RFQ_NB687060-16-03835.docx

Greetings, September 1, 2016

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The National Institute of Standards and Technology (NIST) has a requirement for the purchase of a Cryogenic Test Fixture.

Attached are the Specifications for solicitation NB688000-16-03835. Please submit a quote for the required Cryogenic Test Fixture.

This RFQ is conducted under the authority of FAR 13 Simplified Acquisitions with NAICS code 334516, Analytical Laboratory Instrument Manufacturing, having a Small Business Size Standard of 1000 employees. This is a total small business set aside.

All communications and documents must include the solicitation # NB687060-16-03835. Please email your quote to me at aron.krischel@nist.gov no later than September 12, 2016, 1:30 PM Mountain. Please direct any questions regarding this solicitation to Aron Krischel, Contract Specialist, at aron.krischel@nist.gov no later than September 6, 2016 at 3:30 pm. Your quote must meet all of the requirements of FAR 52.212-1, as well as include the following information:

· Information sufficient to demonstrate you can meet or exceed the requirements in the Specifications.

· Firm fixed price quote for a Cryogenic Test Fixture.

· Payment Terms: Net 30.

· The requested delivery is within 14 weeks after receipt of the order (ARO). FOB Destination for delivery to NIST, 325 Broadway, Boulder, CO 80305. Delivery point of contact will be provided upon award.

· Company DUNS No. In order to be eligible for this award, the quoter must be registered with the System for Award Management at www.sam.gov., and have completed the Representations and Certifications therein for the specified NAICS code, or submit separate Representations and Certifications if the specified NAICS code is not listed in their SAM registration.

The provision at FAR 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition. Quoter shall clearly demonstrate their ability to meet the technical requirements and deliverable schedule as outlined in this solicitation. Quote shall include shipping costs. NIST reserves the right to ship under NIST provided account.

BASIS OF AWARD:

Award shall be made to the Lowest Price Technically Acceptable (LPTA) quote, based upon the technical specifications as detailed within the attached Specifications. This will be a firm fixed price purchase order.

The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quotation should contain the quoter’s best terms from a price and technical standpoint. The Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary. However, the Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306. The Government may reject any or all quotations if such action is in the public interest; and issue a purchase order to other than the quoter with the lowest priced quotation.

TECHNICAL CAPABILITY:

Evaluation of Technical Capability will be based on the information provided in the quotation. Documentation submitted in the quotation shall be evaluated to determine that the proposed equipment meets or exceeds the Governments minimum required specifications. Failure to clearly and unambiguously demonstrate this will result in an “unacceptable“ technical rating.

PRICE:

Price shall be evaluated for reasonableness.

FAR 52.212-2, Evaluation - Commercial Items, applies to this acquisition. The Government will award a fixed price contract to the Lowest Price Technically Acceptable (LPTA) quote, based upon the technical specifications as detailed within the attached statement of work.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items. The quoter must have completed the Online Representations and Certifications Application (ORCA), which must be uploaded to the System for Award Management (SAM) at www.sam.gov.

FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition. Additional FAR 52.212-5 clauses cited in the clause applicable to this acquisition are:

52.219-6, Notice of Total Small Business Aside 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor – Cooperation With Authorities And Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-50, Combating Trafficking in Persons 52.223-18, Contractor Policy to Ban Text Messaging While Driving 52.225-1, Buy American Act-Supplies 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer

FAR 52.252-1, Solicitation Provisions Incorporated by Reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the quoter and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): at http://acquisition.gov/comp/far/index.html and http://www.osec.doc.gov/oam/acquistion_management/policy/default.htm

FAR 52.225-18 – Place of Manufacture.

FAR 52.232-15, Progress Payments Not Included CAR 1352.213-70, Evaluation Using Simplified Acquisition Procedures CAR 1352.215-70, Proposal Preparation CAR 1352.233-70, Agency Protests CAR 1352.233-71, GAO and Court of Federal Claims Protests

FAR 52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html and http://www.osec.doc.gov/oam/acquistion_management/policy/default.htm

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors.

FAR 52.247-34, FOB Destination

CAR 1352.201-70, Contracting Officer’s Authority CAR 1352.209-73, Compliance with the Laws CAR 1352.209-74, Organizational Conflict of Interest

CAR 1352.246-70, Place of Acceptance (APR 2010)

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

NIST

Shipping and Receiving 325 Broadway Boulder, CO 80305

NIST LOCAL-04 BILLING INSTRUCTIONS

(a) NIST prefers electronic Invoice/Voucher submissions and they should be emailed to INVOICE@NIST.GOV.

(b) Each Invoice or Voucher submitted shall include the following: (1) Contract Number. (2) Contractor Name and Address. (3) Date of Invoice. (4) Invoice Number. (5) Amount of Invoice and Cumulative Amount Invoiced to-date. (6) Contract Line Item Number (CLIN). (7) Description, Quantity, Unit of Measure, Unit Price, and Extended Price of Supplies/Services Delivered. (8) Prompt Payment Discount Terms, if Offered. (9) Any other information or documentation required by the contract.

(c) In the event electronic submissions are not used, The Contractor shall submit an original invoice or voucher in accordance with the payment provisions of this contract to:

NIST

Accounts Payable Office 100 Bureau Drive, Mail Stop 1621 Gaithersburg, MD 20899-1621

NIST LOCAL - 39, NIST LOCAL-39 MARKING/PACKING INSTRUCTIONS

(1)If the total contract/order includes multiple quantities of the same or like item(s), segregated as separate CLIN/Item numbers, deliverables shall be packed accordingly. Each individual Package / container in the shipment shall include deliverables on a per-CLIN or Item basis.

(2)For each shipment made under this contract/order, the Contractor shall furnish itemized packing list(s), enumerating the specific contents of each shipping container and what specific individual Components constitute a full and complete "unit" for each bid item. The packing list shall include the brief description of each item found in the Schedule. If more than one container is Required for each unit, each container should be marked accordingly, e.g., "Box 1 of 2," "Box 2 of 2," and the boxes, where feasible, should be taped or shrink-wrapped together as an Issuable unit.

(3)The contract number AND CONTRACT LINE ITEM NUMBER (CLIN) OR ORDER ITEM NUMBER shall be placed on the exterior of all containers.

If you have any questions, please do not hesitate to contact me at aron.krischel@nist.gov.

Thank you.

Aron Krischel Contract Specialist for National Institute of Technology 325 Broadway Boulder, CO 80305

SPECIFICATIONS

80 Pin Cryogenic Test Fixture

NB687060-16-03835

Background:

NIST’s participation in IARPA’s Cryogenic Computing Complexity (C3) program requires test and evaluation of performers’ digital superconducting logic circuits. This program requires a Cryogenic Test Fixture (CTF) which will be immersed in a dewar of liquid helium and connect a NIST-supplied sample holder to instrumentation at room temperature.

Purpose:

The CTF will be used at NIST for evaluation and verification of performer’s digital circuits.

Deliverables

1. A preliminary design review (PDR): The PDR shall be held no later than 3 weeks after receipt of order (ARO). As part of the PDR, vendor shall provide NIST with preliminary CTF system design including:

a. Solid models in SolidWorks SLDASM and SLDPRT (not STEP) format, of the overall CTF demonstrating compliance with technical requirements 1 through 12.

b. Solid models in SolidWorks SLDASM and SLDPRT (not STEP) format of the interface flange Acceptance of PDR submission by NIST shall allow vendor to proceed with final design.

2. Final Design Review (FDR): The FDR shall be held no later than 2 weeks after acceptance of the PDR submission by NIST. At the FDR the vendor shall provide NIST with Solid models in SolidWorks SLDASM and SLDPRT (not STEP) format in sufficient detail to allow manufacture of the CTF.

Acceptance of the FDR submission by NIST shall allow the vendor to proceed with CTF manufacture.

3. Acceptance test at vendor facility: Vendor shall test the completed CTF at the vendor’s facility prior to shipment and no later than 9 weeks after the FDR. NIST shall have the option to witness tests. Test data provided to NIST shall include:

a. Leak test data verifying a leak rate < 1x 10-7 mbar-L/s

b. Time Domain Reflectometry (TDR) data on all 80 coax lines demonstrating an impedance step of no more than 2 ohms at any connector at the top or bottom of the probe.

Acceptance of the vendor facility test data by NIST shall allow vendor to ship system.

4. CTF: A cryogenic test fixture meeting the technical specifications below.

5. Shipping Crate: A custom shipping crate which will allow air shipment of the CTF without damage, both from the vendor to NIST and from NIST to remote test sites.

6. Acceptance testing at NIST. The CTF shall be tested at NIST to verify performance of the high speed lines. Successful test at NIST and receipt of the deliverable items shall be the criteria for payment to the vendor.

TECHNICAL SPECIFICATIONS:

A conceptual outline drawing of the CTF is provided in Figure 1 and the following requirements are ordered from the top of the probe to the bottom.

The CTF must meet or exceed the following minimum requirements:

Dimensional and Structural Requirements

1. The overall length of the CTF must be 53 inches or less

2. The connector box, to be designed by vendor, shall provide 80 SMA connectors for the high speed lines, and one DB-25 connector for low speed lines.

3. The bottom of the connector box shall be at least 48 inches from the interface flange (described below)

4. A helium gas exit port shall be integrated with the connector box or mounted to the down tube below the connector box. The helium gas exit port shall be a 1/8” female NPT fitting and the CTF shall be designed such that all helium gas generated during operation is efficiently used to cool the coax cables and exits through the gas port exit. Note that this requirement may necessitate gas seals around the coax connectors and twisted pairs between the gas exit port and the connector box.

5. The Dewar flange shall be a 6” Ladish-compatible flange with a compression fitting sized to fit the CTF down tube.

6. A safety clamp shall be fitted around the downtube which can be clamped in an arbitrary location. The function of this clamp is prevent ejection of the CTF from the dewar in the case of an overpressure incident.

7. The distance from the bottom of the dewar flange to the interface flange must be a minimum of 43”

8. The downtube shall be a material with low thermal conductivity such as epoxy-fiberglass or stainless steel. Downtube diameter is to be determined by the vendor. Additional structural member(s) internal to the downtube may be used as appropriate consistent with providing a robust instrument with minimum heat leak.

9. The magnetic shield flange (Figure 2) shall be securely attached to the bottom of the downtube and/or to internal structural members as appropriate. Its construction and attachment shall ensure that the axis of a cylindrical magnetic shield attached to the flange will be perpendicular to the interface flange. Magnetic shields are not a part of this procurement

10. The interface flange, configured as shown in Figure 3, shall be fabricated of CDA-101 or CDA 102 copper and securely attached to the bottom of the probe such that the face of the flange remains perpendicular to the axis of the flange. The coax connectors on the flange (described below) shall be securely mounted in the flange such that all connectors shall maintain transverse and axial alignment of ±0.002” after repeated mate cycles.

a. Dimensions of the NIST-provided coax connectors should be verified before manufacturing this part.

b. Components to be attached to this flange such as sample mounts are not a part of this procurement Electrical and Magnetic Requirements

11. The downtube shall contain and support 80 coaxial cables as described in Table 1, and 12 twisted wire pairs as described in Table 2. The coaxial cables shall terminate in SMA connectors in the connector box and to the connectors described below on the interface flange. NOTE that the cables must be of identical length to ±0.5 mm. Wiring of the twisted pairs is described in Table 2

12. Any periodic support structures for the coax cables inside of the down tube shall be configured to ensure effective cooling of all lines by the helium boiloff gas.

13. The connectors at the interface flange shall be certified non-magnetic (I.E. no nickel plate or strike) GPPO or SMPM female connectors compliant with MIL STD 348B 328-1. These connectors will be supplied to the vendor by NIST

14. The magnetic shield flange and all parts below this shall be fabricated solely of non-magnetic materials.

Table 1: Coaxial Cables

Beryllium-copper alloy

Table 2: Twisted Pairs

All other pairs are to be 36 AWG

Pin 13 is unused

the interface flange.

Figure 1 Conceptual Outline Drawing

Figure 2 Magnetic Shield Mount

Figure 3 Interface Flange Technical Considerations none Deliverable Schedule

1. Preliminary design review (PDR): The PDR shall be held no later than 3 weeks after receipt of order (ARO

2. Final Design Review (FDR): The FDR shall be held no later than 2 weeks after acceptance of the PDR submission by NIST.

3. Acceptance test at vendor facility: Vendor shall test the completed CTF at the vendor’s facility prior to shipment and no later than 9 weeks after the FDR.

4. Shipment of CTR: The CTR shall be shipped to NIST no later than 5 business days after certification of the vendor acceptance test results by NIST.

5. Acceptance testing at NIST. The CTF shall be tested at NIST to verify performance of the high speed lines. Testing will occur no later than 30 days after receipt of CTF. Receipt of the deliverable items and successful test at NIST and shall be the criteria for payment to the vendor.

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI)

1. The non-magnetic SMPM/GPPO connectors to be installed by the vendor on the interface plate will be provided by NIST.

2. If the contractor does not have access to appropriate TDR equipment appropriate to perform acceptance testing at the vendor facility, NIST will provide access to such equipment at NIST at a mutually acceptable time consistent with the required delivery schedule.

Inspection and Acceptance:

1. Acceptance test at vendor facility: Contractor shall test the completed CTF at the contractor’s facility prior to shipment and no later than 9 weeks after the FDR. NIST will have the option to witness tests. Test data provided to NIST shall include:

a. Leak test data verifying a leak rate < 1x 10-7 m-barL/s

b. Time Domain Reflectometry (TDR) data on all 80 coax lines demonstrating an impedance step of no more than 2 ohms at any connector at the top or bottom of the probe.

Acceptance of the vendor facility test data by NIST shall allow vendor to ship system.

2. Acceptance testing at NIST. The CTF will be tested at NIST to verify performance of the high speed lines. Testing will occur no later than 30 days after receipt of CTF. Receipt of the deliverable items and successful test at NIST and shall be the criteria for payment to the vendor.

Type of Contract Firm Fixed Price image1.emf

</= 53 >/= 43

7.40

>/= 48

Connector box concept Final design by vendor

Helium gas exit 1/8" female NPT

6" Ladish Flange

Safety Collar

Magnetic shield mounting flange

Coax cables and inner support structure

Interface flange

CONCEPTUAL DRAWING ONLY

All dimensions not explicitly called out on drawing or in specification may be adjusted by vendor to improve performance and reduce cost.

SCALE:1:16

SIZE File Name.

A

REV.

DO NOT SCALE DRAWING

DIMENSIONS ARE IN INCHES

TOLERANCES:

FRACTIONAL

ANGULAR: MACH BEND

TWO PLACE DECIMAL

THREE PLACE DECIMAL

DATEREV

SHEET 1 OF 1Drawn by:

COMMENTS:

Title

Material Quantity

R.E. Schwall Overall Probe n/a

0 6/29/2016 NIST

Part Number n/a

Superconductive Electronics Group

Sheet1

Drawing View1 image2.emf

6X .094 THRU

TAP FOR #2-56 HELICOIL

INSERT = 1.0 * DIA.

3.200

.1

.3

.6

Dimensions and method of attachment to downtube to be determined by vendor

3.280

3.100

SCALE:1:2

FRACTIONAL

ANGULAR: MACH BEND

Mag shield mount 06-27-16 non-magnetic metal

0 5/4/2016 NIST

Sheet1

Drawing View1

Drawing View2

Drawing View3 image3.emf

40X .129 THRU

40X .129 THRU ALL

4X .125 THRU

spaced 90 deg apart as shown 2.820

2.483 2.198

3.75° 48.75° .125

Configuration and method of attachment to probe structure to be determined by vendor

80X mounting holes for connectors as described in specification

SCALE:1:1

FRACTIONAL

ANGULAR: MACH BEND

80 pin flange 2016-06-27

CDA 101 or 102 Copper

0 6/27/2016 NIST

Sheet1

Drawing View1

Drawing View2