTS

The NRC anticipates three (3) Contractor trips within the first year following the award to NRC Headquarters in Rockville, Maryland, to provide training and to oversee NRC installation of the software. These meetings are expected to last three (3) days each. All other meetings will be held via teleconference, videoconference or on-line meetings utilizing “Go-to-Meeting”. During Fiscal Years 2011 and 2012, the NRC anticipates two (2) Contractor trips as requested by the NRC TPM each year to NRC Headquarters in Rockville, Maryland. These meetings are expected to last two (2) days each to provide software updates and staff training.

8.0 GOVERNMENT FURNISHED PROPERTY

Following award The NRC will provide copies of the following documents to the contractor:

List and location of facilities

Release scenarios to be modeled

Minimum list of critical receptors (effected individuals and locations)

Photographs and graphic descriptions of the facilities

Windows Based Laptop computer http://www.section508.gov/

9.0 Option Year I

MAINTAIN AND UPGRADE FOR DELIVERED SOFTWARE SOLUTION

The contractor shall maintain the software compatibility with the most recent versions of the windows operating systems and shall upgrade the software .

10.0 DELIVERABLES AND SCHEDULE BASE YEAR

Deliverable SOW Completion Date (No Later Than)

Deliverable 1: Operational Version of the commercial software w/GSM modem

Section 5 2 weeks after the contract is awarded

Deliverable 2: Proposed structure of database with a demonstration of operational capabilities. NRC staff will supply information on the site to be modeled and will populate the database

Section 5.2 4 weeks after delivery of software

Deliverable 3: Operational version of software with all fuel cycle facility information entered

Sections

5.2 and 5.3

4 weeks after approval of database by NRC.

Security informational controls will be approved by the Office of Administration and NSIR prior to the input of fuel facility data

Deliverable 4: Train NRC staff to input hazardous material inventory for each facility

Section 5.4.a

2 weeks following NRC acceptance of delivered solution

Deliverable 5: Assist NRC staff in operational training and verification that software solution displays and operates within the specifications of this contract.

Section 5.4.b

Within 4 weeks of completion of initial training

Deliverable 6: Maintain and upgrade software solution

Section 9.0 Within 30 days of becoming commercially available