ATTACHMENT_I-VIII.pdf

ATTACHMENT I

STATEMENT OF WORK (SOW)

NIEHS FIRE EXTINGUISHER MAINTENANCE AND SERVICE

1.0 BACKGROUND: The National Institute of Environmental Health Sciences (NIEHS), located in the Research Triangle Park, North Carolina, is one (1) of the 27 Institutes and Centers composing the National Institutes of Health. The NIEHS as its primary function:

conducts, fosters and coordinates research on the biological effects of chemical substances and physical factors present in the environment. The services provided under this solicitation will assist the Health and Safety Branch (HSB) which is part of the Office of Management (OM). The HSB is responsible for health and safety programs and protecting personal property at the NIEHS. Among those safety programs is fire protection.

2.0 TASKS AND DELIVERABLES: The Contractor shall conduct annual maintenance procedures and external visual examination of all fire extinguishers at NIEHS in accordance with National Fire Protection Association (NFPA) 10, Portable Fire Extinguishers. The inspection will determine if a 6-year interval examination or hydrostatic test is due. There are approximately 700 fire extinguishers presently being used at the Institute. A list of the types of extinguishers is included as an appendix A.

NIEHS currently uses the TISCOR InspectNTrack Bar Code Data Collection System, however the contractor may use a comparable database meeting the requirements of this Statement of Work. The system allows NIEHS and the vendor to electronically record equipment locations, inspections and maintenance activities while lessening time spent creating handwritten or typed inspection reports. The Contractor shall inspect, perform maintenance and service NIEHS’ fire extinguishers as described herein. NIEHS personnel will audit work conducted at the NIEHS worksite and the offeror’s workplace (shop).

Parts/Repairs: Before parts on a fire extinguisher can be replaced or changed they must be one of the following: broken, non-functioning, or required for compliance. Fire extinguisher maintenance and repairs shall be made with manufacturer approved parts. All defective parts are to be returned to NIEHS.

Fire Extinguishers: Fire extinguishers removed from service for maintenance or recharge shall be replaced by a fire extinguisher suitable for the type of hazard being protected and of at least equal rating. The Contractor shall notify the Project Officer 24 hours in advance of each scheduled inspection or service inspection. Each time the Contractor is on the NIEHS campus, he shall check in with the Project Officer or Alternate Project Officer prior to beginning work.

2.1 ANNUAL FIRE EXTINGUISHER MAINTENANCE

2.1.1 Maintenance Procedures. Fire extinguishers shall be subjected to maintenance not more than 1 year apart, at the time of hydrostatic test, or when specifically indicated by an inspection.

2.1.2 Where required by NFPA 10, maintenance procedures shall include the procedures detailed in the manufacturer’s service manual and a thorough examination of the basic elements of the fire extinguisher, including the following

(1) Mechanical parts of all extinguishers

(2) Extinguishing agent

(3) Expelling means

(4) Physical condition

2.2 Annual External Examination of All Extinguishers

2.2.1 Physical Condition. An annual external visual examination of all fire extinguishers shall be made to detect obvious physical damage, corrosion, nozzle blockage and to determine if a 6-year interval examination or hydrostatic test is due.

2.2.2 Seals or Tamper Indicators. At the time of the maintenance, the tamper seal of rechargeable fire extinguishers shall be removed by operating the pull pin or locking device. After the applicable maintenance procedures are completed, a new tamper seal shall be installed.

2.2.3 Corrective Action. When an external examination of any fire extinguisher reveals a deficiency, immediate corrective action shall be taken.

2.3 Annual Internal Examination of Certain Types of Extinguishers.

2.3.1 Maintenance Intervals. Fire extinguishers shall be internally examined at intervals not exceeding those indicated in NFPA 10, Table 7.3.3.1.

2.3.2 Cartridge- or cylinder-operated extinguishers. The extinguishing agent of cartridge- or cylinder-operated extinguishers shall be internally examined annually.

2.4 Annual Maintenance Record Keeping

2.4.1 Each extinguisher shall have a tag or label securely attached that indicates that maintenance was performed. The tag, as a minimum, shall identify the following:

2.4.1.1 Month and year the maintenance was performed

2.4.1.2 Person performing the work

2.4.1.3 Name of agency performing the work.

2.4.2 Verification-of-Service Collar (Maintenance or Recharging). Each

NIEHS extinguisher that has undergone maintenance that includes internal examination, except cartridge-operated extinguishers, shall have a verification-of-service collar located around the neck of the container.

2.5 Corrective Action

2.5.1 When maintenance of any fire extinguisher reveals a deficiency, immediate corrective action shall be taken.

2.6 Six-Year Internal Examination of Certain Types of Extinguishers.

2.6.1 Every 6 years, stored pressure fire extinguishers that require a 12-year hydrostatic test shall be emptied and subjected to the applicable internal and external examination procedures as detailed in the manufacturer’s service manual and NFPA 10.

2.6.2 When the applicable maintenance procedures are performed during periodic recharging or hydrostatic testing, the 6-year requirement shall begin from that date.

2.6.3 Corrective Action. When an internal examination of any fire extinguisher reveals a deficiency, immediate corrective action shall be taken.

2.6.4 Six-Year Internal Examination Label. Fire extinguishers that pass the applicable 6-year requirement shall have the maintenance information recorded on a durable weatherproof label that is a minimum of 2 in. x 3 ½

in. The new label shall be affixed to the shell by a heatless process, and any previous 6-year internal examination labels shall be removed. These labels shall be of the self-destructive type when their removal from a fire extinguisher is attempted. The 6-year internal examination label shall, as a minimum, identify the following:

2.6.4.1 Month and year the 6-year internal examination was performed

2.6.4.2 Person performing the work.

2.6.4.3 Name of agency performing the work

3.0 CARBON DIOXIDE HOSE ASSEMBLLY CONDUCTIVITY TEST.

3.1 A conductivity test shall be performed annually on all carbon dioxide hose assemblies. Carbon dioxide hose assemblies that fail the conductivity test shall be replaced.

3.2 Carbon dioxide hose assemblies that pass a conductivity test shall have the test information recorded on a durable weatherproof label that is a minimum of ½ inch x 3 inches. The label shall be affixed to the hose by means of a heatless process.

3.3 The label shall include the following information:

3.3.1 Month and year the test was performed, indicated by perforation, such as is done by a hand punch

3.3.2 Name or initials of person performing the test and the name of the agency performing the test

4.0 MAINTENANCE OF WHEELED EXTINGUISHER HOSES AND REGULATORS

4.1 Discharge hoses on wheeled-type fire extinguishers shall be completely uncoiled and examined for damage annually.

4.2 Wheeled Unit Hoses.

4.2.1 Discharge hoses on wheeled extinguishers shall be coiled in a manner to prevent kinks and to all rapid deployment in accordance with the manufacturer’s instructions.

4.3 Pressure Regulators.

4.3.1 Pressure regulators provided with wheeled-type fire extinguishers shall be tested annually for outlet static pressure and flow rate in accordance with the manufacturer’s instructions.

4.4 Corrective Action.

4.4.1 When maintenance of any fire extinguisher hose or pressure regulator reveals a deficiency, immediate corrective action shall be taken.

5.0 EXTINGUISHER RECHARGING and EXTINGUISHING AGENTS

5.1 General

5.1.1 All rechargeable extinguishers shall be recharged after any use or when the need is indicated by an inspection or servicing. When recharging is performed, the manufacturer’s service manual shall be followed.

5.1.2 The amount of agent shall be verified by weighing.

5.1.3 After recharging, a leak test shall be performed on stored-pressure and self-expelling types of fire extinguishers. In no case shall an extinguisher be recharged if it is beyond its specified hydrostatic test date.

5.2 Recharge Agents

5.2.1 Only those agents specified on the nameplate or agents proven to have equal chemical composition, physical characteristics and fire-extinguishing capabilities shall be used.

5.2.2 Agents listed specifically for use with that fire extinguisher shall be considered to meet these requirements.

5.2.3 Mixing of Dry Chemicals. Multipurpose dry chemicals shall not be mixed with alkaline-based dry chemicals.

5.2.4 Topping Off. The remaining dry chemical in a discharged fire extinguisher shall be permitted to be re-used, if it is thoroughly checked for the proper type, contamination, and condition. Dry chemical found to be of the wrong type or contaminated shall not be re-used.

5.2.5 Dry Chemical Agent Re-use. The dry chemical agent shall be permitted to be re-used, provided a closed recovery system is used and the agent is stored in a sealed container to prevent contamination. Prior to re-use, the dry chemical shall be thoroughly checked for the proper type, contamination, and condition. Where doubt exists with respect to the type, contamination, or condition of the dry chemical, the dry chemical shall be discarded.

5.2.5.1 Dry Chemical Closed Recovery System. The system shall be constructed in a manner that does not introduce foreign material into the agent being recovered. The system shall have a means for visual inspection of the recovered agent for contaminants.

5.2.6 Removal of Moisture. For all non-water types of fire extinguishers, any moisture shall be removed before recharging.

5.2.7 Carbon Dioxide. The vapor phase of carbon dioxide shall be not less than 99.5 percent carbon dioxide. The water content shall be not more than 60 parts per million (PPM) be weight at -52 degrees F dew point. Oil content shall not exceed 10 ppm by weight.

5.2.8 Water Types. The amount of liquid agent shall be determined by using one of the following:

5.2.8.1.1 Exact measurement by weight

5.2.8.1.2 Exact measurement by volume

5.2.8.1.3 Anti-overfill tube, if provided

5.2.8.1.4 Fill mark on fire extinguisher shell, if provided

5.2.8.2 Only the agent specified on the extinguisher nameplate shall be used for recharge.

5.2.8.3 Only additives identified on the original nameplate shall be permitted to added to water-type extinguishers.

5.2.9 Wet Chemical and Water Mist Agent Re-Use. Wet chemical and water mist agents shall not be reused. If one these extinguishers is partially discharged, all remaining agent shall be discarded. The agent shall be discarded and replaced at the hydrostatic test interval.

5.3 Recharging Expellant Gas for Stored-Pressure Fire Extinguishers.

5.3.1 Only standard industrial-grade nitrogen with a dew point of -60̊ F (-51̊ C), in accordance with CGA G-10.1, Commodity Specification for Nitrogen, shall be used to pressurize stored-pressure dry chemical fire extinguishers.

5.3.2 Compressed air shall be permitted to be used from special compressor systems capable of delivering air with a dew point of -60̊ F (-51.1̊ C) or lower. The special compressor system shall be equipped with an automatic monitoring and alarm system to ensure that the dew point remains at or below -60̊ F (-51.1̊ C) at all times.

5.3.3 Compressed air through moisture traps shall not be used for pressurizing even though so stated in the instructions on older fire extinguishers.

5.3.4 A rechargeable stored-pressure-type fire extinguisher shall be pressurized only to the charging pressure specified on the fire extinguisher nameplate.

The manufacturer’s pressurizing adapter shall be connected to the valve assembly before the fire extinguisher is pressurized. A regulated source of pressure, set no higher than 25 psi above the operating (service) pressure, shall be used to pressurize fire extinguishers.

5.3.5 W A R N I N G: An unregulated source of pressure, such as a nitrogen cylinder without a pressure regulator, shall not be used.

5.3.6 Recharge Record Keeping. Each fire extinguisher shall have a tag or label attached that indicates the month and year recharging was performed, identifies the person performing the service, and identifies the name of the agency performing the work. Each extinguisher that has been recharged shall have verification-of-service collar located around the neck of the container.

6.0 PRESSURE GAUGES.

6.1 Replacement pressure gauges shall have the proper indicated charging (service) pressure, shall be marked for use with the agent in the fire extinguisher, and shall be compatible with the fire extinguisher valve body material.

7.0 MAINTENANCE AND RECHARGE SERVICE COLLAR.

7.1 Each extinguisher that has undergone maintenance that included internal examination or that has been recharged requiring the removal of the valve assembly shall have a verification-of-service collar located around the neck of the container.

7.2 The verification-of-service collar shall be a single circular piece of uninterrupted material forming a hole of a size that does not permit the collar assembly to move over the neck of the container unless the valve is completely removed. The collar shall not interfere with the operation of the fire extinguisher.

7.3 The collar shall, as a minimum, identify the following:

7.3.1 Month and year the recharging or internal examination was performed.

7.3.2 Name of the agency performing the work.

8.0 HYDROSTATIC TESTING

8.1 General.

8.1.1 Pressure vessels used as fire extinguishers and specified components of fire extinguishers shall be hydrostatically tested in accordance with NFPA 10.

8.1.2 Cylinders and cartridges bearing U.S DOT or Transport Canada (TC) markings shall be retested in accordance with the applicable DOT or TC regulations.

8.1.3 Hydrostatic testing shall be performed by persons who are trained in pressure testing procedures and safeguards complying with NFPA 10 and who have testing equipment, facilities, and an appropriate manufacturer’s service manual(s) available.

8.1.4 Personnel performing hydrostatic testing shall be certified by an organization with a certification program acceptable to the authority having jurisdiction (AHJ).

8.1.5 Hydrostatic testing facilities with a DOT certification [requalification identification number (RIN)] or a TC certification shall be permitted to perform the task of hydrostatic testing without have additional certification as a fire extinguisher technician as outlined in NFPA10, paragraph 7.1.2.

8.1.6 Where hydrostatic testing is subcontracted to a facility described in the paragraph above, an extinguisher technician complying with NFPA10, paragraph 7.1.2 shall perform assembly and disassembly of valves and cylinders, replacement of any parts or components, and all other extinguisher service work.

8.1.7 A hydrostatic test shall always include both an internal and an external visual examination of the cylinder.

8.1.8 Hydrostatic testing shall be conducted using water or another compatible non-compressible fluid as the test medium.

8.1.9 Air or other gases shall not be used as the sole medium for pressure testing.

8.1.10 All air shall be vented prior to hydrostatic testing, to prevent violent and dangerous failure of the cylinder.

8.2 Frequency.

8.2.1 General. At intervals not exceeding those below, fire extinguishers shall be hydrostatically retested:

8.2.1.1 Wet Chemical (Class K and Water Mist)……………every 5 years

8.2.1.2 Carbon Dioxide…………………………………….. every 5 years

8.2.1.3 All Dry Chemicals…………………………………. every 12 years

8.2.1.4 Dry Powder, cartridge-operated……………………. every 12 years

8.3 Extinguisher Examination.

8.3.1 If, at any time, an extinguisher shows evidence of dents, mechanical injure or corrosion, to the extent as to indicate weakness, it shall be condemned or hydrostatically retested.

8.4 Condemning Extinguishers

8.4.1 Where a fire extinguisher cylinder or shell exhibits one or more of the conditions listed in NFPA 10.8.4.2, it shall not be hydrostatically tested but shall be condemned or destroyed by the owner or at the owner’s direction.

8.4.2 Where a fire extinguisher cylinder, shell or cartridge fails a hydrostatic pressure test or fails to pass a visual examination as specified in NFPA 10.8.4.2, it shall be condemned or destroyed by the owner or the owner’s agent. When a cylinder is required to be condemned, the re-tester shall notify the owner in writing that the cylinder is condemned and that it cannot be reused. A condemned cylinder shall not be repaired.

ATTACHMENT II

I. Annual Fire Extinguisher Maintenance for September 26, 2016 - September 25 2017

Price shall include all tamper (safety) seals and inspection tags

Perform annual maintenance on the following extinguishers: (Total Price = Quantity x Unit Price).

Est.

Quantity Unit Unit Price Total Price

1 5 lb. ABC Dry Chemical 10 Ea.

x Quantity 0

2 10 lb. ABC Dry Chemical 279 Ea.

x Quantity 0

3 20 lb. ABC Dry Chemical 3 Ea.

x Quantity 0

4 5 lb. Carbon Dioxide 288 Ea.

x Quantity 0

5 10 lb. Carbon Dioxide 56 Ea.

x Quantity 0

6 15 lb. Carbon Dixoide 25 Ea.

x Quantity 0

18 lb. Purple K Dry Chemical (Ansul Cartridge) 13 Ea.

x Quantity 0

27 lb. Purple K Dry Chemical (Ansul Cartridge) 1 Ea.

x Quantity 0

125 lb. Buckeye Model BPK 150 Wheel Unit (Purple K) 4 Ea.

x Quantity 0

Nitrogen cylinder for 125# Buckeye Model BPK 150 (PK) 4 Ea.

x Quantity 0

11 30 lb Dry Powder (Met-L-X) 3 Ea.

x Quantity 0

12 2.5 Gallon Water Mist 9 Ea.

x Quantity 0

13 Class K (2.5 Gallons) Amerex 2 Ea.

x Quantity 0

14 Class K (6 liters) Amerex 1 Ea.

x Quantity 0

15 20 lb. BC Dry Chemical 4 Ea.

x Quantity 0

16 Annual Conductivity Test for CO2s 85 Ea.

x Quantity 0

Total 0

ATTACHMENT III

II. REFILL / RECHARGE

Refill/recharge the following extinguishers: (Total Price = Estimated Quantity x Unit Price)

See Footnotes

Below Est.

Quantity Unit Unit Price

Total Price

09/26/2016

9/25/2017

1 5 lb. ABC Dry Chemical * 0 Ea. 0 2 10 lb. ABC Dry Chemical *** 10 Ea. 0 3 5 lb. Carbon Dioxide *** 5 Ea. 0 4 10 lb. Carbon Dioxide *** 5 Ea. 0 5 15 lb. Carbon Dixoide * 0 Ea. 0

18 lb. Purple K Dry Chemical (Ansul Cartridge) * 0 Ea. 0

27 lb. Purple K Dry Chemical (Ansul Cartridge) * 0 Ea. 0

125 lb. Buckeye Model BPK 150 Wheel Unit (Purple K) * 0 Ea. 0

Nitrogen cylinder for 125# Buckeye Model BPK 150 (PK) * 0 Ea. 0

10 30 lb Dry Powder (Met-L-X) * 0 Ea. 0 11 2.5 Gallon Water Mist * 0 Ea. 0 12 Class K (2.5 Gallons) Amerex * 0 Ea. 0 13 Class K (6 liters) Amerex * 0 Ea. 0

These fire extinguishers are not scheduled to be refilled, but inspections may reveal the need for recharging. Prices should be provided for these items also. NOTE: Items not serviced will be amended to show a decrease in the total price of the maintenance agreement.

According to NIEHS records, these fire extinguishers will be due for a refill between the dates 09/26/2016 and 09/25/2017

ATTACHMENT IV

III. SIX-YEAR INTERNAL EXAMINATION and REFILL Empty and refill the following extinguishers: (Total Price = Estimated Quantity x Unit Price) Price shall include extinguisher removal and replacement; emptying and refilling the extinguisher; inspection tag or label indicating the month and year of maintenance; tamper seal; 6-year internal examination label; and Verification-of-Service collar. Dry chemical agent shall be permitted to be reused, provided a closed recovery system is used and the agent is stored in a sealed container to prevent contamination. Prior to re-use, the dry chemical shall be thoroughly checked for the proper type, contamination and condition.

Below Est.

Quantity Unit Unit Price

9/25/2017

1 5 lb. ABC Dry Chemical *** 9 Ea. 0 2 10 lb. ABC Dry Chemical *** 90 Ea. 0 3 20 lb. ABC Dry Chemical *** 3 Ea. 0 4 20 lb. BC Dry Chemical * 0 Ea. 0

3 125 lb. Buckeye Model BPK 150 Wheel Unit (Purple K) * 0 Ea. 0

These fire extinguishers are not scheduled to be refilled, but inspections may reveal the need for recharging. Prices should be provided for these items also.

NOTE: Items not serviced will be amended to show a decrease in the total price of the maintenance agreement.

*** According to NIEHS records, these fire extinguishers will be due for a refill between the dates 09/26/2016 and 09/25/2017

ATTACHMENT V

IV. HYDROSTATIC TEST and REFILL (Non-Reclaimable Agents) Perform hydrostatic test and refill the following extinguishers. These agent are non-reclaimable.

Price shall include extinguisher removal and replacement; emptying the extinguisher prior to refilling after the Hydrostatic Test; hydrostatic test, inspection tag or label indicating the month and year of maintenance;

hydrostatic test label; Verification-of-Service collar and tamper seal .

Perform Hydrostatic test on the following extinguishers: (Total Price = Est.

Quantity x Unit Price).

Below Est.

Quantity Unit Unit Price

09/96/2016

9/25/2017

1 5 lb. Carbon Dioxide *** 24 Ea. 0 2 10 lb. Carbon Dioxide *** 30 Ea. 0 3 15 lb. Carbon Dixoide *** 5 Ea. 0 4 2.5 Gallon Water Mist *** 5 Ea. 0 5 Class K (2.5 Gallons) Amerex * 0 Ea. 0 6 Class K (6 liters) Amerex * 0 Ea. 0

7 Nitrogen Cartridge for 125 lb. Wheeled Unit * 0 Ea. 0

These fire extinguishers are not scheduled for a Hydrostatic test, but inspections may reveal the need for Hydrostatic Testing. Prices should be provided for these items also. NOTE: Items not serviced will be amended to show a decrease in the total price of the maintenance agreement.

*** According to NIEHS records, these fire extinguishers will be due for Hydrostatic Testing between the dates 09/26/2016 and 09/25/2017

ATTACHMENT VI

V. HYDROSTATIC TEST and REFILL (Reclaimable Agents) Perform hrdrostatic test and refill the following fire extinguishers. These agents are reclaimable.

Price shall include extinguisher removal and replacement; emptying the extinguisher prior to refilling after the Hydrostatic Test; Hydrostatic test;

inspection tag or label indicating the month and year of maintenance; Hydrostatic test label; Verification-of-Service collar and tamper seal. Dry chemical agent shall be permitted to be reused, provided a closed recovery system is used and the agent is stored in a sealed container to prevent contamination. Prior to re-use, the dry chemical shall be thoroughly checked for the proper type, contamination and condition.

Perform Hydrostatic test on the following extinguishers: (Total Price = Est. Quantity x Unit Price).

Below Est.

Quantity Unit Unit Price

- 9/25/2017

1 5 lb. ABC Dry Chemical * 0 Ea. 0 2 10 lb. ABC Dry Chemical *** 89 Ea. 0 3 20 lb. ABC Dry Chemical * 0 Ea. 0 4 20 lb. BC Dry Chemical *** 1 Ea. 0

3 18 lb. Purple K Dry Chemical (Ansul Cartridge) *** 13 Ea. 0

4 27 lb. Purple K Dry Chemical (Ansul Cartridge) *** 1 Ea. 0

5 125 lb. Buckeye Model BPK 150 Wheel Unit (Purple K) * 0 Ea. 0

6 30 lb Dry Powder (Met-L-X) *** 1 Ea. 0

These fire extinguishers are not scheduled to be refilled, but monthly inspections may reveal the need for recharging. Prices should be provided for these items also. NOTE: Items not serviced will be amended to show a decrease in the total price of the maintenance agreement.

*** According to NIEHS records, these fire extinguishers will be due for Hydrostatic testing between the dates 09/26/2016 and 09/25/2017

ATTACHMENT VII – The following HHSR clauses and provisions apply to this acquisition:

HHSAR CLAUSES INCORPORATED BY FULL TEXT

352.203-70 ANTI-LOBBYING (DECEMBER 18, 2015)

Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

(End of clause)

352.208-70 PRINTING AND DUPLICATION (DECEMBER 18, 2015)

(a) Unless otherwise specified in this contract, no printing by the Contractor or any subcontractor is authorized under this contract. All printing required must be performed by the Government Printing Office except as authorized by the Contracting Officer. The Contractor shall submit camera-ready copies to the Contracting Officer’s Representative (COR). The terms “printing” and “duplicating/copying” are defined in the Government Printing and Binding Regulations of the Joint Committee on Printing.

(b) If necessary for performance of the contract, the Contractor may duplicate or copy less than 5,000 production units of only one page, or less than 25,000 production units in aggregate of multiple pages for the use of a department or agency. A production unit is defined as one sheet, size 8.5 x 11 inches, one side only, and one color. The pages may not exceed a maximum image size of 10-3/4 by 14-1/4 inches. This page limit applies to each printing requirement and not for all printing requirements under the entire contract.

(c) Approval for all printing, as well as duplicating/copying in excess of the stated limits, shall be obtained from the COR who will consult with the designated publishing services office and provide direction to the contractor. The cost of any unauthorized printing or duplicating/copying under this contract will be considered an unallowable cost for which the Contractor will not be reimbursed.

3052.242-72 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE

(DEC 2003)

(a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Technical Representative (COTR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COTR under the contract.

(b) The Contracting Officer cannot authorize the COTR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer.

(End of clause)

ATTACHMENT VIII

Summary of Invoice Requirements for National Institutes of Health (NIH) Business System (NBS) Acquisition Awards

ALL Contracts, Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls.

In addition to the requirements of Federal Acquisition Regulation (FAR) Subpart 32.9, all invoices must contain:

Vendor/Contractor − Name and Address − Point of Contact for the invoice

– Name, title, telephone number, e-mail and mailing address.

Remit-to address (Name and complete mailing address to send payment).

Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

Invoice date.

Unique invoice #s for all invoices per vendor regardless of site.

NBS document number formats must be included for awards created in the NBS:

− Contract Number − Purchase Order Number − Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number)

− BPA Call Number and BPA Parent Award Number

Data Universal Numbering System (DUNS) or DUNS + 4 as registered in the System for Award Management (SAM).

Invoices submitted for payment against awards must include the contractor’s DUNS number and Federal Taxpayer Identification Number (TIN). In those exceptional cases where a contractor does not have a DUNS number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

Description of supplies/services that match the description on the award, by line billed.

Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

Quantity, Unit of Measure, Unit Price, and Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.