NOTICE_OF_INTENT_75N94022Q00108.pdf

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION.

The National Institutes of Health, National Institute of Child Health and Development (NICHD), in support of the work of the National Institute of Diabetes, Digestive, and Kidney Disease (NIDDK), intends to award a purchase order without providing for full and open competition (Including brand-name) to Olympus America Inc, 3500 Corporate Parkway, Center Valley, Pennsylvania 18034-0610 to acquire Base + 4 option year award for Platinum Service Contract on VS200 Fluorescent 6- Slide system.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811219 with a Size Standard $20.0 M.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Circular (FAC) 2022-06 effective 05-01-2022. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000) and FAR Subpart 12- Acquisition of Commercial Items.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6— Competition Requirements.

Place of Performance National Institutes of Health 9000 Rockville Pike Bethesda MD 20892 United States

DESCRIPTION OF REQUIREMENT

The objective of this request is to procure a base plus four (4) option years maintenance agreement, which is required in order to provide continuous service for this delicate equipment.

This equipment is used on a daily basis and is linked to a multi-year ongoing research project. It is vital that this equipment is kept running with minimal amount of down-time. Parts and accessories provided must be compatible with the existing equipment. The manufacturer from time to time updates their software platform, and it is important that our equipment is up to date so that it furnishes the best imaging results for our branch.

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

This order shall include the following warranty coverage:

VS 6-slide Fluor.; Platinum Service Contract (1 year) purchased with system or within original warranty period; includes annual Preventative Maintenance visit, on-site repair, parts, labor, travel.

Software programs, upgrade of software programs, and certain 3rd Party components are excluded.

Platinum Level Coverage includes system optimization performed by Olympus personnel to include one (1) preventative maintenance service visit per term year.

The preventative maintenance service visit will include a.) VS System: Cleaning, calibration, alignment, performance, and functionality check; and b.) Related Microscope: Optical cleaning, lubrication of mechanical parts and accessories, and optical and mechanical alignment as needed.

Task Area 1 – The vendor will provide a qualified, factory-trained technician to perform one-time preventive maintenance and unlimited on-site scheduled/emergency service calls as needed on the VS200 slide scanning microscope (SN: 210427922), between the hours of 8:00 am and 5:00 pm Monday through Friday excluding holidays. All labor and travel related charges associated with any service and PM visits is included. Replacement parts are included in this plan as well. The machine where work will be performed in is located in the NIDDK DEOB Branch in Building 10 CRC, Room 5- 5881.

Task Area 2 – There is limited warranty during the coverage period. The vendor warrants that: all repair services will be performed by trained technicians, in a good and workmanlike manner, and that parts and repair services will be free from defects in material and workmanship. Except as limited, during the Coverage Period, Olympus will correct any repair to equipment that fails to function after Olympus performs repair services. This limited warranty gives the customer specific legal rights. Non-institutional customers may have other rights, which vary from state to state.

Task Area 3 – One (1) preventative maintenance (PM) inspection per agreement year. This includes all labor and travel associated with conducting this PM inspection visit.

Task Area 4 –No training will be required.

The high-resolution optics and scanning speed in this microscope furnish a level of detail that is the cornerstone for imaging investigative work at DEOB. This is a vital piece of equipment for our branch, and it is imperative that we assure its flawless operation and minimize down time due to malfunction.

PERIOD OF PERFORMANCE

A period of performance cannot exceed 12 consecutive months (Base + Option year contracts still have individual 12-month period of performance). Your payment breakdown for services must be either monthly, quarterly, bi-annual, or annual in ARREARS.

Base Year: 08/26/2022 – 08/25/2023 Option Year 1: 08/26/2023 – 08/25/2024 Option Year 2: 08/26/2024 – 08/25/2025 Option Year 3: 08/26/2025 – 08/25/2026 Option Year 4: 08/26/2026 – 08/25/2027

Payment breakdown for services is quarterly in arrears.

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-

NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted as prescribed in FAR Part 10—Market Research. Only one source is available: Per FAR 13.106-1(b)(1) the Contracting Officer has determined that Olympus America, Inc is the only vendor that can provide the Service Contract for DEOB’s Olympus Slide Scanner Microscope VS200.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provided feedback to respondents with respect to any information submitted. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement, unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Vendor/Contractor’s (UEI) the Unique Entity ID from SAM.gov is now the authoritative identifier for those doing business with the federal government. The DUNS Number is no longer valid for federal award identification, the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses to this notice (75N94022Q00108) shall be submitted electronically by 11:00 AM Eastern Standard Time, on May 26, 2022.

Assessment of Capability The contractor will be evaluated on their capability to provide the product to the specifications as stated on the solicitation and shall be required to provide required service with certification from the OEM.

http://www.sam.gov/