RFQ_N6227119Q1073_BNJ.pdf

N6227119Q1073

4/5/2019

REQUEST FOR QUOTE N6227119Q1073

This COMBINED SYNOPSIS/SOLICITATION is prepared in accordance with the format in FAR 13 and supplemented with additional information included in this notice. This RFQ intends to result in a Firm Fixed Price (FFP) Purchase Order.

The award will be evaluated on a technically-acceptable-lowest-price basis.

This is a Brand Name requirement to Institut National D’Optique for a THz illumination source. Third part items will not be considered for award. The NAICS associated with this purchase is 334519. Preferred method of payment is Wide Area

Work Flow (WAWF).

While discussions are not anticipated, the Government reserves the right to do so.

EVALUATION:

Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors. A combination of price and Minimal Technical

Requirements/Salient Characteristics as in the above Statement of Requirements, delivery date, a determination of responsibility, on a technically acceptable lowest price basis.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://www.sam.gov/.

INSTRUCTIONS FOR SUBMISSION OF QUOTATION:

The technical quote shall be submitted no later than 11:30 AM PST on 04/11/2019 and shall be valid for 60 days.

All vendor questions shall be submitted via email no later than 1:00PM PST on 4/16/2019.

Submit Quotes via E Mail to the below:

Alyson McClellan

Contract Specialist

831-656-2481 amgraves@nps.edu

Contractor’s proposal shall be valid for sixty (60) days and include Volume 1, and 2. Each document should contain the following language on every page: SOURCE SELECTION SENSITIVE - SEE FAR PART 2.101 AND 3.104, preferably submitted combined in one PDF file, not to exceed 20 pages and 2MB).

Volume I - Technical Submission

Volume 1 shall include the offeror’s name, CAGE code, DUNS number and business size

Technical proposal to include delivery time and product specifications in accordance with the minimum technical requirements specified in the Statement of Requirements

Submitted in MS Word and / or Excel or PDF format. No more than 20 pages total.

Each page labeled with Contractor’s name and pages numbered in the following format: page ___ of ___.

Volume II – Price Submission - vendors shall provide a proposed schedule of supplies with associated prices at a firm-fixed price in accordance with the CLIN table provided below. Detailed price quote shall break out the cost of all equipment and all shipping fees (if not included).

Contractors are encouraged to include any Federal and/or Educational discounts.

Include all warranty information, terms and conditions and anticipated lead time and delivery date. Quoted items must include all power sources and note items needed to operate the equipment.

http://www.sam.gov/

Schedule of Supplies

CLIN

Description QTY

UOI Unit

Price

Total

Price

0001 Illumination source and beamforming optics

Solid state source at 515GHz

Average power at 5151 GHz: 1.25mW

Custom beam forming optical elements, optimized for near flat-top rectangular illumination

Aluminum breadboard support structure

Mechanical supports and protective enclosure

1 Each $ $

0002 Shipping fees 1 Each $ $

Total

Price

Description of Supplies

THz illumination source

Department of Physics and Space Systems Academic Group

Naval Postgraduate School

1.0 Background/Introduction:

The Department of Physics needs a terahertz (THz) illumination source capable to deliver a near-flat-top rectangular illumination. This specific THz illumination source is required to fulfill the aims of several DoD-Space sponsored projects on

THz sensors development for space applications, currently active at NPS. The THz sensors being developed in the

Department of Physics will be integrated in small form factor spacecrafts by the Space Systems Academic Group. The illumination source is required for materials and sensor characterization, qualification tests and to complete a THz real-time imaging system.

2.0 Minimal Technical Requirements/Salient Characteristics:

The minimum requirements are:

Center frequency: 515 GHz

Illumination surface: Greater than 4x4 inches

Output power: Greater than 1 mW

Dimensions: Smaller than 18x18x18 inches (to fit in an existing vacuum chamber)

Power supply: 110 V AC

The equipment must not require any external signal feeding.

The equipment must be a turn-key (connect to power supply and operate).

3.0 Safety and Environmental:

Contractors shall comply with all applicable Federal, State, and local occupational, safety, and health (OSH) and environmental regulations and requirements. Contractor is fully responsible for the safety and health of their employees, and furnishing of any equipment, training, medical surveillance, or other safety requirements, including personal protective equipment.

Contractors shall complete any site specific safety and environmental training prior to starting the relevant contract tasks.

The Contractor shall provide and maintain work environments and procedures, which will safeguard the public and

Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; avoid interruptions of Government operations and delays in project completion dates; and control costs in the performance of this contract.

Hazardous Materials:

Contractors bringing hazardous materials onsite shall comply with FAR Sections 23.3 and 52.223-3: Hazardous Material

Identification and Material Safety Data, and ensure no Contactor hazardous materials remain onsite after work is completed.

Accident Reporting:

For recordable injuries and illnesses, and property damage accidents resulting in at least $2,000 in damages, the Prime

Contractor shall conduct an accident investigation to establish the root causes of the accident and provide a completed Navy

Contractor Significant Incident Report (CSIR) form within 5 calendar days of the accident. The Contracting Officer will provide any required or special forms.

Shipping Address:

Naval Postgraduate School Warehouse

1988 Lake Del Monte Drive

Monterey, CA 93943

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control.

Provide a delivery date from ARO.

If there is a shipping cost, please provide a NTE (not to exceed) amount for total shipping charges.

Provide all federal and educational discounts, if applicable.

The following PROVISIONS AND CLAUSES apply to this acquisition and will be incorporated into any resultant purchase order.

52.202-1 Definitions (NOV 2013)

52.204-7 System for Award Management (OCT 2018)

52.212-1 Instructions to Offerors-Commercial Items (OCT 2016)

52.212-3 Offeror Representations and Certifications Commercial Items Alt I (DEC 2016)

52.212-4 Contract Terms and Conditions - Commercial Items (OCT 2018)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial

Items

(MAY 2015)

52.252-1 Solicitation Provisions Incorporated by Reference), http://farsite.hill.af.mil/ and www.acq.osd.mil (FEB 1998)

52.252-2 Clauses Incorporated by Reference http://farsite.hill.af.mil/ and www.acq.osd.mil (FEB 1998)

ADDENDUM TO 52.212-1 Instructions to Offerors Commercial Items

The following clauses, incorporated in 52.212-5 or otherwise listed, are also applicable:

52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards (OCT 2016)

52.209-6 Protecting the Government’ Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

(OCT 2015)

52.219-28 Post-Award Small Business Program Representation (JUL 2013)

52.222-3 Convict Labor (JUN 2003)

52.222-19 Child Labor—Cooperation with Authorities and Remedies (OCT 2016)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEPT 2016)

52.222-35 Equal Opportunity for Veterans (>$150K) (OCT 2015)

52.222-37 Employment Reports on Veterans (>$150K) (FEB 2016)

52.222-50 Combating Trafficking in Persons (MAR 2015)

52.223-3 Hazardous Materials Identification and Material Safety Data (JAN 1997)

52.225-1 Buy American – Supplies (MAY 2014)

52.225-3 Buy American – Free Trade Agreements – Israeli Trade Act – Alternate II (MAY 2014)

52.233-3 Protest After Award (AUG 1996) http://www.acq.osd.mil/ http://www.acq.osd.mil/

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011)

52.225-8 Duty-Free Entry (OCT 2010)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33 Payment by Electronic Funds Transfer— System for Award Management (JUL 2013)

52.246-23 Limitation of Liability (FEB 1997)

The following DFARS provisions and clauses apply to this acquisition and are incorporated by reference. If the offeror has completed any of the following provisions listed in this paragraph electronically as part of its annual representations and certifications at https://www.acquisition.gov, the offeror they are to indicated in the submitted quote, there is no need to complete these provisions again for a this solicitation.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011)

252.203-7002 Requirement to Inform Employees of Whistleblower Rights (JAN 2009)

252.204-7003 Control Of Government Personnel Work Product (APR 1992)

252.204-7004 Alternate A, System For Award Management (MAY 2013)

252.215-7007 Notice of Intent to Resolicit (JUN 2012)

252.215-7008 Only One Offer (JUN 2012)

252.225-7000 Buy American—Balance of Payments Program Certificate (JUN 2012)

252.225-7001 Buy American and Balance of Payments Program (DEC 2012

252.225-7013 Duty-Free Entry (MAY 2016)

252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports (JUN 2012)

252.232-7006 Wide Area Workflow Payment Instructions (JUN 2012)

252.232-7010 Levies on Contract Payments (DEC 2006)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (JUN 2012)

252.244-7000 Subcontracts for Commercial Items (JUN 2013)

252.247-7023 Transportation of Supplies by Sea (MAY 2002)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: http://acquisition.gov/comp/far/

DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfars/

(End of clause)

SUPTXT243-9400 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER (JAN 1992)

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the

Contracting Officer is: tbd(End of clause)

PAPERLESS CONTRACTING All contractual documents (I.E. contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are considered to be “issued” by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as e mail. The https://www.acquisition.gov/ http://acquisition.gov/comp/far/ http://www.acq.osd.mil/dpap/dars/dfars/

Government’s acceptance of the contractor’s proposal constitutes bilateral agreement to “issue” contractual documents as detailed herein.