NIHOF2017149_1449_F.pdf

SEE ADDENDUM 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

811412

SIZE STANDARD:

% FOR: UNRESTRICTED OR

RFP IFB

10. THIS ACQUISITION IS

RFQ

14. METHOD OF SOLICITATION

13b. RATING

SMALL BUSINESS

08/17/2018 1200 ET

(No collect calls) 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER

+1 919 541 3764

a. NAME

JOSHUA BLOW

4. ORDER NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF PAGES

TELEPHONE NO.

$15.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

HUBZONE SMALL

BUSINESS

8(A)

EDWOSB

(Use Reverse and/or Attach Additional Sheets as Necessary)

ARE

ARE

30c. DATE SIGNED

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

25. ACCOUNTING AND APPROPRIATION DATA

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SET ASIDE:

ARE NOT ATTACHED.

ARE NOT ATTACHED.

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

24.

AMOUNT

23.

UNIT PRICE

FOR SOLICITATION

INFORMATION CALL:

7.

9. ISSUED BY

National Institutes of Health OD - Office of Research Facilities Building 101, Suite 158C 111 T.W. Alexander Drive Research Triangle Park, NC 27709-0002

ORFCODE

ORF-RTP-OA

111 T.W. Alexander Drive Building 102, Suite 158A

MC 102-01

Research Triangle Park NC 27709-0002

CODE15. DELIVERY TO

Joshua Blow OD - Office of Research Facilities Building 101, Suite 158C 111 T.W. Alexander Drive Research Triangle Park, NC 27709-0002

16. ADMINISTERED BY

National Institutes of Health ORFCODE

17a. CONTRACTOR/ OFFEROR CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

IS CHECKED

NAICS:

31b. NAME OF CONTRACTING OFFICER (Type or print)

DANIEL F. BURK

31c. DATE SIGNED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

NIHOF2017149

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

COPIESTO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL TIMES ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE ITEMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT

DATED YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

Item data located on continuation page(s).

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

3. AWARD/ EFFECTIVE

DATE

CODE

SMALL BUSINESS

VETERAN-OWNED

OFFERREF.

2. CONTRACT NO. 5. SOLICITATION NUMBER 6.SOLICITATION ISSUE

DATE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32a. QUANTITY IN COLUMN 21 HAS BEEN

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER36. PAYMENT

FINAL PARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

32. G. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL COMPLETE

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

24.

AMOUNT

23.

UNIT PRICE

Item data located on continuation page(s).

Security Classification:

Solicitation Header Text:

C104609 Scientific Refrigeration Maintenance and Repairs PO Brian Harris Period of Performance: 09/01/2017 to 08/31/2022

Continuation Page

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

ITEM NO.

(A)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

Item: 1 Item 1 Security Classification: Item 1 Header Text: Item 1 Description: LINE ITEM 001 - REQUISITION NO. - C104609

SCIENTIFIC REFRIGERATION EQUIPMENT MAINTENANCE & REPAIRS - PO

BRIAN HARRIS - BASE YEAR Delivery To: 102/s156d Product/Service Code: J041 Product/Service Description: MAINT/REPAIR/REBUILD OF

EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING

EQUIPMENT Delivery: 08/31/2019 Deliver to Location (2) Period of Performance: 09/01/2018 to 08/31/2019 Item 1 Footer Text:

Item: 2 Item 2 Security Classification: Item 2 Description: LINE ITEM 002

- REQUISITION NO. TBD - C104609 SCIENTIFIC REFRIGERATION EQUIPMENT

MAINTENANCE & REPAIRS - PO BRIAN HARRIS - OPTION YEAR 1 (Option Line Item) Product/Service Code: J041 Product/Service Description: MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT Delivery: 08/31/2020 Deliver to Location (1) Period of Performance: 09/01/2019 to 08/31/2020

Item: 3 Item 3 Security Classification: Item 3 Header Text: Item 3 Description: LINE ITEM 003 - REQUISITION NO. TBD - C104609

SCIENTIFIC REFRIGERATION EQUIPMENT MAINTENANCE & REPAIRS - PO

BRIAN HARRIS - OPTION YEAR 2 Delivery To: 102/s156d (Option Line Item) Product/Service Code: J041 Product/Service Description:

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR

CONDITIONING, AND AIR CIRCULATING EQUIPMENT Delivery: 08/31/2021 Deliver to Location (2) Period of Performance: 09/01/2020 to 08/31/2021 Item 3 Footer Text:

Item: 4 Item 4 Security Classification: Item 4 Header Text: Item 4 Description: LINE ITEM 004 - REQUISITION NO. TBD - C104609

SCIENTIFIC REFRIGERATION EQUIPMENT MAINTENANCE & REPAIRS - PO

BRIAN HARRIS - OPTION YEAR 3 Delivery To: 102/s156d (Option Line Item) Product/Service Code: J041 Product/Service Description:

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR

CONDITIONING, AND AIR CIRCULATING EQUIPMENT Delivery: 08/31/2022 Deliver to Location (2) Period of Performance: 09/01/2021 to 08/31/2022 Item 4 Footer Text:

Item: 5 Item 5 Security Classification: Item 5 Header Text: Item 5 Description: LINE ITEM 005 - REQUISITION NO. TBD - C104609

SCIENTIFIC REFRIGERATION EQUIPMENT MAINTENANCE & REPAIRS - PO

BRIAN HARRIS - OPTION YEAR 4 Delivery To: 102/s156d (Option Line Item) Product/Service Code: J041 Product/Service Description:

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR

CONDITIONING, AND AIR CIRCULATING EQUIPMENT Delivery: 08/31/2023 Deliver to Location (2) Period of Performance: 09/01/2022 to 08/31/2023 Item 5 Footer Text:

Solicitation Footer Text: CS Joshua Blow PO Brian Harris Delivery Location(1) Code: BETHESDA, MD Bethesda, MD 9000 Rockville Pike Bethesda MD 20892 US Delivery Location(2) Code: BLDG 102, RTP Bldg 102, Research Triangle Park

BLDG 102

111 TW Alexander Dr.

PO Box 12233 Research Triangle Park NC 27709 US

Security Classification:

COMBINED SYNOPSIS

SOLICITATION Number: NIHOF2017149

NAICS CODE: 811412

SMALL BUSINESS SIZE STANDARD: $15.0 Million

(1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(2) Solicitation Number: NIHOF2017149

(3) This Solicitation is being issued as a Request for Proposal.

(4) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94, 2005-95 dated January 19, 2017.

(5) This solicitation is a total Small Business set-aside.

The North American Industry Classification System (NAICS) is 811412 (Appliance Repair and Maintenance Services) and the Small Business Size is $15 million. The services will be acquired using the policies in FAR Part 12 in conjunction with the policies and procedures for solicitation, evaluation and award prescribed in FAR Part 15, Contracting by Negotiation.

For proposal submittal instructions see Section L of this solicitation.

RFP TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D - PACKAGING, MARKING AND SHIPPING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS.

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS. . 47

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN

CONTAINSIMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS

SOLICITATION.ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/CONTRACT FORM, ACCOUNTING, APPROPRIATION AND GENERAL INFORMATION APPLICABLE TO

THECONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS

CONTRACTUALINFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF

THECONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE

CONTRACTCOST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (I.e., those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESSAND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THETERMS AND CONDITIONS OF THE RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Period Service Cost

Sept 1, 2018 through Aug 31, 2019 Refrigeration Maintenance and Repairs

Sept 1, 2019 through Aug 31, 2020 Refrigeration Maintenance and

Sept 1, 2020 through Aug 31, 2021 Refrigeration Maintenance and

Sept 1, 2021 through Aug 31, 2022 Refrigeration Maintenance and

Sept 1, 2022 through Aug 31, 2023 Refrigeration Maintenance and

Total Cost

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE-C.1. [DESCRIPTION-SPECIFICATION-WORKSTATEMENT-STATEMENT OF OBJECTIVES]

C104609 Refrigeration Maintenance and Repairs Performance Work Statement (PWS) August 4, 2017

GENERAL INFORMATION

The Office of Research Facilities (ORF) located at the National Institute of Environmental Health Sciences (NIEHS) has a requirement for Refrigeration Maintenance and Repairs.

PERFORMANCE PERIOD

The base period of performance shall begin on or about September 1, 2017. Four 12-month Option periods may be included in the solicitation and award of the subsequent contract.

LOCATION OF WORK

Work shall be performed at the National Institute of Environmental Health Sciences (NIEHS), at the two following locations:

NIEHS Campus 111 T.W. Alexander Drive Research Triangle Park (RTP), NC 27709

NIEHS Warehouse 105 TW Alexander Dr.

Durham NC 27709

NOTE: Reference Attachment No. 1 for detailed equipment location information.

SCOPE

Complete mechanical and electrical preventive maintenance, emergency maintenance, including any necessary repair services, shall be provided by the contractor for designated Government-owned environmental chambers, freezers, ultra-low freezers, refrigerators, and ice makers. There are approximately 875 pieces of equipment, this is subject to change based on the Government’s needs. The contractor shall adhere to all Federal, State and local requirements.

The contractor shall provide emergency maintenance and repair services 24 hours per day 7 days a week as required, and preventive maintenance for all designated Government-owned environmental chambers, freezers, ultra-low freezers, refrigerators, and ice makers.

The contractor shall provide a method and process of receiving routine or emergency work order requests from the government, including any necessary repair services identified by the government. Following the work order being dispatched, the contractor shall provide a method of work order receipt within four hours for routine or within two hours of emergency work order requests.

To accomplish preventive maintenance and emergency support services, the contractor shall provide on-site certified support personnel during the business hours of 7 a.m. – 5 p.m., Monday - Friday, except for Government Holidays, to perform assigned tasks for all designated Government-owned equipment listed in this contract.

DEFINITIONS

Routine Maintenance – Response after notification of a non-critical malfunction by designated personnel. The Contractor must initiate repairs to the equipment listed herein within (1) one business day after the service requests have been submitted. The contractor shall restore equipment to service within seven business days and/or notify the Contract Officer Representative (COR) of when the equipment will be repaired.

Preventive Maintenance - The systematic and periodic testing and inspection of systems and equipment that will allow detecting and correction of discrepancies that would lead to major repair and/or breakdown. This also includes the cleaning and spot painting of chipped or damaged surfaces and maintaining equipment in a condition as near to the original design configuration, operation, and appearance as normal wear and age will allow.

Equipment shall be performed and maintained to original equipment manufacturers (OEM) recommendations.

Emergency Maintenance - Response after notification of a critical malfunction by designated personnel. The Contractor must be on site and initiate repairs to the equipment listed herein within (2) two hours after the service requests have been submitted. The Contractor shall restore equipment to service within seven business days and/or notify the Contract Officer Representative (COR) of when the equipment will be repaired.

SPECIFIC REQUIREMENTS

Preventive Maintenance Preventive Maintenance (PM) tasks and schedules shall be maintained through a Government-provided Computerized Maintenance Management System (CMMS). The Government will provide to the Contractor an electronic bar code system that will prompt the technician for each step of the PM specific to the piece of equipment that has been scanned.

Preventive maintenance shall be performed on all equipment listed in Attachment No. 1 of this document. Each piece of equipment that is to be maintained has been tagged with an identification number. If the contractor removes the equipment, it shall be the responsibility of the contractor to remove the identification tag and notify the COR when the equipment was removed.

The Contractor must inventory new equipment and any additional equipment identified by the Contractor must be reported prior to the 15th day of each month. The inventory information must include the manufacturer, type/model, serial number, etc., and must be identified by the contractor such that the COR may update the inventory equipment list. The COR shall provide the identification tag and number for the equipment.

There may be refrigeration items not in the current inventory, there will be a ten (10) percent variable plus or minus of refrigeration equipment listed in Attachment No. 1. The contractor shall do a complete inventory within the first (90) ninety days of performance and any refrigeration equipment that is found without the equipment tags, shall be identified and the equipment information shall be given to the Project Officer/COR so it can be put in CMMS. The Government will provide all tags that will be placed on all refrigeration equipment covered under this contract.

The contractor shall remove all trash, discarded parts, dunnage, and other material from areas immediately after completion of the PM and/or repair. Government-owned dumpsters may be used for disposal of this waste material. The general area shall be left in a clean and orderly condition free of any foreign material caused by the maintenance activities.

Emergency/Routine Maintenance and Repair Services The contractor shall, when notified by designated ORF personnel, provide onsite emergency services within (2) two hours, (24) twenty-four hours a day, including weekends and holidays. Routine maintenance services must be provided within (1) business day of notification, during normal business hours Monday through Friday.

The equipment to be covered by emergency maintenance includes but are not limited to the environmental chambers, freezers, ultra-low freezers, refrigerators, ice makers, as listed in Attachment No. 1 of this document.

In the event the contractor does not respond to an emergency maintenance request by the Government in the time provided in the preceding paragraph, the Government reserves the right to perform the service in-house or solicit and procure the required service from another vendor. The total cost (labor and materials) for the Government or another vendor to perform the required emergency service shall be deducted from the monthly payment due to the contractor.

Before beginning any after-hours repair work, contractor personnel shall notify the Building Engineer, located in Rall Building, Module B Basement Mechanical Room, either by telephone (telephone number: 919-541-4894), government-provided radio, or in person. When work is completed and prior to leaving job site, contractor personnel shall again notify the Building Engineer the service work is complete.

The contractor shall be responsible for the repair and/or replacement of all electrical circuits from the load side of the final disconnect means and from the final shut-off valve to the equipment for any water supply, when needed.

The contractor shall repair and/or replace all drain lines leading to floor drains, when needed.

The contractor is responsible for new installation and replacement of water filters on all applicable equipment.

Inventory Refrigeration Equipment Annually, and/or following the exercise of each option year, the contractor shall inventory and compile information and tag new refrigeration items and equipment that have been relocated throughout the facilities. The contractor shall establish a method of identifying these relocated and newly installed items. This may require performing walk-through inspections of buildings to determine new refrigeration equipment that has been installed or equipment that has been removed or relocated due to renovations or program changes.

Install and Maintain Labels and Tags The contractor shall install or attach labels on each piece of new refrigeration equipment, and maintain (replace, repair and upgrade) tags on existing equipment. With each new labeling requirement, the contractor will install a bar coded label. All tags and labels shall be attached or installed such that they do not create noise and create optical distractions. They shall be placed such that they are readily accessible for bar code scanning.

Removal and Replacement of Labels and Tags The contractor shall remove labels and tags from refrigeration equipment being deleted from the system or as directed by the COR. The contractor shall replace labels and tags that have been damaged, lost, or abused to the effect that they are no longer serviceable for the intent. These labels may have been painted over, scarred, or otherwise made unreadable by some means.

Repair Parts, Components, and Consumables The contractor will procure all necessary repair parts, components, and consumables necessary to support this effort and will submit these costs for reimbursement. The preferred method is to repair the equipment in lieu of replacement. All requests for reimbursement will be supported by proof of purchase in the form of a detailed invoice or monthly statement. Supporting documentation for the previous month’s purchases will be submitted with the monthly service invoice. The contractor will ensure that all repair parts, components, and consumables are purchased in accordance with the government’s guidance. All items purchased above $3,000 must be supported with documentation consisting of three quotes and written approval of the COR or appropriate designee. The contractor will evaluate and make a recommendation on replacement of any piece of equipment when the cost of repair parts, components, and consumables exceeds $3,000 for a piece of equipment.

Upon approval by the COR, the contractor shall provide original invoices for all parts providing actual costs for the parts used on equipment covered by this contract. Failure to provide the required payment information will result in return of the payment request without action.

INSPECTION

The contractor shall establish a quality control system covering the equipment stated in this performance work statement (PWS). This system must include a method for identifying deficiencies in the quality of service performed, before the level of service becomes unacceptable, as well as specify the areas to be inspected on a scheduled and unscheduled basis. The contractor shall maintain a history file on all repairs conducted and must indicate any corrective action taken. The history file shall be the property of the Government and shall be maintained by the contractor and turned over to the Project Officer upon completion of the contract. The history file may be checked by the Project Officer when payment requests are submitted to ensure timely completion.

SAFETY PRECAUTIONS

All systems, either mechanical or electrical, that must be deactivated before servicing, shall be rendered inoperable by whatever disconnect or shut-off means is provided. Each deactivated system shall be properly “locked-out and tagged-out” to prevent accidental reactivation. The Contractor shall provide “lock-out and tag-out” procedures at the start of the performance period. The Government shall be responsible for removing the contents of any equipment and ensuring it is biologically safe.

TRAINING AND EXPERIENCE OF CONTRACTOR PERSONNEL

The Contractor shall be responsible for providing qualified personnel to perform all requirements during the term of this contract. The Contractor must provide experienced personnel who meet the qualifications for the tasks outlined in this contract and have the proper certifications and licenses required by the State of North Carolina or other authority prior to performing any functions requiring such certifications and licenses.

The Contractor shall bear the cost of obtaining all necessary certifications and licenses, to include training and other related costs.

The Contractor shall be responsible for the selection, certification, assignment, supervision, management, and control of employees in performance of this contract and shall comply with the general conduct of employees as referenced herein. The Offeror’s Proposal will provide resumes for the all Contractor Personnel positions.

The Government will provide onsite training for the CMMS.

SERVICE HOURS

Routine service shall be provided during NIEHS regular working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding the Federal holidays (listed below). In emergency situations, the contractor shall be required, at the discretion of the Project Officer or designated personnel, to perform emergency services without additional cost to the Government.

New Year’s Day Labor Day Martin Luther King, Jr Day Columbus Day President’s Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day

GOVERNMENT PROPERTY/SPACE FURNISHED:

A space will be designated and provided for the contractor personnel in Building 101 D Module Penthouse. This space consists of an air conditioned office area, two desks, two computers, handheld scanners, government radios and a work area.

Quality Assurance Surveillance Plan Performance Standard Acceptable Quality Level Method of Surveillance Consequences of Non-Compliance Scheduled Preventative Maintenance IAW CMMS 100% of the PMs are completed prior to the last working day of the month and closed out. Random Project Officer Inspection, Planned Sampling Contractor must complete PMs within one business day of noted discrepancy, invoice for monthly services may be suspended until all PMs are performed.

Emergency Repair Services 100% On site support provided within 2 hours of notification and service restored no later than seven business days or the COR has been notified of the estimated replacement/repair date. Random Project Officer Inspection and Customer Concerns

If response is not received 4 hours, and service is established with another contractor for this occurrence, Liquidated Damages may be assessed against the monthly invoice, and the contract file will be documented; the performance may also be reflected in the CPARS.

Area of work 100% of work area cleanliness and proper management of materials, always.

Random Project Officer Inspection and Customer Concerns Contractor may receive a Show Cause letter and the poor performance may also be reflected in the CPARS.

Part Replacements and Equipment Repairs 100% of part replacement or equipment repairs completed within 7 business days or the COR has been notified of the estimated replacement/repair date. Work Order confirmations must be provided within 4 hours after Project Officer notification. Random Project Officer Inspection, Validated Complaint, and Customer Concerns If the COR is not notified of the delays within 8 days of the original service request, a Show Cause Letter may be issued to the contractor and continuous poor performance will be reflected in the CPARS.

QUALITY ASSURANCE SURVEILLANCE PLAN DEFINITIONS

Five methods of quality assurance evaluation will be used. One or any combination of methods may be used to evaluate the Contractor’s performance for any given service requirement.

The five methods are:

Random Sampling:

Surveillance based on random sampling is designed to evaluate some part, but not all, of the contract requirement being monitored. This method, based on statistical theory, estimates the Contractor’s overall level of performance for a given contract requirement.

Using random sampling, any occurrence of a contract requirement is as likely to be evaluated as any other occurrence.

Planned Sampling:

Evaluation by planned sampling, like evaluation by random sampling, is designed to inspect some part but not all contract requirements being monitored. Occurrences of contract requirements that are to be monitored are selected for evaluation prior to their scheduled accomplishment.

100% Inspection:

One hundred percent inspection is that evaluation method that requires total, or 100%, inspection of a contract requirement.

Validated Complaints:

This method is based on customer awareness. Customers monitor the service provided by the Contractor. When there is a case of poor or non-performance, the CO or the COR is notified.

Upon notification, the COR or designee will investigate the report and, if it is found to be valid, will document it.

Unscheduled Inspection:

Unscheduled inspection is, as the name implies, impromptu and unannounced on-site evaluation of contract performance by authorized Government personnel as designated by the

PO/COR.

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, Brian Harris is the authorized representative of the Contracting Officer.

c. Inspection and acceptance will be performed at:

111 T.W. Alexander Drive

Research Triangle Park, NC 27709

FAR Clause 52.246-1 Contractor Inspection Requirements. (Apr 1984).

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

FAR Clause 52.246-4, Inspection of Services - Fixed Price (August 1996).

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If any of the services performed do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce any fee payable under the contract to reflect the reduced value of the services performed.

(e) If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances; or

(2) Terminate the contract for default.

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

The period of performance of this contract shall be from Sept 1, 2018 through Aug 31, 2023.

ARTICLE F.2. PERIOD OF PERFORMANCE

The base period of performance of this contract shall be from Sept 1, 2018 through Aug 31, 2019.

If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

Option

Option Period

Base - 0001 Sept 1, 2018 through Aug 31, 2019 1001 Sept 1, 2019 through Aug 31, 2020 2001 Sept 1, 2020 through Aug 31, 2021 3001 Sept 1, 2021 through Aug 31, 2022 4001 Sept 1, 2022 through Aug 31, 2023

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1 Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Joshua Blow Phone Number: 919-541-3764 Email: joshua.blow@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

The Contracting Officer's Representative (COR)/Project officer (PO) for this contract is:

Name: Brian Harris Phone Number: 984-287-4380 E-Mail: harrisbw@mail.nih.gov

The COR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:(2) interpreting scope of work;(3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

G.2.1 Personnel Requirements:

G.2.2 Personnel and Supervision: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. The Contractor may not hire persons whose employment would result in a conflict with NIEHS' Rules While on Institute Property.

Adequate and competent supervision shall be provided for all work performed by the Contractor’s employees to ensure performance and accomplishment in accordance with this specification. Supervisory tasks shall include, but not be limited to, the following representative types of activities:

G.2.2.1 Providing an adequate labor force.

G.2.2.2 Training personnel to properly perform their work.

G.2.2.3 Providing access to areas otherwise secured or restricted.

G.2.2.4 Preventing general carelessness in cleaning operations, and instructing employees to abide by safety rules and regulations.

G.2.2.5 Preventing wasteful practices in connection with Government-furnished utilities.G.2.2.6 Insuring appropriate employee attire and identification.

G.2.2.7 Instructing employees in all campus policies such as no-smoking, parking, traffic, security, etc.

G.2.3 Key Personnel: A resume is required for any designated key personnel.

The contract shall provide and maintain in the spaces below, the names and phone numbers of key personnel. The personnel shall be reachable by phone during working hours. When contractor's first available key personnel selection becomes unavailable to render services, the contractor is responsible for providing a back-up with equal or greater knowledge and experience in the field of the work to be performed in the statement of objectives covered above as covered under this contract. At least one of the key personnel mailto:joshua.blow@nih.gov mailto:harrisbw@mail.nih.gov

MUST be point the of contact for Quality Control (i.e. Quality Control Manager/Officer) or some other person whose primary responsibility is contract Quality Control.

KEY PERSONNEL

NAME PHONE NUMBER E-MAIL ADDRESS

1.

2.

3.

HHSAR 352.242-70 Key Personnel (January 2006) the key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government. (End of clause)

The following are considered key personnel and are required at all times throughout the contract period: On Site Project Manager Assistant (Alternate) Project Manager Quality Control Representative Written notification shall be submitted in advance of absences such as vacations, scheduled medical absences, training, or other required absences. Included in the notification will be the replacement person and duration of the absence. This position must be manned with qualified personnel at all times.

G.2.4 Controlled Entry: The NIEHS Campus Facility is secured by a card reader security system. All employees must use an identification card/key to obtain access to the workplace. The Contractor shall comply with all NIEHS site security policies.

G.2.5 Uniforms and Contractor Provided Identification: All Contractor employees shall be clearly identifiable no later than the time specified by the Project Officer or otherwise, no later than ten working days from the date a new employee starts work. At a minimum, identifiable information shall include the Contractor's name, easily identifiable and the contractors' employee name.

G.2.6 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or its employees due to negligence.

G.2.7 Emergency Work: The Contractor shall respond to emergency calls occurring during and after the contractor’s regular work hours, including evenings, weekends, and holidays.

G.2.8 INVOICE INSTRUCTIONS

A. SEND ORIGINAL INVOICES SIMULTANEOUSLY TO THE FOLLOWING ADDRESSES:

1. Email to: ORFOAInvoice3Way@mail.nih.gov (Note: Do not send e-mail correspondence to this address)

2. Mail to: National Institutes of Health Office of Financial Management Commercial Accounts 2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500

Failure to send invoices to both addresses simultaneously may result in the invoice being delayed or rejected

B. CHECKING THE STATUS OF INVOICES

1. Vendors may check the status of their invoice in the following ways:

a. IPPCustomerSupport@fms.treas.gov (Registration is required)

b. Call the Chief, Accounts Payable Section, OFM (301) 496-6088

C. HOW TO EMAIL IN THE INVOICE TO OFFICE OF ACQUISITIONS

NOTE: VENDORS MUST ALSO MAIL AN ORIGNAL TO THE OFFICE OF FINANCIAL MANAGEMENT

1. Please scan your invoice along with the necessary backup documentation (not to exceed 30MB) as one single attachment.

2. Save your invoice attachment in the following format: YourVendorName_Invoice number (e.g., if your Vendor name is AE Construction Inc. and you are submitting Invoice 123456, Save your invoice attachment as 'AEConstruction_Invoice 123456')

Note: Please do not use special characters such as (#$%*&!) when saving your attachment.

3. Send an email with your invoice attached (invoice and all supporting backup as one attachment) to our invoice processing email distribution mailbox:

ORFOAInvoice3Way@mail.nih.gov In the subject line of your email, please use the same format ‘YourVendorName_Invoice number’. (e.g., AEConstruction_Invoice 12345)

4. You will receive an automated email reply confirming that our Invoice processing received your invoice for processing. If you do not receive an email notification within 24 hours, it indicates that we did not receive your invoice for processing. In which case double check (1) that your email contained the scanned attachment of your invoice and that

(2) you sent it to our inbox at ORFOAInvoice3Way@mail.nih.gov. Only resend an invoice if you have not received an email confirmation within 24 hours. If you have any questions or concerns please call the Intake Center at 301-402-0878.

D. INVOICE REQUIREMENTS

1. Name and Address of the Vendor (use information from Line #7 of OF 347)

2. Name of the Office of Acquisitions (Office of Research Facilities)

3. Invoice Date

4. Unique Invoice Number which can only be used one time regardless of the number of contracts or orders held by an organization (or business unit identified by a separate DUNS or DUNS+4 number), regardless if the invoices are being issued out of separate locations

5. NIH contract award number and, if applicable, order number and modification number

6. Requisition Number, Line Item number

7. Vendor Identification Number (VIN)

8. Identify “3- Way Match”

9. Contracting Officer’s name

10. Project Officer’s name

11. Description, quantity, unit of measure, unit price, and extended unit price of supplies or services. Use the exact description from the contract, otherwise payment may be delayed or rejected

12. Name and mailing address for payment purposes. Use the ACH information on record.

13. Name, title, telephone number, and mailing address of person to be notified in the event of a defective invoice

14. DUNS number or DUNS+4 that identify the Contractor’s name and address exactly as stated on the face page of the contract.

15. Schedule of Values (for construction projects)

16. Work Request Number

17. Include other documents as required by contract

18. If the invoice is the final invoice, mark “final invoice”

G.2.9 Post Award Evaluation of Contractor Performance

1. Contractor Performance Evaluations Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The final performance evaluation will be prepared at the time of completion of work. In addition to the final evaluation, interim evaluation(s) will be prepared annually as to coincide with the Anniversary date of the contract. Interim and final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer whose decision will be final. Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

2. Electronic Access to Contractor Performance Evaluations Contractors may access evaluations through a secure website for review and comment at the following: http://cpars.gov (see also PWS).

http://cpars.gov/

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.2 INSURANCE REQUIREMENTS

Evidence of insurance is to be provided to the address below before notice to proceed on contract can be issued:

National Institute of Health, ORF Office of Acquisitions (OA), Bldg. 102 S158C 111 T.W.

Alexander Drive Research Triangle Park, NC 27709

a. Worker's Compensation and Employer's Liability:

The Contractor is required to comply with applicable Federal and State Worker's compensation and occupational disease statutes; however, notwithstanding the permissibility of deductibles under those statutes, occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $100,000 for each accident shall be required except in states with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers. Even though the laws of a State might allow a Contractor to be a non-subscriber to worker's compensation, the Contractor is required to carry and maintain worker's compensation insurance (without any deductibles) and employer's liability insurance. If occupational diseases are not covered under the worker's compensation policy, it shall be covered under the employer's liability section of the insurance policy. Employer's liability insurance coverage shall be as specified in paragraph A above.

b. General Liability Insurance:

General Liability insurance coverage written on the comprehensive form of policy is required in the amount of$500,000 per occurrence for bodily injury, $50,000 per occurrence for property damage.

CANCELLATION: Either the Government or the contractor may terminate this contract without cause. The Termination date will be effective 60 calendar days from the date on which the written termination notice is received. Notice to terminate must be made by certified mail, return receipt requested, or by overnight delivery service provided that the service records the signature of the party to whom the notice was delivered. The contractor is responsible for full performance of the contract until the effective termination date.

Cancellation of the contract shall be regarded as neither termination for cause nor termination for convenience. Cancellation will be at no cost to the Government and not subject to appeal either administratively or in any legal form.

H.3.2 Contractor Health and Safety Requirements (Service Contracts)

H.3.2.1 Contractor Requirements

H.3.2.1.1 Each contract employee is responsible for complying with applicable safety and occupational health requirements, wearing prescribed safety and health equipment, reporting unsafe conditions/activities, and avoid actions and conditions that may result in an accident.

H.3.2.1.2 As a minimum all contractor and subcontractor personnel working at NIH shall be certified as having successfully completed the OSHA 10-hour General Industry Outreach class or OSHA10-hour Construction Industry Outreach class. The OSHA 30-hour course can be substituted forthe10-hour course.

H.3.2.1.2.1 Proof of completion may be demonstrated through either: 1) the presentation of a bona fide student course completion card issued by the federal OSHA Training Institute;

2) or the presentation of documentation provided to an employee by a trainer certified by the Institute pending the actual issuance of the completion card.

H.3.2.1.2.2 Any card with an issuance date more than 3 years shall not constitute proof of compliance with this requirement.

H.3.2.1.2.3 Any employee required to complete the safety and health course required under this section who has not completed the course shall be subject to removal from the worksite if the employee does not provide documentation of having completed such course by the fifteenth day after the date the employee is found to be in noncompliance.

H.3.2.1.3 The contractor shall ensure prompt medical treatment is administered to any injured or ill person. During business hours (7:30 am -5:00 pm, M-F) contractor injuries and illnesses should MIFF be contact Health and Safety in the Rall Building at 919-541- 3384.Injuries and illnesses other than first-aid treatment should be administered by third party provider.

H.3.2.1.3.1 In all cases, an injury or illness resulting from work under this contract shall be reported to the Occupational Medical Service, the NIH Project Officer and ORF Safety Officer within 24-hours of the incident.

H.3.2.1.4 Prior to commencing work, ensure that all contractor and subcontractor Supervisors at any tier have completed the NIH Safety Orientation to be held by the NIH at a time and location to be specified by the NIH, prior to commencing work. The time expended and any associated costs such as travel time, parking, and other expenses are to be borne by the contractor.

H.3.2.1.5 It is the responsibility of the contractor and subcontractor to contact the ORF Safety Officer to register each supervisor for orientation. Class registration must be scheduled at least 14-working days prior to the project start date, or the date that the supervisor is assigned to NIH. Contact the ORF Safety Officer at: 919-541-2947 for the orientation schedule.

H.3.2.1.6 The contractor shall be responsible for correcting hazardous conditions and practices. When more than one contractor is working within a job site, any project management personnel shall have the authority to prevent physical harm or significant property damage.

H.3.2.1.7 If it is determined there is "Imminent Danger" the contractor shall:

H.3.2.1.7.1 Take immediate action to remove/safeguard workers from the hazard and stabilize or stop work until corrective actions can be implemented to eliminate the hazard.

H.3.2.1.7.2 Immediately notify the NIH Project Officer and then the ORF Safety Officer.

H.3.2.1.7.3 Each worker shall immediately report any condition known, or suspected to be unsafe or unhealthy to the Contractor Site Safety Officer. If there is no resolution of the concern at that level, the employee shall report the concern to the NIH Project Officer.

ARTICLE H.30. NEEDLE EXCHANGE, HHSAR 352.270-12 (December 2015)

The Contractor shall not use any funds obligated under this contract to carry out any program of distributing sterile needles or syringes for the hypodermic injection of any illegal drug.

(End of clause)

ARTICLE H.31. ACKNOWLEDGEMENT OF FEDERAL FUNDING

The Contractor shall clearly state, when issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money: (1) the percentage of the total costs of the program or project which will be financed with Federal money; (2) the dollar amount of Federal funds for the project or program; and (3) the percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources.

ARTICLE H.44. RESTRICTION ON PORNOGRAPHY ON COMPUTER NETWORKS

The Contractor shall not use contract funds to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography.

ARTICLE H.45. GUN CONTROL

The Contractor shall not use contract funds in whole or in part, to advocate or promote gun control.

ARTICLE H.46. OPTION PROVISION

Unless the Government exercises its option pursuant to the Option Clause set forth in SECTION I., the contract will consist only of the Base P ARTICLE H.48. AWARD OPTION period of the Statement of Work as defined in Sections C and F of the contract.