NB688000-26-00406 Requirements and Specifications.pdf

Requirements / Specifications: Replacement Locking Electronics for Ultrastable Cavity Operation

Use this document to detail specifications/requirements for an item and/or ancillary services.

TITLE: Replacement Locking Electronics for Ultrastable Cavity Operation

Requesting Lab/Division/Group: Physical Measurements Lab, Time and Frequency Division, Atomic Devices and Instrumentation Group

NB688000-26-00406

General Statement of Need The National Institute of Standards and Technology (NIST), Atomic Devices and Instrumentation Group seeks to procure a custom control electronics system replacement for an Ultrastable Cavity-laser System. The replacement electronics must provide Pound-Drever-Hall laser frequency stabilization, temperature control for the Electro-Optic Modulator (EOM) and vacuum chamber, and all necessary components for the system's full functionality at the user's laboratory. This acquisition aims to upgrade the existing locking electronics, ensuring seamless integration with the existing setup and minimal disruption to ongoing research activities.

The desired outcome of this procurement is to obtain a reliable and efficient control electronics system that enables precise laser frequency stabilization and temperature control, ultimately supporting the advancement of scientific research and development in the field. The performance objective is to achieve stable and precise control of the laser system, enabling researchers to conduct high-quality experiments and gather accurate data.

Items and/or Ancillary Services

Item 1: Locking Electronics for Ultrastable Laser Stabilization Quantity: 1 Specifications:

SYNCRO control unit in a 19”, 3 height units enclosure, including:

• Customized configuration to upgrade the existing locking electronics delivered as part of the project AU00615

• Servo loop electronics for Pound-Drever-Hall laser frequency stabilization with high-bandwidth PIID controller

• ORC-TEC Temperature Controller for temperature stabilization of EOM and vacuum chamber and all additional components needed for full functionality

• Installation of SYNCRO unit at user’s lab in Boulder, CO

Separately Priced Options and Services:

Item 2: [List minimum specifications.

Quantity: [Enter quantity here.] Specifications: [Enter quantity here.]

[List any other item(s) or service requirements here using the same format above.]

Service Requirements / Item Specifications Section Requirements/Specifications

Planning Considerations ☒ N/A

☐ List any visits required to allow potential vendors to see site specific constraints.

[Explain requirement here]

☐ US citizen required on-site (foreign nationals require preregistration 30 days prior) ☐ Vendor rep on-site more than three days ☐ Other considerations: [List other considerations to ensure an accurate quote]

Shipping & Delivery ☐ N/A

[Enter shipping and delivery information by item here.] Shipping criteria:

☐ Partial delivery acceptable ☐ Direct delivery to building required

[Explain need for requirement here] Building has: ☐ Loading dock

☐ Containerization preference: [Choose container] Other requirements: [List any other requirements here]

Delivery date criteria:

☒ Delivery of goods, installation, and training shall be completed no later than:

10 weeks ARO ☐ Deliver no earlier than: [Insert date here] ☐ Other: [List other shipping, delivery, or specil requirements]

Electronic Media ☒ N/A

[Enter electronic media requirements by item here.] ☐ Software ☐ Electronic manuals ☐ License Key ☐ Other: [List any other Electronic Media requirements here] [Enter email address for software delivery here]

Installation ☐ N/A

[Enter installation requirements by item here.] ☒ Vendor technician on site ☐ Rigging ☐ Uncrating / Unpackaging ☐ Removal of packaging material ☐ Equipment set up ☐ Start-up services ☐ Turn key installation ☐ Other [Enter details here.] Note: When installation is required, TPOC or COR shall be the coordination point.

Facility / Utility Considerations ☒ N/A

[List site specific utility considerations by item here.] ☐ OFPM Work Order Number(s)

[List any Work Order Number(s) here] ☐ Power available

Voltage: [Enter voltage here] (V) Max Current: [Enter max current draw here] (A) Phase: [Choose phase] Frequency: [Typically 60Hz] (Hz) NEMA Plug Type: [Enter plug type here] (i.e.: NEMA L5-20P) Environment: [Choose environment]

Other power consideration: [List any other power considerations here] ☐ Utility connections: [List relevant available utilities, pressure(s), and flowrate(s)] ☐ Other considerations: [List other considerations to ensure an accurate quote]

Warranty ☐ N/A

[Choose warranty type here.] [If you require an Extended Manufacturer Warranty, describe the warranty requirements per item here.] What is included?

☐ Labor ☐ Parts ☐ Travel ☐ Cost and liability for returns ☐ Other: [Enter other requirements here] ☒ Warranty length: 12 months Period Length:[Ex. month, 6 month, year etc.]

Training ☒ N/A

[Training requirements (who, when, what, where) here. If on-site, is travel necessary?] ☐ On-site ☐ Off-site location: [Enter location(s) here] ☐ Number of trainees: [Enter number of trainees here] Scope of training:

☐ Operations ☐ Maintenance ☐ Troubleshooting ☐ Safety ☐ Other: [Enter other scope requirements here]

☐ Training materials to be provided: [Describe requirement here] ☐ Other: [Enter other training requirements here] Note: When training is required, TPOC or COR shall be the coordination point.

Inspection and Acceptance ☐ N/A

[Enter inspection requirements per item here] ☐ Planned government acceptance testing (7 business days) ☐ Gov’t acceptance expected to take longer than 7 business days: [Duration] ☒ Inspection and acceptance plan: Delivery is expected 8 weeks ARO and Inspection and Acceptance to be completed once the system is fully installed by vendor.

☐ Other: [Enter other requirements here]

Maintenance ☒ N/A

[Describe your maintenance requirements per item here] Period Length: [Ex. month, 6 month, year etc.] What is included?

☐ Labor ☐ Spare parts ☐ Consumables ☐ Travel ☐ Cost and liability for returns ☐ Software updates ☐ Manuals ☐ Service plan length: [Enter service plan length here]

☐ Other: [Enter other requirements here] ☐ Requirements: [Enter requirements here] (i.e.: onsite within 72 hours, etc.)

☐ Option Period 1 ☐ Option Period 2

☐ Option Period 3 ☐ Option Period 4 Government Furnished Material / Equipment ☒ N/A

[List any government furnished material/equipment per item here] ☐ Samples for testing ☐ Government equipment which will leave gov't site (TPOC must coordinate with division property custodian)

Serial Number: [Enter Serial Number here] Description: [Enter description here] NIST property number: [Enter NIST property number here]

☐ Other: [Enter other details here] Travel ☒ N/A

[Describe any travel requirements per item here] ☐ Explain: [Explain here] ☐ Other: [Enter other requirements here] Vendor: To the maximum extent possible, include as part of appropriate sections above (maintenance, repair, etc.). Otherwise, it will be a separate line item, reimbursable per the Federal Travel Regulation.

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