NIST Requirements.docx

NIST Requirements Document Phosphor Imaging Systems

I. Background The Radiation Physics Division is responsible for dissemination of the SI units for absorbed dose (the gray) and radioactivity (the becquerel). It is important for measurement and safety purposes to know the distribution of radiation emitted from any given source. This system is needed to create images of sources of radiation including but not limited to; calibrated sources, sources made at NIST for SRMs and/or experiments, neutron beams, and sealed containers. These images will be used to determine the homogeneity of calibrated sources. Images are compared with one another to learn more about the radioactive content and condition of sources. Our Neutron Group uses images of neuron beams to determine the beam intensity distribution which is used for calibrations, experiments, and imaging applications. Images are also created when more information is needed about the contents of a sealed container housing radioactive sources.

II. Scope This required equipment is going to replace the TyphoonFLA7000 imaging system, which was deemed unrepairable. The replacement needs to provide the same or better; resolution, versatility, scanning area, and speed. In addition, a system that is compatible with our current software and supplies will prevent unnecessary spending and delays in productivity. The images created with new imaging system will provide the Radioactivity Group with valuable details related to the homogeneity of sources sent in for calibration as well as sources added to and maintained in user inventories. Similar details can be obtained and shared with RSD when questions arise about containers with unknown contents that include radioactive material. The Neutron Physics Group images neuron beams to determine the beam intensity distribution which is used for calibrations, experiments, and imaging applications. Fast scanning times, large scanning area, and versatile files types are required for these applications.

III. Minimum Requirements The system shall meet or exceed the minimum requirements identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

The Contractor shall provide one (1) phosphor imaging system that meet the following minimum specifications:

1. The imaging system shall be compatible with FujiFilm BAS-MS 2025 and BAS-TR 2025 imaging plates, plate cassettes (20 x 25 cm), and plate erasers.

a. Compatible plates will be exposed by neutron beams and alpha- and beta-particle emitting sources with a broad range of energies; 18 keV to 6 MeV

1. Average exposure times shall be within the timeframe of minutes, to no more than 2 days for source activities as low as 40 Bq.

2. System resolution shall be 10 microns, and be compatible with magnetic imaging plates that maintain a resolution of 10 microns.

3. System shall produce a 16-bit image.

4. Multiple sources are exposed concurrently, and large-area sources can be up to 10x15 cm. Imaging plates compatible with the scanner shall be large enough to accommodate 10x15 cm sources.

5. Scanner shall be capable of scanning phosphor imaging plates(screens) of 20x25 cm.

6. Scanning times shall be measured in seconds or minutes.

7. Shall allow for the scanning of radioactive sources of very low energy via:

a. Providing general phosphor imaging plates and special plates sometimes referred to as “tritium screens” in order to produce images for low energy sources.

b. The system shall be compatible with both plate types, in a reusable form. (these compatible plates or screens must be reusable)

8. Stronger Consideration shall be given to a system that utilizes One-Way Scanning or other functionality which reduces the image distortion known as blooming-effect. Blooming-effect also called halo effect, is defined as the spillover from a pixel to additional pixels causing streaks or bleeding that distort the image.

9. The system’s control computer should be compatible with NIST (iTAC) supported operating systems and meet the requirements to be connected to the NIST network to include:

Control Computer Requirements:

a. Windows 10 operating system

b. TPM 2.0

c. Secure Boot / UEFI

d. Trusted Execution technology

OPTION LINE ITEMS: THE FOLLOWING SERVICES ARE OPTION LINE ITEMS. PRICES QUOTED SHALL BE EFFECTIVE FOR A PERIOD OF ONE YEAR FROM THE DATE OF AWARD. AWARD OF OPTION LINE ITEMS IS AT THE SOLE DISCRETION OF THE GOVERNMENT IN ACCORDANCE WITH FAR 52.217-9.

OPTION CLIN 0002: The Contractor shall perform the following maintenance for the proposed system indicated in CLIN 0001:

1. Check and test all parts and mechanical and electrical systems functionality.

2. Clean all parts, replace with spare parts where and when needed. If additional replacement parts outside the scope of work for the above tasks is needed the Contractor shall contact the Contracting Officer for approval prior to installing the additional parts.

3. Upgrade system software to newest version if available at time of service.

4. Provide certification showing that systems meet original manufacturer’s specifications

5. One (1) visit per period of performance

IV. Delivery Delivery shall be FOB Destination (or equivalent terms, such as INCOTERMS Delivered Duties Paid) are required and shall occur not later than (NLT) ten (10) weeks ARO.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

The National Institute of Standards and Technology 100 Bureau Drive, Building 245 Gaithersburg, MD 20899-1640 V. Inspection and Acceptance In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Create 3 representative images of the sources described below, using the BAS MS 2025 or BAS TR 2025 phosphor imaging screens.

-Alpha-emitting source in the activity range 40-20000 Bq and the energy range 4.2-5.6 MeV -Beta-emitting source in the activity range 40-20000 Bq and 18.6 keV -Beta-emitting source in the activity range 40-20000 Bq and 5.5 MeV A representative image will clearly show the difference between the background and active areas, as well as increased intensity of shading or color, correlating to the level of radioactivity.

The Government will test, inspect, and accept the equipment onsite within seven (7) business days of the receipt of the phosphor imaging system. A visual inspection of the phosphor imaging system will be performed by the NIST TPOC to identify surface defects or any form of indication that the phosphor imaging system was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the phosphor imaging system due to defects and/or nonconformance.

VI. Installation The system shall be installed by the Contractor and meet contract specifications no later than one (1) day after delivery. Installation, at a minimum, shall include uncrating/unpackaging of all equipment, rigging, set-up and hook-up of the system, demonstration of all specifications, and removal of trash. Onsite installation and demonstration shall be done at NIST, (Gaithersburg, MD- Building 245, Room H220)

VII. Training The contractor shall conduct one (1) day training session for up to one (1) user at NIST. The training shall provide a thorough demonstration of all system/solution functions, maintenance, data administration, and basic troubleshooting. The training may be completed at NIST immediately after installation/set-up and on-site measurements demonstrating that no damage or misalignment issues arose during transportation and installation, but shall be completed no later than four (4) weeks after installation.

VIII. Warranty The contractor shall warrant the entire system for a period of a minimum of one (1) year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4.

IX. Payment Schedule The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the TPOC of fully installed system.

2. The Government anticipates inspection will occur upon:

a. After the testing procedures set forth in this document have been completed