SOW_DRAFT.pdf

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Statement of Work

High Pressure Air Compressor Overhaul

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a

Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 418, which is responsible for supporting the life cycle of Compressed Air and Gas Systems for

U.S. Navy Ships, Submarines, Air Craft Carriers, Vessels and Craft.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government / Contractor Relationship

(a) The services to be delivered under this contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

(b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as

Contractor employees in telephone conversations and in formal and informal written correspondence

(c) Contractor personnel under this contract shall not engage in any of the inherently

Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

(d) Employee Relationship:

1) The services to be performed under this contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government.

Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on

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Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

(e) Inapplicability of Employee Benefits: This contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(f) Notice. It is the Contractor's, as well as the Government's, responsibility to monitor contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1) The Contractor should notify the Contracting Officer in writing within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or

Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the estimate in time by which the Government must respond to this notice to minimize cost, delay, or disruption of performance.

2) The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Air Compressors Branch (Code 418) of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD), provides services to execute under the Surface &

Undersea Vehicle Auxiliary Machinery Systems Technical Capability (PL11) as aligned under NAVSEA 05Z to support the life cycle of Compressed Air and Gas

Systems for U.S. Navy Ships, Submarines, Air Craft Carriers, Vessels and Craft.

Code 418’s daily responsibilities include managing parts and equipment that will be used for repairs, overhauls, installation and upgrades. Sauer Compressors USA, a main contractor for auxiliary equipment, provides technical support to perform the above tasks in addition to research, development, testing and evaluation in efforts to sustain and/or modernize fielded systems.

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1.2 SCOPE OF WORK

1.2.1 The contractor requirements will include labor, parts, support, troubleshooting, and testing of US Navy equipment manufactured by Sauer Compressors USA model WP5000. All four (4) High Pressure Air Compressors (HPACS) will be overhauled with the 8000hour overhaul kit.

1.2.2 In addition to the 8000 hour overhaul kit, the below additional parts will also be required:

Description Part No. QTY Description Part No. QTY

3rd stage cooler insert 061940 1 4th stage cooler insert 061750 1

1st stage cylinder 061813 1 2nd stage cylinder 061871 2

3rd stage liner 061825 2 3rd stage liner packing 061842 2

4th stage liner 062230 4 4th stage liner packing 061844 4

The parts that will be required will be in support of the overhauls and are manufactured by Sauer Compressors USA as well.

1.2.2 Performance place will be onboard USS George Washington (CVN 73) in Newport

News, VA during Complex Refueling Overhaul (RCOH).

Upon completion of services described above under each, the contractor shall submit a report no later than fourteen (14) days after the service is completed in accordance with sequence number A001 of DD Form 1423, Contract Data Requirements List (CDRL).

2.0 APPLICABLE DOCUMENTS

2.1 NAVSEA S9AAO-AA-SPN-010/GEN SPEC, General Specifications for Ships

(GENSPECS)

2.2 NAVSEAINST 3690 (series), Total Ship Test Program

2.3 NAVSEA S9AAO-AB-GOS-010/GSO, General Specifications for Overhaul of

Surface Ships

2.4 Joint Fleet Maintenance Manual, COMUSFLTFORCOMINST 4790.3 (series)

2.5 NAVSEA TECHSPEC 9090-310 (series)

2.6 PHILADELPHIADIVINST 4720.3

2.7 S0400-AD-URM-010/TUM, Tag-out User’s Manual

2.8 29 CFR Part 1915, Occupational Safety and Health Standards for Shipyard

Employment

2.9 MRC 15 F9YC N

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The Contractor shall reference and utilize the latest version available when performing tasks within this SOW.

3.0. REQUIREMENTS

3.1 The contractor shall provide engineering and technical services, including repair, overhaul, test and evaluation.

3.2 Upon completion of services described above the contractor shall submit a report in accordance with CDRL A001.

3.3 The contractor shall travel to Newport News, VA to perform the HPACS overhauls onboard USS George Washington (CVN 73).

3.4 Upon completion of services, the contractor shall submit a report in accordance with

CDRLS A001 and A002.

3.5 Commonality of Systems, Subsystems, and Components

Contractors are directed to use standard architectures, design guidelines, specifications, and parts from the Shelf (virtual repository of standard architectures, design guidelines, specifications, and approved parts lists for Government and contractor design) and

Standard Parts Catalog (SPC) whenever practical and to request that specified parts lists and/or specifications enable enterprise commodity sourcing, when feasible.

If access is requested for purposes of responding to an RFP the RFP number and a short description of the requirement with contact information for the Contracting Lead for the

RFP should be sent to: commonality_program@navy.mil. Accounts created for this purpose will be deactivated after 60 days. If award takes place in that time the contract number and COR information should be provided to retain accounts.

Request access to the Virtual Shelf after award via Defense Acquisition University

(DAU), https://acc.dau.mil/VirtualShelf, inquiries regarding issues with account creation or level of access on the Virtual Shelf should be sent via e-mail to commonality_program@navy.mil with the contract number and contact information for the COR.

4. DATA REQUIREMENTS

4.1 Contract Status Report (CDRL A001)

https://acc.dau.mil/VirtualShelf

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4.1.1 Contract Status Report provides the progress of work performed and the status of all program assigned tasks, cost and information and management of existing or potential problem areas.

4.2 Travel report (CDRL A002)

4.2.1 The Trip/Travel Report will be used to record the purpose of the trip, observations, and any applicable conclusions or recommendations based upon the purpose.

5. SECURITY REQUIREMENTS

5.1 The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to Antiterrorism Level 1 Awareness, DoD Cyber-awareness

Challenge, NCIS Counterintelligence Awareness, NAVSEA Security Briefing for New

Navy Employees, NAVSEA Security Refresher, Records Management in the DON:

Everyone's Responsibility, Training and Readiness: The Active Shooter, NAVSEA

Introduction to Controlled Unclassified Information, NAVSEA Cybersecurity 101, Operations Security (OPSEC), NAVSEA Counterintelligence Training, Privacy and

Personally Identifiable Information (PII) Awareness Training and NAVSEA Physical

Security training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

This effort may require access to classified information up to the confidential level. No classified data will be generated or stored by the Contractor. The Contractor is required to have and maintain a confidential clearance. The requirements of the attached DD Form

254 apply.

The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM)

(DOD 5220.22-M), and (3) assure compliance with any written instructions from the

NSWCPD, Security Office_______________.

The Prime Contractor shall:

(1) Forward copies of DD254s provided to subcontractors to the Naval Surface

Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

(2) Direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime

Contractor.

(3) Submit the subcontractor’s request for public release through the technical point of contact identified on the DD 254.

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6. PLACE OF PERFORMANCE

6.1 Performance will occur onboard USS George Washington (CVN 73) in Newport

News, VA.

6.1.1 The specific location(s) will be provided at time of award of the task contract. The

Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Contracting Officer

Representative (COR) no later than three business days after the date of award. The work space provided to the Contractor personnel shall be identified by the Awardee, with appropriate signage listing the company name and individual Contractor employee name.

6.1.2 Early Dismissal and Closure of Government Facilities

When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to

Government personnel. The Contractor shall not direct charge to the contract for time off, but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site

Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy.

Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary. The PCO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

7. PERIOD OF PERFORMANCE

Period of performance will be from contract award date to fully completion which has to be before 12/2020.

8. TRAVEL

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The Contractor may be required to travel to Newport News, VA when supporting this requirement. The estimated number of trips is 2. Travel in support of this requirement is anticipated to include, 1 trip to overhaul and 2nd trip to test.

For estimating purposes, the following travel information is provided; estimates are for two people per trip. Destinations, duration, and number of trips are subject to change.

ORIGIN: DESTINATION: Number of Days/Trip Number of

Trips

Contractor’s Facility

Stevensville, MD

Shipyard

Newport News, VA

21 2

The number of times the Contractor may be required to travel to Newport Newts is cited above and may vary as program requirements dictate. The travel estimate shall be submitted to the Contracting Officer's Representative (COR) and Contract Specialist.

Actuals cost, resulting from the performance of travel requirements, shall be reported as part of the Contractor's monthly status report. The reportable cost shall also be traceable to the Contractor's invoice

All travel shall be conducted in accordance with FAR 31.205-46, Travel Costs, and HQ

B-2-0020 Travel Cost – Alt I (NAVSEA) and shall be pre-approved by the COR. The

Contractor shall submit travel reports in accordance with DI-MGMT-81943 (CDRL

A002).

Travel Costs

The Government shall reimburse the contractor (and its subcontractors) at a reduced reimbursement rate from the current “maximum per diem” rates for lodging, meals, and incidentals, referenced in FAR 31.205-46(a)(2), for any employees, purchased labor, consultants, etc. assigned to a temporary duty station (TDY) in excess of 30 days in one location. This applies to both CONUS and OCONUS travel. The current “maximum per diem” rates are set forth in the (i) Federal Travel Regulations for travel in the Continental

United States; (ii) Joint Travel Regulations for Overseas Non-Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico, etc.); and (ii) Department of State (DOS) prescribed rates for foreign overseas locations.

When proposed travel is in excess of 30 consecutive days, but less than 180 consecutive days, the Government shall limit reimbursement of contractor (and subcontractor) travel costs, on a flat rate basis, to 75 percent of the per diem rate for the TDY locality at the time of travel (lodging, meals, and incidentals) for each full day, long-term TDY of 31 to

180 days. For travel lasting in excess of 180 days, the Government shall limit reimbursement of contractor (and subcontractor) travel costs, on a flat rate basis, to 55 percent of the per diem rates of the TDY locality at the time of travel for each full day.

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9.0 PURCHASES

Only items directly used for this Contract, for work within the scope of the Performance

Work Statement, shall be purchased under the Other Direct Cost (ODC) line items.

Individual purchases above $3,500 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting Officer's

Representative (COR) it shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing.

Information Technology (IT) equipment, or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this

Contract shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

10. PERSONNEL

10.1 Personnel Requirements. All persons shall be U.S. citizens holding at least a current

Confidential clearance, or ability to obtain one.

Clause 52.222-2 "Payment for Overtime Premiums" will provide for the total approved dollar amount of overtime or will state “zero” if not approved. If overtime premium has not been approved under this contract in accordance with Clause 52.222-2, overtime effort to be performed shall be requested from the Contracting Officer prior to performance of premium overtime. For overtime premium costs to be allowable costs;

the Contracting Officer is required to approved the performance of overtime prior to the actual performance of overtime.

The level of effort for the performance of the resultant Contract/Task Order is based on the following labor categories and hours per year:

Title eCRAFT Code Key Hours Resumes Req

Program/Project

Manager II

MANP2

2 3840 2

Program/Project

Manager I

MANP1

2 3840 2

Administrative

Assistant

01020

0 1920

Mechanical

Engineer IV

EM4

0 3840

Mechanical EM3 0 3840

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Engineer III

Mechanical

Engineer II

EM2

0 1920

Mechanical

Engineer 1

EM1

0 1920

Computer

Programmer IV

14074

0 3840

Computer

Programmer III

14073

0 1920

Computer

Programmer II

14072

0 3840

Computer

Programmer I

14071

0 3840

12.1.1 Key Personnel

11.0 ENTERPRISE-WIDE CONTRACTING MANPOWER REPORTING

APPLICATION (ECMRA)

The Contractor shall report Contractor labor hours required for performance of services provided under this contract for the HPACS Overhaul via a secure data collection site.

The Contractor is required to completely fill in all required data fields using the following web address www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than

October 31 of each calendar year. Contractors may direct questions to the help desk, linked at www.ecmra.mil.

12.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL

TRACKING (ECRAFT) SYSTEM

(a) The Contractor agrees to upload the Contractor's Funds and Man-hour Expenditure

Reports in the Electronic Cost Reporting and Financial Tracking (eCRAFT) System.

The eCRAFT Reports must use the standardized labor categories identified in Section C -

Statement of Work. Compliance with this requirement is a material requirement of this contract. Failure to comply with this requirement may result in contract termination.

(b)The Contractor's Funds and Man-hour Expenditure Report reports contractor expenditures for labor, materials, travel, subcontractor usage, and other contract charges.

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(c) The Contracting Officer may require supporting accounting system reports based on the review of the invoice documentation submitted to eCRAFT such as the Job Summary

Report (or equivalent), Labor Distribution Report (or equivalent), and General Ledger

Detail Report (or equivalent).

(d) The contractor shall submit its reports on the same day it submits an invoice in iRAPT. The costs reflected in eCRAFT shall be the same as those in iRAPT. eCRAFT acceptance/rejection will be indicated by e-mail notification from eCRAFT.

(e) The eCRAFT Periodic Report Utility (ePRU) is an Excel tool used to facilitate generating reports of expenditures-against-cost contracts. The generated XML files will then be submitted by the ePRU tool via email to NUWC_NPT_eCRAFT.FCT@navy.mil for submission into the eCRAFT Database Management System.

The ePRU spreadsheet and user manual can be obtained from the NUWC Division

Newport Contracts Home Page under eCRAFT information at: http://www.navsea.

nayy.mil/Home/Warfare-Centers/NUWC Newport/Partnerships/Commercial-

Contracts/Information-eCraft.

13.0 SPECIAL REQUIREMENTS

-Additionally, include any requirements necessary for contractor personnel to gain access onboard a ship (recognitions, certifications, training, etc).