Amendment 02 N6264520Q0005.docx

N6264520Q0005

AMENDMENT 0002

The purpose of this amendment is to revise the Performance Work Statement back to two Preventative Maintenance visit per year vs. one. Paragraph 3.6 of the PWS has been revised. The closing date and time are changed to 26 February 2020.

AMENDMENT 0001

The purpose of this amendment is to revise the Performance Work Statement to one Preventative Maintenance visit per year vs. two. Paragraph 3.6 of the PWS has been revised. The closing date and time are changed to 19 February 2020.

SOLE SOURCE PROCUREMENT

This solicitation notice is for informational purposes only. This is not a request for proposals and is not soliciting for competition. A determination by the Government not to compete this proposed contract action based upon responses to this solicitation is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses in any form may be reviewed but the Government is under no obligation to award a contract as a result.

No funds are available to pay for preparation of responses to this announcement.

The proposed contract action is for maintenance services for which the Government intends to solicit and negotiate with one source, MEI Systems, Inc.

The combined synopsis/solicitation number is N62645-20-Q-0005 and the NAICS code is 811219. This requirement is for maintenance for five (5) Racer Edging Machines at Navy Ophthalmic Support and Training Activity (NOSTRA).

This combined synopsis/solicitation will result in a sole sourced, firm-fixed price contract with a period of performance of 01 February 2020 – 31 January 2021.

The scope of the requirement is listed in the Performance Work Statement.

PERFORMANCE WORK STATEMENT

ROBOTIC RACER EDGING MACHINES Warranty & Support Extension Naval Ophthalmic Support & Training Activity

1.0. GENERAL INFORMATION

1.1. General. Naval Ophthalmic Support & Training Activity (NOSTRA) has requirements for a non-personal services contract for designated government-owned, Robotic Racer Edging Machines, manufactured by MEI Systems, Inc.

1.2. Scope. The Contractor shall provide preventive and corrective maintenance services for all equipment listed on Technical Exhibit 1. The Contractor shall maintain the equipment within the original equipment manufacturers’ (OEM) specifications, in accordance with all US, State and Local law and regulations; US Navy regulations and instructions; and, Joint Commission requirements, specified in the Comprehensive Accreditation Manual for Hospitals (CAMH). U.S. Navy regulations and instructions will be made available upon request. When product recalls or upgrades are necessary to maintain the equipment in service within the original manufacturer’s specifications, the Contractor shall obtain and install same.

1.2.1. The Firm Fixed Price (FFP) Maintenance includes regularly scheduled preventive maintenance inspections and corrective maintenance tasks due to normal equipment wear and tear for each item listed in Technical Exhibit 1. Technical Exhibit 1 shall fluctuate over time as equipment items reach their useful life and are replaced and as new equipment comes off warranty; however, the aggregate requirement and level of effort will remain relatively constant over the life of the contract.

1.2.2. This contract shall provide support coverage 8:00 am – 5:00 pm, Monday through Friday (local time to NOSTRA), unless otherwise specified in the equipment listing in Technical Exhibit 1. The Contractor shall provide all parts, labor, materials, travel, personnel, supervision and freight for the scheduled (preventive) maintenance and maintenance due to normal wear and tear, for all equipment identified in Technical Exhibit 1.

2.0. DEFINITIONS. As used throughout this work statement, the following terms shall have the meaning set forth below:

2.1. Contracting Officer (KO). A warranted representative of the federal government who has the express authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The KO is the only person authorized to approve changes to any terms, conditions, or requirements of the contract.

2.2. Contracting Officer’s Representative (COR). A Government employee appointed by the KO and responsible for the inspection, evaluation, and acceptance of products and services provided in accordance with the terms and conditions of the contract.

2.3. Alternate Contracting Officer’s Representative (ACOR). A Government employee appointed by the KO and responsible in the event the COR is absent due to leave, illness or official business, all the responsibilities and functions assigned to the COR.

2.4. Corrective Maintenance. Repair, adjustment, calibration, software manipulation and upgrades or other action taken to return a piece of equipment to original manufacturers specifications following a failure or other incident that causes the product to no longer perform within the original specifications.

2.5. Preventive Maintenance. Preventive maintenance is used to describe those periodic and “as required” services necessary to maintain equipment in an operating condition which minimizes corrective maintenance, including but not limited to calibration, adjustment, lubrication, updating software for security, safety or system functionality assessments and issues, as well as that testing required to maintain a safe environment of care which includes electrical safety testing, output testing, replacement of batteries and other shelf life components on a scheduled basis (which becomes corrective maintenance if the component fails due to lack of preventive maintenance).

2.6. Defense Medical Logistics Standard Support (DMLSS). The automated procurement, maintenance, and supply system utilized to document various material management functions within the command, and throughout the Department of Defense.

2.7. ISO 9001. The ISO 9000 series is a set of five individual, but related, international standards on quality management and assurance. These standards were developed to effectively document the quality system elements to be implemented in order to maintain an efficient quality system in a company. ISO 9001 is the most comprehensive standard covering design, manufacturing, installation, and servicing systems.

2.8. Medical Treatment Facility (MTF) or Patient Care Facility. All gross square footage for building with a primary function of delivering government health care services (i.e. hospital or clinic, including all activities providing outpatient and/or inpatient health services for authorized patient care).

2.9. Non-Patient Care Facility. All gross square footage for buildings with a primary focus of non-patient care activities (i.e. storage, warehouse, etc).

2.10. Quality Assurance (QA). Actions, including inspections, performed by the Government to determine whether products and services conform to contract requirements.

2.11. Quality Assurance Evaluator (QAE). A Government employee responsible for performing quality assurance functions for a contracted service.

2.12. Quality Control (QC). Actions, including inspections and preparation of inspection records, performed by the Contractor to ensure that products and services conform to contract requirements.

2.13. Uptime. Uptime is defined as that time, during the clinical areas’ normal business hours, when the equipment is available for clinical use without restrictions to the quality of the results, and without safety hazards to the staff or visitors.

3.0. PERFORMANCE REQUIREMENTS. The Contractor shall provide equipment maintenance services to include all periodic planned maintenance and unscheduled repairs in accordance with OEM specifications and in compliance with ISO 9001 standards, to include repairs necessitated by operator error. Upon completion of each preventive maintenance visit and each corrective maintenance visit, field service personnel must submit a signed service report to the COR for data entry into DMLSS. The service report shall include all information outlined in section 3.11.1 of the performance work statement.

3.1. Service Vendors Qualification. The Contractor must be an OEM certified service provider. All work shall be performed by a field engineer with OEM service training on the products for which they perform service. Service personnel shall have sufficient experience to demonstrate proficiency in maintenance of the product. Experience of at least three (3) years working on a class of equipment, or over one (1) year on the specific make and model is sufficient to indicate experience. Substantially more time may be required based upon the technology involved. Occasional experience with a limited set of equipment does not meet the requirements of this contract. Contractors must verify that an individual whom they plan to employ or continue to employ in the United States is authorized to accept employment in the United States. Individuals, such as those who have been admitted as permanent residents, granted asylum or refugee status, or admitted in work-related nonimmigrant classifications, may have employment authorization as a direct result of their immigration status.

3.1.1. Field Service Personnel. All field service personnel shall be authorized by the service vendor to perform the required maintenance services. Service vendors shall provide, to the COR, written assurance of the competency of their personnel as well as list of credentials of approved field service personnel. The KO and/or COR may authenticate the training requirements and request training certificates or credentials from the service vendors at any time.

3.1.2. Government Right of Refusal. NOSTRA reserves the right to reject any of the service vendor’s personnel and refuse them permission to enter the premises or work on NOSTRA equipment. This right may be exercised at any time. The reasons for rejections may include but not limited to lack of training and experience, behavior, attire, security concerns and immigration status.

3.1.3. The Contractor shall ensure that all field engineers possess current OEM-certification level training and ability to perform corrective software upgrades and manufacture recall notices, and are in possession of legally licensed diagnostic software necessary for rapid, efficient, and effective maintenance.

3.1.4. Field engineers shall maintain equipment within the original manufacturer’s specifications, and shall make no modifications to the original design.

3.1.5. Field engineers shall provide all parts, labor, materials, travel, personnel, supervision, and freight necessary to complete repairs and preventive maintenance on all equipment listed within this contract and shall not invoice NOSTRA or the Government for work performed at the direction of the Contractor.

3.1.6. Field engineers shall provide services in accordance with the performance requirements specified in this performance work statement.

3.2. Preventive Maintenance Completion. The Contractor must insure that 95% or more of all periodic maintenance is performed within 30 days of the due date, and that 100% of periodic maintenance is performed within 60 days of the due date.

3.2.1. Equipment in Use. If, for reasons beyond the Contractors control, equipment is not made available for maintenance for the entire 30 days before the maintenance due date, and 60 days following due date, the Contractor shall immediately notify the COR.

3.2.2. Equipment Unable to Locate (UTL). If the Contractor is unable to locate an item within the maintenance window specified, the Contractor shall immediately notify the COR. The COR may determine that the property has been disposed of or otherwise inactive or unavailable for use and request a modification to adjust Technical Exhibit 1 accordingly.

3.2.3. 100% Preventive Maintenance. Under the circumstances of 3.2.1 or 3.2.2, the COR and Contractor shall arrange a means of complying with the requirements for preventive maintenance at no additional cost to the government. Equipment determined missing, lost, or stolen shall be exempt from maintenance.

3.3. Corrective maintenance. Corrective maintenance shall include damage to equipment that results from, but not limited to, damage from normal wear and tear, component part failures, environmental issues (e.g., water damage), etc.

3.3.1. Uptime Rate. The Contractor shall maintain an overall uptime rate for all equipment listed in Technical Exhibit 1 of 95% or better, and an individual uptime rate as specified in the Paragraph 9 - Quality Assurance Surveillance Plan.

3.3.2. Uptime Calculation. Uptime is calculated on a rolling six (6) month basis. Until the Contractor has at least six (6) months of performance experience at NOSTRA, the uptime shall be calculated cumulatively for the entire duration of the contract.

3.4. Training. The Contractor shall provide one initial training session for the NOSTRA personnel on the procedures and processes of the Contractor’s maintenance program, immediately upon contract award. This training will provide insight into the OEM specified procedures for preventative maintenance and frequently observed issues that require corrective maintenance. When requested by the COR, the Contractor shall provide additional training sessions during the contract period, as required.

3.5. 100% Completion During Hours of Work. Work required in the performance of this contract shall be performed Monday through Friday, 8:00 am – 5:00 pm (local time to NOSTRA), unless otherwise specified in the equipment listing in Technical Exhibit 1. Contractor may be permitted to arrange the performance outside of these hours via coordination with the COR, at no additional cost to the government. The Contractor shall also provide a telephone consulting service Monday through Friday, 8:00 am – 5:00 pm (local time to NOSTRA), not to exceed 20 hours for the term of one year. Under no circumstances shall the Contractor assume an inquiry, via telephone or any other means, is authorization to provide services not specifically covered by the terms of the contract. No overtime shall be billed to the government.

3.6. Preventive maintenance. The Contractor shall schedule service vendor preventive maintenance visits as specified for each equipment item. The frequency of preventative maintenance will be two (2) times per year. Preventative maintenance visits shall include complete inspection and testing of the equipment in accordance with DMLSS maintenance procedures identified in DMLSS and/or manufacturer’s recommended guidelines. Preventive maintenance visits shall be scheduled with the NOSTRA at least one (1) week (40 working hours) in advance. If the routine scheduling for the equipment items is in excess of one (1) week in advance, then the preventive maintenance visits must be coordinated at least that far in advance, so as to not require rescheduling.

3.7. Corrective maintenance. The Contractor shall provide any corrective maintenance services necessary to maintain equipment within the original manufacturer’s specifications, and in accordance with any applicable Food and Drug Administration (FDA) requirements.

3.7.1. Response time. Within one (1) hour of the notification, contract personnel shall respond by telephone. If the equipment cannot be restored to the operating condition via telephone, the Contractor personnel shall arrive onsite within 24 hours. The onsite response time is measured from the time the Contractor is originally called, not from the time the Contractor returns the call. The contractor is expected to return the machine to service within 48 hours from the time the Contractor was contacted.

3.7.2. Parts. The Contractor shall provide coverage for all repair and replacement parts necessary to maintain the equipment, listed in Technical Exhibit 1, to the original manufacturer’s specifications. Replacement parts shall be furnished within the time specified in Paragraph 9 - Quality Assurance Surveillance Plan.

3.8. Recalls and Updates. The Contractor shall provide installation for all manufacturer recalls and mandatory updates within 30 calendar days of the OEM notification for all equipment covered under this contract.

3.9. Modification. Equipment covered by this contract shall not be modified from the original manufacturers’ specifications.

3.10. Technical documentation. The Contractor shall obtain, have on file, and make available to its field service personnel all operational and technical documentation, which is required to meet the performance requirements of this contract. This documentation shall include any software needed or beneficial in speeding the diagnosis, repair, or calibration of the equipment, equivalent to that used by the manufacturer to perform the same work.

3.11. Service Events. Upon arrival on-site, prior to performing any work, field service personnel shall physically sign-in with NOSTRA personnel during normal working hours. On holidays, the on duty maintenance department personnel shall be contacted. The COR or his/her designee may accompany the field service person as an observer during any work performed on-site.

3.11.1. 95% Service Event Documentation. Upon completion of each preventive maintenance visit and each corrective maintenance visit, field service personnel must submit a signed service report to the COR or his/her designee. The service report shall indicate all problems addressed, devices checked, parts replaced/repaired, parts ordered, and problem resolution or pending action. Each service report must, at a minimum, document the following data legibly and in complete detail:

1) Name of Contractor

2) Name of field service personnel performing service

3) Contractor log/control number

4) Date, time (beginning and ending), and hours on-site for service call

5) Description of problem reported by user

6) Equipment identification factors to include: Manufacturer, make, model, serial number and NOSTRA Equipment Control Number (ECN)

7) Itemized description of service performed to include: Labor and travel costs, parts used, and problem/corrective action taken or recommended

8) Problem resolution or pending action

9) Total billing cost

10) Signatures

a. Field service person performing services

b. Maintenance Department Personnel/NOSTRA personnel verifying service

3.11.2. 100% Monthly Reports. The Contractor shall submit monthly management reports on the maintenance and repair activity of all equipment under this contract to the COR via electronic mail (e-mail). This report shall address total preventive and corrective maintenance work orders generated, numbers completed as a percentage, and numbers outstanding at the end of each month. Report of previous month activity should be submitted no later than the 15th day of the following month.

3.12. Test equipment. Test equipment calibration shall be traceable to National Institutes of Standards and Technology (NIST). Any efforts conducted without equipment within the calibration intervals is considered non-performance in accordance with this contract. Upon request by COR, the Contractor and/or service vendors shall provide a copy of the current calibration certification of all test equipment to be used, or which has been used, on NOSTRA equipment.

3.13. Removal of equipment from site. No equipment shall be removed from the NOSTRA without the approval of the COR, NOSTRA personnel, and/or Maintenance Department Supervisor. Security passes for equipment removal must be obtained by service personnel. Any failure to obtain such passes which results in detainment or prosecution of service vendor personnel are the sole responsibility of the service vendor personnel. No additional charge shall be allowed for work performed off-site, or any additional time required. The Contractor shall provide insurance coverage for damage to or loss of NOSTRA equipment while in Contractor or service vendor custody.

4.0. SAFETY REQUIREMENTS. The Contractor shall take safety precautions as the COR or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of buildings in which work is being performed. NOSTRA shall notify the Contractor of any non-compliance with the foregoing conditions and the action(s) to be taken. Service vendors shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. If a field service engineer refuses to comply promptly, the COR shall notify the KO who may issue an order stopping all or any part of the work. Under such circumstances, the KO can hold the service vendor in contract default. Nothing in this section shall be construed so as to limit the Contractor responsibilities to comply with any existing law, nor to switch jurisdictions.

5.0. IDENTIFICATION, PARKING, SMOKING REGULATIONS. Field service personnel shall wear visible photo identification at all times while on the premises of NOSTRA. It is the responsibility of the field service personnel to park in the appropriate designated parking areas. Information on parking is available from NOSTRA. Smoking is prohibited inside any buildings of NOSTRA. Possession of weapons, alcohol, or pharmaceuticals that are not over the counter and not prescribed to the individual/family is prohibited on NOSTRA premises. Enclosed containers, including tool kits, are subject to search. Violations of NOSTRA regulations may result in citation answerable in the United States (Federal) District Court. Violation of any policy which results in lost time for Contractor is the sole responsibility of the Contractor, and shall not be charged to the government.

6.0. GENERAL LIABILITY INSURANCE. The Contractor shall be required to have liability insurance to cover any actions on the part of the field engineers which result in injury or death to staff, visitors or other Contractors. Such comprehensive form of policy shall provide coverage of at least $500,000 per occurrence (FAR 28.307-2).

7.0. PROPERTY DAMAGE LIABILITY INSURANCE. Service vendors are required to have Property Damage Liability coverage of at least $500,000.

8.0. MODIFICATIONS TO CONTRACT. Only the KO has the authority to obligate the government, and then only in writing. No modification or instruction from any party shall be construed to authorize the Contractor to take any action for which they expect compensation without written authorization from the KO.

9.0. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Performance Objective Performance Standard Acceptable Quality Level Monitoring Method/Performance Assessment PWS Reference

100% of all periodic, preventive maintenance is performed within 60 days of due date.

9.1. Compliance with Applicable Laws. Contractor shall be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding the conduct of its business.

9.2. Physical Security. The Contractor shall safeguard all Government property provided for Contractor use. The Contractor shall designate an individual and alternate(s) to receipt and account for Government-furnished facilities and equipment.

9.3. Performance Evaluation Meetings. The Contractor shall meet with the KO/COR or other government personnel (as required) at least quarterly.

9.4. Work Performed by Others. When work performed by the Government or other Contractors is expected to affect the Contractor’s performance of work, the Government shall coordinate with the Contractor and provide necessary information (plans, specifications, etc.) for such work to the Contractor such that the Contractor may make scheduling allowances. The COR shall resolve any schedule conflicts between the Contractor and work performed by the Government or other Contractors. Such actions shall not result in additional cost to the government under this contract.

9.5. Government Right to Change Standard Operating Procedures. The Government reserves the right to establish and/or change Standard Operating Procedures which shall be binding on the Contractor, i.e., work order procedures, emergency and fire procedures, security procedures and power failures.

9.6. Site Visits. The Contractor or its representative having authority to bind the Contractor, shall be required to visit the site at least semi-annually and meet with KO and/or COR as required to discuss and develop mutual understanding relative to safety precautions, labor provisions, and other contractual requirements. This requirement can be cancelled only at the discretion of the KO and/or COR. The Government reserves the right to schedule meetings to discuss or resolve issues/problems as it deems to be critical, at no additional cost to the government.

9.7. Briefings. The Contractor shall brief NOSTRA management as requested by the COR. Briefings can cover all aspects and functions of the program.

9.8. Phase-In Service. Upon award, which should occur prior to expiration of existing service contracts, the Contractor shall have the opportunity to inspect the existing equipment, and note any deficiencies. This action shall occur in sufficient time to notify the existing contract holder to correct deficiencies noted (at least 24 business hours prior to expiration of contract). Failure to submit such list in a timely manner shall be considered acceptance of the equipment in the existing condition. The Contractor shall not be eligible to claim expenses to bring the equipment into manufacturers’ specifications.

9.9. Phase Out of Service. Upon expiration or termination of this contract, the Contractor, at the Contractors’ expense, shall provide OEM certifications for all equipment covered under contract at the rates/discounts normally provided to government customers. If repairs or corrections to the equipment have to be made to obtain such certifications, the contract shall arrange to have those repairs or corrections made at the Contractors’ expense.

10.0. CONTRACTOR-FURNISHED ITEMS AND SERVICES.

10.1. Contractor shall furnish all supplies, materials, repair or replacement parts, tools, equipment software upgrading and labor necessary to efficiently and satisfactorily perform the requirements of this contract.

10.2. Government Responsibility for Damage. The Government shall not be responsible, in any way, for damage to the Contractor’s stored supplies, material, or equipment; or to Contractor’s employees’ personal belongings brought onto the site.

10.3. The Contractor shall protect all facilities from damage caused by the Contractor and shall repair, at no additional cost to the Government, all damages caused by the Contractor’s activities. During performance of services, Contractor shall keep NOSTRA safe, neat, clean and orderly. Contractor shall be responsible for all means, methods, techniques, sequences, and procedures of the services. Contractor employees shall demonstrate appropriate behavior and dress at all times.

10.4. The Contractor supplies and equipment shall comply with Federal, State, municipal, and industry or OEM specifications

10.5. The use of Contractor provided two-way radios and cell phones for communication between personnel must be approved by the Base Communications activity and may not be used in designated areas in NOSTRA. Contractor shall submit a written request, to the COR, to use the radios. The request shall detail proposed equipment, operating frequencies, and other particulars in writing. The government shall not be liable for any damages as a result of not permitting the use of radios within the facility.

10.6. The Contractors personnel shall comply with the applicable DoD Information Assurance Policies.

10.7. Contractors are required to maintain a Drug Free Workplace.

TECHNICAL EXHIBIT 1 - EQUIPMENT LIST

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-JAN-2021

ERNEST WALTERS

160 MAIN ROAD, STE 350 (BLDG 1794)

YORKTOWN VA 23691-9984

757-887-4261 FOB: Destination N63439

Maintenance for 5 Edging Machines

FFP

Maintenance for the following Equipment:

MEI Racer: ECN 8616: Serial 17006-03 MEI Racer: ECN 8618: Serial 18001-10 MEI Racer: ECN 8622: Serial 18003-05 MEI Racer: ECN 8616: Serial 18003-06 MEI Racer: ECN 8619: Serial 18003-07

FOB: Destination

PSC CD: J065

NET AMT

INSTRUCTIONS TO QUOTERS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Electronic Files. The quote shall be submitted via email to the following address: usn.detrick.navmedlogcomftdmd.mbx.matrix@mail.mil.

Electronic files shall not contain classified data. Each quote volume described below shall be prepared as a separate, single file clearly marked with the volume title. Do not use compressed file formats. Submissions shall be virus free. This document is linked to Notice of Intent Posting N62645-20-Q-0005. The contractor shall submit a quote in response to the requirement to the Naval Medical Logistics Command (NMLC). In accordance with FAR part 13.5 procedures, NMLC intends to award a Firm Fixed Price (FFP) contract to MEI Systems, Inc.

The quote shall be submitted in two separate volumes:

Volume I- Business Volume II – Price

*No pricing information shall be included in Volume I.

A complete Volume I – Business and Volume II – Price shall be submitted by the closing date specified in this solicitation. If any, one volume is received past the stated closing date specified in the solicitation, the entire quote may be considered late.

VOLUME I: BUSINESS.

· The quoter must be registered in System for Award Management (SAM) in accordance with FAR 52.212-3. The quoter shall verify its SAM record is current, accurate, complete and applicable to this combined synopsis/solicitation as of the date of this quote and is incorporated in this offer by reference. The quoter shall be registered in SAM under the applicable NAICS code for this combined synopsis/solicitation, 811219 Other Electronic and Precision Equipment Repair and Maintenance. The small business size standard is $22M. The quoter shall complete and submit FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2015) ALTERNATE I (OCT 2014).

· The quoter shall complete and submit FAR Clause 52.209-11 [Representation By Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)].

· The quoter shall complete and submit FAR Clause 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Servies or Equipment.

VOLUME II: PRICE – (Attachment I Pricing Workbook for N62645-20-Q-0005).

Quoters will be evaluated for Reasonableness. The Government anticipates award of a Firm Fixed Price contract. Quoters shall submit firm fixed pricing for the above requirement on the attached Microsoft Excel Workbook (Attachment I Pricing Workbook for N62645-20-Q-0005). Include commercial price lists and if applicable, any FSS schedule numbers and pricing; any applicable discounts to the Government.

QUOTE SUBMISSION

Quotes shall be submitted via email to usn.detrick.navmedlogcomftdmd.mbx.matrix@mail.mil, SUBJECT: N62645-20-Q-0005. Quotes shall be submitted via email only. Quotes shall be due no later than 1300 Eastern Time, 26 February 2020.

EVALUATION FACTORS FOR AWARD

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Evaluation of price will be based on the quoter’s total price for all line items. Past Performance is not an evaluation factor for this acquisition, however information from the Past Performance Information Retrieival System (PPIRS) shall be used in making a responsibility determination.

The quoter’s initial quote shall contain the quoter’s best terms from a price standpoint. The Government intends to evaluate quotes and award a contract without discussions, but reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation.

VOLUME I: BUSINESS

Completeness – Quoter is registered in SAM, completed and submitted FAR 52.212-3 Alternate I, and completed and submitted FAR 52.209-11 and FAR 52.204-24.

VOLUME II: PRICE

Reasonableness – The degree to which the quoter’s total proposed price represents a fair and reasonable price. Pricing will be examined to determine the degree to which proposed price compares to the prices a reasonable prudent person would expect to incur for the same or similar services. Only a quote determined fair and reasonable will be eligible to receive a contract award.

(End of provision)

CONTRACTOR SUPPORT

Notice: Navy Use Of Support Contractor For Contract Closeout Functions

Naval Medical Logistics Command (NMLC) uses two private contractors in support of the contract closeout process. Those companies are Contracting Resources Group (CRG) of Federal Hill, MD, doing business under the authority of the Small Business Administration’s 8(a) program and the Ability One Program, and National Industries for the Blind (NIB) (Ability One Program), doing business under the authority of the Javits-Wagner O’Day Act (41 U.S.C. § 47).

The contract closeout process includes activities such as processing deobligation modifications, obtaining contractor and requiring activity concurrence, preparing the DD-Form 1594 (Contract Completion Statement), and preparing closed files for archiving. Support contractors may perform additional administrative duties, including filing and processing simple administrative modifications. Performing these functions require the contractor employees to have access to the contract file. Therefore, information the Contractor provides to the Government or information already in the possession of the Government may be viewed by these support contractors in the course of performing contract close-out functions. The information that may be made available to the contractor may include pricing and technical responses and performance information.

NMLC has signed Non-Disclosure Agreements with each support contractor employee and has required both contractors to provide a Conflict of interest Mitigation Plan to ensure these employees are firewalled from all business development activity.

By signature of this contract, the offeror consents to access of their business sensitive/confidential or proprietary data by the Government’s support contractor personnel in order to perform close out services.

OTHER CONTRACTING REQUIREMENTS

Risk Management Framework (RMF)

The contractor shall comply with RMF requirements, as specified by the Defense Health Agency (DHA) that meet appropriate DoD, DHA and Navy Cybersecurity requirements. The contractor shall initiate the process by providing the required documentation necessary to submit their system to the Authorizing Official (AO) for assessment and authorization (A&A) for this contract. The requirements shall be met before the contractor's system is authorized to access DoD data or to interconnect with any DoD network or system that receives, processes, stores, displays or transmits DoD data. The contractor shall ensure the proper contractor support staff is available to participate in all phases of the RMF process. This includes, but is not limited to;

Attending and supporting RMF and A&A meetings with Navy and DHA cybersecurity representatives as required.

Support/conduct vulnerability mitigation to comply with cybersecurity controls listed in National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53; Security and Privacy Controls for Federal Information Systems and Organizations and DHA Administrative Instruction 77. In order for a system to be authorized, there shall be zero Category 1 findings.

Support the A&A Team during system security testing.

Once the system has been authorized, the contractor shall maintain an acceptable security baseline consistent with the authorization granted by the AO throughout the life of the system. This includes ensuring that all vulnerabilities affecting the operating system, primary application, database and all third party software have validated and applied within 30 days.

Cybersecurity

The vendor shall establish appropriate administrative and technical safeguards to protect any and all data, to ensure the confidentiality, integrity, and availability of Government data under their control. At a minimum, this shall include provisions for vendor personnel security and electronic security.

The proposed system shall be capable of supporting the use of Defense Information Systems Agency (DISA) approved antimalware applications. The Navy uses McAfee Host Based Security System (HBSS) as their solution. The vendor shall provide technical specifications that clearly demonstrate whether the proposed solution can integrate and support, either fully or partially the operation without performance degradation of the medical system/device. In cases where the operation of HBSS is not technically achievable, the vendor shall provide detailed justification and a Plan of Actions and Milestones (POA&M) describing steps towards compliance with this requirement.

The vendor must provide their Antivirus (AV) policy and a list of AV Exceptions (if applicable) to the NMLC prior to AV installation on the system/device. AV must be installed on all devices before they are placed on the Navy network.

Systems shall be configured in such a way to allow for the updating of malware definition signatures on a scheduled basis. Scanning shall encompass the entire system (file system, operating system, real-time processes), by default. In cases where scanning of the entire system may negatively affect its operation, the vendor shall provide a detailed list of exclusions with justifications.

Vulnerability Management

Vulnerability mitigation strategies include security updates, service packs, and changes to operating procedures as physical and cyber vulnerabilities are detected. Operating systems, servers, development platforms and the application being delivered to the Navy shall be in compliance with all known applicable guidelines. The vendor shall agree to be proactive in working with the Navy to mitigate new threats as they emerge.

All vendor validated and approved patches, up to and including the date of install, must be loaded on the system prior to system go-live. Security scans will be run during government acceptance testing. All Category I (CAT I) findings must be remediated prior to government acceptance of the system. A CAT I vulnerability is any vulnerability, the exploitation of which will, directly and immediately result in loss of Confidentiality, Availability, or Integrity. There shall be no more than 10 Category II (CAT II) findings at the time of government acceptance. CAT II vulnerabilities are any vulnerability, the exploitation of which has a potential to result in loss of Confidentiality, Availability, or Integrity.

Domain Name System Realm/Directory Services Contractor will be required to provide technical evidence, if applicable, whether client/server topology based medical systems can integrate with Directory Services and support LDAP authentication.

Local Privileged and Administrative User/Local System Accounts Contractor shall create a single local user account with administrative/root level privileges for purposes of conducting system repairs and maintenance only. This account shall be separate and distinct from the built-in local administrative/root account provided by the Operating System and shall comply with DoD policy. All factors required to complete successful identification, authentication and authorization against the built-in local Administrative/Root level account shall be provided to the MTF Biomedical Engineering Department.

Complete administrative system rights shall be provided to the government System Administrator for the purpose of conducting device vulnerability scans as needed.

DHA Business to Business (B2B) Gateway. All contractor systems that will communicate with DON systems will interconnect through the established DHA Business to Business (B2B) gateway.

Contractors will connect to the B2B gateway via a contractor procured Internet Service Provider (ISP) connection and assume all responsibilities for establishing and maintaining their connectivity to the B2B gateway. This will include acquiring and maintaining the circuit to the B2B gateway and acquiring a Virtual Private Network (VPN) device compatible with the DHA VPN device. Maintenance and repair of contractor procured VPN equipment shall be the responsibility of the contractor.

Contractors shall configure their network to support access to government systems (e.g., configure ports and protocols for access).

Contractors shall provide full time connections to a TIER1 or TIER2 ISP. Dial-up ISP connections are not acceptable.

Contractors will comply with DoD guidance regarding allowable ports, protocols and risk mitigation strategies prior to accessing DoD/DHA networks. All contractors will be required to complete a DISA Form 2875, System Authorization Access Request form (SAAR) and submit it to the Navy PACS Office for processing. Contractor personnel will be required to complete applicable DoD cybersecurity training.

IPv6

The proposed system shall be Internet Protocol version 6 (IPv6) capable or the vendor shall provide a detailed project, migration or planning documentation to show when the proposed system shall be IPv6 capable.

Minimum IPv6 capabilities include:

1. Conformant with the IPv6 standards profile contained in the DoD IT Standards Registry (DISR);

1. Maintaining interoperability in heterogeneous environments with IPv4;

1. Commitment to upgrade as the IPv6 standard evolves;

1. Availability of vendor IPv6 technical support.

1.

The contractor shall be able to demonstrate or provide documentation to prove that their product is IPv6 capable

Health Insurance Portability and Accountability Act (HIPAA) The contractor shall comply with the HIPAA Act of 1996 (Public Law 104-191) requirements, specifically the administrative simplification provision s of the law and the associated rules and regulations published by the Secretary, Health and Human Services (HHS). This includes the Standards for Electronic Transactions, the Standards for Privacy of Individually Identifiable Health Information and the Security Standards.

Applicable References:

DoD Instruction 8510.01, Risk Management Framework (RMF) for DoD Information Technology (IT) NIST SP 800-37 Guide for Applying the Risk Management Framework to Federal Information Systems of February 2010, as amended NIST SP 800-53 Security and Privacy Controls for Federal Information Systems and Organizations, of 30 April 2013, as amended DoD Instruction 500.01 of 14 March 2014, DoD Cybersecurity DHA Administrative Instruction 77 of 28 May 2015 DoD Instruction 6025.18-R, DoD Health Information Privacy Regulation DoD Instruction 8580.02, Security of Individually Identifiable Health Information in DoD Health Care Programs

COR

CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer’s duly authorized representative will perform inspection and acceptance of servcies to be provided.

For the purpose of this clause, Bernard Walters, 757-887-4261, email: ernest.b.walters.civ@mail.mil is the authorized representative of the Contracting Officer.

Inspection and acceptance will be performed at the assigned location according to the Performance Work Statement.

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2019)

(a) Definitions. As used in this provision--

Covered telecommunications equipment or services, Critical technology, and Substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Representation. The Offeror represents that--

It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer--

(1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);