NOTICE_OF_INTENT_NICHD-22-121.pdf

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION.

The National Institutes of Health, National Institute of Child Health and Development (NICHD), in support of the work of the National Institute of Diabetes, Digestive, and Kidney Disease (NIDDK), intends to award a purchase order without providing for full and open competition (Including brand-name) to Diversified Laboratory Repair Inc., 7977 Cessna Avenue, Gaithersburg, MD 20879, for a Base + 3 option year award for Freezer Maintenance.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811219 with a Size Standard $20.5.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Circular (FAC) 2022-06 effective 05-26-2022. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000) and FAR Subpart 12- Acquisition of Commercial Items.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6— Competition Requirements.

Place of Performance National Institutes of Health 9000 Rockville Pike Bethesda MD 20892 United States

DESCRIPTION OF REQUIREMENT

The objective of this purchase is to renew NIDDK’s Maintenance Contract for freezers, refrigerators, Heracell, Panasonic, Percival, and New Brunswick Incubators. The freezers, refrigerators, Heracell, Panasonic, Percival and New Brunswick Incubators will be used to keep the biological samples frozen in order to maintain their biological stability for future experiments.

REQUIRED FEATURES AND SPECIFICATIONS

The company shall provide a qualified technician to perform four types of maintenance services for 26 freezers, 3 refrigerators and 4 Heracell, 2 Percival, 1 Panasonic, 1 Thermo, and 4 New Brunswick Incubators in the NIDDK areas. Technician shall respond between the hours of 8 am to 4:30 pm Monday-Friday. Services to be provided will be 2 preventive maintenance inspections

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

with calibration will be performed over the term of the contract. Calibration and Preventive Maintenance Inspection labels will be affixed to each unit at time of each inspection. Certificates of Calibration and Preventive Maintenance Inspection Certificates will be provided after each inspection. An equipment Status Report will accompany the certificates, providing an overview of the inspection findings. All readings will be performed using NIST traceable instruments. Unlimited phone and email support. Priority scheduling of repairs. Loaner units available during in-shop repairs.

The anticipated period of performance is:

Base: August 1, 2022 to July 31, 2023 Option 1: August 1, 2023 to July 31, 2024 Option 2: August 1, 2024 to July 31, 2025 Option 3: August 1, 2025 to July 31, 2026

Task Area 1 – Coverage provided under Preventive Maintenance Inspection/Calibration Program for 21 units (2 refrigerators and 19 freezers).

Task Area 2 – Coverage provided under Silver Star Full Maintenance Program for 5 units (4 freezers and 1 refrigerator)

Task Area 3 – Coverage provided under Gold Star Full Maintenance Program for 2 units (2 freezers)

Task Area 4- Coverage provided under Inspection/Calibration for Incubators Program for 12 units (4 Heracell, 2 Percival, 1 Panasonic, 1 Thermo, and 4 New Brunswick Incubators)

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-

NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted as prescribed in FAR Part 10—Market Research. Only one source is available: Per FAR 13.106-1(b)(1) the Contracting Officer has determined that Diversified Laboratory Repair Inc. is the only vendor that can provide the Preventive Maintenance Inspection/Calibration.

The following specifications are the only ones that can be met by Diversified Laboratory Repair Inc.

Two (2) Preventive Maintenance Inspections w/ Calibration will be performed over the term of the contract; Calibration and Preventive Maintenance Inspection labels will be affixed to each unit at time of each inspection; Certificates of Calibration and Preventive Maintenance Inspection Certificates will be provided after each inspection; An Equipment Status Report will accompany the certificates, providing an overview of our inspection findings; All readings will be performed using NIST traceable instruments; Priority scheduling and Unlimited phone and email support

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provided feedback to respondents with respect to any information submitted. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement, unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Vendor/Contractor’s (UEI) the Unique Entity ID from SAM.gov is now the authoritative identifier for those doing business with the federal government. The DUNS Number is no longer valid for federal award identification, the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses to this notice (NICHD-22-121) shall be submitted electronically by 11:00 AM Eastern Standard Time, on June 16, 2022.

Assessment of Capability The contractor will be evaluated on their capability to provide the product to the specifications as stated on the solicitation and shall be required to provide required service with certification from the OEM.

http://www.sam.gov/