2016_IAA_SOW_draft.pdf

STATEMENT OF WORK

OLAW Support of the

IACUC Administrator’s Association (IAA) Best Practices Meetings

August 7, 2016

Background

The Office of Laboratory Animal Welfare (OLAW), OER, NIH, is responsible for the general administration and implementation of the PHS Policy on Humane Care and Use of Laboratory

Animals, and does this through a variety of educational and assurance mechanisms. One such mechanism is the support of educational workshops and conferences. There is a particular need for basic training of incoming Institutional Animal Care and Use Committee (IACUC) members in the practical implementation of the PHS Policy and in advanced and complex topics affecting

IACUCs, and for educational opportunities that address how to achieve and coordinate compliance with the major oversight systems, including OLAW/PHS.

Project Objectives

The purpose of this procurement is to provide planning and support to the IACUC

Administrator’s Association (IAA) to hold the IACUC Administrator’s Best Practices Meetings.

Scope of Work

The “IACUC Administrator’s Best Practices Meeting” is a unique working meeting of which

IACUC staff and animal program operations personnel from across the country present and share best practices in the humane care and use of laboratory animals. The meeting format will facilitate development of methodologies to satisfy the requirements of the animal welfare laws and policies and include the opportunity to direct questions to representatives from OLAW, USDA, and AAALAC International. Topics for discussion will include practices for ensuring protocol and grant congruency, operating successful Occupational Health and Safety Programs, tracking animals used in research, and IACUC monitoring of approved protocols. Proceedings of the two-day program will be available to attendees.

Detailed Technical Requirements

Independently, and not as an agent of the Government, the vendor shall present approximately two “IACUC Administrator’s Best Practices Meetings” each year.

The vendor shall make a concerted effort to solicit appropriate participation of women, racial/ethnic minorities and persons with disabilities, and other individuals who have been traditionally underrepresented in science, in accord with the NIH Policy "Guidelines on Inclusion of Women, Minorities, and Persons with Disabilities in NIH Sponsored Intramural and

Extramural Scientific Meetings and Conferences." (http://grants.nih.gov/grants/guide/notice-files/not95-123.html)

Each Meeting shall be held at an accessible site, as outlined by section 504 of the Rehabilitation

Act of 1973 and, as applicable, the Americans with Disabilities Act of 1990 that permits convenient accessibility for attendees. Participants with disabilities will be permitted to voluntarily identify any special needs.

Each Meeting shall be open to all individuals completing the appropriate registration form and paying any registration fees, until such time as physical capacity for the sessions is reached.

The program will focus on topics of interest to IACUC administrators with a particular emphasis on the requirements of the PHS Policy. They will provide a basic yet comprehensive overview of the laws, regulations, and policies that govern the humane care and use of laboratory animals supplemented with examples and possible approaches for successful and effective administration. There will be opportunities for participants to consider and discuss complex challenges to complying with PHS Policy.

Advanced Information

Approved expenses include contract planning services as described within this Statement of

Work.

Promoting Efficient Government Spending

On September 21, 2011, the Office of Management and Budget issued Memorandum M-11-35 , entitled, "Eliminating Conference Spending and Promoting Efficiency in

Government," emphasizing the President's priority to ensure that the Government operates with the utmost efficiency and eliminates unnecessary or wasteful spending. This was followed by the Executive Order on Delivering an Efficient, Effective, and Accountable Government ( EO

13576 ) and the Executive Order on Promoting Efficient Spending ( EO 13589 ). On January 3, 2012, the Department of Health and Human Services (DHHS) issued the memorandum "HHS

Policy on Promoting Efficient Spending: Use of Appropriated Funds for Conferences and

Meetings, Food, Promotional Items, and Printing, and Publications" (See http://www.hhs.gov/asfr/ogapa/acquisition/effspendpol_memo.html ). In support of these directives, the NIH issued a January 30, 2012, Memorandum, entitled, "NIH Guidance Related to the HHS Policies on Promoting Efficient Spending: Use of Appropriated Funds for Conferences, Conference Grants and Meetings, Food, Promotional Items, and Printing and Publications." (See http://oamp.od.nih.gov/ )

This contractor shall:

o Specifically prohibit the use of contract funds for the provision of food for meals, light refreshments and beverages for any NIH funded meeting or conference; and o Limit the procurement of meeting space, promotional items, printing, and publications in accordance with the provisions of the HHS Policy on Promoting Efficient Spending.

Government Furnished Equipment (GFE)/ Government Furnished Information (GFI)

No government equipment will be furnished.

Period of Performance http://www.whitehouse.gov/sites/default/files/omb/memoranda/2011/m11-35.pdf http://www.whitehouse.gov/the-press-office/2011/06/13/executive-order-delivering-efficient-effective-and-accountable-governmen http://www.whitehouse.gov/the-press-office/2011/06/13/executive-order-delivering-efficient-effective-and-accountable-governmen http://www.whitehouse.gov/the-press-office/2011/11/09/executive-order-promoting-efficient-spending http://www.hhs.gov/asfr/ogapa/acquisition/effspendpol_memo.html http://www.hhs.gov/asfr/ogapa/acquisition/effspendpol_memo.html http://oamp.od.nih.gov/ http://oamp.od.nih.gov/

It is anticipated that the resultant award will be for a base period of performance of twelve months from the date of award and the potential of up to four (4) successive twelve month option periods.

Points of Contact

COR

To be determined upon contract award

Place of Performance

Work will be performed at the NIH facilities in the Rockledge Office complex, 6705 Rockledge Drive

Bethesda, Maryland

Disclaimer

The following statement must be included on conference materials, including promotional materials, agenda, and Internet sites:

Funding for this conference was made possible in part by the Office of Laboratory Animal

Welfare, National Institutes of Health, Department of Health and Human Services. The views expressed in written conference materials or publications and by speakers and moderators do not necessarily reflect the official views of the Department of Health and Human Services; nor does mention of trade names, commercial practices, or organizations imply endorsement by the

U.S. Government.

Additionally, the general printing, copying, and scanning of routine documents by the contractor, are expected to use sustainable practices to meet their needs, where applicable, such as:

double-sided printing;

black and white printing vs. color;

use of 'draft' quality rather than 'high' quality printing;

use of sleep mode when printers and copies are not in use use of toner-efficient fonts;

narrow margins on network printers; and limit use of desktop printers and shift to network printers unless an exception is granted

Confidentiality of Information

The Government has determined that any information/data that the vendor will be provided during the performance of the contract will not be of a sensitive nature. (See section on

Government Furnished Information above.)

Sensitive Information Protection

Not applicable. The Government has determined that any information/data that the Contractor will be provided during the performance of the contract will not be of a sensitive nature.

Nonpersonal Services

(1) As stated in the Federal Register, Volume 57, No. 190, page 45096, dated September 30, 1992, Policy Letter on Inherently Governmental Functions, no personal services shall be performed under this contract. All work requirements shall flow only from the Project

Officer to the Contractor's Project Manager. No Contractor employee will be directly supervised by the Government. All individual employee assignments, and daily work direction, shall be given by the applicable employee supervisor. If the Contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the

Contractor shall promptly notify the Contracting Officer of this communication or action.

(2) The Contractor shall not perform any inherently Governmental actions under this contract. No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. In all communications with other Government contractors in connection with this contract, the Contractor employee shall state that he/she has no authority to, in any way, change the contract and that if the other contractor believes this communication to be a direction to change their contract, they should notify the

Contracting Officer for that contract and not carry out the direction until a clarification

(3) The contractor shall insure that all of its employees working on this contract are informed of the substance of this article. Nothing in this article shall limit the

Government’s rights in any way under the other provisions of the contract, including those related to the Government’s right to inspect and accept the services to be performed under this contract. The substance of this article shall be included in all subcontracts at any tier.