Q&A - Amendment 0002.pdf

Question Answer

The Government intends to award on initial offers but reserves the right to conduct discussions. The Government will make multiple awards to the qualifying offerors. The Government has the complete discretion to determine the number of awards for each region. Each Region will be evaluated independently from all other Regions. Each Offeror will receive one award to include all Regions in which they are found responsible. Proposals that take exception to any term of the solicitation will not be considered for award; therefore, any exception to the Government’s terms must be resolved prior to the solicitation closing date. I am unclear about the HSP sourcing taken account the regions. Meaning, is the intent 1 HSP be selected per region or is it possible multiple HSP’s could be selected per region ?

The intent is to select multiple HSPs per region.

2 For each country, what are the specific ports that will require service ?

The Government does not specify at the basic contract level the ports to be serviced in each region. Only the region and corresponding countries are identified. The specific ports will be identified at the RTOP level.

For services that could expereince price increases due to market / economic conditions

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

4 Is the mobile crane service for land or sea?

Please note the PWS references both shore and floating crane. The specific type will be identified at the time the RTOP is issued.

5 What type of services are included in the Pratique Agricultural services? This will be further defined at the RTOP level.

Is the offeror to insert pricing as a full package for all regions, or pricing within the excel sheets provided per location? And if so, are we to price per SubCLIN/ELIN? Or fill the cell "Port Total" on the excel sheet as a lot price and not a task order price?

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

We have more than 250 different Sub‐Agents spread around the globe and they cannot be considered First‐tier Subcontractors for the above detailed reasons. Furthermore, as per the Global Husbanding Support Services

Contract, all the contractual responsibility is solely and exclusively on the

Contractor, in view of that, we would deem correct not to provide the information required at point 4. of Section L‐2 but, alternatively, we would like to propose that all Contractors satisfying above mentioned clauses, should be responsible for issuing a Certified Self‐statement declaring that all

Sub‐agents that will be appointed are duly authorized to operate and work in a given location.

The requirement to include the subcontractor information will be removed from the basic RFP.

For HSP Global Region 20 (Italy), the required “self‐declaration” to be submitted in accordance with DPR 445/2000, has to be submitted immediately with our Offer, or after the eventual award or at RTOP level, for each port visit?

The self‐declaration must be submitted with the

RTOP proposal ‐ not at the basic award level.

Amendment 0002 N68171-20-R-0001 Q&A-1

We have downloaded all the attached files.

Please note that the excel files have NO place for us to put our unit prices.

Kindly advise the soonest.

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

The ITEM Numbers on pdf file N68171‐20‐R‐0001 are not accurately written for us to indicate the prices from EXHIBIT A to EXHIBIT Z.

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

Calendar Days ‐ for example crane charges are per DAY as measure of unit. If ship will order 1 lift only for that day is there minimum hours or it will still be

1DAY chargeable.

There is no minimum therefore a crane ordered will be charged and paid on a daily basis.

In Solicitation each region Exhibit doesn't have columns to include prices / P1 or P2 as well as comments. How to provide process per Region per country?

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

Where do the prices for proposal have to be fulfilled? I´m not sure if the

“yellow” cells in the Exhibits Attachments are the right ones. Also, I do not see any formula that shows the totals.

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

14 When might the Q&A be posted in beta.SAM? by 4 February 2020

For services that are based per JOB, how can pricing reflect the actual JOB without knowing the specifics/characteristics of the vessel? Many ports calculate such ELINS basis Gross Tonnage (GT) and that will vary depending on the ship.

The Gross Tonnage information will be available at the task order level.

In Mainland China (PRC, excluding Hong Kong), most of the foreign visiting warships shall berth at People's Liberation Army/Navy (PLA/N) Base. How can our contractor(s) get the permission into their base

This is the responisbilty of the HSP to determine access requirements for its employees/subcontractors.

Is it mandatory to use the PLA/N's designated contractors or their equipment and gear?

The HSP must follow port rules and regulations as to use of the ports designated contractors or their equipment and gear.

18 Are Section B Amounts to be left blank in our submission

Yes. Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

Schedule Note #8 ‐ Examples – Who specifically will be available to conduct inspections at 0001 on first day of POP if the ship has not yet arrived? Having services available at 0001 would necessitate prior day mobilization, how would HSP be compensated?

The HSP is to price RTOPs in accordance with the

Pricing Notes. The firm fixed price should be inclusive of mobilization and demobilization. The timing definition is to ensure HSPs are aware when services should be available for inspection whether or not they are inspected at that time. Specific instructions may be provided in the RTOP that further clarify timeframes.

Schedule Note #8 – Task Orders do not advise arrival time of ships, they only advise date in POP, arrival time is obtained from the LOGREQ when available.

Is the LOGREQ considered part of the Task Order? How does the HSP proceed if the LOGREQ is not provided

The logreq is not considered part of the task order and may or may not be provided as additional information. Specific arrival time will be provided as part of the RTOP process.

Schedule Note #13 – Does the minimum guarantee amount of $3,000.00 apply per region or in total to the contract regardless of the number of regions awarded?

This is applies to the overall contract regardless of how many regions are included in the award.

PWS 2.1.1 – “HSP’s responsibilities…start prior to the arrival of the ship and continue after the ship’s departure”. This statement is in conflict with the

POP of the task order. How can HSP’s be held to an unspecified commitment timeframe? Task orders should have a established start and end date/time if the POP does not apply.

Per the PWS, the HSP is responsible for arranging the required services as stated in the RTOP. The contractor provides firm fixed prices for the overall port visit and ensures the services are available at the date and time specified by the Government.

The HSP is required to take whatever action is necessary prior to the port visit start date to ensure services are available at the time requested. The husbanding management fee defines what should be included as part of that fee including any indirect costs associated with preparation for the port visit. Additionally, when the port visit is completed, the HSP is required to perform the necessary steps to ensure the final invoice is submitted for the port visit.

PWS 2.1.6.3 – In much of the world, volumetric units of issue are mandated by national/local regulation, host nation military, and/or local industry standards.

The “providing vendor” invoices will possibly not be in units of issue stated in the MAC. The HSP has no jurisdiction to mandate MAC units of issue. What procedure will be utilized validate quantities in these cases?

If the HSP provides vender invoices that are in a unit of issue other than what is in the HSP contract, the ordering officer may request the HSP provide a basis for how the vender unit of issue was converted.

PWS 2.42 – Drayage does or does not include Hazardous Material which in many locations national regulations and laws required special handling and segregation from non‐hazardous material? Frequently, USN shipments are co‐ mingled requiring additional steps in the handling and storage process. USN is notoriously lax in providing accurate piece, weight, and content of inbound shipments. Prior proper notification of HSP’s concerning inbound Hazardous

Material is essential to ensure health protection of HSP and vendor employees. How will the Government provide?

The Government will provide as much information as possible for drayage requirements to the HSP. If during the course of performing drayage services the HSP finds there is Hazardous material included with the drayage request, then the HSP should immediately notify the Contracting Officer

Representative (COR) and Contracting

Officer/Ordering Officer.

PWS 2.42 & 2.43 – Drayage & Lighterage. Drayage is by definition transportation over land while Lighterage is by definition transportation over water. Drayage would transport material to the berth, Lighterage would transport material from berth to ship at anchor. Can these paragraphs be reworded to properly reflect actual definitions?

PWS indicates that drayage is for pierside services while ligheterage is for anchorage type services.

PWS 5.12.1 – Trained Walk‐Thru Explosive Detector Operator. Please explain how a walk‐thru explosive detector will search “host national vehicles”?

The walk‐thru explosive detector operator is responsible to ensure any vehicle including host national vehicles is inspected.

PWS 7.2.10 & 7.3.10 – By what mechanism and funding is an HSP to return left items after the ship departs?

If items are left by the ship after the port visit, the

HSP must nofity the COR and Contracting Officer.

The Contracting Officer will make a determination on how to return the items and how that service will be paid.

Is there any column where we could add the Amount/Cost per Line Item in every "N68171‐20‐0001 Exhibit"?

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

Volumetric Pricing: The new volumetric pricing will have VMF and VUP.

Please see below if our understanding is correct. 3‐1. i.g) DDG in port for

5days discharged 200CM of CHT. VMF: i.g)$1,500.00/day x 5days=$7,500.00.

VUP: i.g)$100.00/CM. x 200CM=$20,000.00. Total:$27,500.00. Also is the

VMF include all equipment and labors price?

The equation is correct. The HSP is free to choose whether equipment and labor are included as part of the VMF or the VUP. At the end of the port visit, the HSP will only be entitled to receive payments based on the calculations noted.

Section B‐ From the page 2 of 150 to 10 of 150. Please confirm offeror is not required to fill up prices on these pages.

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

For pages 2 through 10. For the proposal submission, are amounts to be entered into the spaces provided for the CLIN's and SubCLIN's? If so, the instructions are clear for what pricing is to be entered in the spaces provided for the Base Period and Option Period CLIN's but, it's NOT clear what pricing is to be entered into the SubCLIN spaces. Can you provide an explanation and examples?

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

On page 10, item 1 States "All prices as a result of this contract shall be Firm‐

Fixed‐Prices and shall be expressed in U.S. Dollars."

Item 3 States; "Firm‐Fixed‐Prices for all items shall be set at the Task Order level."

At the Industry Day conference, it was specified the Firm‐Fixed‐Prices would be set at the RTOP level. Please clarify if any pricing at all will be set at the contract level.

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level. The Request for a Task Order Proposal

(RTOP) is the solicitation for the subsequent task order.

If a contractor bids for multiple regions but, is deemed ineligible for one or more of the regions by the Contracting Officer, does this render the contractor ineligible for all regions bid on? Example: Contractor bids for 3 regions but, Contracting Officer deems contractor not eligible for one of the regions bid on. Can contractor still be selected, if all criteria is met, for the other two regions in contractor's proposal?

Contractors will be determined eligible on a region by region basis. Exclusion from one region may not indicate exclusion from all regions.

We noticed that from the draft of the solicitation to the final version some

Countries have been correctly removed being landlocked, however we believe that also the following Countries (as all of them are landlocked too) should be removed from their respective Region: ‐ Paraguay and Bolivia from Region 9; ‐

Ethiopia and eSwatini from Region 15; ‐ Buthan from region 26.

Thank you for the information. We have updated the country listings in the regions table.

First‐tier Subcontractor information. Apart from the contact information per region, is it enough to present the Articles of incorporation of a local agent?

Which other document would be needed to justify their local presence and performance at a specific region/ports?

The subcontractor requirement will be removed from section L of the basic contract.

As far as we know, we don't need to present any price at this time. So for the due date of this solicitation, we need to present what is asked on L‐2

SUBMISSION INFORMATION (pages 146‐147), which is mainly informative information and not financial information related to prices/quotes. Could you please confirm this? Please let us know whether we have to present any total prices or not at this stage.

No pricing is required to be submitted. Please follow the submission guidelines outlined in

Section L as to what should be submitted.

Warranty doubt. Schedule notes 13: This means that if we do any work in the first year, we are not paid the 3000 USD minimum warranty. If we don't get any work, we can invoice for $3,000 of that guarantee, so I understand that being on the list of subcontractors guarantees companies that they earn at least $3,000?

The Prime Contractor who wins an HSP Contract is guaranteed $3000. If the company does not win any port visits within the first year, then the HSP may invoice for $3000 at the end of the first year.

If, however, the HSP has received port visits whose total invoiced amount meets or exceeds this minimum guarantee within the first year, then the

HSP is not entitled to any additional money except that which it receives through port visits.

Inspection doubt. HSP'S RESPONSBILITIES FOR PRE‐ARRIVAL ARRANGEMENTS:

1.1.5.1 If requested by the Government, the HSP shall ensure all services

(land based and afloat) are available for inspection on the scheduled date and time requested by the Government. The Government shall provide 48 hours' notice prior to requested inspection to the HSP. So, apart from coordinating all the services, 48 hours before the vessel enters the Port, you can ask to make the services/etc available for inspection? What happens in case the services are buses? Do we take a bus to the port/inspection site so that you can see how they look like, is it worth sending you a photo, do we tell you who the supplier is so that you can see the bus?

The request for inspection is a case by case basis at the time of the RTOP. If the Government notifies the winning HSP that services are required to be available for inspection, then yes the HSP is responsible to ensure the services are available.

For questions on availability of specific services, the HSP needs to work with the Contracting

Officer/Ordering Officer.

Could we have an outline of all the necessary documentation on the scale? As we see there are many things (apart from the Questionnaire to be delivered) e.g.: standard receipt documents for all supplies, materials and services provided to the ship. ‐ SECTION 2.1.6.3 RECEIPT DOCUMENTATION

The listed documents are what is required. Please clarify what additional information is required.

PILOT SERVICES (ELIN XX03) – Part 2.2.3 ‐ One day prior to the ship’s departure, HSP shall relay changes and any additional information applicable to the ship and its departure. Does this mean the client can send us necessary information/documentation until the last day before arrival?

This is reference to when the ship is departing the port. The HSP is responsible for coordinating with the port and the pilots and must notify the ship of any changes or relevant information from the port regarding the ship's departure.

Please confirm that offerors are not required to submit pricing with their solicitation offers because all pricing will be accomplished at the task order level.

Offerors are not required to submit pricing with their proposals as all pricing will be accomplished at the task order level.

There is a lack of clarity in the solicitation because although it most frequently states that RTOP prices are to be submitted either in response to Fixed‐Price

ELINS or as part of the Husbanding Fee. (See, e.g., Para. 2.1.4.1 ‐ Other Direct and Indirect Costs and Para. H‐2.3), Para. H‐2.5 of the solicitation states that prices are to be submitted in response to Fixed‐Price ELINS or non‐Fixed‐Price

“Other Items ELINS” without mention of the Husbanding Fee, and the spread sheet exhibits identify line items for “Other” costs. Are offerors to price support work which qualifies as “Other Items” as part of the lump sum

Husbanding Fee or are they to individually price them?

The offeror shall submit pricing at the RTOP level in accordance with the instructions provided by the ordering officer. if the ordering officer specifies that certain services should be included as the

"other items ELINs", then contractors should follow those instructions. The government does not dictate how costs should be covered by the HSP or reported beyond what is stated for the ELINs, but does provide specific pricing notes which need to be followed in establishing pricing for the various services. The husbanding fee is an established ELIN and should be priced as required and cover the costs as outlined in the pricing notes.

Paragraph 2.27.1 indicates HSP shall provide crane services with operators, riggers and safety observers. Paragraph 2.27.5 lists the elements that make up the all inclusive cost for crane services. This list in 2.27.5 does not include riggers. Accordingly, does the Navy expect riggers to be provided with each crane order or is it the case that riggers will be ordered separately.

RTOP will provide specific information about the need for riggers.

If riggers are part of the all inclusive price, how is HSP to determine how many riggers are required?

RTOP will provide specific information about the need for riggers.

Paragraph 7.2 Vehicle Rental without driver. Paragraph 7.2.12 (still under

Vehicle Rental Without Driver) indicates the unit price shall be inclusive of licensed operators. There should be no licensed operator necessary with a self drive vehicle. Please remove the reference to licensed operator.

Corrected.

For services that were not priced at the RTOP level but are required at the TO level please advise methodology KOs will utilize for determining that prices offered by an HSP are fair & reasonable considering costs, return on investment and rate of exchange to USD.

The Contracting Officer/Ordering Officer will be required to make the fair and reasonable determination in accordance with FAR 16.505

Ordering and subsequent references within that

FAR provision.

Paragraph 8.3.1 states that “The HSP shall be responsible for securing the paint float when not in use by the ship.” Usually when such equipment is entrusted to a customer it is the vessels responsibility to manage the equipment to include securing when not in use. Is it the US government’s intent to require HSPs to have staff & equipment available 24/7 to secure a paint float each and every time that a vessel decides to secure the equipment?

The Government will not dictate how the HSP manages this requirement. It is up to the HSP whether to have someone availabel 24/7 or to have someone work with the ships schedule to determine when the paint float will or will not be used.

SECTION 10 REPORTING : “HSP shall submit a copy of all pertinent port visit documentation including, at a minimum, the order (i.e. SF 1155), a copy of any quote (s), a copy of the RTOP, and all HSP and any sub‐contractor invoices and supporting documentation required by the contract as PDF files to the assigned COR and to other required system(s) timely and accurately. Failure to provide required reports in a timely and accurate manner as outlined in the

PWS and QASP will result in penalties as outlined in the Quality Assurance

Surveillance Plan (QASP).” Please clarify if the reporting information described above is actually required or if this paragraph may have been left over from an older document. Providing this information to CORs seems to be a duplication of effort since the COR has all this information electronically available already.

We believe CORs would advise not to burden them with this duplicative information and it would not be retained. ‐ The order. the COR already has this information available electronically ‐ Quotes. We assume you refer to quotes submitted between the contractor and the contracting office. These quotes are proprietary to the contractor and should not be disclosed outside the contracting office. ‐ Copy of RTOP. The COR has “built” the RTOP and submitted to the Contracting Office for distribution to contract holders. We believe it is also available online. ‐ HSP invoice. The invoice is online in the

WAWF system. ‐ Subcontractor invoices. Each and every RTOP is issued on a fixed price basis. We see no reason why CORs should have access to a contractor’s proprietary documentation on what a prime has paid a sub. The prices offered will have previously been determined fair and reasonable by the contracting officer.

PWS Section 10.1.1 will be revised to better reflect the need for certain documentation.

For some port visits the HSP may determine that either the services and supplies are not available or that they are available but not adequate to meet the requirements of the government. Please confirm that in such situations, it is acceptable in responding to the RTOP for the HSP or an associated company provide those services or supplies as supplier in its own right so long at the

HSP documents that fact in its RTOP proposal in accordance with the requirements of Section H‐2, Subparagraph 5 of the solicitation/contract. By way of example, the US Navy may require the service which no third party sub‐ contractor would be willing to provide under the terms and conditions set out in the Navy's contract with the HSP. In such instances the HSP or an associate company may elect to assume the onerous commercial and legal risk involved in those terms and may undertake to perform service directly.

Please note that the requirement to submit subcontractor information has been removed from section L of the RFP. For purposes of the services under and RTOP, the Government will not dictate the source of the service ‐ whether it is the HSP itself or another company ‐ as long as the HSP is complying with the applicable port regulations.

Section H‐4 does not change in terms of who is a subcontractor for damage purposes.

Please confirm that the concept of “subcontractor” in the Global Husbanding

Solicitation does not apply to either the ports themselves identified in the

Solicitation or to the vendors who are controlled / owned or contracted exclusively to work for the ports. Specifically, the following Solicitation

Sections require clarification: Section H‐4 (page 101) states “Subcontractor" includes all vendors providing services to the ship that are engaged and paid directly or indirectly through the HSP, to include port directed service providers such as barge or pilotage services. “Subcontractor” includes subcontractors at any tier. Similarly, Section L‐2, at Subsection 4 (page 146) states that in order to qualify as a responsive bid, offerors shall provide:

“First‐tier Subcontractor Information. Offeror shall provide their first‐tier subcontractors for the locations within HSP Global Region the offeror is requesting consideration for award. a. For purposes only for this Section L, a first‐tier subcontractor is a: i. Subcontractor that may perform more than 50% of the services for a port visit in specified locations.”

The requirement in section L‐2 to supply first‐tier subcontractor information has been removed. Per the H‐4 clause, ports themselves are considered subcontractors.

Para 2.36,2.37.2.38, 2.39. The PWS requires HSP to identify the various Barges that are required for various class of ships. Please specify the sizes that are required for each class of ship as the HSP’s interpretation of the requirement may not match that of the Navy. Also, please define the difference between

Camel, Breasting Barge, Fendering Barge, and Landing Barge.

The PWS includes a minimal definition of the camel, breasting barge, fendering barge and landing barge. More specific information may be provided at the RTOP level.

Para 3.8. The Amperage required for shore power has not been specified and varies from ship to ship. Please confirm if this will be specified at the RTOP stage.

Correct. The amperage will be specified at the

RTOP level.

Section 7. The limits of transportation have not been specified. This is applicable especially for Transport provided with Driver. In many cases, ships have requested for Transportation outside city limits. The charges for within and outside city limits vary. Also, the regulations for different cities vary and hence the limits are required to be specified.

Given the variation amongst the countries and ports, any transportation limitations may or may not be included in the RTOP. When not included, the HSP may ask the question of the Contracting

Officer/Ordering Officer.

L‐2: Part 3. If we are submitting for multiple regions, must we have multiple statements for compliance for each of those regions or a general statement to encompass all? Section 4. Are we to include every agent for every port anticipated in every country within a region, and if so is there a page limit? If there is a page limit does it apply to the submission package as a whole or does it apply each corresponding region? Section 4,b. What are a few examples of a certified statement? Would a letter of commitment work as a certified statement? Is there a not‐to‐exceed page limit number for submission? Must we apply for JCCS prior to submission? and will proof of process work for award? Is there a not‐to‐exceed page limit number for submission? Must we apply for JCCS prior to submission? and will proof of process work for award?

Paragraph 3 indicates that the HSP submit a cover letter not to exceed 2 pages, clearly identifying the

HSP Global Region(s) in which they would like to be considered for award and a statement in which the offeror agrees to comply with the terms and conditions of the contract. Based on this paragraph, the contractor must provide one submission for all regions in which they want to perform. Not one per region.

Also, The following countries appear on the pricing exhibits, but not on the written contract: ‐Burundi, Malawi, Rwanda, Uganda, Zambia, Zimbabwe, Central African Republic, Chad, Southern Africa, Botswana, Lesotho, Burkina

Faso, Mali, Niger, Lao People's Democratic Republic. Should they also be considered in the submission package?

Thank you for making us aware. The pricing exhibits have been updated.

Sanctions are presently imposed on Syria and Iran. Hence, we are not permitted to carry out any business activity in these countries. Please clarify how the Navy expects HSPs to carry out business with Sanctions imposed in these countries.

At this time, the listed countries are solely for establishing the scope of the contract. Given the potential 10 year ordering period of the contract, there is a potential that port visits to Syria and Iran may resume at a later date. However, this will be dealt with at an RTOP level.

Afghanistan should be removed from Region 10 being landlocked. In addition, seeing the current political situation, we believe that also Iran should be removed from the contract as neither local Agencies nor Iranian ports will accept any US Navy Ship. We suggest to eventually include Iran afterwards, should the political situation change.

Thank you for the information. We have updated the country listings in the regions table. At this time, the listed countries are solely for establishing the scope of the contract. Given the potential 10 year ordering period of the contract, there is a potential that port visits to Iran may resume at a later date. However, this will be dealt with at an

RTOP level.

Some country [sic] have more then one port location and the cost is different for each port location IAW local ports?

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

The region exhibits spreadsheets don’t have any formatted columns to insert the prices per ELINS line the vendor will insert as needed?

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

60 Vendors submit for the countries they can support correct? Vendors submit for regions that they can support

61 What the deadline for asking questions? 13‐Jan‐20

In the Exhibit AEA, Region 29 ‐ Philippines, while we understand that there is a maximum contract base period and option period provided, kindly confirm that it has no quantities and unit price column specified in the schedule. Or do we need to create another column for the unit price?

Pricing is not required at the basic contract level thus allowing offerors to better adjust pricing to reflect current market conditions at the task order level.

Please confirm also if the only thing we need to submit as attachments to the

Offer are those listed in L2, page 146 of the Solicitation and we need not submit any technical capability and past performance information and, Correct. You must provide only the documentation that is required in section L‐2

Are there any other modifications or notices relative to Solicitation Number:

N68171‐20‐R‐0001 not posted in the Asia Neco? If there are any, kindly include us in the mailing list of the potential offerors.

We will review to include in Asia NECO.

For Section H, 5. RTOP (pg 100) Could you please define this limitation? Is this meant to be a condition such as "Contractor requires the award of a complete services package for the port call?" This is particularly relevant as some services within the package may result in a loss to the contractor if asked to arrange seperately. Contractors generally work out small profit margins out of the entire services package.

The limitation outlined in this section is specific to the offeror. The RFP states, "The Government may accept any item or group of items of an offer, unless the contractor qualifies the offer by specific limitations. This limitation shall be clearly specified on the proposal and shall be included on the email message when submitting the propsal." The offeror is responsible to communicate to the ordering officer what the limitation entails.

Please advise how force protection inspections impact the calendar day rate as these may require services to commence in advance of equipment and/or labor placement.

The HSP will be notified at the RTOP level if inspection of the equipment will occur. The cost of such inspections can be incoporated into the daily rates for the Force Protection (FP) services.

Please advise how force protection inspections (which may take place in advance of service commencement, affect invoicing for services.

Inspections will be incoporated into the rate of the services and invoiced accordingly.

Would the Navy consider changing the Unit of Issue for Pilot Services to per

Hour (HR) as the Port charges on Hourly basis.

The Navy reserves the right to change this unit of issue in the basic contract in the future but will not be changing it at this point in time.

Would the Navy consider changing the Unit of Issue for Tug Services to per

Hour (HR) as the Tugs are provided by port (HSP not allowed to provide tugs in

Bahrain) and port charges on Hourly basis.

The Navy reserves the right to change this unit of issue in the basic contract in the future but will not be changing it at this point in time.

Please advise whether the RTOP will provide the exact exact details /size of camels suitable for each classs ship to soruce & hire price the same.

The RTOP will provide additional information for contractors to adequately identify the camel necessary for the port visit.

Various services connected to Drayage service depend on type, weight, size of cargo, and the number of days storage which is based on vessel availability to deliver the cargo etc. Therefore, suggest to provide various ELIN to cover different categories of cargo weight for a specific period of storage. There should be ELIN to cover additional weight (as in lighterage service) and period of storage.

The drayage requirements will be provided at the

RTOP level at which time the HSP can bid the required services necessary to support that drayage. The unit of issue is LOT and was not separated out by weight or period of storage.

Drayage services will differ for each port visit. As pricing is not required at the basic contract level, no additional ELINs will be added.

Please clarify if the HSP needs to arrange Visa, Airport services, Transportation and Hotel accommodation as well?

Per section 7.6 of the PWS, the HSP may be required to arrange these services in support of the government employee/military personnel.

Specifics for these services are outlined in the

PWS.

Page 149, #5 of the RFP discusses JCCS vendor ratings. Must required information and documents to be evaluated in JCCS be submitted prior to submission of the proposal, or is this completed at the Task Order level

(RTOP).

Before an HSP can be awarded the basic contract award, the HSP must be approved in the JCCS vendor system. This approval must come at the basic award level. The HSP is encouraged to start the process as soon as practicable so as not to delay award if the JCCS system has not processed the documents.

Page 149, #5 of the RFP discusses “self‐declaration”. Does the self‐declaration need to be submitted with the proposal, or is this completed at the Task

Order level (RTOP).

This self‐declaration must be submtted with the proposal.

Page 146, #4b of the RFP states “Certified Statement that the company is authorized to work in location”. Must this statement be written by the Prime

Contractor validating the subcontractor, or should the statement be written by the first tier subcontractor.

This requirement has been removed from the RFP.