N6809319Q0039.docx

N6809319Q0039

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

CAGE: _____________________

DUNS: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor Fax: ______________________

Vendor E-mail: ____________________

Note to Vender:

At a minimum, the SF1449 must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs).

No other Terms and Conditions will be accepted.

Vendor to reference request for quotes number (RFQ#) N680939Q0039 on all inquiries.

All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

Billing / Payment in arrears

For all questions, POC:

Carol E. Uebelacker Contract Specialist Materiel Management Department Naval Medical Center Camp Lejeune Phone: (910)450-4228 carol.e.uebelacker.civ@mail.mil

GentleMax Pro Service Agreement

FFP

Syneron Candela Laser System Model: GMax Pro 9914-00-9035 Serial # 6495

Contractor shall provide a Comprehensive Service Plan for the Gentle Max Pro Laser System located at the Naval Medical Center Camp Lejeune NC. This coverage will include:

- All labor, parts and travel expenses required to correct any problems associated with material and/or workmanship defects for the length of the contract.

- One (1) Preventative Maintenance

- Regular and Emergency On-Call Service

Coverage Dates: 12 August 2019 - 11 August 2020 ***Must be authorized to perform maintenance & services on Syneron Candela equipment" FOB: Destination

MILSTRIP: N6809319RC03514

PURCHASE REQUEST NUMBER: N6809319RC03514

PSC CD: J065

NET AMT

FFP

Syneron Candela Laser System Model: GMax Pro 9914-00-9035 Serial # 6495

Contractor shall provide a Comprehensive Service Plan for the Gentle Max Pro Laser System located at the Naval Medical Center Camp Lejeune NC. This coverage will include:

- All labor, parts and travel expenses required to correct any problems associated with material and/or workmanship defects for the length of the contract.

- One (1) Preventative Maintenance

- Regular and Emergency On-Call Service

Coverage Dates: 12 August 2020 - 11 August 2021 ***Must be authorized to perform maintenance & services on Syneron Candela equipment" FOB: Destination

NET AMT

FFP

Syneron Candela Laser System Model: GMax Pro 9914-00-9035 Serial # 6495

Contractor shall provide a Comprehensive Service Plan for the Gentle Max Pro Laser System located at the Naval Medical Center Camp Lejeune NC. This coverage will include:

- All labor, parts and travel expenses required to correct any problems associated with material and/or workmanship defects for the length of the contract.

- One (1) Preventative Maintenance

- Regular and Emergency On-Call Service

Coverage Dates: 12 August 2021 - 11 August 2022 ***Must be authorized to perform maintenance & services on Syneron Candela equipment"

NET AMT

FFP

Syneron Candela Laser System Model: GMax Pro 9914-00-9035 Serial # 6495

Contractor shall provide a Comprehensive Service Plan for the Gentle Max Pro Laser System located at the Naval Medical Center Camp Lejeune NC. This coverage will include:

- All labor, parts and travel expenses required to correct any problems associated with material and/or workmanship defects for the length of the contract.

- One (1) Preventative Maintenance

- Regular and Emergency On-Call Service

Coverage Dates: 12 August 2022 - 11 August 2023 ***Must be authorized to perform maintenance & services on Syneron Candela equipment"

NET AMT

FFP

Syneron Candela Laser System Model: GMax Pro 9914-00-9035 Serial # 6495

Contractor shall provide a Comprehensive Service Plan for the Gentle Max Pro Laser System located at the Naval Medical Center Camp Lejeune NC. This coverage will include:

- All labor, parts and travel expenses required to correct any problems associated with material and/or workmanship defects for the length of the contract.

- One (1) Preventative Maintenance

- Regular and Emergency On-Call Service

Coverage Dates: 12 August 2023 - 11 August 2024 ***Must be authorized to perform maintenance & services on Syneron Candela equipment"

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

11-AUG-2020

SUPPLY OFFICER

100 BREWSTER BLVD.

CAMP LEJEUNE NC 28547-2538

910-450-4836

N68093

11-AUG-2021

N68093

11-AUG-2022

N68093

11-AUG-2023

N68093

11-AUG-2024

N68093

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 6 months.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 6 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/far DFAR Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

INVOICE AND RECEIVING REPORT COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor/COR Email Address: jeffrey.a.conaway.civ@mail.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

PERFORMANCE WORK STATEMENT

Performance Work Statement Contractor shall provide maintenance and repair services on the GentleMax Pro Laser System during normal working hour coverage from (8:00 A.M. to 4:30 P. M. Monday through Friday excluding Federal holidays). Services shall include unlimited on-site services, on-site response within 24-48 hours, comprehensive parts, labor, travel, technical/clinical consultation, loaner equipment. All replacement and repair parts shall be manufactured by the OEM, SYNERON CANDELA INC. Substituted replacement and repair parts ARE NOT acceptable. Preventative maintenance shall be performed in accordance with OEM recommendation.

1. General

1.1. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than the Contracting Officer (KO) or designated representative all acting within the limits of their authority.

1.2. The Contractor shall be authorized to perform maintenance & repairs on Syneron Candela equipment.

2. Contractor Furnished Property and Material.

2.1. The Contractor shall provide all service literature, reference publications, laptop computers and diagnostic software to be used by the contractor service technicians and as required for the completion of the services in accordance with this contract.

3. Replacement Parts.

3.1. The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing system. In the event that replacements parts are required to be shipped. Shipping shall be performed in the fastest reasonable means possible (i.e., next day air) at no additional cost to the Government.

3.2. The Contractor shall, at their expense, replace all worn or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.

3.3. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government (contractor to pay all “environmental fees” where required).

3.4. Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be responsibility of the Contractor.

3.5. All replacement parts shall be new and certified as OEM replacement parts. In the event that new parts are not available, rebuilt parts and sub-assemblies are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts. The contractor shall specifically annotate on the Field Service Report the use and identification of rebuilt parts and the period of warranty. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality.

3.6. The Contractor must include software revisions and upgrades (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Upgrades shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical, or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules.

Specific Tasks.

4. Contractor Report Requirements.

4.1. During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. (Biomedical Engineering located in Building 100, 1st floor; 910-450-4944). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the Officer of the Day Desk (Bldg. 100, Quarterdeck, 1st Floor) and the systems operator designated by BME.

4.2. The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. The service report shall include, but not limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OME, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents / sub-contractors are used in the performance of repairs, said agent shall be identified on the service report by company name and contract information (i.e., telephone number)

5. Contractor Responsibility.

5.1. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

6. Preventive Maintenance Services.

6.1. Preventive maintenance shall be performed in accordance with the Original Equipment Manufacturers (OEM) recommendations.

6.2. All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacture of test equipment) and shall be in compliance with Joint Commission and Accreditation of Healthcare Organizations (JCAHO), Original Equipment Manufacturer (OEM) and Federal Drug Administration (FDA) standards as required.

7. Corrective Maintenance.

7.1. Normal Working Hour Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 1600 P.M. A contractor Service Tech shall respond via telephone within 2 hours after receipt of trouble call, and provide on-site service no later than the close of business (4:00pm) on the next business day. Equipment shall be operational within 48 hours.

7.2. Government request for corrective maintenance will be placed by BME, to the Contractor’s POC. Corrective Maintenance shall be completed during the hours specified in the contract.

7.3. The Contractor shall assign a unique Log/Reference Number to each Government request for corrective Maintenance.

7.4. Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) to determine the most likely cause of the problem; 3) to determine if resolution of the problem requires the dispatch of a FSE; and 4) to identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM.

7.5. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contact.

8. Removal of Government Property

8.1. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify BME who will make arrangements for the Contractor to remove the item from Naval Medical Center Camp Lejeune (i.e. obtain property pass for material) to the Contractor’s designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items. For associated items / accessories, contractor to provide a detailed description and quantities of items to be removed. Description to include as a minimum manufacturers serial numbers and equipment control number (ECN) of all equipment / items removed. In the event that items / sub-assemblies / accessories are repaired via “Repair by Replacement” a detailed description of replaced items is to be included upon return of repaired components.

8.2. All charges resulting from a Contractor determined requirement to transport Government owned property, covered by this contract, to and from an alternate repair location shall be the responsibility of the Contractor.

9. Equipment Modification Upgrades

9.1. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from BME prior to the Contractor installation of any modification, alteration, or upgrades.

9.2. The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the OEM.

9.3. The Contractor at no additional cost shall provide software upgrade to the Government. Installation of upgrades will be left to the discretion of the Government. All supplied software is to be warranted current and free of defects such as viruses.

9.4. The Contractor shall provide a loaner if the equipment isn’t available for use (i.e, waiting for parts, parts on back order, not repairable within the said amount of time) within 48 hours of service call.

10. Service beyond the Scope of the Contract

10.1. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify BME, in writing, of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers they are not responsible for under the terms of this contract.

10.2. At the same time of the notification, the Contractor shall furnish BME with written estimate of the cost to make the necessary repairs. Repairs considered by the Contracting Officer to be outside the scope of this contract shall not be covered under this contact, but shall be ordered under a separation purchase order.

NMCARS 5237.102-90

NMCARS 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Medical Center Camp Lejeune via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

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