Statement_of_Work_(Agilent)_updated.docx

STATEMENT OF WORK

MAINTENANCE ON GOVERNMENT OWNED

AGILENT EQUIPMENT

This requirement will be processed in accordance with the procedures under FAR Part 13 procedures.

1. The contractor shall provide maintenance on the following Government owned Agilent Technologies equipment.

Instrument Item Description Serial Number

1) 7890 Series GC Custom GC 1 Gas Chromatograph US10740003

2) 7683B Auto Injector Module US73710797

3) 7683 Auto Sampler Tray Module US73915844

4) 7890A Series GC Custom GC 5 Gas Chromatograph US10740013

5) 7683B Auto Injector Module US73710789

6) 7683 Auto Sampler Tray Module US73915841

7) 7890A Series GC Custom GC 2 Gas Chromatograph US10739036

8) 7683 Auto Sampler Tray Module US82501086

9) 7683B Auto injector Module US10739036

10) Agilent 5110 VDV ICP-OES Spectrometer MY16380010

11) SPS 4 Auto Sampler AU16311711

12) 7693A Auto Injector Gas Chromatograph Mass Spec. US17330496

13) Agilent 7890B Series GC Custom US17403029

14) 5977B Inert Plus MSD Turbo El/Cl Mainframe US1739N001

15) 7693A Tray US17410854

16) 7890B Series GC Gas Chromatograph US18400747

17) 7693A Auto Injector US18413047

18) 7693A Tray, 150 Vial US18400006

19) 7890B Series GC Gas Chromatograph US18400745

20) 7693A Auto Injector US18413044

21) 7693A Tray, 150 Vial US18410009

22) M8301AA M8301AA-OpenLab NSN9992 ChemStation Workstation

23) M8301AA M8301AA-OpenLab NSN6993 ChemStation Workstation

24) M8301AA-OpenLab DB683466C ChemStation Workstation

25) M8301AA M8301AA-OpenLab NSN9991 ChemStation Workstation

2. GENERAL REQUIREMENTS:

The effort required here under should be performed in accordance with Statement of work and in accordance with all other terms and conditions set forth herein.

a. The contractor shall provide all services, materials and equipment necessary for the maintenance on Gas chromatographs Agilent 7890s, which includes software M8301AA (S/N: NSN9992); M8301AA (S/N: NSN6993); (S/N: DB683B466C) and M8301AA (S/N: NSN9991), for the Agilent Cross Lab Silver 7890A and 7890B GC custom, detectors, auto samplers, and injectors. This equipment is located in the NEPMU-2 Comprehensive Industrial Hygiene Laboratory Norfolk, VA.

b. The contractor shall provide all services, materials and equipment necessary for the maintenance on Agilent ICP-OES-5100 with ICP software, and auto sampler. This equipment is located in the NEPMU-2 Comprehensive Industrial Hygiene Laboratory Norfolk, VA

c. The contractor shall provide all services, materials, and equipment necessary for the maintenance on the Agilent Gas Chromatograph Mass Spectrophotometer with Agilent 5977 Turbo system, 7693A Auto injector, Agilent 7890B series GC custom, 5977B inert plus MSD Turbo El/Cl mainframe, and 7693A auto sampler.

This equipment is located in the NEPMU-2 Comprehensive Industrial Hygiene Laboratory Norfolk, VA.

The scope of work performed under these specifications is defined by the Original Equipment Manufacturer (OEM) service plan for the inspection, repair and preventive maintenance, of all equipment listed to ensure continuous operation at their designed efficiency and capacity.

3. THE CONTRACTOR SHALL PERFORM THE FOLLOWING FUNCTIONS:

3.1 Ensure that only FULLY QUALIFIED FIELD ENGINEERS AND TECHNICIANS, who have completed and passed the training from the OEM.

3.2. Perform routine and emergency maintenance on the Govt. owned instrument listed above. All maintenance shall be performed within the Principal Period of Maintenance, which is 0700-1600 hours, Monday through Friday, except on Government holiday.

Government holidays are: New Year’s Day (1 January), Martin Luther King Day (3rd Monday in January), Presidents’ Day (3rd Monday in February), Memorial Day (last Monday in May), 4th of July, Labor Day (1st Monday in September), Columbus Day (2nd Monday in October), Veterans’ Day (11th of November), Thanksgiving Day (4th Thursday in November), and Christmas Day (25th of December).

3.3 The contractor shall provide a contact phone number to the Comprehensive Industrial Hygiene Laboratory and to Purchasing Division immediately upon contract award. This phone number will be used to call in equipment failures.

3.4 All attempts shall be made to fully restore the equipment to full operational capability within the Principal Period of Maintenance at the location. If the equipment is not fully restored during the Principal Period of Maintenance, the contractor shall continue to perform the maintenance services on the next business day.

3.5 Perform all maintenance to industry standards.

3.6 Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose.

3.7 The contractor shall perform the following maintenance (1) inspection, (2) corrective maintenance, (3) preventative maintenance and on-call maintenance with the OEM maintenance schedule.

3.7.1 Corrective Maintenance: The contractor shall perform corrective maintenance, as required, on the system and its components in accordance with the original equipment manufacturers (OEM). The contractor shall ensure that the equipment do not remain unusable due to an equipment malfunction, through no fault or negligence of the Government for a period of _48___consecutive hours or more than ___72_ consecutive hours during a seventy-two (72) hour period.

3.7.3 Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs.

3.8 Preventative Maintenance: The contractor shall provide preventative maintenance in accordance with the Original Equipment Manufacturers’ (OEM) manual by maintaining the equipment in a satisfactory operating condition. The contractor shall perform a systematic inspection, detection, and correction of potential failures either before they occur or before they develop into major defects.

3.8.1 Check, clean, adjust and calibrate operation and scanning functions regularly and according OEM maintenance schedule.

3.8.2 Replace worn, failed or doubtful components and parts including worn or frayed electrical wire or power cords. Where statistical data on similar equipment indicated failure point is approaching for any component, said component shall be repaired or replace in advance to prevent system downtime/failure.

3.8.3 The contractor, shall provide the recommended engineering and maintenance practices in accordance with the manufacturer’s guideline as the manufacture has already determined and catalogued the engineering and maintenance requirements

3.8.4 The contractor shall perform one scheduled Preventive Maintenance visits per year to ensure proper equipment function.

3.9 On-Call Maintenance: On-call maintenance shall be performed during laboratory operation hours from 0700 to 1600, Monday through Friday, except on Government holidays.

3.9.1 The contractor personnel shall respond to service calls telephonically within 4 hours, and provide an on-site response within 2 to 3 business days if the problem cannot be resolved telephonically.

3.10 Software Maintenance: The contractor shall provide free of charge during the warranty period all software upgrades whose purpose is to address operating discrepancies (bugs) at no additional cost to the Government.

4.0 The contractor shall install upgraded components and make system modification and improvements on a regular basis that is recommended by the manufacturer. Equipment improvements/modifications shall be made only or written approval and direction of the NEPMU-2 Comprehensive Industrial Hygiene Laboratory Norfolk.

5.0 Notify the NEPMU-2 Comprehensive Industrial Hygiene Laboratory Norfolk immediately upon receipt of OEM or replacement parts/equipment safety recall notices.

6.0 Ensure that original design and functional capabilities will not be changed, modified, or altered unless the NEPMU-2 Comprehensive Industrial Hygiene Laboratory Norfolk authorizes such changes.

7.0 Provide suitable modern recommended repair equipment/tools required for the satisfactory execution of all repairs made.

7.1 Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.

7.2 Insure that all work areas are properly cleaned of all repair/maintenance work residual immediately after completion of service call.

7.3 Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices.

7.4 Parts and Materials: The contractor shall maintain an adequate spare parts inventory on parts with a history of high failure/replacement rates in an established service facility located geographically to permit 2 to 3 business days service call response arrival at NEPMU-2 Comprehensive Industrial Hygiene Laboratory Norfolk.

7.5 The total cost for all parts necessary for 100% readiness shall be included in the monthly price. The contractor shall provide a list of recommended spare parts and shall make recommendations for spare parts inventory.

8. SPECIAL CONDITIONS:

8.1 TITLE TO EQUIPMENT: The contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof.

8.2 LIABILITY: The contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including, but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.

8.3 UTILITIES: The contractor may use Government utilities, (electrical power, compressed air, and vacuum) that is available and required for any service provided.

8.4 ACCESS TO EQUIPMENT: Contractor personnel shall first report to the Department Head, CIHL, or his designated representative, prior to commencement of any work under this contract.

8.4.1 The contractor will be provided reasonable access to all equipment that is to be serviced and utility outlets required to the service.

8.4.2 The contractor will be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from Chemistry Team Leader, CIHL, or his designated representative, responsible for such equipment.

9. COMPENSATION:

9.1 Labor: All compensation for labor is included in the contract price.

9.2 Parts & Material: All compensation for parts, and travel time is included in the contract price

9.3 Parts/Supplies Quality: Parts and supplies provided under this contract shall be guaranteed to only be the OEM.

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