Site_Visit_Information_2.20.18.docx

SITE VISIT

1. Interested vendors are invited to inspect the site of where the new equipment will be installed, which is located at the Fleet Readiness Center (FRC) East, Building 137, Marine Corps Air Station (MCAS), Cherry Point, NC.

(a) The Site Visit is scheduled to be conducted on 07 March 2018 at 9:00 AM EST. Contractors are to assemble in the main lobby of Building 137 at least 15 minutes prior to the start of the site-visit, where a Government representative will be available to escort participants to the appropriate location(s).

(b) Contractors planning to attend the site visit must submit requests for access to both the MCAS Cherry Point and FRC East as follows:

(i) Access to MCAS Cherry Point and FRC East: For security purposes, contractors wishing to visit the FRC East facility are required to provide a letter requesting access. (A letter template is attached.) The letter should be on official company/activity letterhead and must be signed by an official of the requesting organization (other than the visitor). FRC East visit requests must include the following information:

1. Name of Visitor (Last, First, MI)

1. Date and Place of Birth

1. Proof of Citizenship (requests from non-U.S. citizens must be accompanied by legible copies (front and back) of work card showing expiration date.

1. FRC East point of contact and telephone number (Aaron Wetherington, 252-464-5579)

1. Date and duration of visit (07 March 2018, One (1) day)

1. Company telephone and FAX numbers and contract number and dates

1. RFQ number N68335-18-R-0098

(c) Visit request must be submitted via e-mail to aaron.wetherington@navy.mil with copies to thomas.kracinovich@navy.mil no later than 12:00 PM EST on 28 February 2018.

(d) Although a security clearance is not required for the site visit, all contractor representatives must be U.S. citizens and will be required to furnish a valid driver’s license or other generally acceptable form of picture identification for issuance of a visitors badge allowing for entrance into the facility. Substitution of personnel is not allowed. Technology/Electronic (Flash Media) devices, Photography (including cellular telephones with camera capability), and/or the use of recording devices within the facility are strictly prohibited

(e) Additional information regarding access to the Air Station and FRC East is available by phone at 252.464.7397 or by accessing the FRC East web-site at https://www.navair.navy.mil/frce/visinfo.html. Failure to submit the proper visit request information may result in denial of access to the facility. Additional site visits will not be scheduled as a result of such failure.

2. The MCAS Cherry Point main gate is located off of NC State Highway 101, Havelock, NC. Visitors without proper vehicle identification are required to check-in at the visitor’s center adjacent to the main gate. Once through the Main Gate, proceed to Building 137. Directions from the main gate to Building 137 are available upon request at the visitor’s center. Participants should allow at least one hour for check-in at the main gate and travel to the FRC East location. Participants will depart from the main lobby of Building 137 promptly at 9:15 AM EST. Participants arriving late will NOT be included in the Site Visit.

3. Participants will be required to wear personal protective equipment (PPE) consisting of hearing protection, eye protection, and safety shoes. PPE will not be provided by the facility. Contractor representatives without the appropriate PPE will not be allowed access to the facility and additional site visits will not be scheduled as a result of such failure.

4. The purpose of the site visit is to allow contractors the opportunity to inspect the site of where the new equipment will be installed in order to be better able to relate to the specification requirements. The site visit, in conjunction with the work requirements identified in the specification, should provide contractors a detailed understanding of the requirement.

5. The site visit is not intended to be and will NOT be an open forum for questions. Contractors must submit questions, or request clarification via e-mail to thomas.kracinovich@navy.mil no later than 12:00 PM EST on 27 March 2018. Comments and questions must reference Request for Quotation N68335-18-R-0098.