N68908-18-Q-0079_RFQ_ANESTHESIA_2.pdf

SEE ADDENDUM

(No Collect Calls)

N6890818Q0079 14-Aug-2018

b. TELEPHONE NUMBER

757-953-3299

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 21 Aug 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N689089. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NANCY PURVIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N0023219RCMR009

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVY MEDICINE EAST

ATTN: NANCY PURVIS

SUITE 1400

620 JOHN PAUL JONES CIRCLE

PORTSMOUTH VA 23708-2106

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N00232 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL HOSPITAL JACKSONVILLE

BIOMEDICAL ENGINEERING

2080 CHILD STREET

JACKSONVILLE FL 32214

TEL: 904-542-7452 FAX: 904-542-9649

FAX:

TEL: 757-953-3299

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

811219

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF27

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6890818Q0079

Section SF 1449 - CONTINUATION SHEET

CONTRACT INFORMATION

CAGE:

DUNS:

Vendor Point of Contact:

Phone:

Vendor email:

Billing/Payment in Arrears. Monthly billing is authorized

Naval Medicine East (NME) Regional Acquisition

POC: Nancy Purvis

Phone: 757-953-3299

Email: nancy.purvis.civ@mail.mil

Product/Services for:

Naval Hospital Jacksonville FL

POC: Rick Hand

Phone: 904-546-6204

Email: ricky.w.hand.civ@mail.mil

Vendor to reference Contract # N68908-18-Q-0079 on all inquires.

PROMPT PAYMENT

For Prompt Payment Act Purposes, this contract is:

Subject to the 7-calender day constructive acceptance period.

mailto:nancy.purvis.civ@mail.mil mailto:ricky.w.hand.civ@mail.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

DRAGER ANESTHESIA UNIT MAINTENANCE

FFP

Service and Maintenance of 9 APOLLO, 1 FABIUS TRIO and 1

VAMOS/VAMOS PLUS. Two Service visit per year. Jan/July.

SEE STATEMENT OF WORK FOR EQUIPMENT INVENTORTY LISTING

AND PREVENTATIVE MAINTENANCE SCHEDULE

FOB: Destination

PURCHASE REQUEST NUMBER: N0023219RCMR009

PSC CD: J065

NET AMT

1001 1 Lot

DRAGER ANESTHESIA UNIT MAINTENANCE

FFP

Service and Maintenance of 9 APOLLO, 1 FABIUS TRIO and 1

VAMOS/VAMOS PLUS. Two Service visit per year. Jan/July.

SEE STATEMENT OF WORK FOR EQUIPMENT INVENTORTY LISTING

AND PREVENTATIVE MAINTENANCE SCHEDULE

FOB: Destination

2001 1 Lot

DRAGER ANESTHESIA UNIT MAINTENANCE

FFP

Service and Maintenance of 9 APOLLO, 1 FABIUS TRIO and 1

VAMOS/VAMOS PLUS. Two Service visit per year. Jan/July.

SEE STATEMENT OF WORK FOR EQUIPMENT INVENTORTY LISTING

AND PREVENTATIVE MAINTENANCE SCHEDULE

FOB: Destination

3001 1 Lot

DRAGER ANESTHESIA UNIT MAINTENANCE

FFP

Service and Maintenance of 9 APOLLO, 1 FABIUS TRIO and 1

VAMOS/VAMOS PLUS. Two Service visit per year. Jan/July.

SEE STATEMENT OF WORK FOR EQUIPMENT INVENTORTY LISTING

AND PREVENTATIVE MAINTENANCE SCHEDULE

FOB: Destination

4001 1 Lot

DRAGER ANESTHESIA UNIT MAINTENANCE

FFP

Service and Maintenance of 9 APOLLO, 1 FABIUS TRIO and 1

VAMOS/VAMOS PLUS. Two Service visit per year. Jan/July.

SEE STATEMENT OF WORK FOR EQUIPMENT INVENTORTY LISTING

AND PREVENTATIVE MAINTENANCE SCHEDULE

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-OCT-2018 TO

30-SEP-2019

N/A NAVAL HOSPITAL JACKSONVILLE

BIOMEDICAL ENGINEERING

2080 CHILD STREET

JACKSONVILLE FL 32214

904-542-7452

FOB: Destination

N00232

1001 POP 01-OCT-2019 TO

30-SEP-2020

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-OCT-2020 TO

30-SEP-2021

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-OCT-2021 TO

30-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-OCT-2022 TO

30-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

STATEMENT OF WORK

STATEMENT OF WORK

Government-owned Anesthesia Machines

Preventive Maintenance and Corrective Maintenance Service

Naval Hospital Jacksonville, FL

1.0. GENERAL INFORMATION

1.1. General. The Naval Hospital Jacksonville Florida (NAVHOSPJAX) has a requirement for a service contract for designated government-owned Anesthesia Machines.

1.2. Scope. The Contractor shall provide preventive maintenance and corrective maintenance services for the equipment listed on Technical Exhibit 1. The Contractor shall maintain the equipment within the original equipment manufacturer’s (OEM) specifications, in accordance with the US, State, and Local law and regulations, US Navy regulations, instructions and The Joint Commission (TJC) requirements. U.S. Navy regulations and instructions will be made available upon request. When product recalls or upgrades are necessary to maintain the equipment in service within the original manufacturer’s specifications, the Contractor shall obtain and install same.

1.2.1. The Firm Fixed Price (FFP) Maintenance includes regularly scheduled preventive maintenance and inspections and corrective maintenance as described in the coverage section for each item listed in Technical Exhibit

1. Information in Technical Exhibit 1 shall fluctuate over time as equipment items reach their useful life.

1.2.2. This contract shall provide full service support coverage Monday – Friday, between 8AM – 5PM unless otherwise specified in the coverage section in Technical Exhibit 1. The Contractor shall provide all parts, labor, materials, travel, personnel, supervision and freight for the scheduled (preventive) maintenance and unscheduled

(corrective) maintenance services for the equipment listed in Technical Exhibit 1, either directly, or through a qualified third party.

2.0. DEFINITIONS. As used throughout this work statement, the following terms shall have the meaning set forth below:

2.2. Conflicting Standards: Conflicting standards are when two requirements are not possible to accomplish since one standard provides instructions that the other standard does not permit. A standard that can be accomplished, but which is more restrictive or stringent is not conflicting.

2.3. Contracting Officer (KO). A warranted representative of the federal government who has the express authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The

KO is the only person authorized to approve changes to any terms, conditions, or requirements of the contract.

2.5. Corrective Maintenance: Repair, adjustment, calibration, software manipulation and upgrades or other action taken to return a piece of equipment to original manufacturers specifications following a failure, damage, or other incident that causes the product to no longer perform within the original specifications.

2.6. Defense Medical Logistics Standard Support (DMLSS). The automated procurement, maintenance, and supply system utilized to document various material management functions within the command, and throughout the

Department of Defense.

2.7. ISO 9001. The ISO 9000 series is a set of five individual, but related, international standards on quality management and assurance. These standards were developed to effectively document the quality system elements to be implemented in order to maintain an efficient quality system in a company. ISO 9001 is the most comprehensive standard covering design, manufacturing, installation, and servicing systems.

2.8. Medical Treatment Facility (MTF) or Patient Care Facility. All gross square footage for building with a primary function of delivering government health care services. (i.e. hospital or clinic, including all activities providing outpatient and/or inpatient health services for authorized patient care)

2.9. Non-Patient Care Facility - All gross square footage for buildings with a primary focus of non-patient care activities (i.e. storage, warehouse, etc).

2.10. Preventive Maintenance: Preventive maintenance is used to describe those periodic and “as required” services necessary to maintain equipment in an operating condition which minimizes corrective maintenance, including but not limited to calibration, adjustment, lubrication, updating software for security, safety or system functionality issues, as well as that testing required to maintain a safe environment of care which includes electrical safety testing, output testing, replacement of batteries and other shelf life components on a scheduled basis (which becomes corrective maintenance if the component fails due to lack of preventive maintenance).

2.11. Quality Assurance (QA). Actions, including inspections, performed by the Government to determine whether products and services conform to contract requirements.

2.12. Quality Assurance Evaluator (QAE). A Government employee responsible for performing quality assurance functions for a contracted service.

2.13. Quality Control (QC). Actions, including inspections and preparation of inspection records, performed by the Contractor to ensure that products and services conform to contract requirements.

2.14. Uptime: Uptime is defined as that time, during the clinical areas’ normal business hours, when the equipment is available for clinical use without restrictions to the quality of the results, and without safety hazards to the patient, staff, or visitors.

3.0. PERFORMANCE REQUIREMENTS:

The Contractor shall provide equipment maintenance services to include all periodic planned maintenance and corrective maintenance services in accordance with OEM specifications and in compliance with ISO 9001 standards, TJC Standards to include repairs necessitated by operator error. Upon completion of each preventive maintenance visit and each corrective maintenance service, field service personnel must submit a signed service report to the

QAE for data entry into DMLSS. The service report shall include all information outlined in sec. 3.10.1 of the contract. The Contractor will ensure that all Field Service Engineers (FSEs) are qualified to perform all maintenance actions as required by the OEM. Upon request by KO, the Contractor and/or service vendors shall provide a copy of the current maintenance training certificate of completion for all FSEs providing maintenance support for the equipment listed in Technical Exhibit 1.

3.1. Subcontracting: The Contractor may use third party service vendors not limited to the Original Equipment

Manufacturer (OEM), however, these vendors must be approved in advance by the QAE.

3.1.1. Subcontractors: The Contractor must submit a list of any subcontractors they intend to use as third party service vendors to the QAE for approval. Third party service vendors shall not perform any work under this contract prior to such approval.

3.1.2. Subcontractor Qualification: All work shall be performed by service personnel with original equipment manufacturer service training on the products for they perform service. Service personnel shall have sufficient experience to demonstrate proficiency in maintenance of the product.

3.1.3. If a subcontractor, such as Independent Service Organization (ISO) is chosen by the Contractor to perform work, the Contractor shall ensure that they possess the current OEM-certification level training and ability to perform corrective software upgrades and manufacture recall notices, and are in possession of legally licensed diagnostic software necessary for rapid, efficient, and effective maintenance.

3.1.4. Third party service vendor shall maintain equipment within the original manufacturer’s specifications, and shall make no modifications to the original design.

3.1.5. Third party service vendors shall provide all parts, labor, materials, travel, personnel, supervision, and freight necessary to complete repairs and preventive maintenance on all equipment listed within this contract and shall not invoice NAVHOSPJAX work performed at the direction of the Contractor. .

3.1.6. Third party service vendors shall provide services in accordance with the performance requirements specified in this performance work statement.

3.2. Preventive Maintenance Completion: Excluding items under warranty, Contractor must insure that 100% of all periodic maintenance is performed within 30 days of due date.

3.2.1. Equipment in Use: If, for reasons beyond the Contractors control, equipment is not made available for maintenance for the entire 30 days before the maintenance due date, and 60 days following due date, the Contractor shall immediately notify the KO.

3.2.2. Equipment Unable to Locate (UTL). If the Contractor is unable to locate an item within the maintenance window specified, the Contractor shall immediately notify the KO. The KO may determine that the property has been disposed of or otherwise inactive or unavailable for use and adjust Technical Exhibit 1 accordingly.

3.2.3. 100% Preventive Maintenance: Under the circumstances of 3.2.1 or 3.2.2, the KO and Contractor shall arrange a means of complying with the requirements for preventive maintenance at no additional cost to the government. Equipment determined missing, lost, or stolen shall be exempt from maintenance.

3.3. Corrective maintenance shall include damage to equipment that results from, but not limited, to damage from unintentional damage (e.g., dropping), operator error, normal wear and tear, component part failures, environmental issues (e.g., water damage), etc.

3.3.1. Uptime Rate: The Contractor shall maintain an overall uptime rate for all equipment listed in Technical

Exhibit 1 of 97% or better.

3.3.2. Uptime Calculation: Uptime is calculated on a rolling 6 month basis. Until the Contractor has at least 6 months of performance experience at NAVHOSPJAX the uptime shall be calculated cumulatively for the entire duration of the contract.

3.4. Training: Not applicable.

3.5. Completion During Hours of Work: Work required in the performance of this contract shall be performed during Monday – Friday, between 8AM – 5PM, unless otherwise specified in the coverage section in Technical

Exhibit 1. Contractor may be permitted to arrange the time for performance of maintenance via coordination with the QAE. The Contractor shall also provide technical telephone support, 24 hours per day, 7 days per week. This provide technical telephone support shall be provided to avoid undue delays in contract service coverage during after-hours and weekend/holiday periods as applicable. Under no circumstances shall the Contractor assume an inquiry, via telephone or any other means, is authorization to provide services not specifically covered by the terms of the contract. No overtime shall be billed to the government.

3.6. Preventive maintenance: The Contractor shall schedule service vendor preventive maintenance visits/periodicities as specified and recommended by the OEM for each equipment item (minimum two PM visits per year). Preventive maintenance visits shall include complete inspection and testing of the equipment in accordance with DMLSS maintenance procedures identified in DMLSS and/or manufacturer’s recommended guidelines. Preventive maintenance visits shall be scheduled at least one week in advance. If the routine scheduling for the equipment items is in excess of 1 week in advance, then the preventive maintenance visits must be coordinated at least that far in advance, so as to not require rescheduling patients. PM Sticker. The Contractor shall affix a PM sticker to each piece of equipment upon PM completion which includes the name or initials of the technician, the date the PM was completed and the date the PM is due.

3.7. Response time: Within two (2) hours of the notification, contract personnel shall respond by telephone. If the equipment can not be restored to the operating condition via telephone, Contractor shall send a repair technician onsite within the next business day or sooner to repair the unit. The onsite response time is measured from the time the Contractor is originally called, not from the time the Contractor returns the call.

3.8. Recalls and Updates: The Contractor shall provide the QAE a copy of all manufacturer recalls and mandatory updates within thirty (30) calendar days of the original equipment manufacturers notification for all equipment covered under this contract.

3.9. Modification: Equipment covered by this contract shall not be modified from the original manufacturers’ specifications.

3.10. Service Events: Upon arrival on-site, prior to performing any work, field service personnel shall physically log-in with the Biomedical Engineering. The QAE or his/her designee may accompany the field service person as an observer during any work performed on-site.

3.10.1.100% Service Event Documentation: Upon completion of each preventive maintenance visit and each corrective maintenance visit, field service personnel must submit a signed service report to the QAE or his/her designee. The service report shall indicate all problems addressed, devices checked, parts replaced/repaired, parts ordered, and problem resolution or pending action. Each service report must at a minimum document the following data legibly and in complete detail:

1) Name of Contractor

2) Name of field service personnel performing service

3) Contractor log/control number

4) Date, time (beginning and ending), and hours on-site for service call

5) Description of problem reported by user

6) Equipment identification factors to include: Manufacturer, make, model, serial number and

NAVHOSPJAX (equipment control number) ECN

7) Itemized description of service performed to include: Labor and travel costs, parts used, and problem/corrective action taken or recommended

8) Problem resolution or pending action

9) Test equipment used and calibration due dates

10) Signatures

a. Field service person performing services

b. NAVHOSPJAX (BMET) employee verifying service

3.10.2. 100% Monthly Reports: Not applicable.

3.11. Test equipment: Test equipment calibration shall be traceable to National Institutes of Standards and

Technology (NIST traceable). Any efforts conducted without equipment within the calibration intervals is not performance in accordance with this contract. Upon request by QAE, the Contractor and/or service vendors shall provide a copy of the current calibration certification of all test equipment to be used, or which has been used, on

NAVHOSPJAX equipment.

3.12. Removal of equipment from site: No equipment shall be removed from the NAVHOSPJAX without the approval of the QAE and/or duty BMET. Security passes for equipment removal must be obtained by service personnel. Any failure to obtain such passes which results in detainment or prosecution of service vendor personnel are the sole responsibility of the service vendor personnel. No additional charge shall be allowed for work performed off-site, or any additional time required. The Contractor shall be responsible for damage to or loss of

NAVHOSPJAX equipment while in Contractor or service vendor custody.

4.0. SAFETY REQUIREMENTS: The Contractor shall take safety precautions as the QAE or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of buildings in which work is being performed. NAVHOSPJAX shall notify the Contractor of any non-compliance with the foregoing conditions and the action(s) to be taken. Service vendors shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. If field service engineer refuses to comply promptly, the QAE may issue an order stopping all or any part of the work.

5.0. IDENTIFICATION, PARKING, SMOKING, and NAVHOSPJAX REGULATIONS: Field service personnel shall wear visible photo identification at all times while on the premises of NAVHOSPJAX. It is the responsibility of the field service personnel to park in the appropriate designated parking areas. Information on parking is available from NAVHOSPJAX Security personnel. Smoking is prohibited inside any buildings of

NAVHOSPJAX. Possession of weapons, alcohol, or pharmaceuticals that are not over the counter or prescribed to the individual/family is prohibited on the NAVHOSPJAX. Enclosed containers, including tool kits, are subject to search. Violations of NAVHOSPJAX regulations may result in citation answerable in the United States (Federal)

District Court.

6.0. PERFORMANCE REQUIREMENTS SUMMARY MATRIX:

Performance

Objective

Performance

Standard

Acceptable

Quality Level

Monitoring

Method/Performance

Assessment

PWS

Reference

Medical equipment essential to the healthcare delivery mission is properly maintained ensuring a safe environment of care for patients and staff alike.

Preventive maintenance for all medical equipment under this contract is completed on or before the scheduled date.

100% of all periodic, preventive maintenance is performed within 30 days of the due date.

Contractor service reports, DMLSS data sampling by QAE, and random physical spot checks by BMET personnel.

1.2.2, 3.2, 3.2.1, 3.2.2, 3.2.3, 3.5

Accurate and timely submission of information critical for effective program management and contractor performance evaluation.

NOT APPLICABLE

Management Reports of previous month activity should be submitted NLT 15th of the following month

100% completion of service reports related to equipment under contract.

To include UTL, PM completion percentage, Awaiting Parts, and

Operator Errors.

QAE shall monitor date of receipt and completeness of service reports.

3.10.2

Response time for corrective maintenance calls

Telephone contact within 2 hrs. and on-site within the next business day or sooner..

Contractor shall be compliant 100% of the time for both telephone and on-site responses.

QAE shall review log of calls and verify response times via DMLSS documentation.

1.2.2, 3.5, 3.7. 3.10

Equipment critical to healthcare delivery is operational and available for use as required.

Equipment listed in Technical

Exhibit 1 shall be fully functional with an uptime rate of 97%.

Contractor shall an overall uptime for all equipment listed in Technical

Exhibit 1 at or above 97% based on a

6 month rolling average.

QAE shall review DMLSS data for compliance.

3.3.1, 3.3.2

Equipment post-service event status Upon completion of each preventive maintenance visit and each corrective maintenance visit, field service personnel must submit a signed service report to the

QAE.

Contractor shall be compliant 100% of the time for providing signed service report to QAE.

QAE shall review DMLSS data, service log and service reports for compliance.

3.10.1 =

6.1. Physical Security. The Contractor shall safeguard all Government property provided for Contractor use. The

Contractor shall designate an individual and alternate(s) to receipt and account for Government-furnished facilities and equipment.

6.2. Performance Evaluation Meetings. The Contractor shall meet with the KO/ QAE or other government personnel as required.

6.3. Work Performed by Others. When work performed by the Government or other Contractors is expected to affect the Contractor’s performance of work, the Government shall coordinate with the Contractor and provide necessary information (plans, specifications, etc.) for such work to the Contractor such that the Contractor may make scheduling allowances. The QAE shall resolve any schedule conflicts between the Contractor and work performed by the Government or other Contractors.

6.4. Site Visits. The Contractor or his representative having authority to bind the Contractor, shall be required to visit the site at least semi-annually and meet with KO and or QAE as required to discuss and develop mutual understanding relative to safety precautions, labor provisions, and other contractual requirements. This requirement can be cancelled only at the discretion of the KO and/or QAE. The Government reserves the right to schedule meetings to discuss or resolve issues/problems as it deems to be critical, at no additional cost to the government.

6.5. Contractor Participation in NAVHOSPJAX or its NBHC Activities.

6.5.1. Attendance at Meetings. When requested by the QAE, the Contractor shall ensure a responsible employee is present at all meetings that involve medical equipment operations interests or support, and when representation is requested by the NAVHOSPJAX (e.g., Safety Committee, Infection Control Committee, etc.). Dates and time shall be announced as normal course of daily business.

6.5.2. Briefings. The Contractor shall brief NAVHOSPJAX management as requested by the QAE. Briefings can cover all aspects and functions of the program.

6.6. Phase-In Service: Upon award, which should occur prior to expiration of existing service contracts, the

Contractor shall have the opportunity to inspect the existing equipment, and note any deficiencies. This action shall occur in sufficient time to notify the existing contract holder to correct deficiencies noted. (at least 24 business hours prior to expiration of contract). Failure to submit such list in a timely manner shall be considered acceptance of the equipment in the existing condition. The Contractor shall not be eligible to claim expenses to bring the equipment into manufacturers’ specifications.

6.7. Phase 0ut of Service: Upon expiration or termination of this contract, the Contractor shall provide certifications from the OEMs for all equipment covered that the OEM would assume a full service contract for the products at the rates/discounts normally provided to government customers. If repairs or corrections to the equipment have to be made to obtain such certifications, the contract shall arrange to have those repairs or corrections made at the

Contractors’ expense.

7.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

7.1. Government Responsibility for Damage. The Government shall not be responsible, in any way, for damage to the Contractor’s stored supplies, material, or equipment; or to Contractor’s employees’ personal belongings brought onto the site.

7.2. Telephones. Government telephone facilities shall be made available to the Contractor for official business use only. This includes contacting manufacturers, suppliers, and government users. Access to outside lines and international calls may be restricted in accordance with NAVHOSPJAX policy.

8.0. CONTRACTOR-FURNISHED ITEMS AND SERVICES.

8.1. Contractor shall furnish all supplies, materials, repair or replacement parts, tools, equipment software upgrading and labor necessary to efficiently and satisfactorily perform the requirements of this contract.

8.2. The Contractor shall protect all facilities from damage caused by the Contractor and shall repair, at no additional cost to the Government, all damages caused by the Contractor’s activities. During performance of services, Contractor shall keep NAVHOSPJAX site safe, neat, clean and orderly. Contractor shall be responsible for all means, methods, techniques, sequences, and procedures of the services.

8.3. Contractor Supplies and Equipment. The Contractor supplies and equipment shall comply with Federal, State, municipal, and industry or OEM specifications

8.4. Two-way Radios & Cell Phones. The use of Contractor provided two-way radios for communication between personnel must be approved by the Base Communications activity and may not be used in designated areas in

NAVHOSPJAX. Contractor shall submit a written request to use the radios to the QAE. The request shall detail proposed equipment, operating frequencies, and other particulars in writing. The government shall not liable for any damages as a result of not permitting the use of radios within the facility.

8.5. The Contractors personnel shall comply with the DoD Information Assurance Policies applicable.

TECHNICAL EXHIBIT 1- EQUIPMENT INVENTORY LISTING

DEPARTMENT ECN MANUFACTURER NOMENCLATURE MODEL SERIAL # SUPPORT COVERAGE

SEMI-

ANNUAL

PMS

ANESTHESIA 101632 DRAEGER ANESTHESIA UNIT APOLLO ASBE-0009

FULL SERVICE

M-F 8-5 JAN / JUL

ANESTHESIA 101625 DRAEGER

ANESTHESIA UNIT APOLLO ASBE-0010

FULL SERVICE

ANESTHESIA 101626 DRAEGER

ANESTHESIA UNIT APOLLO ASBE-0013

ANESTHESIA 101627 DRAEGER

ANESTHESIA UNIT APOLLO ASBE-0014

ANESTHESIA 101628 DRAEGER

ANESTHESIA UNIT APOLLO ASBE-0021

ANESTHESIA 101629 DRAEGER

ANESTHESIA UNIT APOLLO ASBE-0022

ANESTHESIA 101630 DRAEGER

ANESTHESIA UNIT APOLLO ASBE-0029

ANESTHESIA 101631 DRAEGER

ANESTHESIA UNIT APOLLO ASBE-0030

ANESTHESIA 109789 DRAEGER

ANESTHESIA UNIT APOLLO ASHM-0349

ANESTHESIA 101687 DRAEGER

ANESTHESIA UNIT FABIUS TIRO ASBE-0010

ANESTHESIA N/A DRAEGER ANESTHESIA Monitor VAMOS/VAMOS ASBE-0001 FULL SERVICE JAN / JUL

PLUS M-F 8-5

CLAUSES INCORPORATED BY REFERENCE

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors--Commercial Items JAN 2017

52.212-3 Offeror Representations and Certifications--Commercial

Items

NOV 2017

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation

2013-O0019)

JUL 2018

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.232-18 Availability Of Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.246-7000 Material Inspection And Receiving Report MAR 2008

252.246-7008 Sources of Electronic Parts MAY 2018

252.246-7008 Sources of Electronic Parts MAY 2018

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

Award will be made using Lowest Price Technically Acceptable (LPTA) evaluation criteria. Award will be made to the offeror that proposes the lowest priced offer with a technically acceptable approach and acceptable past performance. Technical acceptability will be determined through an evaluation of the offeror’s technical proposal.

Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate proposals and award a contract without discussions. Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary.

Evaluation Factors. The following factors will be evaluated:

Factor 1. Technical Merit. Technical Factors reflected below must be met and stated in the offeror’s proposal.

Technical merit ratings reflect the Government’s confidence in each offeror’s ability, as demonstrated in its proposal, to perform the requirements stated in the solicitation. Failure to submit a technical proposal or clearly address the Technical factors will result in an “Unacceptable” rating. To receive consideration for award, a rating of

“Acceptable” must be achieved for all technical factors.

1. Technical Merit shall be assessed based on the evaluation of the following Technical Factors:

a. The contractor’s approach to meet the requirements of the PWS.

b. Authorized Drager Trained Technicians to service equipment.

2. Page Limitation: The Technical Proposal shall be limited to no more than 5 pages. All copies that exceed the set page limitation shall be removed and not evaluated.

The following adjectival ratings will be used in evaluating each offeror’s technical proposal.

Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

FACTOR 2. Past Performance. The offeror’s performance will be rated in terms of acceptability. A performance rating of acceptable or unacceptable will be assigned dependent upon the evaluator’s assessment of the level of confidence in the offeror’s performance record. Past Performance will be evaluated based on assessments of the performance under current and prior contracts for the last five years. The offeror is to submit 3 past performance surveys on the attached Past Performance Questionnaire.

The information which will be used for evaluation will be obtained from the Past Performance Questionnaires submitted, Past Performance Information Retrieval System (PPIRS) www.ppirs.gov, FAPIIS, CPAR, and any other sources. The Government may reject a proposal if it is found that any information that has a negative impact on the offeror’s past performance record has been deleted, misrepresented, or withheld. Past performance surveys should be based upon performance of like services to those in this solicitation.

If adverse past and present performance information is obtained, the respective point of contact may be contacted to obtain additional information about the circumstances surrounding the situation. Offerors will be given an opportunity to address unfavorable reports of past and present performance to which the offeror has not had a previous opportunity to respond. The offeror's response, or lack thereof, will be taken into consideration.

The following adjectival ratings will be used in evaluating each offeror’s past performance proposal.

Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the offeror’s performance record, the

Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Unknown The offeror’s performance record is unknown. (See note below.)

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

FACTOR 3. Price.

The purpose of the price factor is to determine if the proposed price is fair and reasonable. In no event will the

Government make an award against an offer that the Government does not find to be fair and reasonably priced.

The pricing criteria used for evaluation are completeness, price reasonableness, and Total Evaluated Price (TEP).

Completeness - The Government will review the pricing submissions for completeness and compliance with FAR 52.212-1 of this solicitation. Incomplete price submissions may not be evaluated and the quotation may be eliminated from the competition.

Price Reasonableness - The offerors price proposal will be evaluated using one or more of the techniques defined in FAR 13.106-3(a). Generally, adequate price competition will satisfy the criteria of price reasonableness.

Total Evaluated Price (TEP) - The TEP will be calculated as the sum of the offeror's proposed prices for the base year and all option years, and prices for the six month period covered by FAR clause 52.217-8, Option http://www.ppirs.gov/ to Extend Services. All unit prices that comprise the TEP are contractually binding. An omitted price may result in proposal elimination.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option period(s) possible under Clause 52.217-8 (maximum six months), Option to Extend Services, the Government will take the price for all CLINs of the final option period, prorate it to a six-month value, and add it to the sum of all CLINs (base plus all option periods). This amount will be the total evaluated price. Offerors shall not submit a price for the potential six (6) month extension of services period. The

Government may choose to exercise the Extension of Services option at the end of any performance period (base or option periods), utilizing the rates of the current performance period. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the

Government to exercise the options.

(End of provision)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the

Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the

Contractor within 10 days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/comp/far/index.htm http://acquisition.gov/comp/far/index.html

DFAR Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report Combo http://www.acq.osd.mil/dpap/dars/dfars/index.htm

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

DESTINATION/DESTINATION

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0248

Issue By DoDAAC N68908

Admin DoDAAC N68908

Inspect By DoDAAC NA

Ship To Code NA

Ship From Code NA

Mark For Code NA

Service Approver (DoDAAC) NA

Service Acceptor (DoDAAC) N00232

Accept at Other DoDAAC NA

LPO DoDAAC N00232

DCAA Auditor DoDAAC NA

Other DoDAAC(s) NA

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

Manuel.p.cheek.civ@mail.mil

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil mailto:Manuel.p.cheek.civ@mail.mil mailto:usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

PRIVACY & SECURITY OF PHI

PRIVACY AND SECURITY OF PROTECTED HEALTH INFORMATION

1. Introduction

In accordance with DoD 6025.18-R “Department of Defense Health Information Privacy Regulation,” January 24, 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Business Associate agrees to abide by all applicable

HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD

6025.18-R and DoD 8580.02, as amended. Additional requirements will be addressed when implemented.

a. Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DoD 6025.18-R or DoD 8580.02.

(1) HITECH Act shall mean the Health Information Technology for Economic and Clinical Health Act included in the American Recovery and Reinvestment Act of 2009.

(2) Individual has the same meaning as the term “individual” in 45 CFR 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g).

(3) Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E.

(4) Protected Health Information has the same meaning as the term “protected health information” in 45 CFR

160.103, limited to the information created or received by the Business Associate from or on behalf of the

Government pursuant to the Contract.

(5) Electronic Protected Health Information has the same meaning as the term “electronic protected health information” in 45 CFR 160.103.

(6) Required by Law has the same meaning as the term “required by law” in 45 CFR 164.103.

(7) Secretary means the Secretary of the Department of Health and Human Services or his/her designee.

(8) Security Incident will have the same meaning as the term “security incident” in 45 CFR 164.304, limited to the information created or received by Business Associate from or on behalf of Covered Entity.

(9) Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part

164, subpart C.

(10) Terms used, but not otherwise defined, in this Clause shall have the same meaning as those terms in 45

CFR 160.103, 160.502, 164.103, 164.304, and 164.501.

b. The Business Associate shall not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.

c. The Business Associate shall use appropriate safeguards to maintain the privacy of the Protected Health

Information and to prevent use or disclosure of the Protected Health Information other than as provided for by this

Contract.

d. The HIPAA Security administrative, physical, and technical safeguards in 45 CFR 164.308, 164.310, and

164.312, and the requirements for policies and procedures and documentation in 45 CFR 164.316 shall apply to

Business Associate. The additional requirements of Title XIII of the HITECH Act that relate to the security and that are made applicable with respect to covered…