NIDA-NINDS-19-004523_-Solicitation_and_Attachments.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ: IS NOT A SMALL BUSINESS SET-ASIDE

PAGE OF PAGES

1 7

1. REQUEST NO.

NIDA-NINDS-19-004523

2. DATE ISSUED

04/12/2019

3. REQUISITION/PURCHASE REQUEST NO.

5252496

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

NIH, National Institute on Drug Abuse (NIDA), NINDS Section

6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY

OTHER

FOB DESTINATION (See Schedule) NAME

Danny Cohn

TELEPHONE NUMBER

AREA CODE

NUMBER

402-7111

9. DESTINATION

a. NAME OF CONSIGNEE

National Institute on Drug Abuse 8. TO:

a. NAME b. COMPANY b. STREET ADDRESS

6001 Executive Boulevard

c. STREET ADDRESS c. CITY

Bethesda

d. CITY e. STATE f. ZIP CODE d. STATE

MD

e. ZIP CODE

20892

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

04/26/2019 by 4 PM EST

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This is a request for quotation to plan and implement an American Indian/Alaska Native (AIAN) student scientific curriculum to prepare those students to be competitive applicants for the NIH Summer Intern Program (SIP).

Attachments:

1) Statement of Work

2) Summer One Curriculum

3) Supplemental Proposal Instructions

4) Technical Evaluation Criteria

5) FAR 52.213-4, Terms and Conditions

6) Invoice Instructions

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a) https://pots.nida.nih.gov/CO/Requisition.aspx?userrole=CS&IC=NINDS&CID=5252496

NIH-NINDS-19-004523

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REQUEST FOR QUOTATION

PART I – GENERAL INFORMATION TO RESPONDENTS

1.1. Introduction

This Request for Quote (RFQ) is prepared in accordance with the Federal Acquisition Regulations (FAR) Subpart 13 Simplified Acquisition Procedures. You are hereby invited to submit a quote-proposal in response to this RFQ. Respondents may submit a response in accordance with the instructions in this document.

a. The National Institute on Drug Abuse (NIDA) has a requirement to prepare students from American Indian/Alaska Native (AIAN) populations to be competitive applicants for the NIH Summer Intern Program (SIP). NIH seeks colleges, universities and medical schools uniquely situated near AIAN communities and suited to provide a scholarly scientific curriculum and administer the AIAN SIP Prep Program.

b. Acquisition Authority: This acquisition is being conducted under Federal Acquisition Regulations (FAR) Part 13 – Simplified Acquisition Procedures, and the resultant contract award will include all applicable provisions and clauses in effect through Federal Acquisition Circular 2019-01, dated January 22, 2019.

c. North American Classification System (NAICS) Code: 611310—Education Services – Colleges, Universities, and Professional Schools; Small Business Size Standard: $27.5 M

d. Set-aside Status: No restrictions, Full and Open Competition

e. Competition Status: Competitive

2.1. Contact Points

The contact points for this requirement are as follows:

a. Contracting Officer: The Contracting Officer (CO) is the only person with authority to act as agent of the Government. Only the CO has authority to: (1) direct or negotiate any changes; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the contractor any costs incurred during the performance; or (5) otherwise change any terms and conditions of the award.

Danny Cohn Telephone Number: (301) 402-7111 Email Address: danny.cohn@nih.gov

b. Contracting Officer’s Representative (COR)

A COR shall be appointed at time of award.

The COR is responsible for: (1) monitoring the Contractor’s technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs mailto:danny.cohn@nih.gov

Page | 3 incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract.

The Government may unilaterally change the COR designation.

3.1 Proposal Submission

a. The respondent must submit its quote in a searchable Adobe ‘pdf’ format electronically to danny.cohn@nih.gov by Friday, April 26, 2019, 4:00 P.M. Eastern Standard Time.

The request for quote number and the respondent’s company name must be referenced in the subject line of the email transmission.

b. The quote must be signed by an authorized signatory authority of the company.

See attached Supplemental Proposal Instructions.

4.1. Proposal Intent

a. Respondents are asked to review this RFQ and provide the below information electronically to danny.cohn@nih.gov not later than close of business on Wednesday, April 17, 2019. Choose one of the following options:

Do intend to submit a proposal Do not intend to submit a proposal

b. If you do not intend to submit a proposal in response to this RFQ, please state your reason(s) in your electronic response.

c. Include the following in your electronic response:

1. Solicitation Number and Title

2. Name of Respondent’s Organization

3. Name (First, Middle Initial, Last) of Respondent’s Representative

4. Title of Respondent’s Representative

d. Your expression of intent is not binding but will greatly assist us in planning for proposal evaluation.

5.1. Request for Clarification/Questions

a. Requests for clarification may be submitted electronically to the Contracting Officer not later than close of business on Wednesday, April 17, 2019.

b. When submitting requests for clarification, respondents must cite the relevant section, paragraph, and page number. Questions should be written in a way that enables clear understanding of the respondents’ issues or concerns. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not be provided a response. Further, respondents are reminded that the Contracting Officer will not address hypothetical questions aimed at receiving a potential “evaluation decision.”

c. Respondents may submit no more than ten (10) questions for clarification.

d. Written responses to the questions will be provided to all respondents through an amendment on FBO.gov.

6.1. Award Date and Number of Awards

a. It is anticipated that one or more awards will be made from this solicitation and that the award(s) will be made on/about May 20, 2019.

b. It is anticipated that the award(s) from this RFQ is Firm Fixed-Price type with a period of performance on or about:

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Base Period: 5/20/2019 – 1/16/2020 Option Period 1: 1/17/2020 – 9/16/2020

See attached Statement of Work for more details.

7.1 Late Proposal Provisions

a. Any proposal, modification, or revision that is received at the designated Government office after the exact date and time specified for receipt of proposals is “late” and may not be considered, at the discretion of the Contracting Officer. Proposals received “late” may not be evaluated or considered for award and may be returned to the offeror.

b. Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

c. If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the Government office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation closing date, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

8.1 Terms and Conditions

a. In responding to this RFQ, it is the respondent’s responsibility to provide current, relevant, complete, and accurate information in their quotation.

b. This RFQ does not commit the Government to pay any cost incurred in the submission of quotes-proposals or make necessary studies or designs for the preparation thereof, nor to procure or contract for the products or services.

c. The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this RFQ. Any other commitment, either explicit or implied, is invalid.

d. A response to this RFQ is not to be considered an offer that can be accepted by the Government to form a binding contract. The actual purchase order is considered the offer by the Government to the contractor and the respondent’s written acceptance of the purchase order, or the commencement of performance under the order, is the respondent’s indication of their acceptance of the offer.

e. In addition to the clauses and/or provisions of this RFQ, the resultant purchase order may include FAR Clause 52.213-4 Terms and Conditions—Simplified Acquisition (Other Than Commercial Items), and any other clauses and/or provisions required by Public Law, Executive Order, or the Health and Human Services Acquisition Regulations (HHSAR) applicable to or in effect at the time of execution of the award.

f. Potential award without discussions. The Government reserves the right to issue an award(s) without discussions if the Contracting Officer determines that the initial prices are fair and reasonable and that discussions are not necessary.

g. If an award(s) will be made without conducting discussions, the respondent may be given the opportunity to clarify certain aspects of its proposal to which the respondent has not previously had an opportunity to respond or to resolve minor or clerical errors.

h. The RFQ may be amended or canceled, as necessary, to meet the Government’s requirements.

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i. All documents and deliverables described in this RFQ and amendments or modifications, shall be submitted in a professional manner and on the prime respondent’s letterhead.

All work (hardware, software and services) must be Year 2000 Compliant.

j. The following FAR Clauses are incorporated by reference and the full text can be found at https://www.acquisition.gov/:

1) The provisions of FAR Clause 52.213-4 Terms and Conditions – Simplified Acquisition (Other Than Commercial Items or Services) – attached.

2) 52.217-5 Evaluation of Options (July 1990).

3) FAR Clause 52.217-9, Option to Extend the Term of the Contract (Mar 2000)

The Government may extend the term of this contract by written notice to the Contractor within one day provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to include this option clause.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed two years.

(End of Clause)

4) FAR 52.227-17, Rights in Data – Special Works

5) HHSAR Clause 352.237-75 Key Personnel (Dec 2015)

6) HHSAR Clause 352.227-70, Publications and Publicity

PART II – SCHEDULE OF SUPPLIES OR SERVICES

1.0. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The purpose of the Scientific Research Preparatory Summer Course is to prepare students from populations traditionally underrepresented in science, such as the American Indian/Alaska Native (AIAN), to be competitive applicants for the NIH Summer Intern Program (SIP). NIH seeks colleges, universities and medical schools uniquely situated near AIAN communitites and suited to provide a scholarly scientific curriculum and administer the AIAN SIP Prep Program. The Traditional Knowledge component of course cannot be presented by anyone outside the Native community.

2.0. DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

See attached Statement of Work, Summer One (1) Curriculum, and Supplemental Proposal Instructions.

PART III – PROPOSAL INFORMATION AND INSTRUCTIONS

1.1. General

https://www.acquisition.gov/

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a. Responses to this RFQ will be evaluated to determine the contractor(s) that can best meet the Government’s needs at the best value. The evaluation results in assessment of the respondent’s ability to successfully accomplish the requirement. Therefore, the Contractor should read the RFQ carefully before preparing their response. The response should be practical, clear, and concise; and should comprehensively address the requirements of this RFQ.

b. Assumptions, conditions, or exceptions with any of the terms and conditions of this RFQ must be noted. If not noted, the Government will assume that no assumptions, conditions, or exceptions are made and the respondent agrees to comply with all of the terms and conditions as set forth in the RFQ.

c. Information requested herein must be furnished in writing fully and completely in compliance with the RFQ. The information requested and the manner of submittal is essential to permit prompt evaluation of all offers on a fair and uniform basis. Simple statements of compliance (i.e., “understood”; “will comply”) or phrases such as “standard procedures will be used” or “well known techniques will be utilized” and other generalities, without the detailed description of how compliance will be met, may not be considered sufficient evidence that the proposal can technically meet the project requirements.

Accordingly, any proposal in which material information requested is not furnished or where indirect or incomplete answers or information are provided may be considered not acceptable.

d. Respondents may, at their discretion, submit alternate proposals or proposals that deviate from the RFQ provided that a proposal for performance of work, as specified in the SOW, is also submitted. The alternate proposal may be considered if overall performance would be improved or not be compromised and if it is in the best interest of the Government. Alternate proposals or deviations from any requirements of this RFQ must be clearly identified.

e. The quote-proposal must be signed by an official authorized to bind the respondent’s organization.

f. The Government may request clarifying information from the respondent as it relates to its proposal.

g. The Government reserves the right to reject any or all offers or any part thereof and to waive any minor informality or irregularity in offers received.

2.1. Evaluation of Quotes and Award Determination

a. The Government will evaluate all responses received using the evaluation criteria as set forth in the attached “Technical Evaluation Criteria.” Each response will be evaluated in strict conformity with the evaluation factors, utilizing written critiques. The evaluation will be based upon the demonstrated capabilities of the prospective contractor(s) in relation to the needs of the project as set forth in the RFQ and Statement of Work.

b. The price quoted will also be evaluated. A price reasonable determination will be made and a best value analysis will be performed. The best value analysis will take into consideration the results of the technical evaluation and price evaluation. The Government reserves the right to issue an order to the best value of the Government, technical merit, price, and other factors considered.

c. All aspects of the quote are subject to discussion, including price, technical approach and terms and conditions. At the completion of discussions, the contractor will ensure their technical plan and price quote reflects the mutual understandings of the requirement and if requested, submit a revised technical plan and price quote to the Contracting Officer. The Technical plan should consist of the contractor’s intent and approach to this particular effort.

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d. The Government may request clarifying information from the contractor, as it relates to its quote.

e. If an award(s) will be made without conducting discussions, contractors may be given the opportunity to clarify certain aspects of their quote or to resolve minor or clerical errors.

f. The Government anticipates making 3-4 awards under this RFQ. However, the Government reserves the right to make a single award, multiple awards, or no award at all as a result of this RFQ. In addition, the RFQ may be amended or canceled as necessary to meet the Government’s requirements.

g. Offerors should review the attached Supplemental Proposal Instructions.

1.1. Technical Proposal Instructions and Format

a. The technical proposal is the most important item in the evaluation of the respondent’s capability to perform the desired services. Therefore, the proposal must present sufficient information to reflect a thorough understanding of the work requirements and a detailed technical approach for achieving project objectives as set forth in the SOW.

b. All aspects of a proposal are subject to discussion, including price, technical approach, and terms and conditions. At the completion of discussions, the contractor must ensure its technical plan and price-cost proposal reflect the mutual understandings of the requirement and, if requested, submit a revised technical plan and price-cost proposal.

The technical plan should consist of the respondent’s intent and approach to the requirements, any considerations that should be made by the Government, as well as any additional information that expresses the respondent’s position above competitors for this effort.

See attached Supplemental Proposal Instructions for more details.

2.1 Price-Cost Proposal Instructions

a. A firm fixed-price (FFP) proposal is requested. The fixed price quote should include an explanation of the costs.

3.1 Evaluation Factors

The Government will award a purchase order or orders resulting from this requirement on the basis of best value, technical factors and price considered. Technical factors together shall be considered more important than price.

See attached Technical Evaluation Criteria for details.

4.1 Invoice Instructions

See attached Invoice Instructions.

ATTACHMENT 1: STATEMENT OF WORK

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

NINDS Scientific Research Preparatory Summer Course

Statement of Need and Purpose:

The purpose of the Scientific Research Preparatory Summer Course is to prepare students from populations traditionally underrepresented in science, such as the American Indian/Alaska Native (AIAN), to be competitive applicants for the NIH Summer Intern Program (SIP). NIH seeks colleges, universitites and medical schools uniquely situated near AIAN communitites and suited to provide a scholarly scientific curriculum and administer the AIAN SIP Prep Program. The Traditional Knowledge component of course cannot be presented by anyone outside the Native community.

Background Information and Objective:

Brief History: The 2019 Scientific Research Preparatory Summer Course is a two-year pilot program to prepare students from traditionally underserved populations to be competitive applicants for the NIH

Summer Internship Program (SIP). NINDS is taking this opportunity to approach this very important part of the NIH mission.NINDS in collaboration with the NIH Tribal Health Research Office, will provide a program that will not only continue to provide an opportunity for underserved students to have a science research experience, but will prepare these students to be competitive with their peers.

Moreover, the mission of the NIH is to develop, maintain, and renew scientific human resources that will ensure the Nation's capability to prevent disease. Therefore, encouraging enrollment of new trainees in

NIH Program would be in line with the mission.

Objective of this program is to expose diverse students to basic laboratory procedures, including planning experiments, evaluating data, keeping a laboratory notebook, reading and evaluating journal articles, and understanding basic laboratory techniques. Each program will also include a medical or clinical component exposing the students to opportunities and research in the medical field as well as a

Traditional Knowledge component and internship and college application preparation. The objective of this contract is to provide comprehensive summer training to AIAN students in support and preparation of attending the NIH in the next few years.

This is to include strategic planning and program development to support Scientific Research Preparatory

Summer Course.

Period of Performance:

The estimated period of performance is on or about:

Base Period: 5/20/2019 – 1/16/2020

Option Period 1: 1/17/2020 – 9/16/2020

The Base Period includes a seven (7) week summer program (beginning mid to late June 2019) provided with the attached schedule and curriculum. The base period will also include a one day activity to be held during Fall of 2019 for the same students who participated in the summer program.

The Option Period 1 will include a one day activity to be held during the Spring of 2020 and an eight (8) week summer program (to begin mid to late June 2020).

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the

Government as needed to perform the Statement of Work below:

Specific Requirements:

The contractor will be expected to conduct a summer internship program. The base period summer program will be based on the attached curriculum and schedule. The internship participants will number between 10-15 rising junior AIAN high school students for an introductory to research session (base period summer program) and a one day fall activity that will build off of the summer program for the students. Option Period One will have a one day spring of 2020 activity building off of the prior summer curriculum and fall activity for the same group of students. The contractor is expected to develop their own curriculum for option period one summer program which is more advanced and builds off of the lessons learned in the base period summer program. In Option Period One, the contractor will utilize best efforts to retain the same group of students who participated in the Base Period. In the event a student who participated in the base period summer program elects to not participate in the option period one summer program, the contractor shall recruit and replace the departing student with a rising senior student capable of meeting the requirements of the more advanced curriculum in the option period summer program.

The Contractor shall:

Furnish services, qualified personnel, material, equipment, and facilities, not otherwise provided by the

Government under the terms of this contract. The Contractor must have demonstrated extensive experience providing program support services, working with underserved populations, specifically AIAN populations, and coordinating programs to increase scientific experience. The contractor must have evidence of an ongoing relationship with the tribal community for whom they will provide training.

The contractor shall recruit 10-15 rising high school junior AIAN students to participate in the base period summer program curriculum and fall activity. Students shall be capable of returning for option period 1 spring activity and summer program. The contractor shall replace any students who participated in the

Base Period activities but have subsequently not returned for Option Period One activities with capable rising senior students to participate in the Option Period 1 summer program. Option Period 1 is a

Government option and is not guaranteed.

The contractor shall oversee a developing summer science curriculum for underrepresented individuals living on an AIAN reservation or living near the tribal community. The base period summer curriculum is provided by NINDS and is attached. The contractor will develop their own option period one summer program curriculum.

The contractor shall develop a one day fall activity in the base period building off of the student lessons learned in the base period summer curriculum. The contractor shall coordinate with student participants for scheduling that works best to maximize participation for the fall activity.

The contractor shall develop a one day spring activity within option period one building off of the student lessons learned in the base period summer curriculum and fall activity. The contractor shall coordinate with student participants for scheduling that works best to maximize participation for the spring activity.

The contractor shall develop and oversee an eight (8) week summer science curriculum in Option Period

1 that is more advanced and builds off of the seven (7) week base period curriculum and contract activities. Contractor will utilize best efforts to maximize retention of student participation. The goal is the same students who participated in the base period will participate in Option period 1 (should the

Government elect to exercise Option Period 1), In the event that a participating student elects to not participate in the Option Period 1 summer curriculum, the contractor will utilize best efforts in identifying and recruiting a replacement student (a rising senior) capable of meeting the more advanced science curriculum of Option Period 1.

The contractor shall:

Coordinate with local high schools to recruit 10-15 rising junior students capable of participating in the base period summer program and fall activity. Students who are recruited shall be capable of returning for the option period 1 spring activity and summer program.

In the event that a student participant from the base period does not return for the summer program in

Option Period 1, the contractor shall coordinate with local high schools on a rising senior student capable of meeting the more advanced summer curriculum of Option Period 1.

Coordinate with local universities and/or medical schools in region to provide a laboratory environment to host the summer program.

Provide personnel to staff the summer program.

Coordinate local travel for students to summer program.

Coordinate with local universities to provide oversight for a Traditional Knowledge activity.

Task: Find personnel; travel personnel as needed; procure transportation for students in program; provide for supplies for students to include handouts, name tags, etc.

Task: Coordinate with universitites, colleges, medical schools in the region to locate qualified personnel to coordinate the program.

Task: Coordinate with local Tribal High Schools in the region to locate qualified personnel to coordinate the program, and to identify the appropriate students.

Task: Coordinate with identified personnel to define list of supplies, both office and scientific and confirm other curriculum needs.

Task: Provide certificates for students for closeout ceremony.

Final training materials, schedule, and curriculum will be provided to the COR for review and approval prior to the start of the course.

Students are expected to record their weekly thoughts on what worked and what didn’t work for them during the applicable week in the program and provide that to the contractor.

LEVEL OF EFFORT:

Two Co-Coordinators – Must have either MD or PHD and experience working with underrepresented populations, especially helpful would be individuals that have worked with the AIAN populations.

Coordinator with experience with/knowledge of Traditional Knowledge. Must have experience working with underrepresented populations, especially helpful would be individuals that have worked with the

AIAN populations. Can be a consultant and must conduct Traditional Ecological Knowledge activity as part of the provided curriculum. Must be involved throughout the Program.

For clinical experience:

Two Classroom Presenters: Presenters must be medical students or medical personnel and have experience working with underrepresented populations, especially helpful would be individuals that have worked with the AIAN populations.

For basic science experience:

Two Classroom Presenters: Presenters must be versed in basic research skills and have experience working with underrepresented populations, especially helpful would be individuals that have worked with the AIAN populations.

Two Classroom Peer Mentors/ Presenters: Presenters must be pre-med students associated with a local university.

One high school counselor from a local tribal-run high school

All personnel must be available from 8am to 5:30 pm, local time during the summer program. All personnel must be accustomed to laboratory training and techniques. The contractor shall provide an appropriate labor mix to conduct the one day fall activity and one day spring activity.

GOVERNMENT RESPONSIBILITIES

No access to government facility required. Government will not provide any space or equipment to contract personnel.

REPORTING REQUIREMENTS

Final training materials, schedule, and curriculum will be provided to the COR for review prior to the start of the course.

Base Period Final Report – summary of students weekly comments/thoughts on what worked and did not work with the program. Students are to submit their comments to the contractor weekly. This information/data will be collected on a weekly basis for quality control. In the event data is to be published prior Tribal and IRB approval is required.

Option Period One Final Report - summary of students weekly comments/thoughts on what worked and did not work with the program. Students are to submit their comments to the contractor weekly. This information/data will be collected on a weekly basis for quality control. In the event data is to be published prior Tribal and IRB approval is required.

OTHER CONSIDERATIONS

Travel:

Program coordinators are required to be onsite during the entire program.

Some coordinators may have to be traveled to the site. Contractor shall arrange transportation for students and counselors, as needed.

Food and Beverage:

No Government obligated funding is to be used for food and beverage. Anything the contractor provides is at their own cost/expense.

Key Personnel:

• For clinical experience: Two Classroom Presenters: Presenters must be medical students or medical personnel and have experience working with underrepresented populations, especially helpful would be individuals that have worked with the AIAN populations.

• For basic science experience: Two Classroom Presenters: Presenters must be versed in basic research skills and have experience working with underrepresented populations, especially helpful would be individuals that have worked with the AIAN populations.

• Two lead Co-coordinators - must have either an MD or PHD degree and have experience working with underrepresented populations, especially helpful would be individuals that have worked with the AIAN populations.

• Coordinator/Consultant - with knowledge of Traditional Knowledge. Must have experience working with underrepresented populations, especially helpful would be individuals that have worked with the AIAN populations. Can be a consultant and must conduct a culturally relevant

Environmental Science Week as part of the provided curriculum.

Information System Security Plan:

N/A

Data Rights:

N/A

Section 508—Electronic and Information Technology Standards:

Section 508 of the rehabilitation Act of 1973 requires that the Federal agencies’ electronic and information technology (EIT) is accessable to people with disabilities. The Federal Acquisition Regulations (FAR)

Final Rule for section 508 (EIT Accessability) can be found at www.section508.gov and at the Access

Board’s Web site at https://www.access-board.gov/508.htm. The contractor must state that it will comply with the requirements of Section 508.

Publications and Publicity:

Contractor will not publish any info obtained from performance of this statement of work without prior written approval from the Contracting Officer.

Confidentiality of Information:

The Contractor will treat all NIH research data and information as confidential.

ATTACHMENTS

1) Base Period Schedule and Curriculum http://www.section508.gov/ https://www.access-board.gov/508.htm

ATTACHMENT 2: SUMMER ONE

CURRICULUM

NINDS Scientific Research Preparatory Summer Course 2019

Daily routine for the Summer Program Mornings 8-9am Arrive via bus/POV;

Lunch break 12-1pm Evening 4-5pm Transport home

Scheduled Activities Week 1 Monday Tuesday Wednesday Thursday Friday Required personnel

Morning (9-12)

Location: College/University personnel present for introductions, etc.

Location: College/University

Chemistry lecture Location: College/University

Chemistry lecture Location: College/University

Chemistry lecture Location: College/University

Career Development Planning 2 MD or PhD level instructors

Afternoon (1-4) Food Science lab Food Science lab Food Science lab Food Science lab Chemistry Guest Speaker Traditional Knowledge Expert & High School Counselor

Week 2 Monday Tuesday Wednesday Thursday Friday

Morning (9-12) Location: Medical University

Biology Lecture Location: Medical University

Biology Lecture Location: Medical University

Biology Lecture Location: Medical University

Biology Lecture Location: Medical University

Career Development Planning 2 MD or PhD level instructors

Afternoon (1-4)

Location: Medical University Notebooks and Biology lab

(skills - pipetting) Location: Medical University

Biology lab Location: Medical University

Biology lab Location: Medical University

Biology lab Location: Medical University

Biology Guest Speaker Traditional Knowledge Expert & High School Counselor

Week 3 Monday Tuesday Wednesday Thursday Friday

Morning (9-12) 4 MD or PhD level instructors

Afternoon (1-4) Traditional Knowledge Expert & High School Counselor

Week 4 Monday Tuesday Wednesday Thursday Friday

Morning (9-12)

Afternoon (1-4) Traditional Knowledge Expert & High School Counselor

Week 5 Monday Tuesday Wednesday Thursday Friday

Morning (9-12) Location: Medical University

Opiod Abuse Intro Location: Medical University

Opiod Abuse Intro Location: Medical University

Opiod Abuse Intro Location: Medical University

Opiod Abuse Intro Location: Medical University

Career Development Planning 2 MD or PhD level instructors

Afternoon (1-4) Location: Medical University

Biology of Opiod Abuse Location: Medical University Chemistry of Opiod Abuse

Location: Medical University Health Disparities & Opoid

Abuse Location: Medical University Opoid Overdose Simulation

Location: Medical University Sub Abuse Guest Speaker

Traditional Knowledge Expert & High School Counselor

Week 6 Monday Tuesday Wednesday Thursday Friday

Morning (9-12) Location: College/University

Genomics Introduction Location: College/University

Chemistry lecture Location: College/University

Chemistry lecture Location: College/University

Chemistry lecture Location: College/University

Career Development Planning 2 MD or PhD level instructors

Afternoon (1-4) Genomics Analysis Techniques Genomics Analysis Techniques Genomics Analysis Techniques Genomics Analysis Techniques Genomics Guest Speaker Traditional Knowledge Expert & High School Counselor

Week 7 Monday Tuesday Wednesday Thursday Friday

Morning (9-12)

Location: College/University or Medical University Connecting

Science and Culture

Location: College/University or Medical University

Resume Building and Construction

Location: College/University or Medical University

Internship and College applications

Location: College/University or Medical University

Visit/Tour Local College Location: College/University or

Medical University MD or PhD level instructor

Afternoon (1-4) Connecting Science and

Culture Activity Connecting Science and Culture

Activity

Final Cover Letter Review Internship and College applications

Review of Summer Activities; 3minute talks

Summer Programs for 2020 Graduation Ceremony surveys, final ceremony

Fri: All personnel present;

Traditional Knowledge Expert & High School Counselor

Location: College/University or Medical University Neuroscience/human anatomy and physiology lectures and associated labs. Suggested activities: Brain dissection, eye dissection, neuronal cultures, pain research, opiod crisis

Environmental Science Camp coordinated by Traditional Knowledge expert in the field. Encourage activities in the local environmnet. Activites need to be relevant to the population enrolled in the program.

ATTACHMENT 3: SUPPLEMENTAL

PROPOSAL INSTRUCTIONS

Supplemental Proposal Instructions

Offeror’s responses to the RFQ/solicitation shall be provided in two separate volumes as follows:

Volume Format Page Limitation Volume 1 – Business Volume (Quote)

Pdf and excel None

Volume 2 – Technical Volume Pdf No more than 30 pages, size 12 font, excluding resumes and table of contents.

Questions regarding this RFQ/solicitation must be sent to danny.cohn@nih.gov by close of business Wednesday, April 17th. Answers to all questions received will be provided as an amendment to the solicitation on FBO.gov.

All submissions to the RFQ/solicitation must be received by 4 P.M. EST on Friday, April 26, 2019 and sent via email to danny.cohn@nih.gov. Submissions shall be in two volumes (Business Volume and Technical Volume) referenced within this supplemental proposal instructions.

1. Business Volume

Offerors are expected to propose a fixed price quote which will contain a fixed price cost for the Base Period, Option Period One, and a total fixed price for both Periods combined. Offeror’s Business Volume should explain the basis of their costs to assist the Government in determining if the proposed costs are reasonable.

NOTE: Food and beverage cannot be reimbursed through federal appropriated dollars in this requirement. Quotes should not include any food and beverage costs. Any food and beverages provided during the period of performance is at the cost of the contractor and not with contract funds.

2. Technical Volume

Offerors’ Technical Volume will be evaluated against the technical evaluation factors contained in the Technical Evaluation Criteria attached to the solicitation. It is important that Offerors Technical Volume have sufficient information to evaluate against the technical evaluation factors. It is expected that Offeror’s will explain in detail how they will perform the requirements in the Statement of Work. The Statement of Work contains a proposed curriculum for the seven (7) week summer program within the Base Period. Offeror’s are expected in the Technical Volume to explain in detail their plan to execute the curriculum. Offerors are expected to develop their own plan for the fall activity and spring activity outlined in the Statement of Work. Offerors are expected to develop their own curriculum for the eight (8) week summer program contained in Option Period One (1) as explained in the Statement of Work. Offerors shall include their curriculum outline for the summer program they develop. Offerors shall explain their curriculum plan. Offerors shall provide their proposed personnel and name key personnel and include resumes for each named personnel. Resumes need not exceed two pages in length. Offerors shall include their recruitment and retention plan for the high school participants and ensure their proposal provides all information necessary to evaluate based on the Technical Evaluation Criteria.

The technical volume shall include:

Technical Approach of how the work will be performed.

A milestone and time line for the project, indicating the estimated period of performance for each task.

Facilities and /or resources used.

Technical Volume Format The suggested outline for the technical plan is as follows:

a. Work Scope

b. Objectives. State the overall objectives and the specific accomplishments you hope to achieve. Indicate the rationale for your plan, and relationship to comparable work in progress elsewhere. Review pertinent work already published which is relevant to this project and your proposed approach. This should support the scope of the project as you perceive it.

c. Approach. Discuss the possible or probable outcome of approaches proposed.

d. Methods. Describe in detail the methodologies you will use for the project, indicating your level of experience with each, areas of anticipated difficulties, and any unusual expenses you anticipate.

e. Schedule. Provide a schedule for completion of the work specified in the statement of work. Performance schedules shall be indicated for phases or segments, as applicable, as well as for the overall program. Schedules shall be shown in terms of calendar months from the date of authorization to proceed or, where applicable, from the date of a stated event, as for example, receipt of a required approval by the Contracting Officer. Unless the request for quotes indicates that the stipulated schedules are mandatory, they shall be treated as desired or recommended schedules.

f. Personnel. Describe the experience and qualifications of personnel who will be assigned for direct work on this project. Information is required which will show the composition of the task or work group, its general qualifications, and recent experience with similar equipment or programs.

Resumes for personnel should be provided. Each resume should not exceed more than two pages in length.

Past Performance Information

a. Offerors are requested to submit the following information as part of their Business Volume.

A list of the three (3) contracts completed during the past five years or currently being performed that is relevant to the work within this Statement of Work. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns. Offerors may also submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

For the purposes of this solicitation, a "major subcontract" is defined as a subcontract award in excess of $500,000.

Include the following information for each contract or subcontract listed:

1. Name of Contracting Organization

2. Contract Number (for subcontracts, provide the prime contract number and the subcontract number)

3. Contract Type

4. Total Contract Value

5. Description of Requirement

6. Contracting Officer's Name and Telephone Number

7. Program Manager's Name and Telephone Number

8. North American Industry Classification System (NAICS) Code

The Government is not required to contact all references provided by the offeror.

ATTACHMENT 4: TECHNICAL EVALUATION

CRITERIA

Technical Evaluation Criteria

The Government will award a purchase order or orders resulting from this requirement on the basis of best value, technical factors and price considered. Technical factors together shall be considered more important than price. The technical evaluation factors are listed in the order of importance, with Technical Capability being more important than Personnel Qualifications which is more important than Recruitment and Retention Plan. The technical evaluation factors are as follows:

Factor

Factor 1: Technical Capability

The Contractor’s proposal shall address each area of the statement of work requirements in sufficient detail to demonstrate a clear understanding of the statement of work and compliance with requirements. Technical Capability should also include organizational capability (experience) as indication of an offeror’s ability to successfully perform the statement of work.

(a) Capability of offeror to successfully provide both a clinical/ translational and basic research program, to include access to clinical and basic research facilities.

(b) Offeror's demonstrated history of working with local tribes and/or plan for working with local tribe.

Factor 2: Personnel Qualifications

The Contractor’s proposal shall be evaluated for level of conformance to the key personnel qualifications and personnel qualifications identified in the Statement of Work. Contractor’s proposal shall contain a resume/CV for each proposed staff member.

Factor 3: Recruitment & Retention Plan

Contractor’s proposal shall be evaluated on its ability to meet the recruitment of students outlined in the Statement of Work. The Offeror should address in their proposal how they will recruit the appropriate number of students and provide a plan for the retention of students. This includes an explanation for how an Offeror would find a capable replacement student for Option Year 1 activities in the event a student does not remain in the Program.

Technical proposals will be evaluated using a summary adjectival rating in accordance with the following scale:

Excellent The proposal has exceptional merit and reflects an excellent approach which will clearly result in the superior attainment of all requirements and objectives. This clearly achievable approach includes several advantageous characteristics of substance, and very few disadvantages, which can be expected to result in outstanding performance. The risk of unsuccessful performance is very low as the proposal provides solutions which are unquestionably feasible and practical.

These solutions are further considered very low risk in that they are exceptionally clear and precise, fully supported, and demonstrate a clear understanding of the requirements. Risk Level: Very Low

Good The proposal demonstrates a sound approach which is expected to meet all requirements and objectives. This sound approach includes advantageous characteristics of substance, and few relatively minor disadvantages, which collectively can be expected to result in satisfactory performance. The risk of unsuccessful performance is low as the proposal contains solutions which are considered feasible and practical. These solutions are further considered to reflect low risk in that they are clear and precise, supported, and demonstrate an understanding of the requirements. Risk Level: Low

Acceptable The proposal demonstrates an approach which is capable of meeting all requirements and objectives. The approach includes both advantageous and disadvantageous characteristics of substance, where the advantages are not outweighed by the disadvantages. Collectively, the advantages and disadvantages are likely to result in acceptable performance. The risk of unsuccessful performance is moderate, as the proposal solutions are generally feasible and practical. These solutions may also be considered to reflect moderate risk in that they may be somewhat clear and precise, partially supported, and/or demonstrate a general understanding of the requirements. Risk Level: Neutral

Marginal The proposal demonstrates an approach which may not be capable of meeting all requirements and objectives. The approach has disadvantages of substance and advantages, which if they exist, are outweighed by the disadvantages. Collectively, the advantages and disadvantages present a low or questionable likelihood of resulting in satisfactory performance. The risk of unsuccessful performance is high as the proposal contains solutions which may not be feasible and practical. These solutions may also be considered to reflect high risk in that they lack clarity and precision, are generally unsupported, and/or do not demonstrate a complete understanding of the requirements. Risk Level: High

Unacceptable The proposal demonstrates an approach which, based on a very high risk, will very likely not be capable of meeting all requirements and objectives. This approach has several disadvantages of substance, and advantages which, if they exist, are outweighed by disadvantages.

Collectively, the advantages and disadvantages are unlikely to result in satisfactory performance. The risk of unsuccessful performance is very high as the proposal contains solutions which are not feasible and practical. The solutions may also be considered to reflect very high risk in that they lack any clarity or precision. Risk Level: Very High

ATTACHMENT 5: FAR 52.213-4, TERMS

AND CONDITIONS

52.213-4 Terms and Conditions-Simplified Acquisitions (Other Than Commercial

Items).

TERMS AND CONDITIONS-SIMPLIFIED ACQUISITIONS (OTHER THAN COMMERCIAL

ITEMS) (JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition

Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-19, Prohibition on Requiring Certain…