NICHD-23-075.pdf

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO

AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR

OPEN COMPETITION. The National Institutes of Health, National Institute of Child Health and Development (NICHD), in support of the work of the National Institute of Diabetes, Digestive, and Kidney Disease (NIDDK), intends to award a purchase order without providing for full and open competition (Including brand-name) to SPT Labtech Limited to procure a base + 4 option year award for NIDDK Mosquito Liquid Handling Robots Maintenance.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811210 with a Size Standard $30.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Circular (FAC) 2023-01 effective 12-30-2022. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000) and FAR Subpart 12- Acquisition of Commercial Items.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6— Competition Requirements.

Place of Performance National Institutes of Health 9000 Rockville Pike Bethesda MD 20892 United States

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

DESCRIPTION OF REQUIREMENT

The NIDDK supports a wide range of medical research through grants to universities and other medical research institutions across the country. The Institute also supports government scientists who conduct basic, translational, and clinical research across a broad spectrum of research topics and serious, chronic diseases and conditions related to the Institute's mission. In addition, the NIDDK supports research training for students and scientists at various stages of their careers and a range of education and outreach programs to bring science-based information to patients and their families, health care professionals, and the public.

This request will be for (2) Mosquito Liquid Handling Robots to ensure that these critical instruments are always functional to allow us to study molecular and structural biology of enzymes involved in DNA rearrangement reactions such as transposition. We expect maintenance to be provided within 48 hours when the equipment fails. This contract also provides one Preventative Maintenance Service visit per instrument, which is crucial for the long-term successful use of this highly used instrument.

REQUIRED FEATURES AND SPECIFICATIONS

Platinum Service Agreement package to include (but not limited to):

Telephone and Remote Access Support Application Software Updates Remote Application Support Annual Preventative Maintenance visit On-Site Repair and Refurbishment

The period of performance for this requirement is:

Base Period: 3/25/23 – 3/24/24 Option Period One: 3/25/24 – 3/24/25 Option Period Two: 3/25/25 – 3/24/26 Option Period Three: 3/25/26 – 3/24/27 Option Period Four: 3/25/27 – 3/24/28

TASK AREAS

Telephone and Remote Access Support – Contractor shall provide daily support through assistance with fault diagnosis and recovery procedures, remote access and use of advanced recovery procedures and repair or recovery of data (if possible).

Contractor shall respond to enquiries within four (4) working hours.

Application Software Updates – Contractor shall provide application software updates and bug fixes for the duration of the contract term.

Remote Application Support – Contractor shall provide remote support for application and assay enquiries.

Annual Preventative Maintenance – Contractor shall provide one yearly visit to conduct service(s) on the equipment (to be scheduled by PM). Contractor shall provide service within 48 hours when the equipment fails. This work will be provided during regular business hours (8:00am – 4:00pm) on regular business days (Monday

– Friday). The instruments will be serviced are located in the following areas:

On-site Repair and Refurbishment – Contractor shall provide unlimited site visits in the event of electrical or mechanical breakage needing a repair or replacement within 1-2 working days (from issue identification). Equipment parts and labor for any components requiring replacement are included. Contractor shall provide service within 48 hours when the equipment fails. Contractor shall provide software services repair releases on-site.

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION

(INCLUDING BRAND- NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted as prescribed in FAR Part 10—Market Research. Only one source is available: Per FAR 13.106- 1(b)(1) the Contracting Officer has determined that SPT Labtech is the only vendor that can provide the Mosquito Liquid Handling Robots Maintenance.

These highly specialized Mosquito crystallization robots have been designed and manufactured by SPT Labtech and they are the sole suppliers of parts for it. SPT Labtech is the only vendor with technical knowledge available to repair and calibrate these instruments. Using a 3rd party maintenance contract manager means we could be exposed to repair parts that do not perform to the standards of the OEM equipment that SPT Labtech provides.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provided feedback to respondents with respect to any information submitted. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement, unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Vendor/Contractor’s (UEI) the Unique Entity ID from SAM.gov is now the authoritative identifier for those doing business with the federal government. The DUNS Number is no longer valid for federal award identification, the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses to this notice (NICHD-23-075) shall be submitted electronically by 11:00 AM Eastern Standard Time, on February 20, 2022.

Assessment of Capability The contractor will be evaluated on their capability to provide the product to the specifications as stated on the solicitation and shall be required to provide required service with certification from the OEM.

http://www.sam.gov/