NCTAMSLANT JA FY2024.pdf

J&A 24-207

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Identification of Agency and Contracting Activity.

The requiring activity Naval Computer and Telecommunications Area Master Station Atlantic

(NCTAMSLANT) 1518 Piersey Street, Bldg. MB-100, Norfolk, VA 23511-2784. The contracting activity is NAVSUP Fleet

Logistics Center (FLC) Norfolk, Contracting Dept., Fleet Directorate.

2. Description of the Action Being Approved.

This is a sole source action to be awarded as a new contract to Ironclad Technology Services, LLC (518C1). This procurement action supports NCTAMSLANT FM Department, Base Communications Office (BCO) Billing Division that requires a subscription support of Enhanced Billing Data Analysis and Reporting in order to improve reimbursable customer funding recapture rates, track expenditure rates, maximize buying power, provide on-time command service usage reports, and sustain auditable financial conditions. This is a follow-on acquisition to subscribe to an existing annual subscription to

PLAN-IT which is a web-based billing analysis product with associated web-based product training and helpdesk technical services that will allow NCTAMSLANT FM Department to continue to meet the Department of Defense (DOD) and

Department of the Navy (DON) Financial Improvement and Audit Readiness (FIAR) requirements, as well as those internal requirements as outlined in COMNAVIDFOR M-2066.1.

This requirement will be procured as sole source to Ironclad Technology Services, LLC. (Ironclad) as a Firm Fixed-Price

(FFP) one-year contract to fulfill the following requirements as directed by the Comptroller, Financial Management (FM)

Department of NCTAMSLANT. Requirement is to obtain a follow on one-year annual web-based billing analysis subscription support designed to support various aspects of NCTAMSLANT’s FM BCO Billing program.

Ironclad, a SDVOSB, is the manufacturer and operator of PLAN-IT software. PLAN-IT is a software tool that provides a web-based platform to conduct data aggregation, analysis, and reporting. It is provided as software-as-a-service under an annual subscription and is hosted in a DFARS clause 252.204-7012, Safeguarding of Covered Defense Information and

Cyber Incident Reporting, compliant environment.

PLAN-IT is the current application being used by the BCO Billing Division to upload, consolidate and extract vendor data on a monthly billing basis. PLAN-IT was procured and developed in 2018 to rectify an outdated, cumbersome Microsoft Access database that was fraught with data conflicts and undersized for the mass of data that is processed on a monthly basis. The current contract is N0018923P0634. PLAN-IT provides a SQL compliant database to aggregate data from disparate data sources and a configurable business intelligence software platform that users interact with via their web browser. Data is compiled from different data sources by means of government management and oversight, imported and processed via the

PLAN-IT platform for both agency and customer use.

3. Description of Supplies/Services.

NCTAMSLANT requires the purchase of Plan-IT subscriptions in support of BCO Billing Division. The required period of performance and pricing is detailed below.

Description Subscription Delivery Period Price

ANNUAL PLAN-IT SUBSCRIPTION AND SUPPORT SVCS 09/28/2024 - 09/27/2025 $295,132.06

The proposed contract will be a 1-year subscription delivery period to begin on, or about, 28 September 2024 to 27

September 2025. The Independent Government Estimate (IGE) for this requirement, is approximately $295K for a 1-year period of performance. The IGE was based on market research conducted by the customer, and the Producer Price Index

(PPI) industry data for software publishers. The period for this requirement will be funded with FY24 Operations &

Maintenance Navy - Reserve (O&MN-R) funds. These funds are currently available and approved for use by the

NCTAMSLANT Comptroller.

4. Statutory Authority Permitting Other Than Full and Open Competition.

The statutory authority permitting procurement program for small business concerns and controlled by service-disabled veterans is 15 USC 657f (a)(1), sole source contracts, a contracting officer may award a sole source contract to any small

Source Selection Information – See FAR 2.101 and 3.104 business concern owned and controlled by Service-Disabled Veterans if such concern is determined to be a responsible contractor with respect to performance of such contract opportunity and the contracting office does not have a reasonable expectations that 2 or more small business concerns owned and controlled by Service-Disable Veterans will submit offers for the contracting opportunity as implemented by FAR 6.302-5(b)(6).

5. Rationale Justifying Use of Cited Statutory Authority.

In accordance with FAR 19.1406, the initial market research process revealed there were no other SDVOSBs to satisfy this procurement and there is no reasonable expectation of receiving two or more SDVOSBs. This procurement is valued under$4 million and these services are not currently being performed by an 8(a) participant under the provisions of Subpart 19.8 or have been accepted as a requirement by SBA under Subpart 19.8. Ironclad is not a registered 8(a) participant and is a SDVOSB participant within the Service-Disabled Veteran-Owned Small Business Concerns Program. Ironclad has been determined to be a responsible contractor with respect to performance and award can be made at a fair and reasonable price in accordance with FAR 13.106-3(a)(2).

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable, including a Description of Market Research, if applicable, and a List of Interested Sources, if any.

Market research was conducted via Sources Sought Notice/Request for Information to SAM.gov on August 12, 2024 through August 14, 2024 and two additional sources expressed an interest in this requirement. The contracting specialist preformed additional market research. Mayfield Consulting and Logistics Solutions (9MME3) and Office Remedies, Inc. (1YVK7) both expressed interest in this requirement and are not capable of providing the Plan-IT subscription supply. Furthermore, neither vendor is capable of meeting the immediate subscription need as it is owned by Ironclad nor the support need date of September 28, 2024. Only Ironclad can do meet the instant requirement as they own this subscription, are currently providing support, and are capable of continuing this support on 28 September 2024.

7. Determination of Fair and Reasonable Cost.

The Contracting Officer has determined that the anticipated cost to the Government of the supplies covered by this J&A will be fair and reasonable.

8. Actions to Remove Barriers to Future Competition.

This is a follow on Sole Source requirement. As stated in the previous requirements executed Justification and Approval, the

J&A just stated we would assess whether competition is feasible if a potential source emerged, and after issuing a sources sought, it was determined competition is still not feasible

For the reasons set forth in Paragraph 5, NAVSUP FLC Norfolk, Contracting Dept., Fleet Directorate, has no plans at this time to compete future contacts for the types of supplies covered by this document. If another potential source emerges, NAVSUP FLCN will assess whether competition for future requirements is feasible.

In accordance with PGI 206.302-1(d), a sources sought notice was posted to the Government-wide Point of Entry (GPE) on

August 12, 2024.

9. Contracting Point of Contact.

The point of contact at Fleet Logistics Center Norfolk, Fleet Directorate is Valerie Werner, Code 215.1, by e-mail at valerie.m.werner2.civ@us.navy.mil.

mailto:valerie.m.werner2.civ@us.navy.mil

Source Selection Information – See FAR 2.101 and 3.104

J&A Number: 24-207

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Technical/Requirements Cognizance:

Signature Name (Printed) Phone No. Date

LEGAL SUFFICIENCY REVIEW

I have determined this Justification is legally sufficient.

Signature Name (Printed) Phone No. Date

CONTRACTING OFFICER CERTIFICATION

I certify that this Justification is accurate and complete to the best of my knowledge and belief. To the extent that the

Justification value is >$250K and <$750K, the Contracting Officer’s signature below also represents approval of the

Justification.

Signature Name (Printed) Phone No. Date

Robin Hope 757 400-9466 11SEP2024 samantha.miller Typewritten Text Samantha Miller 757-443-1959 09/11/2024