NICHD-22-038.pdf

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION.

The National Institutes of Health, National Institute of Child Health and Development (NICHD), in support of the work of the National Institute of Diabetes, Digestive, and Kidney Disease (NIDDK), intends to award a Base + 4 option year purchase order without providing for full and open competition to FEI Company, 5350 N.E. DAWSON CREEK DR., HILLSBORO, OR 97124- 5793 to procure Microscope Maintenance.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 333314 with a Size Standard 500.

REGULATORYAUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Circular (FAC) 2022-02 effective 01-14-2022. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000) and FAR Subpart 12- Acquisition of Commercial Items.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6— Competition Requirements.

Place of Performance National Institutes of Health 9000 Rockville Pike Bethesda, MD 20892 United States

DESCRIPTION OF REQUIREMENT

The Multi Institute Cryo-EM Facility (MICEF) is a collaborative facility maintained by the NIDDK.

It serves the scientific communities of NHLBI, NIDDK, NIAMS, and NINDS. MICEF currently houses a FEI Tecnai 12 microscope that is used for imaging negatively stained grids of samples which will be used for cryo-EM sample preparation. This is a very important quality control step in the sample preparation process. The Tecnai 12 microscope is also used to collect data for 3D reconstruction of negative stained samples and to perform tomography of room temperature samples.

THE SHALL PROVIDE:

Qualified service engineers to perform maintenance of the microscope Tecnai 12 with equipment and parts. They will also provide 4-hour targeted telephone support, 48-hour targeted onsite labor response, unlimited labor hours (including travel time and expenses), all necessary spare parts (including all accessories listed on the contract), one preventive maintenance visit (per year) and software updates.

Task Areas:

The vendor shall provide a qualified service engineer to perform maintenance on the microscope with equipment and parts. Service will be on the units themselves in their current location by qualified FEI service engineer in the presence of MICEF staff. The Tecnai 12 microscope is located on the NIH Bethesda Main Campus.

Task Area 2:

When NIDDK submits a service request, FEI should respond within 48 hours and send in a service engineer to service/repair the microscope.

Vendor shall notify us the new software updates that can improve the functionality of our purchased software capabilities, either free or need to purchase. A NIDDK facility director will be present during the software upgrade and verify the success of the upgrade.

Vendor shall work with NIDDK to schedule one time on-site preventive maintenance during the contract period, and NIDDK facility director will be present during the maintenance.

PERIOD OF PERFORMANCE:

Base Year: 03/23/2022 – 03/22/2023 Option Year 1: 03/23/2023 – 03/22/2024 Option Year 2: 03/23/2024 – 03/22/2025 Option Year 3: 03/23/2025 – 03/22/2026 Option Year 4: 03/23/2026 – 03/22/2027

A period of performance cannot exceed 12 consecutive months (Base + Option year contracts still have individual 12-month period of performance). Your payment breakdown for services must be either monthly, quarterly, bi-annual, or annual in ARREARS.

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING

BRAND- NAME) DETERMINATION

The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted as prescribed in FAR Part 10—Market Research. Only one source is available: Per FAR 13.106-1(b)(1) the Contracting Officer has determined that Being the manufacturer of the instrumentation, FEI is the only known company that can service the Tecnai 12 microscope. This instrument is complex and have warranted that Service Engineers are sent to specific training courses to gain enough hardware and software proficiency, enabling them to provide proper service, repair, and maintenance on the microscopes.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement, unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.” A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses to this notice shall be submitted electronically by 11:00 AM Eastern Standard Time, on January 31, 2022 to verne.griffin@nih.gov , please reference NICHD-22-038 in the subject line.

Assessment of Capability The contractor will be evaluated on their capability to provide the product to the specifications as stated on the solicitation.

http://www.sam.gov/ mailto:verne.griffin@nih.gov