N68908-17-T-0001.pdf

PDF 527 KB Posted Dec 2, 2016

Attached to: Temperature Maintenance Agreement Federal contract opportunity
Solicitation number: N68908-17-T-0001
Issued by: Department of the Navy Bureau of Medicine and Surgery

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SEE ADDENDUM

(No Collect Calls)

N6890817T0001 02-Dec-2016

b. TELEPHONE NUMBER

757-953-2671

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 05 Dec 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N689089. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MICHAEL G. DAVIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N6156417RC09004

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVY MEDICINE EAST

ATTN: MICHAEL DAVIS

SUITE 1400

620 JOHN PAUL JONES CIRCLE

PORTSMOUTH VA 23708-2106

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N61564 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL HOSPITAL GUANTANAMO BAY

MEDICAL CAGE 5TH FLOOR

DLA DISTRIBUTION NORFOLK VA

M/F: NH GTMO REC. OFFICER (N61564)

1968 GILBERT ST BLDG W143 DWY21

NORFOLK VA 23511-3318

TEL: 757-443-3030 FAX:

FAX:

TEL: 757-753-7537

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

811219

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF36

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6890817T0001

Section SF 1449 - CONTINUATION SHEET

SECTION A

TIN:

CAGE:

DUNS:

Vendor Point of Contact:

Phone:

Vendor E-mail:

Billing/Payment in Arrears.

Naval Medical Center Contracting POC:

Michael G. Davis

Phone: 757-953-5084

Fax: 757-953-5006

Email: michael.g.davis179.civ@mail.mil

Product/Services for:

Naval Hospital Guantanamo Bay, Cuba

Vendor to reference RFQ number N00183-17-T-0001 on all inquires.

Reference:

PROMPT PAYMENT

For Prompt Payment Act Purposes, this contract is:

Subject to the 7-calender day constructive acceptance period.

Sole Source Justification (SSJ) posted to notify the public of the Government’s intention to make a sole source award for annual maintenance for the temperature monitoring equipment and refrigeration equipment for the lab dept manufactured by Rees Scientific, Corp in accordance with FAR Part 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

mailto:michael.g.davis179.civ@mail.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Years Maintenance/Comprehensive IQ/OQ Service

FFP

Comprehensive Once Yearly IQ/OQ of Rees Scientific Monitoring System, including 29 Sensors and all Wireless Devices; Provide maintenance and repair of the government-owned Refrigeration Monitoring System and associated components with 1 yr service/parts, labor, materials and necessary to maintain in safe operating condition the equipment in accordance with OEM specifications and the Performance/Statement of Work; travel with one-trip onsite at GTMO to perform calibration, IQ and PM Service with 1 year extension of warranty/service.

C.E-CEN-T S/N # 03152. Also includes upgrades of system after installation. See attached Statement of Work in Section C.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and

Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MILSTRIP: N6156417RC09004

PURCHASE REQUEST NUMBER: N6156417RC09004

NET AMT

000101 Comprehensive Once Yearly IQ/OQ System

FFP

Maintenance with full documentation provided to satisfy regulatory authorities.

Comprehensive system test will verify, calibrate and document all system function including readings, data bases, alarms, dial-outs, outputs, reports, and user programming, including all system upgrades.

1 1 VAL-KIT-CENSQL

2 8 BATT1001

3 29 V2-BATT

4 1 VAL/SERV B 33 points

MILSTRIP: N6156417RC09004

MFR PART NR: j065

000102 One Year On-Site Service Plan

FFP

with 24/7 Technical Support

Includes calibration of temperature and humidity with traceable equipment, copies of reference equipment, calibration certificates and onsite refresher training at PM visit.

000103 Validation Reports (2)

FFP

includes approximately 100-page GMP/GLP IQ/OQ Validation report; a 1000-page software validation test report. Final data report due within 30 days of the validation testing. Reporting period will be for the period of performance not to exceed 12 months beginning 12 December 2016 and ending on 11 December 2017.

All reports must be completed by November 30, 2017.

000104 Travel on-site (1) PM trip

FFP

000105 Validation Kit for Centron

FFP

This includes 1 Validation Kit for Centron with Centron Presidio Software. Item#

VAL-KIT-PRES.

000106 Lithium Batteries

FFP

This includes quantity of 33 EACH VS-BATT 3.6 with Lithium Battery for V2 wireless transmitters.

0002 1 Years OPTION Maintenance/Comprehensive IQ/OQ Service

FFP

C.E-CEN-T S/N # 03152. Also includes upgrades of system after installation. See attached Statement of Work in Section C.

FOB: Destination

000201 OPTION Comprehensive Once Yearly IQ/OQ System

FFP

Maintenance with full documentation provided to satisfy regulatory authorities.

1 1 VAL-KIT-CENSQL

2 8 BATT1001

3 29 V2-BATT

4 1 VAL/SERV B 33 points

MILSTRIP: N6156417RC09004

000202 OPTION One Year On-Site Service Plan

FFP

with 24/7 Technical Support

Includes calibration of temperature and humidity with traceable equipment, copies

000203 OPTION Validation Reports (2)

FFP

All reports must be completed by November 30, 2018.

000204 OPTION Travel on-site (1) PM trip

FFP

000205 OPTION Validation Kit for Centron

FFP

This includes 1 Validation Kit for Centron with Centron Presidio Software. Item#

VAL-KIT-PRES.

000206 OPTION Lithium Batteries

FFP

This includes quantity of 33 EACH VS-BATT 3.6 with Lithium Battery for V2 wireless transmitters.

0003 1 Years OPTION Maintenance/Comprehensive IQ/OQ Service

FFP

C.E-CEN-T S/N # 03152. Also includes upgrades of system after installation. See attached Statement of Work in Section C.

FOB: Destination

000301 OPTION Comprehensive Once Yearly IQ/OQ System

FFP

Maintenance with full documentation provided to satisfy regulatory authorities.

1 1 VAL-KIT-CENSQL

2 8 BATT1001

3 29 V2-BATT

4 1 VAL/SERV B 33 points

MILSTRIP: N6156417RC09004

000302 OPTION One Year On-Site Service Plan

FFP

with 24/7 Technical Support

Includes calibration of temperature and humidity with traceable equipment, copies

000303 OPTION Validation Reports (2)

FFP

All reports must be completed by November 30, 2019.

000304 OPTION Travel on-site (1) PM trip

FFP

000305 OPTION Validation Kit for Centron

FFP

This includes 1 Validation Kit for Centron with Centron Presidio Software. Item#

VAL-KIT-PRES.

000306 OPTION Lithium Batteries

FFP

This includes quantity of 33 EACH VS-BATT 3.6 with Lithium Battery for V2 wireless transmitters.

0004 1 Years OPTION Maintenance/Comprehensive IQ/OQ Service

FFP

C.E-CEN-T S/N # 03152. Also includes upgrades of system after installation. See attached Statement of Work in Section C.

FOB: Destination

000401 OPTION Comprehensive Once Yearly IQ/OQ System

FFP

Maintenance with full documentation provided to satisfy regulatory authorities.

1 1 VAL-KIT-CENSQL

2 8 BATT1001

3 29 V2-BATT

4 1 VAL/SERV B 33 points

MILSTRIP: N6156417RC09004

000402 OPTION One Year On-Site Service Plan

FFP

with 24/7 Technical Support

Includes calibration of temperature and humidity with traceable equipment, copies

000403 OPTION Validation Reports (2)

FFP

All reports must be completed by November 30, 2020.

000404 OPTION Travel on-site (1) PM trip

FFP

000405 OPTION Validation Kit for Centron

FFP

This includes 1 Validation Kit for Centron with Centron Presidio Software. Item#

VAL-KIT-PRES.

000406 OPTION Lithium Batteries

FFP

This includes quantity of 33 EACH VS-BATT 3.6 with Lithium Battery for V2 wireless transmitters.

0005 1 Years OPTION Maintenance/Comprehensive IQ/OQ Service

FFP

C.E-CEN-T S/N # 03152. Also includes upgrades of system after installation. See attached Statement of Work in Section C.

FOB: Destination

000501 OPTION Comprehensive Once Yearly IQ/OQ System

FFP

Maintenance with full documentation provided to satisfy regulatory authorities.

1 1 VAL-KIT-CENSQL

2 8 BATT1001

3 29 V2-BATT

4 1 VAL/SERV B 33 points

MILSTRIP: N6156417RC09004

000502 OPTION One Year On-Site Service Plan

FFP

with 24/7 Technical Support

Includes calibration of temperature and humidity with traceable equipment, copies

000503 OPTION Validation Reports (2)

FFP

All reports must be completed by November 30, 2021.

000504 OPTION Travel on-site (1) PM trip

FFP

000505 OPTION Validation Kit for Centron

FFP

This includes 1 Validation Kit for Centron with Centron Presidio Software. Item#

VAL-KIT-PRES.

000506 OPTION Lithium Batteries

FFP

This includes quantity of 33 EACH VS-BATT 3.6 with Lithium Battery for V2 wireless transmitters.

SECTION C

STATEMENT OF WORK

SYSTEM MAINTENANCE

FOR REES SCIENTIFIC ENVIRONMENTAL MONITORING SYSTEMS (EMS)

NAVAL HOSPITAL, GUANTANAMO BAY, CUBA

The contractor shall provide a Comprehensive Once Yearly IQ/OQ of Environmental Monitoring System and One-

Year Onsite Service Plan with 24/7 Technical Support System with full documentation to satisfy regulatory authorities at the Naval Hospital, in Guantanamo Bay, Cuba.

This Statement of Work is to identify the scope of the requirement for performing the Comprehensive Once Yearly

IQ/OQ of the system. The IQ/OQ work shall also include full documentation to satisfy regulatory authorities. The

Comprehensive system test shall verify, calibrate and document all system functions including readings, databases, alarms, dial-outs, outputs, reports, and user programming. The comprehensive system test shall verify the functionality of the Environmental Monitoring Systems (EMS) which are PC-based environmental monitoring and control systems designed to monitor many different temperatures and other environmental parameters distributed throughout a facility; provide a Software Validation Test Report.

Available workstation software upgrades are to be loaded into the system and all surrounding client softwares4 so that multiple users may access and control the node simultaneously from various workstations across the users existing computer network, which may be operated from the user s existing computers regardless of which

Windows-based operating system is installed. This Statement of Work shall also cover any system upgrades installed during this period of performance.

The package:

(1) One on-site trip to perform a system IQ/OQ which includes testing of the dial out capabilities, dead system alarm checks, battery trick charge testing, and NIST traceable probe calibrations; includes approximately

100 page GMP/GLP IQ/OQ validation report, a 1000-page software validation test report, calibration of temperature and humidity with traceable equipment, copies of reference equipment, calibration certificates and onsite refresher training at PM visit.

(2) Replacement of all wireless batteries.

(3) Any available software upgrades are to be loaded into the system and all surrounding client softwares4.

(4) Additional training on new software updates.

(5) One-Year On-Site Service Plan - extended warranty - covering the existing system for parts, labor, and travel in the event that a repair is required.

(6) Access to 24/7/365 technical support hotline.

The Preventive Maintenance tasks are based on currently installed equipment. When equipment is upgraded, modified, or replaced, the referenced task and intervals of service may be modified in agreement by both parties. In all cases, modifications to this agreement shall comply with federal, state, and local requirements of NFPA 99 and

50 and JCAHO Standards and recommendations, including the manufacturers.

LISTING OF SENSORS - VAL SERVICE ON 29 POINTS

FLOOR & ROOM REES PART# ADD'L

BLDG # QTY EQUIPMENT DESCRIPTION PART # ON SITE RJ45 WIRELESS

1 BLOOD BANK 6 Refrigerator X

10 Freezer X

10 Ultra low X

1 Incubator X

1 Room Temperature X

1 Incubator CO2 X

Required Qualifications of Personnel:

The Environmental Monitoring System requires installation, validation, qualification, service, and maintenance require highly trained and experienced personnel. The team leader sent to a site for preventative maintenance should have as a minimum:

Service of manufacturer’s systems as their full time job. This ensures that they will adequately understand these systems.

Factory Training on all Rees Scientific software being used on the site.

Factory Training on all of the various modules, and sensors being used on the site.

Factory Training on the test instruments needed for the job

Factory Training on all of the protocols being used, including training on the addenda needed for specialty sensors.

Factory Certification of such training.

Frequent (12 times per year) experience running manufacturer’s installation, validation, qualification, service, and maintenance jobs of similar size and complexity.

Bi-annual recurrent training on OEM by qualified factory personnel, and certification of such training.

The following are recommended as minimum qualifications for the personnel other than the team leader:

Manufacturer validation, qualification, repair, and maintenance of these systems should be their full time job.

Factory Training on all OEM software being used on the site.

Factory Training on all of the various modules, and sensors they are asked to service independently.

Factory Training on the test instruments to be used by them.

Factory Training on all of the protocols being executed by them, including training on the addenda needed for specialty sensors.

Factory Certification of such training.

Frequent (12 times per year) experience working on OEM installation, validation, qualification, service, and maintenance jobs of similar size and complexity.

Bi-annual recurrent training on OEM by qualified factory personnel, and certification of such training.

Preventive Maintenance Requirements

Manufacturer protocols have been developed for annual preventative maintenance of the main systems and for the annual preventative maintenance of all types of sensors that may be attached to those systems. A wide variety of sensors exist and are in common use with these systems including thermistor, RTD, thermocouple, humidity, pressure, CO2, Oxygen, LN2 level and temperature, power, flow, combustible gas, pH, chlorine, etc. Manufacturer protocols exist for all of these sensor types, as well as for module replacement and revalidation for all types of system hardware modules.

These protocols are a large part of the intellectual property of the manufacturer who does not allow others access to the technical expertise.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

000101 N/A N/A N/A N/A

000102 N/A N/A N/A N/A

000103 N/A N/A N/A N/A

000104 N/A N/A N/A N/A

000105 N/A N/A N/A N/A

000106 N/A N/A N/A N/A

0002 Destination Government Destination Government

000201 N/A N/A N/A N/A

000202 N/A N/A N/A N/A

000203 N/A N/A N/A N/A

000204 N/A N/A N/A N/A

000205 N/A N/A N/A N/A

000206 N/A N/A N/A N/A

0003 Destination Government Destination Government

000301 N/A N/A N/A N/A

000302 N/A N/A N/A N/A

000303 N/A N/A N/A N/A

000304 N/A N/A N/A N/A

000305 N/A N/A N/A N/A

000306 N/A N/A N/A N/A

0004 Destination Government Destination Government

000401 N/A N/A N/A N/A

000402 N/A N/A N/A N/A

000403 N/A N/A N/A N/A

000404 N/A N/A N/A N/A

000405 N/A N/A N/A N/A

000406 N/A N/A N/A N/A

0005 Destination Government Destination Government

000501 N/A N/A N/A N/A

000502 N/A N/A N/A N/A

000503 N/A N/A N/A N/A

000504 N/A N/A N/A N/A

000505 N/A N/A N/A N/A

000506 N/A N/A N/A N/A

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 12-DEC-2016 TO

11-DEC-2017

N/A NAVAL HOSPITAL GUANTANAMO BAY

MEDICAL CAGE 5TH FLOOR

DLA DISTRIBUTION NORFOLK VA

M/F: NH GTMO REC. OFFICER (N61564)

1968 GILBERT ST BLDG W143 DWY21

NORFOLK VA 23511-3318

757-443-3030

FOB: Destination

N61564

000101 N/A N/A N/A N/A

000102 N/A N/A N/A N/A

000103 N/A N/A N/A N/A

000104 N/A N/A N/A N/A

000105 N/A N/A N/A N/A

000106 N/A N/A N/A N/A

0002 POP 12-DEC-2017 TO

11-DEC-2018

N/A NAVAL HOSPITAL GUANTANAMO BAY

MEDICAL CAGE 5TH FLOOR

DLA DISTRIBUTION NORFOLK VA

M/F: NH GTMO REC. OFFICER (N61564)

1968 GILBERT ST BLDG W143 DWY21

NORFOLK VA 23511-3318

757-443-3030

000201 N/A N/A N/A N/A

000202 N/A N/A N/A N/A

000203 N/A N/A N/A N/A

000204 N/A N/A N/A N/A

000205 N/A N/A N/A N/A

000206 N/A N/A N/A N/A

0003 POP 12-DEC-2018 TO

11-DEC-2019

N/A NAVAL HOSPITAL GUANTANAMO BAY

MEDICAL CAGE 5TH FLOOR

DLA DISTRIBUTION NORFOLK VA

M/F: NH GTMO REC. OFFICER (N61564)

1968 GILBERT ST BLDG W143 DWY21

NORFOLK VA 23511-3318

757-443-3030

000301 N/A N/A N/A N/A

000302 N/A N/A N/A N/A

000303 N/A N/A N/A N/A

000304 N/A N/A N/A N/A

000305 N/A N/A N/A N/A

000306 N/A N/A N/A N/A

0004 POP 12-DEC-2019 TO

11-DEC-2020

N/A NAVAL HOSPITAL GUANTANAMO BAY

MEDICAL CAGE 5TH FLOOR

DLA DISTRIBUTION NORFOLK VA

M/F: NH GTMO REC. OFFICER (N61564)

1968 GILBERT ST BLDG W143 DWY21

NORFOLK VA 23511-3318

757-443-3030

000401 N/A N/A N/A N/A

000402 N/A N/A N/A N/A

000403 N/A N/A N/A N/A

000404 N/A N/A N/A N/A

000405 N/A N/A N/A N/A

000406 N/A N/A N/A N/A

0005 POP 12-DEC-2020 TO

11-DEC-2021

N/A NAVAL HOSPITAL GUANTANAMO BAY

MEDICAL CAGE 5TH FLOOR

DLA DISTRIBUTION NORFOLK VA

M/F: NH GTMO REC. OFFICER (N61564)

1968 GILBERT ST BLDG W143 DWY21

NORFOLK VA 23511-3318

757-443-3030

000501 N/A N/A N/A N/A

000502 N/A N/A N/A N/A

000503 N/A N/A N/A N/A

000504 N/A N/A N/A N/A

000505 N/A N/A N/A N/A

000506 N/A N/A N/A N/A

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

INVOICE AND RECEIVING REPORT COMBO

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0248

Issue By DoDAAC N68908

Admin DoDAAC N68908

Inspect By DoDAAC N/A

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N61564

Accept at Other DoDAAC N/A

LPO DoDAAC N61564

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

crystal.a.poole2.civ@mail.mil (Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Usn.detrick.navmedlogcomftdmd.list.nmic-wawf@mail.mil

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

mailto:crystal.a.poole2.civ@mail.mil mailto:Usn.detrick.navmedlogcomftdmd.list.nmic-wawf@mail.mil

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2015

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under and Federal Law

FEB 2016

52.211-17 Delivery of Excess Quantities SEP 1989

52.212-1 Instructions to Offerors--Commercial Items OCT 2015

52.212-2 Evaluation - Commercial Items OCT 2014

52.212-3 Offeror Representations and Certification--Commercial Items JUL 2016

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation

2013-O0019)

SEP 2016

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2016

52.222-26 Equal Opportunity SEP 2016

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-41 Service Contract Labor Standards MAY 2014

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements (Deviation 2016-O0003)

OCT 2015

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

DEC 2015

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.211-7003 Item Unique Identification and Valuation MAR 2016

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Aug 2016)

AUG 2016

252.225-7002 Qualifying Country Sources As Subcontractors AUG 2016

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.246-7000 Material Inspection And Receiving Report MAR 2008

252.246-7008 Sources of Electronic Parts AUG 2016

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the

Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the

Contractor within 10 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days

;provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far/

DFAR Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

NMCARS 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

(End of Text)

SUP 5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement

Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type

Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive - 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected

Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by

DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a

Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

http://acquisition.gov/far/ https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy

Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI).

All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information

Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the

National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a

SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to

IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the

Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-Ni therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor".

The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command' s Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or

DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor's Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the

Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security

Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the

Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-

Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health

Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by

DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

* SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

* Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

* Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor's

Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy

Command's Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command's Information Assurance Manager. Completion and approval of a System

Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information

Technology resources. The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual

Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command

Security Manager. The Navy Command's Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command's Security

Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy

VAR directly from the contractor's Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT

Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

* Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United

States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

* Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor's Security Representative must submit for all employees each of the following:

* SF-85 Questionnaire for Non-Sensitive Positions

* Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

* Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III

(non-sensitive) access is required for non-US citizens outside the United States.

PRIVACY AND SECURITY OF PROTECTED HEALTH INFORMATION

1. Introduction

In accordance with DoD 6025.18-R “Department of Defense Health Information Privacy Regulation,” January 24, 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Business Associate agrees to abide by all applicable

HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD

6025.18-R and DoD 8580.02, as amended. Additional requirements will be addressed when implemented.

a. Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DoD 6025.18-R or DoD 8580.02.

(1) HITECH Act shall mean the Health Information Technology for Economic and Clinical Health Act included in the American Recovery and Reinvestment Act of 2009.

(2) Individual has the same meaning as the term “individual” in 45 CFR 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g).

(3) Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E.

(4) Protected Health Information has the same meaning as the term “protected health information” in 45 CFR

160.103, limited to the information created or received by the Business Associate from or on behalf of the

Government pursuant to the Contract.

(5) Electronic Protected Health Information has the same meaning as the term “electronic protected health information” in 45 CFR 160.103.

(6) Required by Law has the same meaning as the term “required by law” in 45 CFR 164.103.

(7) Secretary means the Secretary of the Department of Health and Human Services or his/her designee.

(8) Security Incident will have the same meaning as the term “security incident” in 45 CFR 164.304, limited to the information created or received by Business Associate from or on behalf of Covered Entity.

(9) Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part

164, subpart C.

(10) Terms used, but not otherwise defined, in this Clause shall have the same meaning as those terms in 45

CFR 160.103, 160.502, 164.103,…

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