Non Ferrous IFB Sale (Final) Stainless Aluminum.pdf

INVITATION FOR BIDS (IFB)

IFB number: M00318-22-S-0001 Subject: Sale of Non-Ferrous Metals Issued by: Regional Contracting Office Hawaii on behalf of Marine Corps Base Hawaii

Qualified Recycling Program (QRP) Issue date: 12 April 2022 10:00 am (Hawaii Standard Time) Close date and time: 28 April 2022 10:00 am (Hawaii Standard Time) Award Date: within 5 business days from closed date and time.

QRP Manager: James Caniglia, 808-257-5317, james.caniglia@usmc.mil Alternate QRP Manager: Joseph Pasco, 808-479-7364, joseph.pasco@usmc.mil

Items Offered for Sale

Item 0001:

Quantity:

Non-Ferrous Metals (Stainless Mixed) 18,000 plus lbs.

Item 0002: Non-Ferrous Metals (Aluminum Mixed) Quantity: 27,000 plus lbs.

Unit of Issue: Pounds (lbs.)

Description: Various Stainless and Aluminum Metals equaling 45,000 + lbs..

INSTRUCTIONS TO BIDDERS

Bidders must read “sale terms and conditions” prior to submitting a bid. Submission of a bid constitutes acknowledgment and acceptance of the sale terms and conditions. Bids conditioned upon alternate terms and conditions will not be considered.

1. Submission of Bids.

a. Submission method. Bids of “description metals” may be submitted with a Commodity Price Index by email to james.caniglia@usmc.mil the Qualified Recycling Program (QRP) Manager and joseph.pasco@usmc.mil the Alternate Qualified Recycling Program Manager.

b. Bid format. Bids may be submitted in any format as long as they have the following required information:

i. IFB Number

ii. Company Name

iii. Contact information: phone number and email address

iv. Name of Authorized Representative

v. Price (per pound)

vi. A statement that the bidder has read and accepts the Sale Terms and Conditions

vii. Authorized Representative’s signature viii.Current Commodity Price Index (appreciated) mailto:joseph.pasco@usmc.mil mailto:james.caniglia@usmc.mil mailto:joseph.pasco@usmc.mil

c. Late submissions. Bids received after the IFB close date and time will not be accepted.

The bidder is responsible to confirm that the bid was received by the QRP Manager before the IFB close date and time.

d. Bid rejection. Bids that are missing required information will be rejected. Illegible bids may be rejected if the QRP Manager cannot determine all required information has been provided. Bids will not be reviewed prior to “bid opening”. It is, therefore, imperative all bids are complete and legible.

2. Bid Opening. Bids will be opened on “Close Date and Time” as noted above (Hawaii Standard Time). A ledger will be created to record the following information as bids are opened:

i. Company Name

ii. Price per pound

3. Award. A sales agreement will be awarded to the bidder offering the highest price per pound and or who will successfully execute all terms of this IFB. All bidders may be vetted for execution of the IFB, prior to award. The awarded bidder will be notified in email / writing and a sales agreement will be established, generally, within 5 business days from “Close Date and Time”.

4. Inspection. The bidder is recommended to inspect the material offered for sale during the bidding period and, to satisfy themselves as to the material quality and all general and local conditions that may affect the bidder’s acceptance of such, prior to submitting a bid. The bidder assumes responsibility in bidding solely as per the written description in the IFB if they choose not to inspect. The inspection period is from the IFB issue date until the IFB close date. Inspections must be done by appointment only. To schedule an appointment, contact:

Name: Mr. Joseph Pasco or Staff Sergeant Z. Rhome Phone: 808-479-7364 (Joe); 808-479-7316 (SSgt Rhome); or 808-257-4300 Email: joseph.pasco@usmc.mil or zachary.rhome@usmc.mil

5. Points of Contact. The Points of Contact for all questions regarding this IFB is Mr. Joseph Pasco (Alternate QRP Manager) or Staff Sergeant Zachary Rhome

Phone: 808-479-7364 (Joe); 808-479-7316 (SSgt Rhome); or 808-257-4300 Email: joseph.pasco@usmc.mil or zachary.rhome@usmc.mil

6. IFB Cancellation. The Government reserves the right to cancel this IFB at any time and for any reason that is in the best interest of the Government. If the Government determines to re-issue the IFB, a public notice will be made available.

*NOTE: This IFB is issued by the Regional Contracting Office Hawaii; however, the sale is being conducted by the QRP Manager. The QRP Manager is the only person authorized to conduct direct sales under Marine Corps Base Hawaii’s QRP.

mailto:jimmy.ortiz@usmc.mil

SALE TERMS AND CONDITIONS

1. Spot Sale. This is a one-time sale (i.e., spot sale) of the item(s) listed under “Items Offered for Sale” only.

2. Item(s) Condition. Notwithstanding the provisions of the sale and prior to the removal of the sale property from Government control, the Government guarantees the original purchaser the property offered for sale will be “that” as described in the invitation for bid. If an inaccurate description is determined to exist prior to removal of the sale property from Government control, the sole and exclusive remedy will be to cancel the item from the sale agreement and refund the purchase price paid. If the Purchaser feels that an inaccurate description has occurred, they must notify the Qualified Recycling Program Manager in writing prior to removing any awarded property. Under this provision, “Where Is-As Is” applies after the materiel(s) has been removed from Government control and there will be no further relief available under this condition. The foregoing is in place of all other guarantees or warranties, expressed or implied. The Government does not warrant the merchantability of the scrap property or its fitness for any use or purpose or utility other than that of its material content. The amount of recovery under this condition is limited to the purchase price of the incorrectly described property. The purchaser is not entitled to any payment for loss of profit or any other monetary damages, special, direct, indirect or consequential. The Government may offer the purchaser additional weight for a given item. Government scales will be the determining factor in all weight discrepancies

3. Variation in Quantity.

a. There quantity listed under item description is an approximation only. There may be a variation in quantity of 7% more or less of the advertised weight.

b. The bidder/purchaser and the Alternate QRP Manager will decide by mutual agreement to accept scale weights using the calibrated vehicle electronic scale located at the MCBH Recycling Center (at Government expense) and/or scales owned and operated by the bidder/purchaser may be acceptable .

4. Bidder/Purchaser Responsibilities under this Agreement:

a. Once notified that the awarded purchaser’s descriptive item(s) is available for pick up (day of award), the purchaser is obligated to remove the item(s) within a 15-day period.

Failure to pick up materiel after notification may result in storage fees. If determined the awarded purchaser is neglecting contract requirements, the MCBH Recycling Center may recommend storage fees to the QRP Manager. The QRP Manager may determine and apply storage fees, without notice.

b. If the purchaser has exceptions and wishes to request additional time to remove the item(s), they must do so in writing to the QRP Manager. The QRP Manager will approved or disapprove the request submitted by the purchaser. The Government reserves the right to reject any request for any reason, to include any or all fiduciary impacts on the Government the extension may have.

c. Notwithstanding the provisions of the sale of Government property, bidder assumes sole responsibility for the security and protection of the property purchased under this agreement as of the date of full payment of the agreed price.

d. To schedule a pick-up of item(s) contact:

Name: Mr. Joseph Pasco or Staff Sergeant Z. Rhome Phone: 808-479-7364 (Joe); 808-479-7316 (SSgt Rhome); or 808-257-4300 Email: joseph.pasco@usmc.mil or zachary.rhome@usmc.mil

5. Removal of Item(s) from Government Property/Indemnification. Payment must be made before removal of description item(s). It is the purchaser’s responsibility to remove the item(s) purchased at no expense to the Government. At the purchaser’s request, the Government will load the item(s) onto purchaser’s truck, trailer, or roll-offs.

6. Indemnification. Purchaser/representative agrees to hold and save harmless at all times the United States (U.S) Government (including MCBH QRP-RECYCLE CENTER, its agents, representative and employees) against any and all claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage or injury resulting from the negligence or other fault of the purchaser, its agents, representatives, and employees.

The purchaser will release the U.S. Government and MCBH QRP-RECYCLE CENTER from any and all liability from loss or damage to property and merchandise used by the purchaser and, or representatives in the operation of this event due to theft, fire, storm, flood, and damage or destruction through any force of nature or otherwise.

7. Damages. The purchaser shall be financially responsible for any damages to the premises / building resulting from acts of omission or errors of the purchaser and their employees and, or representatives. Any acts of vandalism or theft shall be reported immediately to the installation Provost Marshall and MCBH QRP-RECYCLE CENTER POC. MCBH QRP shall not be responsible or liable for the purchaser / representative’s property.

8. Base Access/Transportation. Marine Corps Base Hawaii requires anyone entering the installation to have the following upon arrival at the H-3 Main Gate Entrance:

i. Current Drivers License (with picture)

ii. Current Vehicle Registration

iii. Current Vehicle Insurance (Active)

iv. Current Vehicle Safety Check

*All vehicles entering the base are subject to search. The owner of the vehicle, by entering the base, accepts this policy and will comply with all base regulations.

9. Payment.

a. Payment must be made with cashier’s checks or by certified checks. Each check amount will be determined by the QRP Manager and the purchaser will be notified of such amounts.

b. Payment will only be made by one of the acceptable methods above.

c. Checks shall be made out to the “U.S. Department of Treasury”.

d. Payment must be made before removal of items purchased.

e. Mail or deliver payment to:

Commanding Officer MCBH Qualified Recycling Program Attn: QRP Manager Building 1360 PO Box 63062 MCBH Kaneohe Bay, HI 96863

10. Default/Termination. If the purchaser fails to pay within 15 days of invoice date (sales agreement award) and/or fails to start removal of property within 15 days from notification of available material, the purchaser will be considered to be in default. Without further notice, the purchaser shall lose all right, title, and interest in the property. The purchaser will be entitled to a refund for any down payments of the described property. Requests for additional days to remove property will be in writing (see 4.b.) and will be acted upon by the QRP Manager. Further, if the Purchaser has removed any portion of the line item(s), the Purchaser will not be refunded for the removed portion of the line item(s). Purchasers who default on sales agreements may be processed for debarment and restricted from participating in future sales for (6) months to (1) year.