18R0064_Commercial_Solicitation.docx

N6893618R0064

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

FOR YOUR INFORMATION:

The following addresses and points of contact are provided:

Email address: melinda.milheim@navy.mil

U.S. Postal Service Mailing Address:

1 ADMINISTRATION CIRCLE, MAIL STOP 1303

BUILDING 02334

CHINA LAKE, CA 93555-6108

Direct Delivery Address (UPS, FedEx, etc.):

Ombudsman:

Email address: *

* To be completed at award.

Section B - Supplies or Services and Prices

Electronic Components

FFP

The contractor shall provide electronic components in accordance with the Statement of Work (SOW) shown in Section C and as specified on each Delivery Order (DO). The contract ordering period is five years, also referred to herein as a five year period of performance.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

NSN: 59991000000805

PURCHASE REQUEST NUMBER: 1300715363

MAX

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

Electronic Components (EC) 05-15-2018

1.0 SCOPE

The Applied Manufacturing Technology Division (AMTD Code 475000D) of the Naval Air Warfare Center, Weapons Division, China Lake, CA (NAWCWPNS-CL) intends to procure various types of electronic components over a five-year period in support of its projects. AMTD will specify the applicable data for each procurement through the issuance of individual Delivery Orders (DO). The Contractor shall provide each particular part as ordered and specified in the individual DO.

The products procured herein, will be separately ordered and priced on each individual DO to include shipping & handling at the time each DO is placed.

2.0 APPLICABLE DOCUMENTS

2.1 The actual product requirements for each Electronic item will be specified in each applicable DO. Any applicable revisions shall be the version in effect at the time of DO issuance, unless otherwise specified in writing by AMTD NAWCWD-CL.

2.2 Department of Defense Instruction 4140.67, DoD Counterfeit Prevention Policy

3.0 ELECTRONIC PRODUCTS REQUIREMENTS

3.1 GENERAL

The Contractor shall procure and deliver products in accordance with this SOW. The products applicable to this procurement as a minimum include: integrated circuits, resistors, capacitors, connectors, wire braid, diodes, flex circuits, switches, back shells, heat-shrinkable sleeving, sleeving, fets, encoders, transistors, power supply, flash chips, potentiometers, radio, electronic sub-assemblies, receivers, semi-conductors, plugs, GPS components, terminal blocks, antennas, inertial measurement units, fuses, relays, transducers, switches, power-cables, receptacles, oscilloscopes, and drying cabinets. It is the estimation of the Government that all of the items represented by this requirement would be Commercial Off the Shelf (COTS) Items. Each individual DO will delineate the required products and any special preparation or packing pertinent to the specific job. Products procured as part of this contract will be considered time critical. A reasonable and accurate delivery schedule will be required for each DO. The Contractor shall be responsible for delivery of compliant items to AMTD at NAWCWD-CL, as specified in each DO.

3.1.1 Data files, requests, and instructions will be transmitted via mail services (paper hard copies), via electronic mail, tele-fax, or File Transfer Protocol (FTP). Therefore, the Contractor shall be capable of accepting applicable information in these forms.

3.1.2 The Contractor shall maintain capability and/or access to sub-contract capability, to meet NAWCWD needs and requirements for electronic components.

3.2 TERM OF CONTRACT

The Government intends to procure the above aforementioned products for a term of five years.

3.2.1 The procurement will be for electronic components listed in paragraph 3.1 above.

4.0 SPECIAL CONSIDERATIONS

4.1 CERTIFICATE OF CONFORMANCE

4.1.1 When requested at the delivery order level, the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government's right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the Ordering Officer or the Procuring Contracting Officer (PCO), or inspection and acceptance have occurred.

4.1.2 The Contractor's signed certificate shall be attached to or included with copies of the inspection or receiving report accompanying the shipment. The certificate shall read as follows:

"I certify that on [insert date], the [insert Contractor's name] furnished the supplies or services called for by Contract No. - [insert Contract Number] via - [insert Carrier] on - [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document."

Date of Execution:

Signature:

Title:

4.1.3 The Government has the right to reject defective supplies or services as promptly as practicable after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor's expense.

4.2 COUNTERFEIT PREVENTION POLICY

The Contractor shall review and adhere to the measures to prevent the introduction of counterfeit materiel at any level of the DoD supply chain, as per the Department of Defense Instruction 4140.67.

4.3 DELIVERY SCHEDULE

As aforementioned, products procured as part of this contract are considered time critical, therefore, timely delivery of the subject products is extremely important. Specific delivery details including a NAWCWD (AMTD) point of contact (POC) will be included in each DO.

4.3.1 The Contractor shall be responsible for delivery of all items to NAWCWD-CL AMTD as delineated in 4.4 below.

4. 4 PACK AND SHIP

Shipping and preservation shall be by the best commercial practice with delivery to:

NAWCWD China Lake 1900 N Knox Rd Bldg 5, Room 100D China Lake, CA 93555 Attn: (Government Representative and phone number) Michelson Lab, West Gate

Section D - Packaging and Marking

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

08-APR-2024

JESSICA RODRIGUEZ

1900 N. KNOX BLDG. 5, ROOM 100D

CHINA LAKE CA 93555

(760) 939-0433 FOB: Destination 475600D

Section G - Contract Administration Data

*To be completed at time of award.

Section H - Special Contract Requirements

ORDERING PROCEDURES

INTRODUCTION

The Government intends to allow all contract holders a fair opportunity to compete for orders under this requirement. Orders estimated at greater than $10,000.00 will be competed among contract holders. For purposes of this requirement, order is defined as the total estimated value of an entire order, and not individual line items or single unit price.

REQUEST FOR QUOTE (RFQ)

The Ordering Officer designated under the contracts will issue a request for quotation, via electronic mail.

This request will include:

a. RFQ # and or PLAN#

b. Item(s) description

c. Quantity

d. Delivery date

e. Delivery point

f. Specifications and other documents, if necessary

g. Certifications requirements, if necessary

h. Quotation submission deadline (date and time)

i. Evaluation and award procedures

CONTRACTOR’S QUOTE

The contractor’s quote shall include, as a minimum:

a. Unit price

b. Total order price, including shipping

c. Proposed delivery date

d. Origin of proposed materials

e. Other information as delineated in each RFQ

f. If subcontracting is contemplated, the quote shall include:

1. Name, address of subcontractor

2. Business size (Reference FAR 19.102). If subcontractor is a small business, include any additional small business subcategories which the subcontractor represents

3. NAICS Code for work or items provided by subcontractor

4. Price

5. Percent of work to be performed by the subcontractor

CLARIFICATIONS

Offerors may request the Ordering Officer to provide clarification of technical and delivery requirements; however, questions and answers may be shared with all prospective contractors. Proprietary information will be protected, providing the offeror clearly identifies which data are proprietary and the Government agrees with the determination.

LATE SUBMISSIONS, MODIFICATIONS, REVISIONS, AND WITHDRAWL OF OFFERS

Quotes received after the deadline as specified in the RFQ are “late” and will not be considered unless it is the only offer received. Offerors may request that the Ordering Officer extend the deadline. If an extension is granted, all contractors who received the RFQ will be notified of the extension. Modifications and revisions must be received prior to the deadline date in order to be considered; however, modifications of an otherwise successful quote that make its terms more favorable to the Government will be considered at any time it is received and may be accepted. Revised offers may be withdrawn by written notice (email is acceptable) at any time before the exact time set for receipt of offers.

NO BID/NON INTEREST

Offerors are encouraged to indicate no-interest on RFQs issued by the Government. Frequent no-bid, no interest, or non-responsiveness by any contract holder may result in termination for convenience.

DELIVERIES

Delivery times are considered critical. On-time and late deliveries will be tracked for all contractors.

Consideration to revise the delivery date may be proposed by vendors but must be of value to the Government. (Suggestions include free/expedited shipping, product discount, additional product, invoice reduction, etc.) Collection of consideration for late delivery will result in a modification to the Order. The scheduled delivery date will be changed to reflect the actual delivery date and Past Performance will NOT be impacted negatively. The Ordering Officer will notify the Contracting Officer of any contractor who is consistently late in making deliveries. This may result in the Contracting Officer making a determination on a case-by-case basis that the contractor is excluded from competition on future orders.

EVALUATION/AWARD

Evaluation and award procedures for Delivery Orders placed during the ordering period of the contract will be tailored to each acquisition and will typically be issued either on the basis of price alone or with consideration of price and other factors (trade-off) as shown below. The evaluation and award procedures to be followed for each order will be indicated in the individual RFQs.

1. Low Price Technically Acceptable Evaluation the Government may issue an order resulting from the RFQ to the lowest price offeror with satisfactory past performance whose offer conforms to the RFQ.

2. Tradeoff The Government may issue an order resulting from the RFQ to the offeror whose offer conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

a. Technical (proposing to supply the requested materials and any required certifications).

b. Delivery Date

c. Past Performance

d. Price The Government will conduct evaluation of quotes. The Government will select the quotation that offers the greatest value to the Government. Notification will be given only to the successful offeror.

ORDERS UP TO $10,000.00

Orders estimated to be valued at $10,000 or less may be issued without a RFQ and issued to any contract awardee at the discretion of the Ordering Officer. However, the Government reserves the right to request a quote from any or all contract awardees.

ORDERS BETWEEN $10,000.00 AND $25,000.00

Orders estimated to be valued over $10,000.00 up to $25,000.00 will be competed using the procedures described herein.

ORDERS GREATER THAN $25,000.00

Orders that are estimated to exceed $25,000.00 will be competed using the procedures described herein; however, any ensuing orders will be issued on a SF 1449 by the Contracting Officer.

MODIFICATIONS TO PROCEDURES

These procedures may only be modified by mutual agreement of the Contracting Officer and each contract holder.

Section I - Contract Clauses

Addendum to FAR 52.216-22 The maximum combined value of all orders issued under the awarded contracts for solicitation N6893618R0064 shall not exceed $20,000,000. The minimum guarantee under this contract is $ * , satisfied by the initial order.

Section K - Representations, Certifications and Other Statements of Offerors