NHL Septic Pumping Services PWS 2020.pdf

PERFORMANCE WORK STATEMENT

Septic Pumping Services – New Hogan Lake

Dated: 01 May 2020

PART A - GENERAL INFORMATION:

1. The work required under this contract provides Septic Pumping Services at New Hogan Lake. New Hogan Lake is located at 2713 Hogan Dam Road, Valley Springs, CA 95252. All services in this contract are performed at recreation areas that are accessible by vehicle.

2. Period of Performance: This contract consists of a Base Year and four (4) Option Years. The base year of this contract shall be 01 November 2020 through 31 October 2021. The government may elect to exercise the option years. Option Year One (1) shall be 01 November 2021 through 31 October 2022, and Option Year Two (2) shall be 01 November 2022 through 31 October 2023, Option Year Three (3) shall be 01 November 2023 through 31 October 2024 and Option year Four (4) shall be

01 November 2024 through 31 October 2025. All work completed under this contract shall be performed on days as requested by the Contracting Officer’s Representative (COR). A business day is considered Monday through Friday. No work shall be conducted on days other than requested without prior approval from the COR. Work completed for this contract shall be accomplished during the hours of 8:00 a.m. - 4:30 p.m.

3. Point of Contacts: Technical Point of Contact – Marian Picher, Contracting Officer’s Representative, 209-772-1343.

4. Authorities/Technical Direction: The Contractor shall take no direction from any government employee or any other person other than the government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the changes clause of this contract when the Contractor believes direction has been given from persons other than the government Contracting Officer that equate to a change by notifying the Contracting Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. CORs are limited to the authorities stated in the COR appointment letters. If a COR is appointed under this contract, they will be appointed by written letter from the Contracting Officer to the Contractor and COR specific to this contract only. COR appointment letters from previous contracts at this installation are not valid for this contract.

5. Quantity Line Items: The Contractor will only be paid for work actually performed. At no time will the Contractor exceed the quantity on any line item. The Contractor will establish a tracking system of actual quantities against the contract’s quantities for each line item and will maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any line item reaches 75% of the quantity on any line item, the Contractor will notify the government’s Contract Specialist and the Technical PoC in writing by fax or e-mail within two calendar days. Once the government is notified that the actual quantity has reached 75% of the Line Item and if the government determines that the quantity needs to be increased, the Contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract BEFORE the Contractor will proceed to work over the existing quantity. The modification will set the new quantity that the Contractor may not exceed without another modification.

Every invoice will be accompanied by a full accounting of each line item being billed, the actual quantity being billed and supporting documentation to support the actual quantities.

7. Pre-work Meeting: At least fifteen (15) days prior to commencement of work, the Contractor shall meet with the COR to discuss and/or provide the following information:

a. Valid California Driver’s License.

b. General Liability Insurance.

c. Automobile Liability Insurance.

d. Worker’s Compensation Insurance (if the Contractor has employees)

8. Invoices and Payment Information:

Once copy each of invoice WITH all required information including any necessary supporting documentation:

U.S. Army Corps of Engineers

ATTN: (Contract Number)

1325 J Street

Sacramento, CA 95814-2922

New Hogan Lake

ATTN: Marian Picher, Contracting Officer’s Representative

2713 Hogan Dam Road

Valley Springs, CA 95252

a. Contract Payment: The government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract.

PART B - WORK TO BE PERFORMED – PUMPING SERVICES:

1. General Information: The Contractor shall provide all labor, equipment, materials and supplies necessary to perform all septic pumping services at New Hogan Lake.

2. Basic Pumping Service: There are three (3) portable chemical toilets (PCTs), three (3) 2,000 gallon RV holding tanks, three

(3) 1,200 gallon holding tanks, one (1) 250 gallon floating portable chemical toilet, fifteen (15) 1,000 gallon vault toilets, four (4) lift stations, and four (4) septic tanks at various locations at New Hogan Lake to be pumped. The basic pumping service shall consist of pumping the tank completely empty and recharging the unit if required. Only the PCT’s require recharging. Recharge the PCT’s holding tanks using fresh disinfectant chemicals in a mixture as directed by the manufacturer’s recommended application. Additionally tanks shall be recharged with a minimum of ten (10) gallons of liquid. Disposal of sewage waste materials shall be accomplished off-site and in accordance with all applicable federal, state and/or county sanitation regulations.

3. When to Perform the Services: The Contractor shall provide service on dates and times as scheduled in this document.

4. Additional Services: Additionally, on “will call” services, the Contractor shall pump dry the tank(s) within 24 hours of the request of the COR.

5. Acceptable Level of Performance: Tanks shall be pumped completely empty and recharged if required as prescribed in this contract. The Contractor shall supply the COR with a copy of the disposal manifest to document the total number of gallons pumped. The manifest shall be included with the invoice.

PART C - GOVERNMENT RESPONSIBILITIES:

1. Financial Accountability: The government shall be held financially accountable only for those scheduled services performed by the

Contractor. Circumstances beyond the control of the government, which may occur, would reduce the number of services required. Possible causes for nonperformance may include but not limited to:

a. Lack of sufficient or competent personnel.

b. Equipment malfunction.

c. Damaged or missing facilities.

d. Recreation area closure.

e. High lake level (flooded recreation areas).

f. Improper use and/or lack of safety gear worn and/or used by Contractor personnel.

h. Unfavorable weather conditions (rain, wind, etc.).

i. Other acts of God preventing contract compliance.

2. Forms: The Contracting Officer’s Representative shall supply the Contractor with all government forms required to meet the administrative requirements of this contract. Required forms for this contract are outlined under Part D - Contractor

Responsibilities and examples will be supplied per appendices.

3. Contract Monitor: The government shall monitor the Contractor's performance in all functional areas under this contract. Contractor services shall be monitored using the random sampling method, the planned sampling method and/or 100% inspection method. The government reserves the right to change or alter the type of inspection plan at its discretion at any time.

PART D – CONTRACTORS RESPONSIBILITIES:

1. The Contractor shall be liable for all government property damaged in performance of his or her duties to include but not limited to equipment malfunction and any sewage spills encountered while performing the pumping services. The Contractor shall take the necessary precautions to assure equipment is in proper working order. The Contractor shall be responsible to clean up any spills on government property. The Contractor is required to notify the Operations Project Manager and/or his/her representative in the event of a spill on project lands and/or waters immediately. The Operations Project Manager is available at the Project Headquarters at 209-772-1343.

2. Employees: The Contractor shall furnish competent personnel. If employees prove to be incompetent or unsatisfactory, the

Contractor shall remove the employee(s) immediately and replace them. For safety and security purposes, the Contractor shall submit IN WRITING the name, address and phone number of all personnel performing services under this contract prior to the commencement of work. The Contractor shall submit IN WRITING the name of all employee(s) discharged during this contract. Submission shall be submitted ATTN: New Hogan Lake, Contracting Officer’s Representative.

3. Quality Control: If someone other than the person named on the official contract is performing the duties as described, it is the responsibility of the Contractor to personally inspect the worksite a minimum of every 30 days to ensure adherence to contract and acceptable performance standards. Contact with the Project Headquarters shall be made upon arrival during these visits.

4. Contractor Safety: The Occupational Safety and Health Act (OSHA) Standards for Construction at www.osha.gov and the

Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) at www.hq.usace.army.mil/soh/em385/current/current38511.htm are both applicable to this contract. Copies of EM 385-1-1 are available from the COR or at the above web site. General employee safety equipment is required and shall be furnished by the

Contractor. This includes safety shoes, safety glasses, hard hats, hearing protection, work gloves and/or other additional personal safety equipment required for specific work duties. The work performed under this contract shall be within the boundaries of land administered by the U.S. Army Corps of Engineers. The Contractor and Contract employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements will be granted to the

Contractor or Contract employees.

5. Communication: The Contractor shall provide a telephone number that shall be answered during normal working hours, 8:00 a.m. – 4:30 p.m., Monday through Friday, at which the Contractor can be contacted. The Contractor shall furnish a list of key personnel to be contacted. The government shall not be expected to call a series of phone numbers to locate the Contractor or designated representatives. Failure to maintain acceptable communication channels shall be considered unsatisfactory performance.

6. Contractor Clothing: All Contractors and their employees shall wear clothing suitable for the weather and work conditions while performing the duties of this contract: The minimum required shall be short sleeve shirt, long trousers and leather or other protective work shoes or boots, per EM 385-1-1. A clean, well-groomed appearance shall be maintained at all times while on duty.

a. The Contractor shall provide all employees shirts (whether long or short sleeve) that bare a company logo or embroidered patch to identify government Contract employees. Company logo shirts must be worn at all times during contract performance when on project lands.

7. Contractor Equipment: The Contractor shall ensure that all equipment used in the performance of work shall be in satisfactory operating condition. The government reserves the right to discontinue the use of unsatisfactory equipment and require that such equipment be replaced with acceptable equipment to maintain contract compliance at no cost to the government.

8. Parking: The Contractor shall be authorized to park in open parking spaces at locations where contract work shall be performed. Contractor or Contract employees shall not park in any reserved or restricted parking areas except as approved in advance by the COR.

9. Emergency Medical Services: The Contractor shall notify the COR, as soon as possible after the employee has been cared for, of all instances requiring medical attention that occur on government land. Medical expenses for Contractor http://www.osha.gov/ personnel are the responsibility of the Contractor.

10. Contractor Vehicles and/or Vessels: Each vehicle and/or vessel used by the Contractor to conduct work for this contract shall meet all State of California vehicle and/or vessel code requirements. A vehicle and/or vessel inspection shall be completed prior to the commencement of work under this contract

11. Safety Exposure Report: The Contractor shall be responsible for completing and submitting form CESPD 94-R, Safety

Exposure Report (Appendix A), to the Contracting Officer’s Representative and/or their representative, by the last working day of each month service is performed. Failure to comply with this requirement may delay payment for services. Copies of this form will be furnished by the Project Headquarters.

12. Phase of Work Hazard Analysis: The Contractor shall be responsible for completing and submitting form CESPD 210-R, Phase of Work Hazard Analysis (Appendix B) to the Project Headquarters 15 days prior to commencement of work. This form shall be used to describe the hazards of the job and how the job shall be performed safely.

13. Theft, Vandalism and /or Interference: The Contractor shall be responsible for advising the COR of any damaged facilities and any situation within or interfering with the Contractor's operation. Any comments or service problems observed by the

Contractor should be brought to the attention of the COR and/or their representative. The Contractor and Contract employees shall not be under the influence of any substance (drug or alcohol), which impairs the ability to perform the contracted duties in a safe manner. The work to be performed under this contract shall be within the boundaries of public recreation areas. The

Contractor and Contract employees shall use extreme caution while operating vehicles and/or vessels at all times. All Federal, state and local laws and regulations will be strictly observed.

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