GISS_RFP_NNG16552995R.pdf

SOLICITATION – NNG16552995R

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GSFC 52.211-90 SUPPLIES AND/OR SERVICES TO BE PROVIDED (NOV 2015)

The Contractor shall provide all resources (except as may be expressly stated in the contract as furnished by the Government) necessary to deliver and/or perform the items below in accordance with the Statement of Work (SOW), incorporated as Attachment A hereunder.

Item Description Reference Schedule Delivery

Method/Addressee(s)

Services and

Deliverables in accordance with

Attachment A, SOW

As Defined in

Attachment A, SOW

As Defined in

Attachment A, SOW

As Defined in Attachment A, SOW

2 Reports of Work

Section H

NFS 1852.235-73

NFS 1852.235-74

As Required in

Clause NFS

1852.235-74

Electronic Format/CO &

COR

Contract Historical

Data

Section C

GSFC 52.211-91

Attachment C

30 Days after

Contracting

Officer Request

Electronic Format/CO

4 NASA Financial

Management Reports

Section G

GSFC 52.242-90

Section G

NFS 1852.242-73

Attachment B

Monthly and

Quarterly in accordance with

Attachment B

Electronic Format/

Contracting Officer (CO), Contracting Officer’s

Representative (COR), Resource Analyst (RA) &

Regional Finance Office

Foreign Travel

Requests and Foreign

Travel Reports

Section G

NFS 1852.242-71

Foreign Travel

Requests–30 days in Advance of

Travel

Foreign Travel

Reports–Upon

Conclusion of

Travel

As specified in CO’s travel approval

6 Requests for

Government Property

Section G

NFS 1852.245-70

30 Days Prior to

Acquire Date Electronic Format/CO

Method/Addressee(s)

Financial Report of

NASA Property in the Custody of

Contractors (NF

1018)

Section G

NFS 1852.245-73

Annual Report by

October 15th and

Final Report

NF 1018 Electronic

Submission System (NESS)

Physical Inventory of

Capital Personal

Property Reporting

Section G

NFS 1852.245-78

Within 10

Calendar Days of

Annual Physical

Inventory

Property Administrator

9 Reporting of

Inventions

Section G

NFS 1852.227-72

Section I

FAR 52.227-11

Interim Reports

Every 12 Months

(or sooner to preserve Patent

Rights) and Final

Report within 3

Months after

Contract

Completion

Electronic or Hard Copy

Format/New Technology

Representative or Patent

Representative

10 Safety & Health

Reporting

Section H

NFS 1852.223-70

Section H

NFS 1852.223-75

Section H

GSFC 52.223-91

Monthly/Quarterly

Reports and As

Required

NASA Mishap Information

System (NMIS)

Personal Identity

Verification (PIV)

Documentation and

Reporting

Section H

GSFC 52.204-99

Attachment I

10th Calendar Day of the Month and

As Required

Electronic Format and Hard

Copy/COR & Code 240

Organizational

Conflicts of Interest

(OCI) Avoidance

Plan

Section I

NFS 1852.237-72

30 Days after

Contract Effective

Date

Electronic Format/CO

13 Equal Opportunity

Reports

Section I

FAR 52.222-26

As Specified by

FAR 52.222-26

Electronic Format/CO &

Code 120

14 Insurance

Notifications

Section I

FAR 52.228-7

Section I

NFS 1852.228-75

As Specified by

NFS 1852.228-75

Electronic Format/CO

Method/Addressee(s)

15 IT Security

Management Plan

NFS 1852.204-76

30 Days after

Contract Effective

Date & Annual

Updates As

Required

Electronic Format/CO

16 Service Contract

Reporting

FAR 52.204-14

Annually by

October 31 and

Revisions, if needed, by

November 30 www.sam.gov

17 Subcontract

Notification

Section I

FAR 52.244-2

30 days Prior to

Subcontract

Award Date

Electronic or Hardcopy

Format/CO

Affirmative

Procurement of

Biobased Products

Section I

FAR 52.223-2

Annually by

October 31 and

Final Report http://netsdata.grc.nasa.gov/

(End of clause)

B.2 1852.216-74 ESTIMATED COST AND FIXED FEE (DEC 1991)

The estimated cost of this contract is $TBD exclusive of the fixed fee of $TBD. The total estimated cost and fixed fee is $TBD.

(End of clause)

B.3 1852.232-81 CONTRACT FUNDING (JUN 1990)

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is $TBD. This allotment is for completion of requirements identified in Clause B.1, Supplies and/or Services to be Provided and covers the following estimated period of performance: TBD.

(b) An additional amount of $TBD is obligated under this contract for payment of fee.

B.4 GSFC 52.216-94 NONPROPOSED COSTS (FEB 1991)

(a) The total estimated cost of this contract includes the following estimated other direct costs

(excluding contractor burdens and fee):

Cost Element Estimated Cost

Basic (Yr. 1):

Materials $57,500

Subscriptions $127,995

Publications/Page Charges $92,000

Travel $14,950

Miscellaneous $5,175

TOTAL Yr. 1 non-proposed ODCs $297,620

Option 1 (Yr. 2):

Materials $59,225

Subscriptions $131,835

Publications/Page Charges $94,760

Travel $15,399

Miscellaneous $5,330

TOTAL Yr. 2 non-proposed ODCs $306,549

Option 2 (Yr. 3):

Materials $61,002

Subscriptions $135,790

Publications/Page Charges $97,603

Travel $15,860

Miscellaneous $5,490

TOTAL Yr. 3 non-proposed ODCs $315,745

Option 3 (Yr. 4):

Materials $62,832

Subscriptions $139,864

Publications/Page Charges $100,531

Travel $16,336

Miscellaneous $5,655

TOTAL Yr. 4 non-proposed ODCs $325,217

Option 4 (Yr. 5):

Materials $64,717

Subscriptions $144,060

Publications/Page Charges $103,547

Travel $16,826

Miscellaneous $5,825

TOTAL Yr. 5 non-proposed ODCs $334,974

(b) These costs are the Government's best estimate of what the actual unburdened ODC expenses will be in performance of the contract. There will be no adjustment in the CPFF of the contract should the actual expenses (by contract year, and at total non-proposed ODCs) be within or equal to plus-or-minus (15%) of the above estimate for that year. If the actual expenses exceed the total estimate by more than 15%,(and with actual amounts supported by incurred cost records deemed sufficient by the contracting officer to establish accuracy), then the Contractor may submit a claim for equitable adjustment to the contract estimated cost(excluding fee) based on this cost difference at the end of the applicable time period. In the event that additional effort is added to the contract or there is a change to the contract under the Changes clause, the above estimates will be revised accordingly, but such revisions to amounts will not affect the percentage-based adjustment terms of this clause.

B.5 GSFC 52.217-90 OPTION TO EXTEND (SEP 2013)

In accordance with FAR clause 52.217-9, "Option to Extend the Term of the Contract" of this contract, the Contracting Officer may exercise the following option(s) by issuance of a unilateral contract modification. Options exercised shall be in accordance with the following:

Option Period of Performance Amount

The period of performance/effective ordering period begins 12 months after the contract effective date and continues for the next 12 months

Estimated Cost $TBP

Fixed Fee $TBP

Total CPFF $TBP

The period of performance/effective ordering period begins 24 months after the contract effective date and continues for the next 12 months

Estimated Cost $TBP

Fixed Fee $TBP

Total CPFF $TBP

The period of performance/effective ordering period begins 36 months after the contract effective date and continues for the next 12 months

Estimated Cost $TBP

Fixed Fee $TBP

Total CPFF $TBP

The period of performance/effective ordering period begins 48 months after the contract effective date and continues for the next 12 months

Estimated Cost $TBP

Fixed Fee $TBP

Total CPFF $TBP

B.6 GSFC 52.232-94 ESTIMATED COST INCREASES (DEC 2005)

(a) The Contractor shall notify the Contracting Officer in writing when the Contractor has reason to believe that the total cost for performance of this contract, or any individual task order, exclusive of any fee, will be either greater or substantially less than the total estimated cost stated in this contract or in the task order. Notification shall not be delayed pending preparation of a proposal.

(b) A proposal is required to support a request for an increase in the estimated cost of the contract or the task order. The proposal should be submitted as soon as possible after the above notification but no later than 115 days before the incurred costs are expected to exceed the estimated cost. This will allow adequate time for the Government to evaluate the proposal and to mutually establish any increase in estimated cost with the Contractor.

(c)(1) The proposal shall be submitted in the following format unless some other format is directed or approved by the Contracting Officer:

Incurred costs to date

Projected cost to completion

Total cost at completion

Current negotiated estimated cost

Requested increase in estimated cost

(2) The “projected cost to completion” shall consist of the following “other than cost or pricing data” unless the Contracting Officer requests or approves the submittal of a greater or lesser amount of information:

(i) Elements of cost with supporting detail for estimated direct labor hours, direct and indirect rates, materials and subcontracts, and other elements.

(ii) Supporting explanation for the increases and projections, sufficient for the

Government to understand the reasons for the increased estimated cost.

(END OF SECTION B)

SECTION C – DESCRIPTION/SPECIFICATIONS

C.1 GSFC 52.211-91 SCOPE OF WORK (FEB 2016)

The Contractor shall provide the personnel, materials, and facilities, except as otherwise specified in this contract, necessary to perform the work and to furnish the items specified in the

Supplies and/or Services To Be Provided clause of this contract in accordance with the Statement of Work, Attachment A; Safety and Health Plan, Attachment D; and Contract Historical Data, Attachment C.

C.2 GSFC 52.227-90 LIMITED RIGHTS DATA OR RESTRICTED COMPUTER

SOFTWARE (MAR 2008)

In accordance with the delivery requirements of this contract, all software data rights shall be delivered in accordance with the Rights in Data – General clause, specified elsewhere in this contract, except for the following: NONE

(END OF SECTION C)

SECTION D – PACKAGING AND MARKINGS

D.1 1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT

EQUIPMENT (JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA

Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard

(NASA-STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item's operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below:

Goddard Institute for Space Studies

2800 Broadway

New York, NY 10025

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

(END OF SECTION D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

52.246-5 INSPECTION OF SERVICES—COST-REIMBURSEMENT (APR 1984)

E.2 GSFC 52.246-92 ACCEPTANCE—SERVICES (SEP 2013)

The Contracting Officer or authorized representative will accomplish acceptance at the Goddard

Institute for Space Studies. For the purpose of this clause, the Contracting Officer's

Representative delegated on this contract is the authorized representative. The Contracting

Officer reserves the right to unilaterally designate a different Government agent as the authorized representative. The Contractor will be notified by a written notice or by a copy of the delegation of authority if different representative is designated.

E.3 GSFC 52.246-102 INSPECTION SYSTEM RECORDS (APR 2013)

The Contractor shall maintain records evidencing inspections in accordance with the Inspection clause of this contract for six (6) years after delivery of all items and/or completion of all services called for by the contract.

(END OF SECTION E)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

52.242-15 STOP WORK ORDER (AUG 1989) WITH ALTERNATE I (APR 1984)

F.2 GSFC 52.217-92 PERIOD OF PERFORMANCE (JAN 2014)

The period of performance of this contract shall be for a period of 1 year from the contract effective date of TBD, with four (4) 12 month option periods.

F.3 GSFC 52.237-92 PLACE OF PERFORMANCE – SERVICES (NOV 2013)

The services to be performed under this contact shall be performed at the following location(s):

Goddard Institute for Space Studies (GISS), New York, New York.

(End of clause)

F.4 GSFC 52.247-94 SHIPPING INSTRUCTIONS – CENTRAL RECEIVING (MAR

2015)

Shipments of the items required under this contract shall be to:

Receiving Officer

NASA Goddard Institute for Space Studies

2800 Broadway

New York, NY 10025

Marked for:

Technical Officer

Name - TBD, Code TBD

Building TBD, Room TBD

Contract No. TBD

Item(s) No.

Compliance with this clause is necessary to assure verification of delivery and acceptance and prompt payment.

(END OF SECTION F)

SECTION G – CONTRACT ADMINISTRATION

G.1 CLAUSES INCORPORATED BY REFERENCE

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

1852.216-75 PAYMENT OF FIXED FEE (DEC 1988)

1852.227-86 COMMERCIAL COMPUTER SOFTWARE LICENSE (APR 2015)

1852.242-71 TRAVEL OUTSIDE OF THE UNITED STATES (DEC 1988)

1852.242-73 NASA CONTRACTOR FINANCIAL MANAGEMENT REPORTING (NOV

2004)

1852.245-70 CONTRACTOR REQUESTS FOR GOVERNMENT-PROVIDED

EQUIPMENT (AUG 2015)

1852.245-75 PROPERTY MANAGEMENT CHANGES (JAN 2011)

1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL PROPERTY (AUG

2015)

1852.245-82 OCCUPANCY MANAGEMENT REQUIREMENTS (JAN 2011)

G.2 1852.227-72 DESIGNATION OF NEW TECHNOLOGY REPRESENTATIVE AND

PATENT REPRESENTATIVE (APR 2015)

(a) For purposes of administration of the clause of this contract entitled "New Technology—

Other than a Small Business Firm or Nonprofit Organization" or "Patent Rights--Ownership by the Contractor," whichever is included, the installation New Technology and Patent

Representatives identified at http://prod.nais.nasa.gov/portals/pl/new_tech_pocs.html are hereby designated by the Contracting Officer to administer such clause for the appropriate installation.

(b) Disclosures of reportable items and of subject inventions, interim new technology summary reports, final new technology summary reports, utilization reports, and other reports required by the applicable “New Technology—Other than a Small Business Firm or Nonprofit Organization” or “Patent Rights—Ownership by the Contractor” clause, as well as any correspondence with respect to such matters, shall be directed to the New Technology Representative unless transmitted in response to correspondence or request from the Patent Representative. Inquires or requests regarding disposition of rights, election of rights, or related matters shall be directed to the Patent Representative. This clause shall be included in any subcontract hereunder requiring a

"New Technology—Other than a Small Business Firm or Nonprofit Organization" clause or

"Patent Rights—Ownership by the Contractor " clause, unless otherwise authorized or directed http://prod.nais.nasa.gov/portals/pl/new_tech_pocs.html by the Contracting Officer. The respective responsibilities and authorities of the aforementioned representatives are set forth in 1827.305-270 of the NASA FAR Supplement.

G.3 1852.245-71 INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY (JAN

2011)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract. This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). Under this clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

(1) NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory

Management Manual;

(2) NASA Procedural Requirements (NPR) 4200.1, NASA Equipment Management

Procedural Requirements;

(3) NASA Procedural Requirement (NPR) 4300.1, NASA Personal Property Disposal

Procedural Requirements;

(4) Notify the cognizant property custodian, Contracting Officer’s Representative (COR), and the Installation Security Officer immediately if theft of Government property is suspected or property cannot be located

(5) Identify Government property equipment that is no longer considered necessary for performance of the contract.

(6) Ensure that equipment is turned in to the Property Disposal Officer through the cognizant property custodian when no longer needed. This is the only acceptable procedure for disposal of Government property.

(7) Do not relocate Government property within Government premises or remove

Government property from Government premises without written approval.

(8) Ensure that Government property, including property leased to the Government, is used only for the purposes of performing the contract.

(9) Ensure that Government property is protected and conserved.

Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

http://www.hq.nasa.gov/office/procurement/regs/1827.htm#27_305-370

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities. In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or their employees when determined responsible by a

NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b)(1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment

Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The Contractor's purchase order shall require the vendor to deliver the property to the installation central receiving area.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The Contractor shall establish a record for Government titled property as required by FAR

52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and off-site subcontractor use requires advance approval of the Contracting Officer and notification of the Industrial

Property Officer. The property shall be considered Government furnished and the Contractor shall assume accountability and financial reporting responsibility. The Contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245-1, Government Property (as incorporated in this contract), until its return to the installation. NASA

Procedural Requirements related to property loans shall not apply to offsite use of property by contractors.

(2) After transfer of accountability to the Government, the Contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph (a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

__X_ (1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

__X_ (2) Office furniture.

__X_ (3) Property listed in Installation Accountable Government Property (IAGP) List, Attachment H

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the

Government upon its entry into Government records.

(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer's prior written approval.

_X_ (4) Supplies from stores stock.

_X__ (5) Publications and blank forms stocked by the installation.

_X__ (6) Safety and fire protection for Contractor personnel and facilities.

_X__ (7) Installation service facilities: Agency Consolidated End-user Services (ACES).

_X__ (8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

___ (9) Cafeteria privileges for Contractor employees during normal operating hours.

_X___ (10) Building maintenance for facilities occupied by Contractor personnel.

_X__ (11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

G.4 1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN THE CUSTODY

OF CONTRACTORS (JAN 2011)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the

Custody of Contractors, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by

NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the Contractor shall include data on property in the possession of subcontractors in the annual NF 1018.

(2) The Contractor shall mail the original signed NF 1018 directly to the Goddard Space Flight

Center (GSFC), General Accounting Department, General Ledger Section, Code 157, Greenbelt, MD 20771, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(3) One copy shall be submitted (through the Department of Defense (DOD) Property

Administrator if contract administration has been delegated to DOD) to the following address:

Goddard Space Flight Center, Supply and Equipment Management Branch, Code 273, Greenbelt, MD 20771, unless the Contractor uses the NF 1018 Electronic Submission System

(NESS) for report preparation and submission.

(c)(1) The annual reporting period shall be from October 1 of each year through September 30 of the following year. The report shall be submitted in time to be received by October 15. The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than October 15. Some activity may be estimated for the month of September, if necessary, to ensure the NF 1018 is received when due. However, contractors' procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533 Contractor Financial

Management Report) cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records Retention. Contractors shall validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available, and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period. Contractors shall have formal policies and procedures, which address the validation of NF 1018 data, including data from subcontractors, and the identification and timely reporting of errors. The objective of this validation is to ensure that information reported is accurate and in compliance with the NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the contractor shall contact the cognizant

NASA Center Industrial Property Officer (IPO) within 30 days after discovery of the error to discuss corrective action.

(2) The Contracting Officer may, in NASA's interest, withhold payment until a reserve not exceeding $25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit annual NF 1018 reports in accordance with NFS subpart

1845.71 and any supplemental instructions for the current reporting period issued by NASA.

Such reserve shall be withheld until the Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof shall not be construed as a waiver of any Government right.

(d) A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph (b)(1) through (3) of this clause.

G.5 1852.245-76 LIST OF GOVERNMENT PROPERTY FURNISHED PURSUANT TO

FAR 52.245-1 (JAN 2011)

For performance of work under this contract, the Government will make available Government property identified below of this contract on a no charge-for-use basis pursuant to the clause at

FAR 52.245-1, Government Property, as incorporated in this contract. The Contractor shall use this property in the performance of this contract at location(s) as may be approved by the

Contracting Officer. Under FAR 52.245-1, the Contractor is accountable for the identified property.

Item

Description

Acquisition

Date

Acquisition

Cost

Quantity If equipment

Manufacturer Model Serial

Number

NONE

G.6 GSFC 52.216-103 SUBMISSION OF VOUCHERS FOR PAYMENT (APR 2016)

(a) Except for classified vouchers, the Contractor shall submit interim and final cost vouchers electronically using the DOD Wide Area Work Flow (WAWF) system.

(1) To access the DOD WAWF system, the contractor shall be required to have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov and be registered to use the DOD WAWF at https://wawf.eb.mil following the step-by-step procedures for self-registration available at this web site.

(2) NASA voucher payment information can be obtained at the NASA Shared Services

Center (NSSC) Vendor Payment information web site at:

https://www.nssc.nasa.gov/vendorpayment. For technical WAWF help, contact the

WAWF helpdesk at 1-866-618-5988. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(3) For interim cost voucher submissions, the vendor shall use the “Cost Voucher” document type in WAWF. In addition, the vendor shall change the contract type to “Non-DoD

Contract (FAR)”.

The Activity address codes to be populated in WAWF for submission of vouchers under this contract are (extension fields will not be populated):

a. Paying Office Activity Address Code: 803112 (NSSC)

b. Admin Office Activity Address Code: 803249 https://www.acquisition.gov/ https://wawf.eb.mil/ https://www.nssc.nasa.gov/vendorpayment

c. Ship To Code: 802311

d. DCAA DoD Activity Address Code: 803249

e. Service Approver DoDAAC: 803249

f. If submitting “Final Cost Voucher,” add Service Approver DoDAAC: 803249

(4) The Contractor shall ensure that the payment request includes appropriate contract line item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee

(if applicable), and all relevant back-up documentation to support each payment request.

(5) The Contractor shall enter the e-mail address identified below in the “Send Additional

Email Notifications” field of WAWF once a document is submitted in the system.

Contracting Officer: TBD

(b) Vouchers for payment of fee resulting from contract performance or provisional fee (if authorized under this contract) shall be prepared using an SF 1034 and submitted electronically to the following address for payment:

E-mail address: NSSC-AccountsPayable@nasa.gov

Mailing address: NSSC - FMD Accounts Payable

Bldg. 1111, Jerry Hlass Road

Stennis Space Center, MS 39529

Fax Number: 1-866-209-5415

(c) For both cost voucher and fee submissions, a concurrent copy of the voucher shall be provided electronically to the NASA Contracting Officer. The Contracting Officer may designate other recipients as required.

(d) The NSSC is the designated billing office for cost and fee vouchers for purpose of the Prompt

Payment clause of this contract.

(e) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate voucher for the amount withheld will be required before payment for that amount may be made.

G.7 GSFC 52.242-90 FINANCIAL MANAGEMENT REPORTING (JUN 2014)

(a) Requirements. This clause provides the supplemental instructions referred to in NASA FAR

Supplement (NFS) clause 1852.242-73. The NFS clause and NASA Procedural Requirements

(NPR) 9501.2E, “NASA Contractor Financial Management Reporting”, establish report due dates and other financial management reporting requirements. NPR 9501.2E permits withholding of payment for noncompliance.

mailto:NSSC-AccountsPayable@nasa.gov

(b) Supplemental instructions. (1) Monthly (NF 533M) reports are required. Quarterly (NF

533Q) reports are also required. The reporting structure shall be in accordance with Attachment

B of Section J of this contract.

(2) As stated in NPR 9501.2E, NASA strongly encourages electronic contractor cost reporting.

The preferred formats are Excel and Adobe. Contact the Contracting Officer for any E-Mail addresses that are not provided or which become noncurrent.

Distribution shall be as follows:

Contracting Officer, Code 210.5

E-Mail: TBD

Contracting Officer’s Representative, Code 611

Resources Analyst, Code TBD

Regional Finance Office Cost Team, Code 155.2

E-Mail: GSFC-rfocateam@lists.nasa.gov

Administrative Contracting Officer (if delegated)

(c) Web site. NPR 9501.2E, “NASA Contractor Financial Management Reporting”:

http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E

(END OF SECTION G)

mailto:GSFC-rfocateam@lists.nasa.gov http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 CLAUSES INCORPORATED BY REFERENCE

1852.208-81 RESTRICTIONS ON PRINTING AND DUPLICATING (NOV 2004)

1852.223-70 SAFETY & HEALTH MEASURES & MISHAP REPORTING (DEC 2015)

1852.223-75 MAJOR BREACH OF SAFETY OR SECURITY (FEB 2002)

1852.235-73 FINAL SCIENTIFIC AND TECHNICAL REPORTS (DEC 2006)

ALTERNATE II (DEC 2005)

1852.244-70 GEOGRAPHIC PARTICIPATION IN THE AEROSPACE PROGRAM (APR

1985)

H.2 1852.225-70 EXPORT LICENSES (FEB 2000)

(a) The Contractor shall comply with all U.S. export control laws and regulations, including the

International Traffic in Arms Regulations (ITAR), 22 CFR parts 120-130, and the Export

Administration Regulations (EAR), 15 CFR parts 730-799, in the performance of this contract.

In the absence of available license exemptions/exceptions, the Contractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data, and software, or for the provision of technical assistance.

(b) The Contractor shall be responsible for obtaining export licenses, if required, before utilizing foreign persons in the performance of this contract, including instances where the work is to be performed on-site at NASA Goddard Institute for Space Studies, where the foreign person will have access to export-controlled technical data or software.

(c) The Contractor shall be responsible for all regulatory record keeping requirements associated with the use of licenses and license exemptions/exceptions.

(d) The Contractor shall be responsible for ensuring that the provisions of this clause apply to its subcontractors.

H.3 52.236-13 ACCIDENT PREVENTION (NOV 1991) ALTERNATE I (NOV 1991)

(a) The Contractor shall provide and maintain work environments and procedures which will—

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities;

(2) Avoid interruptions of Government operations and delays in project completion dates;

and

(3) Control costs in the performance of this contract.

(b) For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall—

(1) Provide appropriate safety barricades, signs, and signal lights;

(2) Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29

CFR Part 1910; and

(3) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

(c) If this contract is for construction or dismantling, demolition or removal of improvements with any Department of Defense agency or component, the Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health

Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

(d) Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The

Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

(e) The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

(f) Before commencing the work, the Contractor shall—

(1) Submit a written Safety and Health Plan in accordance with NPR 8715.3, NASA Safety

Manual, Appendices;

(2) The plan shall be submitted to the Contracting Officer within 20 days after contract award.

This plan, as approved by the Contracting Officer, will be incorporated into the contract; and

(3) The contractor may perform the following work prior to the plan being approved and incorporated into the contract: NONE.

H.4 1852.235-74 ADDITIONAL REPORTS OF WORK—RESEARCH AND

DEVELOPMENT (FEB 2003)

In addition to the final report required under this contract, the Contractor shall submit the following report(s) to the Contracting Officer:

(a) Monthly progress reports. The Contractor shall submit separate monthly reports of all work accomplished during each month of contract performance. Reports shall be in narrative form, brief, and informal. They shall include a quantitative description of progress, an indication of any current problems that may impede performance, proposed corrective action, and a discussion of the work to be performed during the next monthly reporting period.

(b) Submission dates. Monthly and quarterly reports shall be submitted by the 15th day of the month following the month or quarter being reported. If the contract is awarded beyond the middle of a month, the first monthly report shall cover the period from award until the end of the following month. No monthly report need be submitted for the third month of contract effort for which a quarterly report is required. No quarterly report need be submitted for the final three months of contract effort since that period will be covered in the final report. The final report shall be submitted within 30 days after the completion of the effort under the contract.

H.5 1852.242-72 DENIED ACCESS TO NASA FACILITIES (OCT 2015)

(a)(1) The performance of this contract requires contractor employees of the prime contractor or any subcontractor, affiliate, partner, joint venture, or team member with which the contractor is associated, including consultants engaged by any of these entities, to have access to, physical entry into, and to the extent authorized, mobility within, a NASA facility.

(2) NASA may close and or deny contractor access to a NASA facility for a portion of a business day or longer due to any one of the following events:

(i) Federal public holidays for federal employees in accordance with 5 U.S.C. 6103.

(ii) Fires, floods, earthquakes, unusually severe weather to include snow storms, tornadoes and hurricanes.

(iii) Occupational safety or health hazards.

(iv) Non-appropriation of funds by Congress.

(v) Any other reason.

(3) In such events, the contractor employees may be denied access to a NASA facility, in part or in whole, to perform work required by the contract. Contractor personnel already present at a

NASA facility during such events may be required to leave the facility.

(b) In all instances where contractor employees are denied access or required to vacate a NASA facility, in part or in whole, the contractor shall be responsible to ensure contractor personnel working under the contract comply. If the circumstances permit, the contracting officer will provide direction to the contractor, which could include continuing on-site performance during the NASA facility closure period. In the absence of such direction, the contractor shall exercise sound judgment to minimize unnecessary contract costs and performance impacts by, for example, performing required work off-site if possible or reassigning personnel to other activities if appropriate.

(c) The contractor shall be responsible for monitoring the local radio, television stations, NASA

Web sites, other communications channels, for example contracting officer notification, that the

NASA facility is accessible. Once accessible the contractor shall resume contract performance as required by the contract.

(d) For the period that NASA facilities were not accessible to contractor employees, the contracting officer may—

(1) Adjust the contract performance or delivery schedule for a period equivalent to the period the

NASA facility was not accessible;

(2) Forego the work;

(3) Reschedule the work by mutual agreement of the parties; or

(4) Consider properly documented requests for equitable adjustment, claim, or any other remedy pursuant to the terms and conditions of the contract.

(e) Notification procedures of a NASA facility closure, including contractor denial of access, as follows:

(1) The contractor shall be responsible for monitoring the local radio, television stations, NASA

Web sites, other communications channels, for example contracting officer notification, for announcement of a NASA facility closure to include denial of access to the NASA facility. The contractor shall be responsible for notification of its employees of the NASA facility closure to include denial of access to the NASA facility. The dismissal of NASA employees in accordance with statute and regulations providing for such dismissals shall not, in itself, equate to a NASA facility closure in which contractor employees are denied access. Moreover, the leave status of

NASA employees shall not be conveyed or imputed to contractor personnel. Accordingly, unless a NASA facility is closed and the contractor is denied access to the facility, the contractor shall continue performance in accordance with the contract.

(2) NASA's Emergency Notification System (ENS). ENS is a NASA-wide Emergency

Notification and Accountability System that provides NASA the ability to send messages, both

Agency-related and/or Center-related, in the event of an emergency or emerging situation at a

NASA facility. Notification is provided via multiple communication devices, e.g. Email, text, cellular, home/office numbers. The ENS provides the capability to respond to notifications and provide the safety status. Contractor employees may register for these notifications at the ENS

Web site: http://www.hq.nasa.gov/office/ops/nasaonly/ENSinformation.html.

(End of clause)

H.6 (GSFC 52.204-99) CONTRACTOR PERSONNEL—IDENTIFICATION, ONSITE

REPORTING, AND CHECKOUT PROCEDURES (APR 2013)

(a) In accordance with FAR 52.204-9, Personal Identity Verification of Contractor Personnel, the

Contractor shall follow Steps 1 through 7 described in Attachment I, Personal Identity

Verification (PIV) Card Issuance Procedures, for each contract employee (prime and subcontractor) who will have physical access to a NASA-controlled facility (also referred to as

“onsite”). The Contractor must apply for permanent NASA/GSFC PIV cards for those contract employees who will be employed by the Contractor onsite for at least six months. The GSFC

Security Division will consider permanent PIV cards for other employees of the Contractor on a case-by-case basis, such as employees that are not resident onsite, but must frequently visit. In the future, upon written notice from the Contracting Officer, the Contractor shall follow Steps 1 through 7 in Attachment I for each offsite contract employee (prime and subcontractor) who require remote access to a NASA information system for contract performance.

(b) The Contractor shall notify the GSFC Security Division, Code 240, Attention: PIV Manager, and the Contracting Officer’s Representative (COR) of the contractor’s designated PIV

Requester within 15 calendar days after award of this contract. The NASA maintained PIV system contains work and home location and contact information for personnel that have permanent NASA PIV cards. The Contractor may contact the PIV Manager, Tel 301-286-2306 for assistance regarding the PIV system.

(c) Each contract employee shall provide to the Contractor’s designated PIV Requester the basic identifying information required for a PIV Request to be initiated in the PIV System. The PIV

Request must be approved by the PIV Sponsor (COR or the Contracting Officer). The COR will resolve any housing or access issues, and review the request for accuracy and completeness.

Requests that are approved by the PIV Sponsor will be forwarded to the GSFC Security

Division, Code 240, PIV Authorization, Badge enrollment, and Badge issuance.

(d) The Contractor shall submit an annotated PIV Report each month. The GSFC PIV Manager will furnish a PIV print-out to the Contractor no later than the end of each month. The Contractor shall annotate this provided report monthly to correct and update the information as follows:

(1) Draw a line through the names of employees who are no longer employed by the contractor or that no longer work onsite under the contract, and;

(2) Make handwritten changes to any other incorrect data.

The annotated PIV Report shall be separately submitted to the GSFC Security Division, Code

240, Attention: PIV Manager, and to the COR by the 10th calendar day of the month.

For the final PIV Report under the contract, the GSFC PIV Manager will furnish a PIV print-out to the Contractor no later than two weeks prior to the end of the contract. The Contractor shall submit its annotated final PIV Report no later than 3 days prior to the end of the contract.

If this is a follow-on contract, at the end of the phase-in period (if any)/start of the basic contract period, the GSFC Security Division will provide the Contractor a copy of the final PIV

Report from the previous contract. The Contractor shall review the list and redline it as necessary to reflect its employees requiring PIV cards. The redlined list shall be provided the GSFC

Security Division within 30 days after the start of the contract.

(e) The Contractor shall ensure that all personnel who have NASA/GSFC issued PIV cards, keys or other property who leave its employment or that no longer work onsite, process out through the GSFC Security Division, Code 240. Employees must return all GSFC issued identification and any Government property no later than the last day of their employment or the last day they work onsite under this contract. The Contractor shall establish appropriate procedures and controls to ensure this is accomplished. Failure to comply may result in the exercise of

Government rights to limit and control access to Government premises, including denial of access and invalidation of NASA issued PIV cards and identification.

H.7 GSFC 52.211-95 GOVERNMENT PREMISES—PHYSICAL ACCESS AND

COMPLIANCE WITH PROCEDURES (APR 2013)

(a)(1) The Contractor must apply for permanent NASA/GSFC Personal Identity Verification

(PIV) cards (badges) for those employees that will be employed by the Contractor and subcontractors and that will be resident for at least six months at GSFC or at locations controlled by GSFC, such as GSFC leased space. Other personnel may be issued a temporary badge. All personnel must conspicuously display the GSFC PIV card at, or above, the waistline. Refer to

GSFC clause 52.204-99, “Contractor Personnel—Identification, Onsite Reporting, and Checkout

Procedures” for permanent PIV card issuance procedures.

(2) Visits by foreign nationals are restricted and must be necessary for the performance of the contract and concurred with by the Contracting Officer or by the Contracting Officer’s

Representative. Approval of such visits must be approved in advance in accordance with

Goddard Procedural Requirement (GPR) 1600.1.

(3) Access to the GSFC may be changed or adjusted in response to threat conditions or special situations.

(b) While on Government premises, the Contractor shall comply with all requirements governing the conduct of personnel and the operation of the facility. These requirements are set forth in

NASA Procedural Requirements (NPR), NASA Policy Directives (NPD), GPRs, GSFC Policy

Directives (GPD), handbooks and announcements. The following cover many of the requirements:

(1) Harassment and Discrimination Announcements http://eeo.gsfc.nasa.gov/policy.html

(2) GSFC Workplace Violence Announcement https://gs279gdmsias.gsfc.nasa.gov/srv/GDMSNEWDatabaseObject?document_id=2114

(3) GPR 1600.1, GSFC Security Requirements

(4) NPD 1600.3, Policy on Prevention of and Response to

Workplace Violence

(5) GPR 1700.1, Occupational Safety Program at GSFC

(6) GPR 1700.2, Chemical Hygiene Plan

(7) GPR 1700.8, GSFC Hazard Communication Program

(8) GPR 1800.1, GSFC Smoking and Other Tobacco Use Requirements

(9) GPR 1800.6, Occupational Health, Medicine and Employee

Assistance Programs

(10) GPR 1860.1, Ionizing Radiation Protection

(11) GPR 1860.2, Laser Radiation Protection

(12) GPR 1860.3, Radio Frequency Radiation Protection

(13) GPR 1860.4, Ultraviolet and High Intensity Light Radiation

Protection

(14) NPD 2540.1, Personal Use of Government Office Equipment

Including Information Technology

(15) GPR 2570.1, Spectrum Management and Radio Frequency (RF)

Equipment Licensing

(16) NPR 3713.3, Anti-Harassment Procedures

(17) GPD 8500.1, Environmental Policy and Program Management

(18) GPR 8710.2, GSFC Emergency Management Program Plan

(19) GPR 8710.7, Cryogenic Safety

(20) GPR 8710.8, GSFC Safety Program Management

(21) GPD 8715.1, GSFC Safety Policy

(22) GPR 8715.1, Processing of NASA Safety Reporting System

(NSRS) Incident Reports

Copies of the current issuances of the GPD/GPRs may be obtained at http://gdms.gsfc.nasa.gov from a computer onsite (GSFC Government Facility or from the Contracting Officer. Copies of the current issuances of the NPD/NPRs may be obtained at http://nodis3.gsfc.nasa.gov or from the Contracting Officer. The above list may be modified by the Contracting Officer to include additional issuances pertaining to the conduct of personnel and the operation of the facility.

(c) The Contractor may not use official Government mail (indicia or "eagle" mail). Contractors found in violation could be liable for a fine of $300 per piece of indicia mail used. However, the http://eeo.gsfc.nasa.gov/policy.html https://gs279gdmsias.gsfc.nasa.gov/srv/GDMSNEWDatabaseObject?document_id=21144 https://gs279gdmsias.gsfc.nasa.gov/srv/GDMSNEWDatabaseObject?document_id=21144 http://gdms.gsfc.nasa.gov/ http://nodis3.gsfc.nasa.gov/

Contractor is allowed to use internal GSFC mail to the extent necessary for purposes of the contract.

H.8 GSFC 52.223-91 SAFETY AND HEALTH--ADDITIONAL REQUIREMENTS (FEB

2016)

In addition to compliance with all Federal, state, and local laws as required by paragraph (b) of

NFS clause 1852.223-70, the Contractor shall comply with the following:

(a) Incident Reporting: The immediate notification and prompt reporting requirement included in paragraph (d) of NFS clause 1852.223-70 shall be to Goddard Space Flight Center Safety

Division, Code 360, Telephone 301-356-3224 and to the Contracting Officer (CO). This verbal notification should be confirmed in writing via E-Mail to the CO and GSFC-

OccSafetyOff…