RFP_NA15R001_UXO_Support_Technician_III_at__NTTR.pdf

April 2, 2015

To whom it may concern:

REQUEST FOR PROPOSAL NA15R001- UNEXPLODED ORDINANCE SUPPORT AT

THE NEVADA TEST AND TRAINING RANGE

Navarro Engineering Research Inc. (Navarro) in the performance of Prime Contract DE- NA0002653 with the Department of Energy (DOE), National Nuclear Security Administration/Nevada Field Office (NNSA/NFO) requests your proposal to perform Unexploded Ordinance (UXO) services in accordance with the attached Statement of Work (Attachment 1).

This solicitation requires a UXO Technician III to perform visual surveys for suspect UXO/MEC under the direction of Navarro at the Tonopah Test Range in Nevada. The estimated period of performance for these services is 6-08-15 through 7-31-15.

Mob and demob costs will be required for the proposed candidate consistent with FTR limitations for travel costs. The first week will be spent in training in Las Vegas therefore the FTR per diem rate for Las Vegas (Clark County) should be proposed. The remaining 7 weeks will be spent performing work at the TTR site. The proposed Technician will be working along-side Navarro personnel and will be traveling in a Government provided vehicle while working on the site. Government lodging dormitories will be provided Sunday through Thursday. Therefore the FTR per diem rate for Tonopah NV (Nye County) will be applicable Sunday through Thursday and the FTR rate for per diem and lodging for Tonopah NV (Nye County) will be applicable Friday through Saturday. The proposed candidate will be provided a rental car by Navarro for the eight (8) week period, but fuel will be direct billed to Navarro via an expense report. The personnel will be required to park the rental car outside the TTR site during the week (Monday through Friday). Personnel will be expected to return to the site Sunday evening in order to report for work early Monday morning.

Navarro will provide all required PPE equipment. Seller shall provide their own UXO magnetometer equipment. Any proposed other direct costs should be explained such that the basis of the estimate is understood. Seller must complete Attachment 2, Pricing Schedule to be determined responsive to this RFP.

If you have GSA Contract Pricing Rates, Navarro envisions issuing a Delivery Order against your GSA contract. A letter authorizing Navarro use of GSA contract pricing will be provided in the event GSA pricing is proposed and you are the successful offeror. You are requested to provide your GSA Rate, if available, in the Pricing Schedule attached.

The Service Contract Act Wage Determination (Attachment 5) is attached and is applicable to this procurement. The terms and conditions applicable to a T&M subcontract are included as Attachments 3 & 4 and will be applicable to any ensuing subcontract.

The Instructions to Offerors (Attachment 6) should be read and followed in order to be responsive to this procurement. Navarro reserves the right to determine a proposal that does not follow the instructions to be non-responsive.

All inquiries pertaining to this RFP must be made to the undersigned. Navarro looks forward to receiving your proposal by the required due date.

Sincerely, Ed Higginbotham Contracts/Procurement Lead Navarro, Contractor to the Department of Energy

Attachments:

1. Statement of Work

2. Pricing Schedule

3. Section H Special Contract Requirements

4. Section I Contract Clauses

5. Service Contract Act WD 05-2331

6. Instructions to Offerors

Statement of Work for Tonopah Test Range Environmental Investigation Activities at CAU 413 Clean Slate II rev 0 Attachment 1 3/23/2015

Statement of Work

Tonopah Test Range Environmental Investigation Activities

A. ENVIRONMENTAL INVESTIGATION

Introduction

This Statement of Work (SOW) is for services to be provided by an Unexploded Ordinance (UXO) Subcontractor to support environmental survey and sampling activities conducted by Navarro at the Tonopah Test Range (TTR) in Nevada. The services include a visual surveillance of the work area including identification of potential unexploded ordnance / munitions and explosives of concern (UXO/MEC), determination of UXO/MEC type, and implementation of the necessary safety measures required to conduct remaining environmental investigation activities. All UXO/MEC or suspected UXO/MEC discovered during performance of the survey will be flagged and the location recorded via global positioning system (GPS). UXO/MEC or suspect UXO/MEC shall not be excavated, relocated, removed, disposed, treated or detonated during environmental activities.

The TTR is located approximately 235 miles (mi) northwest of Las Vegas, Nevada. The investigation site is approximately 4-6 square miles and consists of Corrective Action Unit (CAU) 413 (Clean Slate II), as well as some outlying support areas. The Clean Slate II site was utilized by the U.S. Department of Energy to perform plutonium (Pu) dispersion tests in the early 1960s. The site is presently posted as a “Contamination Area” due to plutonium-contaminated surface and subsurface soils. The site is located near former and active U.S. Air Force bombing ranges.

1.0 Scope

A UXO Technician III is required to perform visual surveys for suspect UXO/MEC under the direction of Navarro at the Tonopah Test Range in Nevada.

UXO personnel shall visually inspect each work area for surface UXO/MEC items in conjunction with performance of radiological surveys by Navarro Radiological Control Technicians (RCTs). UXO/MEC and suspect UXO/MEC items present within the survey area will be evaluated, identified, and flagged by the UXO Technician. The UXO Technician III shall identify and tag waypoint coordinates of each located UXO/MEC item using Navarro-provided GPS units, the UXO Technician III shall record location, type/identification of UXO/MEC item, quantity, and any other important information in the Subcontractor daily log. It is anticipated that most UXO/MEC will be flagged and the location recorded for future removal/demilitarization (by others), however, if the UXO/MEC is determined to be an

Statement of Work for Tonopah Test Range Environmental Investigation Activities at CAU 413 Clean Slate II rev 0 Attachment 1 3/23/2015 imminent hazard, the item’s location shall be recorded, and the UXO Technician III shall evacuate all site personnel to a safe distance. Navarro anticipates that one UXO/MEC Technician III is required to support the environmental activities at CAU 413.

The UXO Subcontractor will utilize a subcontractor –provided hand held analog magnetometer capable of detecting UXO/ MEC to a minimum depth of 1.0 ft bgs to assist in location and identification of buried/partially buried UXO/MEC. Preliminary investigation activities may include collection of soil samples by Navarro personnel. The UXO/MEC Technician III will ensure all sampling locations (surface and subsurface) are clear of MEC prior to allowing Navarro personnel to collect soil.

The work will be performed under the direct supervision of Navarro personnel. The Navarro Site Supervisor will have responsibility and authority for daily operations, work authorization through Plan of the Day (POD) meetings, and will direct the operations of the UXO/MEC Technician III. All site activities on the TTR will be coordinated through the Navarro Site Supervisor with assistance from the UXO/MEC Technician III.

2.0 Safety

This SOW requires access to areas known or suspected to contain UXO/MEC. The UXO/MEC Technician III must comply with DOE Manual 440.1-1A, DOE Explosives Safety Manual, along with Navarro established hazard analyses, work planning and control processes.

The UXO/MEC Technician III will work within the established Navarro safety envelope based on the requirements contained in the Navarro Worker Safety and Health Program (10 CFR 851) and Integrated Safety Management System (ISMS) Program. The UXO/MEC Technician III will be required to work under the approved Work Control Plans for CAU 413 Clean Slate II. The Navarro Work Control Plans will describe general work hazards and controls including potential occupational safety and health hazards associated with UXO/MEC and planned environmental investigation activities.

3.0 Minimum Training and Qualifications

Prior to arrival onsite, the UXO Subcontractor shall be responsible for certifying that their employees meet the requirements of pre-assignment training, consistent with Occupational Safety and Health Administration (OSHA) 29 Code of Federal Regulations (CFR) 1910.120 paragraph (e). Documentation certifying that each site worker has received 40 hours of HAZWOPER instruction, including current 8 hour refresher will be provided to Navarro. Field personnel will be required to comply with the medical, requirements specified in 29 CFR 1910.120(f). UXO field personnel may also be required to wear full face respiratory protection, and shall provide evidence of fitness for respirator use per 29 CFR 1910.134.

Statement of Work for Tonopah Test Range Environmental Investigation Activities at CAU 413 Clean Slate II rev 0 Attachment 1 3/23/2015

Entry into posted radiologically controlled Contamination Areas, and potentially High Contamination Areas, is anticipated. The UXO/MEC Technician III will be required to obtain a Radiological Worker II qualification (training provided by Navarro), and wear respiratory protection (full face respirator).

4.0 Deliverables

The UXO Subcontractor shall provide a copy of their Corporate Health and Safety Program, and Quality Assurance/Quality Control Program Plan, including Training and Qualification Plans with proposal.

The UXO Subcontractor shall, on a daily basis, provide the Navarro Site Supervisor with the following:

• A summary (log of activities) of that day’s activities and results (e.g., UXO/ MEC identified including type and quantity, and GPS coordinates of UXO/MEC).

• An electronic data file containing GPS coordinates for UXO/MEC and other items or features of concern identified during that day’s activities.

5.0 Equipment

The UXO Subcontractor shall provide the necessary equipment, supplies, and material to safely execute the described activities with the exception of project vehicles, GPS units, and on-site communication devices. The UXO Subcontractor will provide geophysical equipment (magnetometer) capable of detecting subsurface metallic (ferrous and non-ferrous) objects.

6.0 Security

The work location requires that personnel be U.S. Citizens and that documentation be provided of this status. Subcontractor personnel will be required to abide by the security rules in force at the facility, including restrictions on articles that may be brought on the facility and restrictions on disclosure of facility activities.

7.0 Duration of Work

The work performed by the UXO Subcontractor will begin on or about June 1, 2015, in accordance with the following estimated schedule:

June 8-12 Training/orientation at NSF Facility, Las Vegas, Nevada

Statement of Work for Tonopah Test Range Environmental Investigation Activities at CAU 413 Clean Slate II rev 0 Attachment 1 3/23/2015

June 15-July 31 Mobilize to TTR and conduct Environmental Investigation activities at the TTR

Environmental investigation activities are anticipated to take approximately 7 weeks.

Work Schedule: typically M-Th, 10 hour days.

Note: due to the Clean Slate II site being located on an active range, work scheduled may require some weekend work.

8.0 Lodging

Housing and transportation while on site, will be provided by Navarro, and UXO/MEC Technician III will be required to use this lodging and transportation, or substitute at no additional cost or loss of time.

Lodging for field personnel will be arranged for and provided by Navarro. Personnel will be expected to live in TTR site housing during environmental activities at the TTR. Required stay in TTR housing is Monday evening through Thursday evening. Weekends, if not a working weekend may be spent off site (Tonopah or adjacent areas). Allowable expenses are per the local government rate for lodging and per diem.

9.0 Transportation

Subcontractor shall mobilize and demobilize their personnel using the rates required by the Federal Travel Regulations. Coach class air fare will be reimbursed if travel is by plane. Transportation will be provided for Subcontractor personnel while on site. Off- site transportation shall be provided by Navarro. Rental car fuel should be priced into Subcontractor’s proposal for the duration of the subcontract.

PRICING SCHEDULE Attachment 2

Direct Labor Extended Price

Description Rate Hours Price 1 UXO Tech III 320 $0.00

1A Overtime 80 $0.00

Total Direct Labor Subtotal $0.00

3 Mob/Demob / 1 person

One Week of Training In Las Vegas (Lodging & Per diem @ FTR Rate for LV (Clark County)

5 Meals- 7 weeks = FTR Rate for Tonopah (Nye County)

5A Lodging for Tonopah 2 days/week x 7 weeks @FTR Rate

6 Miscellanous. ODC's

Total Other Direct Costs $0.00 Total Costs TOTAL $0

All ODC's must be supported by receipts

LINE ITEMS UXO SUPPORT

Line Item Labor Hours

Exhibit C

Venus.Blumenstein Sticky Note Updated Executive Order is 13256

Venus.Blumenstein Sticky Note Updated Executive Order number is 13526

Attachment 5

Attachment 6

Request for Proposal No.: NA15R001

REQUEST FOR PROPOSAL (RFP) No.NA15R001

INSTRUCTIONS TO OFFERORS

1. DEFINITIONS

The term “Subcontract Documents” denotes all proposal documents, including the Request for Proposal (RFP) Letter.

2. PREPARATION, SUBMISSION, AND QUESTIONS

The Offeror’s proposal shall be submitted electronically to the person specified below.

Navarro Attn: Ed Higginbotham Email: Edward.Higginbotham@nv.doe.gov Enter: RFP No. NAI5R001 (in subject line) Proposal Due Date and Time: May 1, 2015, 4:30 pm, PCT

The Offeror’s proposal must be submitted in accordance with these Instructions to Offerors. Partial or incomplete proposals will not be considered. Proposals received later than the date and time listed above may be rejected. Proposals submitted will not be returned to the Offeror.

The Offeror’s proposal shall show the full legal name and business address of the Offeror, including street address if it differs from the mailing address, be signed with the usual signature of the person or persons authorized to bind the Offeror, and be dated. Proposal shall be signed and dated by an authorized representative, and include full names and addresses of all partners. The name of each signatory shall be typed or otherwise clearly printed below each signature. The preparation of a proposal shall be by and at the expense of the Offeror.

Any questions regarding this RFP must be submitted in writing to Navarro via e-mail to the persons specified above no later April 10, 2015, 4:30 pm, PCT to the email address above with RFP NO.

NA15R001 in the subject line. No verbal responses will be made to any questions. If questions and responses affect the SOW, a formal amendment will be issued to the RFP. All questions and responses will be issued formally.

3. PROPOSAL PART 1 and 2

Offeror shall submit their proposal in two separate Parts, the contents of which are identified in the following paragraphs. Failure to disclose and/or provide this information may result in the Offeror's proposal being non-responsive.

Part 1 - Technical Proposal -

This Part shall consist of all required submittals such as Resumes, ES&H Plan, Corporate Training Plan/Quality Plan, certifications, and representations, and all other technical information required by the RFP documents.

Part 2 - Pricing Proposal -

This Part will include the attached Pricing Schedule containing the Offeror’s best estimate of the costs required to perform the work. All costs submitted shall be clearly defined and contain sufficient supporting information required to perform a price analysis.

4. PROPOSAL EVALUATON CRITERIA

The Contractor shall determine the successful bidder using a “Best Value” approach. “Best Value” means the expected outcome of an acquisition that, in the Contractor's estimation, provides the greatest overall benefit to Contractor and the Government.

The Proposal Evaluation criteria consists of three (3) criteria for technical capabilities. Award will be made to the bidder whose proposal provides the overall Best Value to the Contractor and the Government. The Technical Criteria are listed below in descending order of importance. Criteria1 is the most important factor and is more important than Criteria 2 and 3. Criteria 2 and 3 are equally important and more important than price. Price, although not the most important factor, may be the determining factor in the event two proposals are rated relatively technically equal. Contractor reserves the right to make trade-offs between the technical criteria and price in order to determine the best value.

1. Resumes - The Offeror shall provide an electronic copy of the proposed candidate’s resume. Resume shall identify the proposed capabilities, experience, training and references for the use, handling, and management of UXO/MEC. . Offeror’s shall provide an electronic copy of the resume and qualifications along with a brief profile of their relative experience and their ability to perform UXO services in a DOE or similar environment.

2. Corporate Health and Saftey Plan –Offerors shall provide an electronic copy of their Corporate Health and Safety Plan and Quality Assurance/Quality Control Program Plan, for use in evaluating the general safety program of the corporation and the program under which the personnel are indoctrinated.

3. Corporate Training Plan- Offerors shall provide an electronic copy of their Corporate Training Plan which will be used to evaluate the training provided to the proposed individual as it relates to the scope of work. The corporation’s efforts in providing safety culture training to personnel will also be evaluated.

5. DISCLOSURE OF PROPOSAL DATA

The Offeror should identify any data it does not want disclosed to the public for any purpose or used by the Contractor except for evaluation purposes. The Offeror shall –

• Mark the title page with the following:

“This proposal includes data that shall not be disclosed outside Subcontractor's organization and shall not be duplicated, used, or disclosed, in whole or in part, for any purpose other than to evaluate this proposal. The data subject to this restriction are contained in sheets (insert numbers or other identification of sheet).”

• Mark each sheet of data with the following:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

If a Subcontract is awarded to this Offeror as a result of, or in connection with, the submission of this data, Contractor shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting Subcontract. This restriction does not limit the Contractor’s rights to use information contained in this data if it is obtained from another source without restriction.

6. LATE PROPOSALS, MODIFICATIONS OF OR WITHDRAWAL OF PROPOSALS

A. If the Offeror’s proposal is received by the Contractor’s designated office after the exact time specified for receipt, it will not be considered unless it –

1. Was sent by registered or certified mail no later than the 5th calendar day before the date specified for receipt of offers.

2. Receipt of offers by the 31st of the month must have been mailed by the 26th), or

3. Was sent by mail and it is determined by the Contractor that the late receipt was due solely to mis-handling by the Contractor’s personnel after receipt by the Contractor.

B. Any modification of a proposal or quotation, except a modification resulting from the Contractor’s request for “best and final” offer, is subject to the same conditions as in 6.A. (1) and (2), above.

C. A modification resulting from the Contractor’s request for “best and final” offer received after the time and date specified in the request will not be considered unless received before award, and the late receipt is due solely to mishandling by the Contractor’s personnel after receipt by the Contractor.

D. The only acceptable evidence to establish the date of mailing of a late proposal or modification sent either by registered or certified mail is the U.S. Postal Service postmark on the wrapper or on the original receipt from the U.S. Postal Service. If neither postmark shows a legible date, the proposal, quotation, or modification shall be processed as if mailed late. “Postmark” means a printed, stamped, or otherwise placed impression (exclusive of a postage meter machine impression) that is readily identifiable without further action as having been supplied and affixed by employees of the U.S. Postal Service on the date of mailing. Therefore, the Offeror should request the postal clerk to place a hand -cancellation postmark on both the receipt and the envelope or wrapper.

E. The only acceptable evidence to establish the time of receipt by the Contractor is the time/date stamp of the Contractor on the proposal wrapper or other documentary evidence of receipt maintained by the Contractor.

F. Notwithstanding paragraph 6.A of this Instruction, a late modification of an otherwise successful proposal that makes its terms more favorable to the Contractor will be considered at any time it is received and may be accepted.

Proposals may be withdrawn by written notice received at any time prior to bid due date and time. Offeror or an authorized representative may withdraw proposals in person if the representative's identity is made known and the representative signs a receipt for the proposal before bid due date and time.

7. AMENDMENTS TO SOLICITATION

If this Solicitation is amended, then all terms and conditions, which are not modified, remain unchanged.

The Offeror shall acknowledge receipt of any amendment to this RFP by: (1) signing and returning the amendment; or (2) letter or facsimile. Contractor must receive the acknowledgement by the time specified for receipt of offer.

8. AWARD OF SUBCONTRACT

The Contractor anticipates award of a Firm-Fixed Unit Rate Time and Materials UXO Technical Services Subcontract in accordance with the requirements and terms and conditions (See Section I and H) attached hereto and set forth or incorporated by reference in this RFP. The Offeror’s unit rates shall remain fixed and are not subject to escalation for any cause. The Offeror’s proposal must be submitted in sufficient detail to allow the Contractor to perform an analysis to evaluate the offer’s technical capability. Award may not be made if the Offeror has not been responsive to all instructions, certifications and representations indicated in this RFP.

The Contractor intends to evaluate the proposal and may award a Subcontract without discussions;

therefore, the initial offer should contain the Offeror's best terms from cost/price and technical standpoints.

However, the Contractor reserves the right to conduct discussions if later determined by the Contractor to be necessary.

The Offeror agrees if this offer is accepted within one hundred and twenty (120) calendar days from the proposal due date to furnish, within the time specified in the schedule, any or all items upon which prices are offered at the set price opposite each item at the designated point(s). Offeror’s failure to properly execute and return the Subcontract to Contractor within the time specified in the Subcontract Documents will cause the Contractor to suffer damage, the amount of which is difficult, if not impossible to ascertain.

In this event, Contractor shall be entitled to remedies by law, to declare a breach of Subcontract by such Offeror, to award the Subcontract to another Offeror in accordance with the provisions of the Subcontract Documents, and to declare a forfeiture of the Offeror's Proposal Security, if any.

Neither financial data submitted with an offer, nor representations concerning facilities or financing, will form a part of the resulting Subcontract. However, if the resulting Subcontract contains a clause providing for price reduction for defective cost or pricing data, the Subcontract price will be subject to reduction if cost or pricing data furnished is incomplete, inaccurate, or not current.

9. PENALTY OF MAKING FALSE STATEMENT

False, fictitious, or fraudulent statements made in proposals may render the maker subject to prosecution under Section 1001, Title 18, United States Code (18 U.S.C.1001).

10. RIGHT TO CANCEL

Navarro reserves the right to cancel this RFP in its entirety, conduct discussions with one or more offeror’s or make an award without any discussions at no cost to either itself or the Government. Proposal costs will not be reimbursed in any event.