NOI DeCA WMOS.pdf

NOTICE OF INTENT

The Defense Information Systems Agency/Defense Information Technology Contracting Organization intends to negotiate a sole source contract with Manhattan Associates, Inc.

Warehouse Management Operating System (WMOS) Japan Region and Replenishment Module. A sole source Justification & Approval document is being coordinated and, upon approval, a copy of it will be posted here on SAM.gov to comply with the public display requirements of FAR 6.305.

The proposed contract action is to procure, implement and sustain a standard warehouse management solution with replenishment and voice picking capabilities for the Defense Commissary Agency’s (DeCA) for the remaining Central Distribution Centers (CDCs) in Japan, with continued sustainment in the already deployed CDC’s in Europe, Guam and Korea. This sole source procurement, implementation and support requirement is to provide DeCA’s CDCs with a standardized common a Software as a Solution (SaaS) solution within a FedRAMP authorized environment. The SaaS environment will use the Warehouse Management Systems (WMS) and replenishment module to include processes associated with CDC replenishment, receiving inventory into the Distribution Center, tracking, and shipping to the overseas Commissary locations. Currently, DeCA has successfully deployed and implemented this automated warehouse management system Commercial Off the Shelf (COTS) package to 1508Kaiserslautern (KCS), Germersheim (GER), Guam CDCs with two Korean CDC’s schedule no later than 29 September 2023. To ensure the service provided by WMS to the CDCs the continued support from Manhattan Associates is required.

(a) DeCA requires the warehouse solution to perform a minimum of six primary business functions within the CDC as described below:

(1) CDC Replenishment - CDC must have the capability to create suggested orders to replenish items for the CDC. The suggested ordering will need to take into consideration historical ordering data, Promotional, seasonal/holiday items, past bulk ordering for Sales.

i. The solution shall generate a suggested order and allow the user to modify ordering based on required projected needs.

ii. The solution shall have the capability to separate warehouse orders and promotional orders in due-in quantity.

iii. The solution shall have the capability to differentiate orders from warehouse due-ins such as promotions, cross dock, and stor special requests.

iv. The solution shall provide the capability to have adjustable lead times by CDC locations

v. The solution shall provide the capability to account for and provide consumption history

vi. The solution shall provide item level flagging:

• Prioritize and review problematic items/swap, replacement item links/new items, and high interest items.

• Flag items for ordering as case, layer, pallet, and source load. Recommended/pending order rounded to nearest

• Shelf-life/salvage caution flags per item.

• Order filtering: commodity, regular and special location assignments, flag items as regular order and do not order

vii. Build order lists options by sorting delivery frequency, commodity code, vendor, and warehouse items vs non-warehouse items

viii. The solution shall have the capability to import and export data to text or spreadsheet format

ix. The solution shall allow generation of reports

x. The solution shall provide capability to display status and history of orders and it shall be able to be sort

xi. The solution shall provide projected Balance on Hand (BOH) at the time of order arrival for current order build

xii. The solution shall provide projected pending order quantity sustainment in weeks or days at the time of arrival

xiii. The solution shall provide item by item product turnover ratio.

xiv. The solutions order UI shall display RSL code, DF code, warehouse location, Tie/Tier and Vendor

(2) Inbound Management

i. Receiving - CDC workers use radio frequency (RF) handhelds to inventory inbound shipments.

ii. Put away - CDC workers store palletized products, input product location, and manage the internal operations of the CDC, using RF handhelds.

(3) Inventory Management

i. Physical and Cyclic Inventory - CDC workers physically count all of the products in each warehouse location. Cyclic inventories are performed under normal warehouse operations without freezing locations. CDC workers cycle count inventory by checking product locations to identify and correct discrepancies between current inventory in the WMOS and actual physical inventory.

ii. Quality Control - CDC workers inspect merchandise being received or shipped to ensure that it is of adequate quality and that the LPN content specification is accurate.

(4) Task Management – Warehouse management solution generates warehouse worker tasks and enables management to prioritize the sequence of CDC activities in English, German, Japanese, or Korean to optimize workload efficiency.

(5) Outbound Distribution

i. Replenishment - CDC workers move item inventory from a reserve storage location to the primary picking location or to another mode of storage from which picking is performed.

ii. Picking & Shipping – Voice picking directs CDC workers in English, German, Japanese, or Korean to identify product locations in the warehouse, pick inventory against store orders, and ship the picked inventory to requesting stores.

iii. Supply Chain Intelligence - Equips warehouse managers and supervisors

Currently, the incumbent contractor Manhattan Associates, Inc. is the only source capable of providing all necessary services Manhattan Associates, Inc. is the proposed sole source contractor. Manhattan Associates, Inc. is the developer of the WMOS solution that has been customized to interface with DeCA’s legacy systems and is currently operational at three CDCs with two additional projected by end of September 2023. Manhattan Associates, Inc. is the developer of this solution and does not authorize any other entities to support or resell their solutions. A sole source contract will allow the Government to continue to utilize this existing comprehensive full solution to include voice picking software and supporting hardware (e.g., RF handhelds) interfaces. Warehouse Management is mission critical to DeCA. Therefore, as described in FAR 6.302-1(a)(2)(ii)(A), replacement of the software and equipment would result in substantial duplication of costs to the Government that are not expected to be recovered through competition.

The statutory authority for other than full and open competition is 10 USC 2304 (c) (1), as implemented by FAR 6.302-1(a)(2)(iii), only one responsible source and no other supplies or services will satisfy agency requirements. Companies who believe they can provide this service must indicate their interest in writing within 15 days of this notification and include a detailed capability statement. No reimbursement for any cost connected with providing capability information will be provided. All responsible sources will be considered in evaluating the determination to issue a sole-source contract. Quotations or proposals received in response to this notice cannot be accepted since this synopsis cannot be considered a request for quote or a request for proposal. A solicitation will NOT be posted to SAM.gov due to the sole source nature of the requirement.

The North American Classification System (NAICS) code 541519 will be used for determining company size status.

CONTRACT/PROGRAM BACKGROUND:

Contract Number: HC1084-21-C-0007 Contract Type: Firm Fixed Price (FFP) Incumbent and their size and CAGE: Manhattan Associates, Inc. and 3EPG6 Method of previous acquisition: Sole Source Period of performance: 09/30/2021 – 09/29/2023

SPECIAL REQUIREMENTS:

Points of Contact: Madelyn Rozycke at madelyn.l.rozycke.civ@mail.mil or Terri Rollins at terri.l.rollins.civ@mail.mil mailto:madelyn.l.rozycke.civ@mail.mil mailto:terri.l.rollins.civ@mail.mil