Amendment_2-_RFP--NIH-NIDDK-KUH-2019-2-USRDS.pdf

DHHS: 275- OMB No.: 0990-0115

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE

OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Block 16C, below

4. REQUISITION/PURCHASE REQ.

NO.

5. PROJECT NO. (if applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 5) CODE

National Institutes of Health Eunice Kennedy Shriver National Institute of Child Health and Human Development Acquisition Services Branch 6710B, Rockledge Drive

BETHESDA MD 20892-7510

8. NAME AND ADDRESS OF CONTRACTOR (No., street, city, county, State and ZIP Code)

TO ALL POTENTIAL OFFERORS

9A. AMENDMENT OF SOLICITATION NO.

RFP: NIH-NIDDK-KUH-2019-2

X

9B. DATED (SEE ITEM 11)

August 31, 2018

10A. MODIFICATION OF CONTRACT/ORDER

NO.

CODE

FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is NOT extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1___ copy of the amendment in your business proposal; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO FAR 52.243-2. THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B.THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b) and Contract ARTICLE B.4.

C.THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D.OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor __ is not, x is required to sign this document and return _1_ copy in your business proposal to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PURPOSE: 1) to extend the deadline for submission of questions; 2) extend the deadline for receipt of proposals through the NIH electronic Contract Proposal Submission (eCPS) Website; 3) to revise SECTION F – Deliveries of Performance, ARTICLE F.2. Deliveries and

4) to revise SECTION M, Item 6. Technical Evaluation Factors.

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER

Maxwell Kimpson, Contracting Officer NIH, NICHD, OA, Acquisition Services Branch

15B. CONTRACTOR/OFFEROR

BY ______________________________________________

(Signature of person authorized to sign)

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

BY ________________________________________

(Signature of Contracting Officer)

16C.DATE SIGNED

AMENDMENT 2

RFP No. NIH-NIDDK-KUH-2019-2

As a result of this Amendment, RFP No. NIH-NIDDK-KUH-2019-2 is amended as follows:

Page 1 of the RFP has been revised to incorporate the following changes:

Item 8. -- Proposals for furnishing the supplies and/or services in THE SCHEDULE will be received at the place specified in, and in the number of copies specified in Attachment 1, "Packaging and Delivery of the Proposal," until 4:00 p.m. ET local time on Monday, October 1, 2018. Offers will be valid for 120 days unless a different period is specified by the offeror on the Attachment entitled, “Proposal Summary and Data Record, NIH 2043.

Item 13 -- Questions shall be submitted in writing to Ms. Usha Raman (ramanu2@mail.nih.gov no later than 4 p.m. ET, Friday, September 7, 2018.

SECTION F-DELIVERIES OR PERFORMANCE.

ARTICLE F.2. DELIVERIES – The Table entitled “Reporting Requirements and Deliverables” has been replaced with the Table below:

Description of Deliverable Due Date Recipients Contract Kick-off/Initial Teleconference summary report

Meeting will be held within two months of effective date of the awarded contract.

Report is due 2 business days after the meeting. Exact date of teleconference TBD after contract award.

COR & CO

Task 1 -Meeting minutes for weekly conference calls after contract award

Within two business days of the meeting. COR & CO

Task 1 -Data sources and licenses

Last day of the contract COR & CO

Task 1 - All software documentation, data files, databases and reports

30 days prior to the last day of the contract

COR & CO

Task 2 - Pre-meeting agenda, invitee roster and travel status for face to face Steering Committee and site

One week prior to the meeting date COR & CO mailto:ramanu2@mail.nih.gov visit Meetings

Task 2 -Meeting minutes for annual face to face Steering Committee and site visit Meeting at CC

Within 1 week of the meeting. COR & CO

Task 2 -Pre-meeting agenda, invitee roster and travel status for External Expert Panel (EEP) meeting

One week prior to the meeting date COR & CO

Task 2 -Meeting minutes for EEP meeting

Within 1 week of the meeting. COR & CO

Task 2 -Pre-meeting agenda, invitee roster and travel status for face to face EEP meeting at NIH campus

One week prior to the meeting date COR & CO

Task 2 -Meeting minutes for annual face to face EEP meeting at NIH

Within 1 week of the meeting. COR & CO

Task 2 -Three (3) ad hoc teleconference summary reports per year

Within 1 week of the meeting. COR & CO

Task 3 -Draft Transition report describing the status of transition-in activities

Within 15 days of start of the contract COR & CO

Task 3- Final Transition report after incorporating input from COR

Within 45 days of start of the contract COR & CO

Task 3-Interim Transition-out Activities – Draft Plan

Two months prior to the completion date of the base period and option periods 1-4

Task 3-Interim Transition-out Activities – Final Plan

Either 2 months before the end of option period 4 or 1 month after notification by CO that the next option is not being exercised.

COR & CO

Task 3-Monthly report of Transition activities

1st business day of each month COR & CO

Task 4-ADR Analysis Plan for the creation of following year’s ADR

Within two months of award date of contract and updated annually within two months of publication of the ADR

COR & CO

Task 5- Preparation of the Annual Data Report

Draft electronic versions of the ADR by June 15th of each year

Final publication of the ADR to the World Wide Web by October 31st of each year.

Draft copies to COR CO

& EEP

Task 6 - Government Data requests (10 per year)

Ad hoc as requested by PO COR & CO

Task 7 -Renal community data requests (100 per year)

As requested by the renal community.

Number of requests to be tracked and provided on the Quarterly Technical Progress Report.

Task 8 -Draft SAF’s Annually on December 15 COR & CO

Task 8 - SAF cost report Annually on January 15 COR & CO

Task 9 - Standard Analysis Files Preparation

Draft files shall be made accessible to the COR by December 15, annually with final version accessible to investigators by January 1, annually.

Task 10 - Complex data requests report (25-30) per year

Number of requests and costs incurred due annually on January 15

COR & CO

Task 11 - Manuscript drafts Prior to anniversary of award date COR & CO Task 11 - Manuscripts and publications

Annually at least 1 manuscript to be published, describing research findings from existing data studies

COR &CO

Task 12- Draft chapters for Transition of Care CKD cohort study

On the same schedule as CC Chapter drafts for Task 5

Task 12 - SAF for Transition of Care CKD cohort study

By Dec 15 of the option year 4 COR & CO

Task 13 – Project scope document and project management plan with milestones.

within 2 months of start of Base Year COR & CO

Task 13 – Future state notional USRDS information architecture, technical design, and sitemap within 4 months of start of Base Year. COR & CO

Task 13 – Future state USRDS and RenDER wireframes with associated usability testing results within 5 months of start of Base Year. COR & CO

Task 13 – USRDS and RenDER proposed enhancements and requirements documentation (including metadata, 508 compliance, and SEO approaches) within 6 months of start of Base Year. COR & CO

Task 13 – 508 compliance remediation plan for existing content within 7 months of start of Base Year. COR & CO

Task 13 – Feasibility analysis report for API or similar self-service connection to data within 8 months of start of Base Year. COR & CO

Task 13 – Revised information architecture, site map, technical design, detailed requirements, migration traceability matrix, and website front end design comps within 8 months of start of Base Year. COR & CO

Task 13 – Finalized update and migration plan for USRDS.org, RenDER, and associated databases to an niddk.nih.gov cloud-hosted environment within 9 months of start of Base Year. COR & CO

Task 13 – Updated security documentation compliant with security requirements within 9 months of start of Base Year. COR & CO as established in the FISMA requirements.

Task 13 – Updated project scope document and project management plan with milestones within 2 months of start of Option Year 1.

Task 13 – User acceptance testing results of the revised site in a staging environment within 7 months of start of Option Year 1. COR & CO

Task 13 – Detailed launch plan including a communications plan that will notify the research community of the site change at least 30 days before launch. COR & CO

Task 13 – Launch a mobile-responsive, 508-compliant, SEO optimized USRDS website with an enhanced RenDER with associated databases, hosted on an niddk.nih.gov domain that aligns with current NIDDK branding within 9 months of start of Option Year 1. COR & CO

Task 13 – Updated sitemap submitted to Google.

within 9 months of start of Base Year. COR & CO

Task 13 – SEO-optimized robots.txt file that indicates no-follow sections of the site.

within 9 months of start of Base Year. COR & CO

Task 13 – Updated technical documentation including:

* Source code

* Administration guides

* Continuity of operations plan

* Security documents as established in FISMA requirements detailed in the FISMA requirements.

within 9 months of start of Option Year 1 COR & CO

Task 13 – Backlog list of bugs, issues, and enhancements, prioritized by value to the end-user and within 10 months of the start of Option Year 1.

listed with an estimated level of effort (LOE) Task 13 – Updated administrative guides and technical design documents within 3 months of start of Option Year 2 and after each release.

COR & CO

Task 13 – Updated sitemap within 3 months of start of Option Year 2 and after each new release.

COR & CO

Task 13 – Updated backlog within 1 month of start of Option Year 2 and after each new release.

COR & CO

Task 13 – Updated enhancement roadmap within 3 months of start of Option Year 2 and updated every 3 months thereafter.

COR & CO

Other Reporting Requirements

Quarterly status reports Quarterly Reports are due on the last business day of each 3-month period. The last quarterly report for each period will be replaced by the Annual report for the entire Base or Option period and will be due on the last business day of that period.

COR & CO

Phase-out Transition Plan- Draft

Draft Transition-out Plan due 2 months prior to the end of the Base year. Revised transition-out Plan due 2 months before each option period and annually 2 months prior to end of each option year.

COR & CO

Phase-out Transition Plan- Final.

Final Plan due either 1 month after notification by CO (that the next option is not being exercised) or 2 months before end of the final option period.

COR & CO

Transfer to the Government of custody, access, and all right, title and interest in the following:

a) all software, including source code and object code, developed, modified, and/or enhanced under this contract

b) all websites developed under this contract C) all databases developed, modified and/or enhanced under this contract

Transfer of rights shall arise upon development while custody and access shall be granted upon request and at the end of Contract or Final Option period.

Final Handoff Deliver all software, documentation, datafiles, database and reports to the Government or to new Contractor by the last day of the contract.

NIDDK or to new Contractor

SECTION M – (page 129 of the RFP), Item 6. TECHNICAL EVALUATION FACTORS is revised as follows:

The evaluation factors are used by the technical evaluation committee when reviewing the technical proposals. The factors below are listed in the order of relative importance for evaluation purposes. Subfactors are listed in order of relative importance.