N6809322Q0026 Conformed.docx

N6809322Q0026

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

CAGE: _____________________

UEI: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor Fax: ______________________

Vendor E-mail: ____________________

Notes to Vendor:

-At a minimum, the SF1449 must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs). Cursive font signatures will not be accepted.

-No other Terms and Conditions will be accepted. Offers that contain additional terms and conditions will not be considered.

-Vendor to reference request for quotes number (RFQ#) N6809322Q0026 on all inquiries.

-All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

Award will be made on the basis of the lowest evaluated price and the capability to meet the requirement detailed in the Performance Work Statement.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

Billing / Payment in arrears

For all questions, POC:

Carol E. Uebelacker Contracting Officer/Contract Specialist Materiel Management Department Naval Medical Center Camp Lejeune Phone: (910)450-4228 Fax: (910)450-4922 Email: carol.e.uebelacker.civ@mail.mil

TANK EXCHANGE

FFP

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade mixed bed DI Unit, 15 meg minimum quality -8" Diameter x 44" Tall tank, 3/4 " inlet and outlet, 1-7 GPM flow FOB: Destination

PURCHASE REQUEST NUMBER: 0011793596

PSC CD: J046

NET AMT

TANK EXCHANGE

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade Cation DI unit (H+ form) System should be used as a pretreatment for a Type 1 Hydroxyl (OH-) Form Anion Tank as a polisher.

-Type 2 water quality minimum 2meg.

FOB: Destination

NET AMT

SALT

40lb Bag of Salt 2 Bags per month FOB: Destination

NET AMT

ULTRAVIOLET UNIT SERVICE

Install owner supplied UV bulb and Quartz sleeve in existing American Ultraviolet Violet unit annually.

-Model AQ20 FOB: Destination

NET AMT

OZONE SANITIZATION

Connect an ozone cart to existing Deionization (DI) or Reverse Osmosis (RO) loops and circulate ozonated water thru loop to achieve a residual for cleaning of loop quarterly.

FOB: Destination

NET AMT

FILTER

4.5" x 20" Radial Flow Iron Reduction Filter.

RFFE20-BB

-Change quarterly.

FOB: Destination

NET AMT

SEDIMENT FILTER

4.5" x 10" 1um MB Sediment Filter.

-Change 2 filters quarterly.

FOB: Destination

NET AMT

MONTHLY SERVICES

Perform monthly deionization quality preventive maintenance.

-Reading of the Resistivity Monitor to confirm DI water quality.

-Switching of PEDI tank banks to maintain high DI water quality.

-Replacement of 2 owner supplied sub-micron cartridge filters.

-Visual inspection of all plumbing connections to ensure leak-free operation FOB: Destination

NET AMT

FFP

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade mixed bed DI Unit, 15 meg minimum quality -8" Diameter x 44" Tall tank, 3/4 " inlet and outlet, 1-7 GPM flow FOB: Destination

NET AMT

FFP

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade Cation DI unit (H+ form) System should be used as a pretreatment for a Type 1 Hydroxyl (OH-) Form Anion Tank as a polisher.

-Type 2 water quality minimum 2meg.

NET AMT

FFP

40lb Bag of Salt 2 Bags per month

NET AMT

FFP

Install owner supplied UV bulb and Quartz sleeve in existing American Ultraviolet Violet unit annually.

-Model AQ20

NET AMT

FFP

Connect an ozone cart to existing Deionization (DI) or Reverse Osmosis (RO) loops and circulate ozonated water thru loop to achieve a residual for cleaning of loop quarterly.

NET AMT

FFP

4.5" x 20" Radial Flow Iron Reduction Filter.

RFFE20-BB

-Change quarterly.

NET AMT

FFP

4.5" x 10" 1um MB Sediment Filter.

-Change 2 filters quarterly.

NET AMT

FFP

Perform monthly deionization quality preventive maintenance.

-Reading of the Resistivity Monitor to confirm DI water quality.

-Switching of PEDI tank banks to maintain high DI water quality.

-Replacement of 2 owner supplied sub-micron cartridge filters.

-Visual inspection of all plumbing connections to ensure leak-free operation

NET AMT

FFP

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade mixed bed DI Unit, 15 meg minimum quality -8" Diameter x 44" Tall tank, 3/4 " inlet and outlet, 1-7 GPM flow

NET AMT

FFP

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade Cation DI unit (H+ form) System should be used as a pretreatment for a Type 1 Hydroxyl (OH-) Form Anion Tank as a polisher.

-Type 2 water quality minimum 2meg.

NET AMT

FFP

40lb Bag of Salt 2 Bags per month

NET AMT

FFP

Install owner supplied UV bulb and Quartz sleeve in existing American Ultraviolet Violet unit annually.

-Model AQ20

NET AMT

FFP

Connect an ozone cart to existing Deionization (DI) or Reverse Osmosis (RO) loops and circulate ozonated water thru loop to achieve a residual for cleaning of loop quarterly.

NET AMT

FFP

4.5" x 20" Radial Flow Iron Reduction Filter.

RFFE20-BB

-Change quarterly.

NET AMT

FFP

4.5" x 10" 1um MB Sediment Filter.

-Change 2 filters quarterly.

NET AMT

FFP

Perform monthly deionization quality preventive maintenance.

-Reading of the Resistivity Monitor to confirm DI water quality.

-Switching of PEDI tank banks to maintain high DI water quality.

-Replacement of 2 owner supplied sub-micron cartridge filters.

-Visual inspection of all plumbing connections to ensure leak-free operation

NET AMT

FFP

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade mixed bed DI Unit, 15 meg minimum quality -8" Diameter x 44" Tall tank, 3/4 " inlet and outlet, 1-7 GPM flow

NET AMT

FFP

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade Cation DI unit (H+ form) System should be used as a pretreatment for a Type 1 Hydroxyl (OH-) Form Anion Tank as a polisher.

-Type 2 water quality minimum 2meg.

NET AMT

FFP

40lb Bag of Salt 2 Bags per month

NET AMT

FFP

Install owner supplied UV bulb and Quartz sleeve in existing American Ultraviolet Violet unit annually.

-Model AQ20

NET AMT

FFP

Connect an ozone cart to existing Deionization (DI) or Reverse Osmosis (RO) loops and circulate ozonated water thru loop to achieve a residual for cleaning of loop quarterly.

NET AMT

FFP

4.5" x 20" Radial Flow Iron Reduction Filter.

RFFE20-BB

-Change quarterly.

NET AMT

FFP

4.5" x 10" 1um MB Sediment Filter.

-Change 2 filters quarterly.

NET AMT

FFP

Perform monthly deionization quality preventive maintenance.

-Reading of the Resistivity Monitor to confirm DI water quality.

-Switching of PEDI tank banks to maintain high DI water quality.

-Replacement of 2 owner supplied sub-micron cartridge filters.

-Visual inspection of all plumbing connections to ensure leak-free operation

NET AMT

FFP

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade mixed bed DI Unit, 15 meg minimum quality -8" Diameter x 44" Tall tank, 3/4 " inlet and outlet, 1-7 GPM flow

NET AMT

FFP

Services should be provided in accordance with the Performance Work Statement (PWS).

-Change tanks as needed per water quality results.

-1 cubic foot nuclear grade Cation DI unit (H+ form) System should be used as a pretreatment for a Type 1 Hydroxyl (OH-) Form Anion Tank as a polisher.

-Type 2 water quality minimum 2meg.

NET AMT

FFP

40lb Bag of Salt 2 Bags per month

NET AMT

FFP

Install owner supplied UV bulb and Quartz sleeve in existing American Ultraviolet Violet unit annually.

-Model AQ20

NET AMT

FFP

Connect an ozone cart to existing Deionization (DI) or Reverse Osmosis (RO) loops and circulate ozonated water thru loop to achieve a residual for cleaning of loop quarterly.

NET AMT

FFP

4.5" x 20" Radial Flow Iron Reduction Filter.

RFFE20-BB

-Change quarterly.

NET AMT

FFP

4.5" x 10" 1um MB Sediment Filter.

-Change 2 filters quarterly.

NET AMT

FFP

Perform monthly deionization quality preventive maintenance.

-Reading of the Resistivity Monitor to confirm DI water quality.

-Switching of PEDI tank banks to maintain high DI water quality.

-Replacement of 2 owner supplied sub-micron cartridge filters.

-Visual inspection of all plumbing connections to ensure leak-free operation

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-JUL-2023

SUPPLY OFFICER

100 BREWSTER BLVD.

CAMP LEJEUNE NC 28547-2538

910-450-4836

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CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 6 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 6 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far DFAR Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause--

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE TYPE: Receiving Report (Combo)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE TYPE: 2-in-1

(2) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(3) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(4) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor/COR Email Address: jeffrey.a.conaway.civ@mail.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Contractor shall provide ongoing maintenance services for the PEDI system and ultraviolet light located in the Sterile Processing Division at Naval Medical Center Camp Lejeune, NC as listed in the contract. Service will also include quarterly ozone sanitization of the existing Reverse Osmosis (RO) /Deionization (DI) loops. Services shall include on-site preventative maintenance during normal working hour coverage from (8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal holidays) to clean, test and maintain Department of Defense owned equipment and/or system per OEM operating standards. Maintenance services shall include all systems, subsystem components, and assemblies, (i.e.: Contractor shall be responsible for total maintenance of entire system). All maintenance provisions and/or services shall apply to hardware, firmware, and software, as appropriate.

1. General

1.1. The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

1.2. The Contractor shall not accept any instructions issued by any person employed by the U.S.

Government, other than the Contracting Officer (KO) or designated representative all acting within the limits of their authority.

1.3. The Contractor’s technician shall be fully qualified in the repair of all equipment listed in the Contract Line Items of this Standard Form 1449. Contractor’s technician shall maintain current (within 2 years) qualifications throughout the entire contract period of performance. Qualification includes the certification of all repair technicians and repair facilities, training, continuous hands-on repair experience with the equipment specified in listed in the Contract Line Items of this Standard Form 1449.

2. Scope of Work

2.1. The Contractor shall provide trained, experienced, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety Testing (ST) and Corrective Maintenance (CM).

2.2. The Contractor shall communicate with the Government to discuss technical matters relating to the performance of this contract; communication can be done via email, telephone or in person. A systems operator will be made available to answer technical questions regarding system operations and applications.

2.3. Equipment listed in this contract will be maintained to meet and retain the original equipment manufacturer specifications / equipment certification.

3. Government furnished property, Materials and Services

3.1. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract. During the final week of this contract, the Government will make final inspection of the equipment. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latten defects after contract termination, when it has been determined that defects either are a result of Contractor’s performance or should have been discovered during normal performance of work under this contract.

3.2. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

4. Contractor Furnished Property and Material

4.1. The Contractor shall provide all service literature, reference publications, laptop computers and diagnostic software to be used by the contractor service technicians and as required for the completion of the services in accordance with this contract.

5. Replacement Parts

5.1. The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing system. In the event that replacements parts are required to be shipped. Shipping shall be performed in the fastest reasonable means possible (i.e., Next Day Air) at no additional cost to the Government.

5.2. The Contractor shall, at their expense, replace all worn or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.

5.3. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government (Contractor to pay all “environmental fees” where required).

5.4. Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.

5.5. All replacement parts shall be new and certified as OEM replacement parts. In the event that new parts are not available, rebuilt parts and sub-assemblies are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality. The Contractor shall specifically annotate on the Field Service Report the use and identification of rebuilt parts and the period of warranty.

5.6. The Contractor must include software revisions and upgrades (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, as part of the contract at no additional cost to the Government. Upgrades shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance inspection after release. For any updates that have been identified as critical, or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules.

6. Contractor Report Requirements

6.1. During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure (Biomedical Engineering located in Build-H-100, 1st floor; 910-450-4944; usn.lejeune.navmedcenclnc.list.nmccl-bmet@mail.mil). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the Officer of the Day Desk (Bldg. NH100, Quarterdeck, 1st Floor) and the systems operator designated by BME.

6.2. The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents / sub-contractors are used in the performance of repairs, said agent shall be identified on the service report by company name and contact information (i.e., telephone number).

7. Contractor Responsibility

7.1. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

8. Preventive Maintenance Services

8.1. Preventive maintenance visits shall be performed as specified in Contract Line Items of this Standard Form 1449 or as mutually agreed upon between the Government and the Contractor. The Contractor shall schedule and complete preventive maintenance services the 3rd week of the month to coincide with water quality testing. If services cannot be provided the 3rd week of the month, the Contractor shall notify BME in advance.

8.2. All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacture of test equipment) and shall be in compliance with The Joint Commission (TJC), Original Equipment Manufacturer (OEM), and Federal Drug Administration (FDA) standards as required.

9. Corrective Maintenance

9.1. Normal Working Hour of Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 4:30 P.M. A Contractor Service Tech shall respond via telephone within 2 hours after receipt of trouble call, and provide on-site service no later than the close of business (4:30 pm) on the next business day. Equipment shall be operational within 48 hours.

9.2. In the event that emergency service outside the normal working hours are required by the Government, additional work shall be billable to the Government at published commercial rates, and negotiated and approved by a Contracting Officer prior to services rendered.

9.3. Government request for corrective maintenance will be placed by BME, to the Contractor’s POC. Corrective Maintenance shall be completed during the hours specified in the contract.

9.4. Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) to determine the most likely cause of the problem; 3) to determine if resolution of the problem requires the dispatch of a FSE; and 4) to identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM.

9.5. Contractor’s pricing shall be inclusive of all cost including parts, labor, travel and shipping (of required parts).

9.6. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

10. Removal of Government Property

10.1. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify BME who will make arrangements for the Contractor to move the item (i.e. obtain property pass for material) to the Contractor’s designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items. For associated items / accessories, contractor to provide a detailed description and quantities of items to be removed. Description to include as a minimum manufacturers serial numbers and equipment control number (ECN) of all equipment / items removed. In the event that items / sub-assemblies / accessories are repaired via “Repair by Replacement” a detailed description of replaced items is to be included upon return of repaired components.

10.2. All charges resulting from a Contractor determined requirement to transport Government owned property, covered by this contract, to and from an alternate repair location shall be the responsibility of the Contractor.

11. Equipment Modification Upgrades

11.1. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from BME prior to the Contractor installation of any modification, alteration, or upgrades.

11.2. The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the OEM.

11.3. The Contractor, at no additional cost, shall provide software upgrade to the Government. Installation of upgrades will be left to the discretion of the Government. All supplied software is to be warranted current and free of defects such as viruses.

12. Service Beyond the Scope of the Contract

12.1. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify BME, in writing, of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers they are not responsible for under the terms of this contract.

12.2. At the same time of the notification, the Contractor shall furnish BME with written estimate of the cost to make the necessary repairs. Repairs considered by the Contracting Officer to be outside the scope of this contract shall not be covered under this contract, but shall be ordered under a separate purchase order.

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