VLS_Toughbook_BN-Panasonic.pdf

JUSTIFICATION FOR SOLE SOURCE/BRAND NAME OR EQUAL

FROM: Leticia Rocha

Code: RS31

TO: Contracts, Code CM012

The Purchasing Agent who approves this requisition for purchase is responsible and accountable for justifying a sole source (SS) or brand name (BN) or equal to purchase. In order to evaluate the purchase request, additional information is needed. Please give detailed replies to the questions below. Please return this form promptly, as no action will be taken until the requested information is received. This form will become a part of the permanent record for this purchase.

IF ADDITIONAL SPACE IS NEEDED, USE AN ATTACHED SHEET

Indicate the type of justification needed:

BN: Only the requested brand is acceptable. Quotes HAVE NOT been solicited from distributors of the specific brand. (Complete BN section only)

SS: The product/service is only available from one company. Attach documents, which support the availability from one (1) company (i.e. letter from manufacturer, list of other companies solicited who could not meet requirements). (Complete SS section only)

Please provide specific responses to each of the following points (attach a separate sheet if necessary). For assistance, you may call the purchasing department at (951) 273-4351 or e-mail to vanessa.labyzon@navy.mil.

Have you discussed your need with anyone in purchasing prior to submitting this requisition?

Yes No If yes, whom? John McGuire

Brief description of product(s)/services(s). Itemize on separate sheet if necessary:

The Naval Surface Warfare Center (NSWC), Corona Division, Range Systems Department, Code RS-31 requires thirty Toughbook used for MK-41 Vertical Launching System (VLS) Automated Test Equipment

(ATE). The Naval Base Ventura County facility at Port Hueneme, CA and Dahlgren, VA have a requirement to obtain combined 30 Toughbooks. In order to meet this requirement, Port Hueneme CA, and

Dahlgren, VA requires the Toughbook in the Specifications.

Technical specifications are attached: Yes or No

REFERENCE: Purchase Requisition # 1300537532 Date: 05/13/16

DESIGNATED VENDOR: Panasonic mailto:vanessa.labyzon@navy.mil

BRAND NAME (If this requirement is BN, complete sections 1&2 only. If SS, skip BN sections 1 & 2.)

1. If a particular brand is required, name it and cite the qualities/features that make purchase of this brand necessary and the company specified.

Panasonic is the brand for the four (4) specific Toughbook configurations allowed in the procurement.

Panasonic Toughbook models CF-31WML70LM, CF-31XML70LM, CF-31XMN8JLM and

CF-3110-01VM have all gone through NRE (non-recurring engineering) and certifications for use on the

Dahlgren and Port Hueneme ranges. These Toughbooks have been utilized and tested with the range software programs.

Before when we tried to buy these toughbooks- the first three are obsolete- out of production units that we couldn't find - Hence Panasonic model CF-3110-01VM was qualified for use by NSWC Dahlgren

Division.

2. Name the other brands investigated and cite the reasons why they are not acceptable. The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed. Describe the equipment you have now and how the new material/service must coordinate, connect, or interface with the existing system.

Other brands, i.e. Sony, Samsung, etc., of these specific model have not gone through NRE and certifications that are allowed on the Dahlgren and Port Hueneme ranges.

SOLE SOURCE (If this requirement is SS, complete sections1, 2, 3, 4 & 5. Skip BN section 1 & 2.)

1. Restricted to the following source: Panasonic

2. Provide information for original equipment manufacturers and distributers via dealers as follows.

MANUFACTURER

Name:

Rep/POC:

Address:

Phone #:

DEALER

Name:

Rep/POC:

Address:

Phone #:

3. A patent, copyright, or proprietary data limits competition. The proprietary data is:

4. These are “direct replacements” parts/components for existing equipment. Identify and briefly describe the existing equipment below:

5. Provide additional information to support a sole-source buy:

Certification: The undersigned acknowledges the requirement for full and open competition and the established criteria for justification of sole source/brand name purchases. As the authorized signer, I certify to the validity of the technical information and have verified efforts to review comparable and/or equal products/services as documented in this justification. This information meets the criteria for sole source/brand name, would withstand supplier protest and any subsequent audits.

ROCHA.LETICIA.DOLORES.136

9380318

Digitally signed by ROCHA.LETICIA.DOLORES.1369380318

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=ROCHA.LETICIA.DOLORES.1369380318

Date: 2016.05.13 16:08:35 -07'00'

Signature Date 05/13/16

(Technical POC or Branch Manager)

GENERAL INFORMATION

The contracts office must ensure price fairness and reasonableness by documenting the due diligence process. This can only be appropriately documented when full and open competition is used. In the absence of full and open competition, the Sole Source/Brand Name Justification form must be completed and signed, and may be subject to audit. The following are not appropriate causes to warrant sole source/brand name justification:

Personal preference for a product or vendor.

Cost, vendor performance, local service, maintenance and delivery (factors evaluated in full and open competition).

Features that exceed the minimum department/project requirements.

Need and use for the equipment, unless this information relates to unique factors.

Requests for sole source, which appear to be based on the departments/projects evaluation of informal quotes. If more than one company is able to provide a quote based on specifications, the purchase does not fit the definition of sole source.

FOR PURCHASING AGENT’S USE

1. If the above does not apply, explain the reason for selection, naming companies and individuals contacted, prices quoted, and reasons for rejection.

2. Agree Yes No If no, why?

Disposition

Purchase as requested Obtain quotations

Prepare RFQ Covered by contract or price agreement

Inadequate Justification

(return to originator for more information)

Digitally signed by MCGUIRE.JOHN.E.JR.1169157746

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=MCGUIRE.JOHN.E.JR.1169157746

Date: 2016.07.20 17:10:31 -07'00'

Signature Date

Purchasing Agent

Signature Date

Contracting Officer

MCGUIRE.JOHN.E.JR.1169157746