Attachments_II _III _IV _ _V.pdf

Attachment II

APM 2011-05

A. Recycled Content Products

DEFINITIONS:

Recycled content products are products that are made from or contain recovered materials. That means replacing virgin materials with recycled materials, including post-consumer materials. There are currently more than 60 designated products in eight categories: paper and paper products, vehicular, construction, landscaping, park and recreation, transportation, non-paper office, and miscellaneous products. Examples of designated products include structural fiberboard, printing and writing papers. The current list of designated products, EPA's guidance, and related technical information can be found on EPA's web site at http://www.epa.gov.

B. Energy-Efficient Products: Energy Star®, FEMP-Designated, and Low Standby Power

EPAct of 2005, Section 104 and FAR 23.203 require federal agencies to purchase Energy Star® qualified or Department of Energy's (DOE's) Federal Energy Management Program (FEMP)-designated products when procuring energy-consuming products.

The technical requirements that each product must meet to become Energy Star® qualified are available at ENERGY STAR Qualified Products : ENERGY STAR.

Information on FEMP-designated products can be found at http://www.eere.energy.gov/.

Information on low standby power products can be found on FEMP's web site at: http://www.eere.energy.gov/ .

C. Biobased Products

Biobased products are products determined by the Secretary of Agriculture to be commercial or industrial products (other than food or feed) that are composed in whole, or in significant part, of biological products or renewable domestic agricultural materials and forestry materials. Examples of USDA-designated biobased products include mobile equipment, hydraulic fluids, roof coatings, diesel fuel additives, and towels. USDA is responsible for implementing the BioPreferred5

M procurement preference program. Information on these designated products, USDA's guidance, and related documentation can be found at USDA's web site at www.biopreferred.gov/. (The FAR is being revised to require that Federal agencies procure designated items composed of the highest percentage of biobased content practicable [FAR Case 2010-004].)

D. Environmentally Preferable Products and Services

Environmentally Preferable Products (EPP) are products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the products or services. Examples of environmentally preferable products include cleaning products that are non-toxic, non-volatile, and biodegradable; and paint with no or low volatile organic compounds. This program is managed by EPA which maintains a database of products and specifications defined by federal, state, and local agencies, and other nations. The database can be found at www.epa.gov/epp along with EPA's Guidance on the Acquisition of Environmentally Preferable Products and Services located at http:/ /www.epa.gov/epp/pubs/index.htm.

E. Electronic Product Environmental Assessment Tool (EPEAT) Products

EPEAT is a tool for evaluating the environmental performance of electronic products throughout their life cycle. EPEAT is intended to help purchasers in the public and private sectors evaluate, compare and select desktop computers, notebooks and monitors based on their environmental attributes. EPEAT also provides a clear and consistent set of performance criteria for the design of products, and provides an opportunity for manufacturers to secure market recognition for efforts to reduce the environmental impact of its products. Available at: http://www.epeat.net/

F. Water-Efficient Products

A water-efficient product is in the upper 25% of water efficiency for all similar products, or is at least 10% more efficient than the minimum level meeting U.S. Federal Government standards. Examples of products that have met the EPA WaterSense label include: high efficiency toilets, sink faucets, showerheads, urinals, and landscape irrigation systems. Information about the WaterSense Program is available at www.epa.gov/watersense .

G. Non-Ozone Depleting Substances

E.O. 13423 and the Council on Environmental Quality (CEQ) Implementing Instructions require that each agency give preference to the purchase of non-ozone depleting substances, as identified in EPA's Significant New Alternatives Policy (SNAP) program. FAR 23.803 states that agencies shall give preference to the procurement of alternative products that reduce overall risks to human health and the environment by lessening the depletion of ozone in the upper stratosphere. It further requires that in preparing specifications and purchase descriptions, and the acquisition of supplies and services, agencies shall comply with the requirements of the Clean Air Act and substitute safe alternatives to ozone-depleting substances.

SNAP provides lists of acceptable and unacceptable substitutes in the following sectors: fire suppressants, aerosol solvents and propellants, refrigeration and air conditioning equipments, and adhesives and coatings. SNAP is managed by EPA. Information about the SNAP Program is available on http://www.epa.gov/ozone/strathome.html

H. Alternative Fuel Vehicles and Alternative Fuels

Under EPAct, alternative fuel vehicles are defined as any dedicated, flexible-fuel, or dual-fuel vehicle designed to operate on at least one alternative fuel. As defined by EPAct, alternative fuels are substantially non-petroleum based fuels and include (but are not limited to) the following: ethanol at a 85% blend or higher (E85); liquefied petroleum gas (propane); compressed natural gas (CNG); biodiesel; electricity; hydrogen; and P-series fuels. DOE's FEMP manages this program. Information on these federal fleet requirements can be found at http://wwwl.eere.energy.gov/femp/program/fedfleet_management.html .

Attachment III

APM 2011-05

Descriptor

Excellent

I Proposal qualities , I; Documents compliance with relevant environmental laws and regulations to I acquire supplies and services that promote energy and water efficiency, advance I the use of renewable energy products, and help foster markets for emerging I I technologies. Implements cost-effective contracting preference programs

1 promoting energy-efficiency, water conservation and the acquisition of

1 environmentally preferable products and services (e.g., computer monitor, !

1 desktop computer, notebook computer and personal computer I J products. Minimizes the procurement of materials and substances that contribute

I to the depletion of stratospheric ozone. Gives preference to the procurement of .

alternative chemical, product, and manufacturing processes that reduce overall II risks to human health and the environment by lessening the depletion of ozone in

, the upper atmosphere. Reduces paper use and acquires paper containing at least i 30% postconsumer fiber. I

GoOd _____ l ___ Documents compliance with relevant environmental laws and regulations and ~ , commits the organization to more aggressive actions such as: Develops and I : l implements innovative policies and practices to reduce scope 3 GHG emissions in I ~ I' HHS operations. Manages existing buildings to reduce energy, water, and 1

, I materials consumption. Implements and achieves objectives in EPA's Stormwater , Management Guidance. Reduces paper use and acquires paper containing at least!

Poor

30% postconsumer fiber. Minimizes the acquisition, use, and disposal of toxic and I hazardous materials. Employs environmentally sound practices for the disposition

I of all agency excess or surplus electronic products. Procures Energy Star and

I! FEMP-designated electronic equipment. Continues implementation of existing Environmental Management System (EMS) programs. 1

- -----1

Documents existing programs that meet relevant environmental laws and regulations and proposes modest furth~_r_s_t_e_,_p_s_. _____ _

Merely states that the offeror will comply with relevant environmental laws and 1 regulations, or describes programs that merely comply with relevant laws.

Attachment IV

Summary of Invoice Requirements for National Institutes of Health (NIH) Business System (NBS) Acquisition A wards

~ ALL Contracts, Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA} Calls.

In addition to the requirements ofFederal Acquisition Regulation (FAR) Subpart 32.9, all invoices must contain:

• Vendor/Contractor

- Name

- Address

- Point of Contact for the invoice

- Name, title, telephone number, e-mail and mailing address.

• Remit-to address (Name and complete mailing address to send payment).

• Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

• Invoice date.

• Unique invoice #s for all invoices per vendor regardless of site.

• NBS document number formats must be included for awards created in the NBS:

- Contract Number

- Purchase Order Number

- Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number) BPA Call Number and BPA Parent Award Number

• Data Universal Numbering System (DUNS) or DUNS+ 4 as registered in the Central Contractor Registration (CCR).

• Invoices submitted for payment against awards must include the contractor's DUNS number and Federal Taxpayer Identification Number (TIN). In those exceptional cases where a contractor does not have a DUNS number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor's name on the face page of the award document.

• Description of supplies/services that match the description on the award, by line billed.

• Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

• Quantity, Unit ofMeasure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.

~ Additional invoice information is required for CONTRACTS as follows (does not include any other award types identified above):

• Name ofNIH Office of Acquisition that is administering the contract.

• Statement that the contract is being paid using either a 2-way or 3-way match. The contract will identify which type of match to state on the invoice.

• NIH E-mail address for Central Point of Distribution (2-way match contracts only). This will be provided by the NIH Office of Acquisition.

• Any other information as may be detailed in the contract.

• This additional invoice information may be required for Task Orders against some Indefinite Delivery

Contracts that are for Research & Development (R&D) or are in support of R&D. The individual Task Order will state whether this additional invoice information is required.

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

DISCLOSURE OF LOBBYING ACTIVITIES

Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352

(See reverse for public burden disclosure.}

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: 0 a. contract

b. grant o a. bid/offer/application

b. initial award 0 a. initial filing

b. material change

c. cooperative agreement c. post-award For Material Change Only:

d. loan year quarter

e. loan guarantee date of last report

f. loan insurance

Approved by OMB

0348-0046

4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name 0 Prime 0 Subawardee and Address of Prime:

Tier if known:

Congressional District, if known: 4c Congressional District, if known :

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable:

8. Federal Action Number, if known: 9. Award Amount, if known:

10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, Ml): different from No. 10a)

(last name, first name, MJ):

11 Information requested through this form is authorized by title 31 U.S.C. section

• 1352. This disclosure of lobbying activities is a material representation of fact Signature:

upon which reliance was placed by the tier above when this transaction was made Print Name: or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be available for public inspection. Any person who fails to file the

Title: required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Telephone No.: Date:

Federal Use Only: I A!.lthori;;:ed for Loc;;~! Reprod!.lction

Standard Form LLL (Rev. 7-97)

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardeeor prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing , pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreementto make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.

2. Identify the status of the covered Federal action.

3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action.

4, Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants.

5. If the organization filing the report in item 4 checks "Subawardee,"then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known.

6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7. Enter the Federal program name or description for the covered Federal action (item 1 ). If known , enter the full Catalog of Federal Domestic Assistance

(CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number;

Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."

9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action.

{b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and

Middle Initial (MI).

11 . The certifying official shall sign and date the form, print his/her name, title, and telephone number.

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503.