Notice of Intent to Sole Source_Remote Monitoring System.docx

This is a notice of intent to award a sole-source and is not a request for competitive proposals. The authority for this sole-source procurement is FAR 13.501(a)(1)(ii).

Regional Health Contracting Office-Central intends to issue a sole-source, firm-fixed price award to Avasure LLC., 5801 Safety Drive NE, Belmount, MI, 69306 to Remote Patient Monitoring System to include (25) monitoring cameras, observation monitoring equipment with software.

IAW FAR 13.501(a)(1)(ii). The justification for the sole source is due to Avasure LLC., being the manufacturer and sole authorized distributor that can provide the required Remote Patient Monitoring System to include (25) monitoring cameras, observation monitoring equipment with software that meet the below required characteristics:

- The system must offer multiple device configurations including mobile devices that can be moved to patient rooms as needed (i.e.., mobile) and permanently mounted devices (i.e., fixed). Mobile unit must be capable of locking into place when needed (e.g., via casters). All devices must have the same functionality and be able to work together within the facility. Simultaneously, the system must be Health Insurance Portability and Accountability Act (HIPAA) compliant.

- The system’s individual device must provide 360-degree pan-tilt-zoom camera with 180-degree tilt and significant optical zoom so that monitor is able to see entirety of patient room to notice if there is a change in patient condition. The devices must be able to function in complete dark but not interfere with other equipment in the patient room. Screen resolution of at least 720p.

- The system must provide an immediate alarm function that is used by monitor staff for alerting floor staff of imminent danger and/or if a patient is not responding to voice commands and is at high risk for an adverse event. This “STAT” alarm must be distinct and only activated when there is a verified event. Automated warnings must be available in English and Spanish.

- The system must be compliant with Federal Information Processing Standards (FIPS) and compatible with Defense Health Agency requirements for such systems. Company must be able to perform software support through updates, upgrades, patches, and other technical support.

- Company must provide a single point of contact (e.g., Program Manager) to shepherd project from award through installation to training of hospital staff on the floor and in Biomedical Maintenance.

This notice of intent is not a request for competitive quotes. However, the Government shall consider all responses received by May 6, 2021 at 12:00 p.m. Cst. All interested parties may identify their interest and capability to respond to this requirement. A determination not to compete this requirement, based upon responses to this notice is solely within the discretion of the Government. Written responses to this synopsis shall contain sufficient documentation to establish a bonafide capability to fulfill the requirement. Regional Health Contracting Office-Central will not be responsible for any costs incurred by interested parties in responding to this notice. Please email both YaKita McClurkin with responses or questions regarding this requirement at yakita.mcclurkin.civ@mail.mil. This notice will close at 12:00 p.m. Cst. on May 6, 2021.