SOW_-_Shipping_Training_CY_16.doc

STATEMENT OF WORK

SHIPPING BIOLOGICAL MATERIALS AND INFECTIOUS SUBSTANCES AND DIAGNOSTIC SPECIMENS COURSE National Institutes of Health

ORS/DOHS Community Health Branch

Introduction Employees and contractors must have the proper knowledge and certification to ship infectious substances and diagnostic specimens. Currently, there is a great demand at NIH to have training in proper shipping procedures presented on site. The Division of Occupational Health and Safety (DOHS), Office of Research Services (ORS), has been asked to provide a series of one-day courses to NIH employees so that they may ship infectious substances and diagnostic specimens in accordance to the Code of Federal Regulations (49 CFR) and the current Edition of the International Air Transport Association Dangerous Goods Regulations (IATA DGR).

Scope of Work The contractor will provide for DOHS, 14 tailored training classes in Shipping Infectious Substances and Diagnostic Specimens. This one-day course will provide personnel with the knowledge and certification to package and ship by air or ground transportation:

· Category A Infectious Substance

· Biological Substance, Category B

· Exempt Human Specimen

· Exempt Animal Specimen

· Genetically Modified Organisms/Microorganisms

· Dry ice

· Liquid Nitrogen in Dry Shipping Container

· Specimens on Wet Ice

The contract instructor(s) will teach a maximum of thirty participants per class. Current regulations for the transportation of Dangerous Goods as specified in the Code of Federal Regulations (49 CFR), must be covered. As most infectious substances and diagnostic specimens are shipped by air, the more restrictive air transport regulations will be the focus of the course. The course will use, as its core references, the current edition of the International Air Transport Association Dangerous Goods Regulations (IATA DGR) and 49 CFR (Transportation).

The contract instructor(s) will provide hands-on exercises involving the use of actual examples of shipping materials (vials, coolers, labels, shipper's declarations, etc.) to demonstrate actual shipping details of particular shipments.

The contract instructor will have attendees complete a comprehensive exam, which will include the completion of shipping documentation, at the end of the course. The instructor will provide a post-exam review to discuss any questions of the regulations by the participants.

The contractor will provide DOHS with a list of attendees, who successfully completed the course as well as course evaluations no later than the five business days after the course was held. A pre-registration roster will be provided by the DOHS Training Manager. Any attendee not on the original roster must be added with the participant’s name, date of the course, NIH Institute, e-mail address and their NIH badge identification number.

The contractor is responsible to provide all course materials. If needed, contract instructor will supply laptop for teaching purposes. A copy the most recent IATA DGR must be available during class as a reference source.

The contract instructor is responsible to set up of the room and clean up the room after the course is given.

Supplies Provided By the Government

DOHS is responsible for pre-registering participants for the course. DOHS will reserve the room where the course will be held. The room will have access to AV supplies including a projector and a projector screen (to be hooked up instructor computer if required). DOHS will provide a preliminary roster to the contractor no later than five business days before the scheduled course, a sign in sheet for walk-in attendees and an updated roster will be provided on the day of class along with course evaluation sheets.

TENTATIVE Training Dates 2016 (Actual dates will be negotiated with contractor)

· To be determined (TBD) – Baltimore, MD

· TBD – Frederick, MD

· February 2

· February 3

· April 4

· April 5

· June 6

· June 7

· August 1

· August 2

· October 3

· October 4

· December 5

· December 6 Twelve Classes will take place each on 2 contiguous days, bimonthly on the NIH, Bethesda, MD campus. Two additional classes will be held at satellite locations (Frederick, MD and Baltimore, MD) Successful bids will include all materials, administrative, and travel costs per class as one price per class session.

Duration of Services One year plus 2 option years.

This will be a FIXED PRICE CONTRACT

TECHNICAL EVALUATION CRITERIA

GENERAL

The major evaluation factors for this solicitation include technical (which encompasses instructor experience, technical approach, corporate and human resources, quality control and past performance factors) and cost/price factors. Although technical factors are of paramount consideration in the award of the contract, cost/price is also important to the overall contract award decision. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. In any case, the Government reserves the right to make award(s) to that offeror whose proposal provides the best overall value to the Government.

Offerors are advised that award will be made to that offeror whose proposal provides the combination of features that offers the best or greatest overall value to the Government. The Government is more concerned with obtaining performance capability superiority rather than lowest overall cost. However, the Government will not make an award at a significantly higher overall cost to the Government to achieve only slightly superior performance. Overall cost to the Government may become the ultimate factor for award of a contract as proposals become more equal based on other factors.

The evaluation will be based on the demonstrated capabilities of the prospective Contractors in relation to the needs of the project as set forth in the RFP. The merits of each proposal will be evaluated carefully. Each proposal must document the feasibility of successful implementation of requirements of the RFP. Offerors must submit information sufficient to evaluate their proposals based on the detailed criteria below.

MANDATORY CRITERIA

The below are mandatory criteria and will have to be met prior to award of the contract:

Instructors must have a minimum of 5 years of experience teaching Dangerous Goods Shipping classes as called for in SOW.

TECHNICAL EVALUATION CRITERIA

The criteria below are listed in the relative order of importance.

Relative Order of Importance Factor

Point value

Factor 1: Key Personnel

Factor 2: General Technical Approach

Factor 3: Corporate Experience and Capabilities

Factor 4: Quality Assurance

1.

Key Personnel

Instructor personnel will be evaluated on experience in teaching adults, and packaging and shipping dangerous goods.

2.

General Technical Approach

General teaching approach will be evaluated for auditory, visual and kinesthetic use. Manner of reinforcing learning will be evaluated.

3.

Corporate Experience and Capabilities

The corporate experience as well as experience of personnel of the offeror will be evaluated for evidence of capabilities to perform the services described in the Statement of Work.

4.

Quality Assurance

Offeror will provide manner of quality assessment and assurance for student learning.

PAST PERFORMANCE

The Past Performance Factor evaluation will assess the relevance and breadth of the Offeror’s experience and the quality of the Offeror’s past performance. The Government is seeking to determine whether the Offeror has experience that will enhance its technical capability to perform and whether the Offeror consistently delivers quality services in a timely and cost effective manner. In evaluating past performance, HHS/NIH will only take into consideration the relevant experience and past performance assessments from the Offeror's customers. However, the HHS/NIH reserves the right to use other relevant past performance information it obtains through other sources including other agency databases and information contained in trade literature.

Relevance of Experience: The Offeror’s experience will be evaluated on the degree of relevance to the requirement on the basis of similarity in size, scope, complexity, technical difficulty, contract type, and period of performance. Only recent experience will be evaluated. Evaluations may include interviews with previous clients of the prime contractor and subcontractors and may include interviews with previous clients of proposed personnel. The Offeror’s experience with and knowledge of issues and problems of large organizations will be evaluated.

Past Performance Assessments: The Offeror’s past performance will be evaluated on the basis of information contained in the Offeror's proposal and the information that the Government obtains through other means. The past performance evaluation will assess the Offeror’s record of providing high quality services of a similar nature in a manner that ensures maximum accuracy, throughput, cost effectiveness and overall client satisfaction.

If some of the Offeror’s experience is relevant and the rest is not, only the relevant experience will be evaluated for purposes of past performance. If no experience is relevant or the experience that is relevant cannot be evaluated due to a reference’s failure to respond, a rating of neutral will be assigned for past performance as defined below.

The Government will evaluate the Past Performance Factor using the following adjectival ratings.

COST/PRICE FACTORS

Offeror(s) cost/price proposal will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques as described in FAR 15.404. The Offeror shall submit firm fixed prices for all items listed in Section

SELECTION FOR AWARD

Offeror should be aware that the Government shall perform a best value analysis and the selection for award shall be made to the Offeror whose proposal is most advantageous to the Government, taking into consideration the technical factors listed above and the total proposed price across all contract periods.