N6809320Q0005.docx

N6809320Q0005

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

CAGE: _____________________

DUNS: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor Fax: ______________________

Vendor E-mail: ____________________

Note to Vender:

At a minimum, the SF1449 must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs).

No other Terms and Conditions will be accepted. Offers that contain additional terms and conditions will not be considered.

Vendor to reference request for quotes number (RFQ#) N68093XQ0005 on all inquiries.

All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

We will consider same or similar offerings; all qualified offers are welcome.

Award will be made on the basis of the lowest evaluated price.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

Billing / Payment in arrears

For all questions, POC:

Carol E. Uebelacker Contract Specialist Materiel Management Department Naval Medical Center Camp Lejeune Phone: (910)450-4228 carol.e.uebelacker.civ@mail.mil

Preventive Maintenance - Base Year

FFP

Contractor shall provide preventive maintenance services for microscopes located at Naval Medical Center, Camp Lejeune, NC. Services will be provided per the Performance Work Statement on microscopes listed within the Performance Work Statement. Prices include travel and all related expenses. Prices do not include parts or major repairs.

Period of Performance: 01 February 2020 - 31 January 2021 FOB: Destination

MILSTRIP: N6809320RC05538

PURCHASE REQUEST NUMBER: N6809320RC05538

PSC CD: J066

NET AMT

FFP

Contractor shall provide preventive maintenance services for microscopes located at Naval Medical Center, Camp Lejeune, NC. Services will be provided per the Performance Work Statement on microscopes listed within the Performance Work Statement. Prices include travel and all related expenses. Prices do not include parts or major repairs.

Period of Performance: 01 February 2021 - 31 January 2022 FOB: Destination

NET AMT

FFP

Contractor shall provide preventive maintenance services for microscopes located at Naval Medical Center, Camp Lejeune, NC. Services will be provided per the Performance Work Statement on microscopes listed within the Performance Work Statement. Prices include travel and all related expenses. Prices do not include parts or major repairs.

Period of Performance: 01 February 2022 - 31 January 2023

NET AMT

FFP

Contractor shall provide preventive maintenance services for microscopes located at Naval Medical Center, Camp Lejeune, NC. Services will be provided per the Performance Work Statement on microscopes listed within the Performance Work Statement. Prices include travel and all related expenses. Prices do not include parts or major repairs.

Period of Performance: 01 February 2023 - 31 January 2024

NET AMT

FFP

Contractor shall provide preventive maintenance services for microscopes located at Naval Medical Center, Camp Lejeune, NC. Services will be provided per the Performance Work Statement on microscopes listed within the Performance Work Statement. Prices include travel and all related expenses. Prices do not include parts or major repairs.

Period of Performance: 01 February 2024 - 31 January 2025

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-JAN-2021

SUPPLY OFFICER

100 BREWSTER BLVD.

CAMP LEJEUNE NC 28547-2538

910-450-4836

N68093

31-JAN-2022

N68093

31-JAN-2023

N68093

31-JAN-2024

N68093

31-JAN-2025

N68093

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 6 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 6 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far DFAR Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

INVOICE AND RECEIVING REPORT COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor/COR Email Address: jeffrey.a.conaway.civ@mail.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

PERFORMANCE WORK STATEMENT

Performance Work Statement

Vendor will provide full maintenance support for Laboratory and Blood Services Departments’ microscopes and all support items / components. This contract shall provide for annual microscope routine preventive maintenance services during normal working hour coverage (8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal holidays). All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated. This work is cleaning and lubrication only on the equipment:

1. General

a. The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

b. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer (KO), or Biomedical Engineering Division (BME), all acting within the limits of their authority.

c. The Contractor shall be fully qualified in the maintenance of all equipment listed within this contract. Contractor shall maintain current (within 2 years) qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM, training by independent schools, continuous hands-on repair experience with listed equipment. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

2. Scope of Work

a. The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety testing (ST) and corrective maintenance.

b. The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. A systems operator will be made available to answer technical questions regarding system operations and applications.

c. Equipment listed in this contract will be maintained to meet and retain the original equipment manufacturers (OEM’s) specifications / equipment certification.

d. Equipment and associated components shall be serviced as listed on: DD Form 1449, “Order for Supplies or Services”.

3. Background

a. Contracted services expired on 12 December 2017 and was resumed by local Biomedical Department. However, their services did not adequately meet College of American Pathologist (CAP) and American Association of Blood Banks (AABB) regulatory standards and requirements.

b. CAP 2019 self-inspection was conducted. It was found that the Clinical Laboratory was not in compliance with the following CAP standards:

i. COM.30680, Microscope Maintenance: Microscopes are clean, adequate (e.g., low, high dry and oil immersion lenses as appropriate for the intended use), optically aligned, and properly maintained with records of preventive maintenance at least annually.

NOTE: Koehler illumination must be maintained for optimal resolution. Phase contrast microscopy should be available when indicated (e.g., manual platelet counting, urinalysis microscopy).

ii. COM.30685, Microscopes for Fluorescence Testing: The microscopes used for fluorescence testing are monitored to ensure sufficient light source intensity, and are used with filters and slides appropriate to, and verified in conjunction with, the test(s) being performed.

NOTE: Having a process to track the length of time the bulb is in use and limit bulb usage based on the manufacturer's recommendations (as applicable), is an example of an acceptable process to monitor the adequacy of the source intensity. The use of filters or slides not matched properly to the assay(s) performed can lead to erroneous results. Written procedures must specify the excitation and emission filters used for fluorescence microscopy. Fluorescence microscopes should be used in an area where ambient lighting can be minimized. Evidence of Compliance: Records of microscope monitoring AND Written test procedures describing the filters and slides used.

c. CAP provides the following definitions:

i. Function Check - Confirmation that an instrument or item of equipment operates according to manufacturer's specifications prior to initial use, at prescribed intervals, or after minor adjustment (e.g. base line calibration, balancing/zero adjustment, thermometer calibration, reagent delivery).

ii. Maintenance - Activities that prolong the life of an instrument or minimize breakdowns or mechanical malfunctions. Examples include cleaning, lubrication, electronic checks, or changing parts, fluids, or tubing, etc.

iii. Performance verification - The set of processes that demonstrate an instrument or an item of equipment operates according to expectations prior to initial use and after repair or reconditioning (e.g., replacement of critical components).

iv. Non-conforming event - An occurrence that: 1) deviates from the laboratory's policies or procedures; 2) does not comply with applicable regulatory or accreditation requirements; or 3) has the potential to affect (or has affected) patients, donors, the general public, or personnel safety.

4. Requirements:

a. Inspection, cleaning and adjusting, and preventive maintenance includes the following:

i. Completely evaluate optical and mechanical performance prior to any service.

ii. Remove lenses and objectives, disassemble and clean as needed.

iii. Clean and lubricate all sideways and moving parts.

iv. Disassemble, clean, repack and lubricate coarse and fine adjustment assembly routinely.

v. Disassemble, clean repack and lubricate X & Y mechanical stage controls and replace necessary thrust washer assemblies, if present.

vi. Disassemble, clean and lubricate nosepiece carriage assembly.

vii. Remove and clean condenser assembly.

viii. Remove and clean illuminator, check for wiring condition, clean filters and mirror and insure correct functions of field diaphragms as necessary.

ix. Remove bodies and check for cleanliness of prisms, clean and lubricate interpupillary adjustment, check for correct prism alignment.

x. Reassemble all operating components. Check for parcentering of condenser, nosepiece, and binocular body. Insure parcentering of low through high power objectives.

xi. Check for and adjust, as needed, parfocality between objectives.

xii. Set all stops to insure maximum performance and prevent objective or specimen damage.

xiii. Clean outside area of microscope.

xiv. Maintain office records of microscopes by serial number of components including lamp type to aid in minimal down time should repair be needed.

xv. Provide individual service records on microscopes, which serve as acceptable certification for CAP inspections.

b. Price includes travel expenses.

c. During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. Biomedical Engineering located in Building NH-100, 1st Floor, 910-450-4944. The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the Officer of the Day Desk (Bldg. NH-100, Quarterdeck, 1st Floor) and the systems operator designated by BME. Email address of BME is usn.lejeune.navmedcenclnc.list.nmccl-bmet@mail.mil.

d. The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service.

e. Normal Working Hour Maintenance Coverage: Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 4:30 P.M.

f. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

g. Equipment covered under contract:

NMCARS 5237.102-90

NMCARS 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Medical Center Camp Lejeune via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

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